How to hire a clinical program coordinator

How to hire a clinical program coordinator, step by step

Here's a step-by-step clinical program coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a clinical program coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new clinical program coordinator
• Step 8: Go through the hiring process checklist

What does a clinical program coordinator do?

Post a clinical program coordinator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The clinical program coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A clinical program coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, clinical program coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of clinical program coordinators and their corresponding salaries.

   Type of Clinical Program Coordinator	Description	Hourly rate
   Clinical Program Coordinator	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$17-37
   Resource Coordinator	Resource Coordinators oversee the needs of the programs or projects of the organization. They may manage resources such as funds, in-kind donations, volunteers, or employees... Show more	$13-27
   Outreach Coordinator	An outreach coordinator is responsible for assisting community and fundraising programs, ensuring the smooth flow of events and participants' engagement. Outreach coordinators often work with humanitarian organizations or other nonprofit institutions to promote and develop citizens' welfare... Show more	$16-28

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Patient Care
   • Clinical Program
   • Social Work
   • Crisis Intervention
   • Autism
   • Foster Care
   • Group Therapy
   • Data Collection
   • Professional Development
   • Primary Care
   • Rehabilitation
   • Epic
   • Program Development

   Check all skills

   Responsibilities:

   • Manage patients' surgical specimens through laboratory processing, pathologist review, and communication of diagnoses to clinicians.
   • Demonstrate clinical competency and compassion in providing care, using technology, administering medications, performing procedures and managing emergencies.
   • Perform administrative management duties for a non-profit rehabilitation facility for women.
   • Copy development, production and distribution of educational materials for patients, nurses, and faculty/residents.
   • Collaborate with clinical staff to develop comprehensive rehabilitation plans and deliver Neuro-rehabilitative services for clients with traumatic and acquire brain injuries.
   • Participate in the development of forms, overhead slides, educational materials and PowerPoint presentations in support of department and educators.

   More clinical program coordinator duties

3. Make a budget

   Including a salary range in your clinical program coordinator job description is one of the best ways to attract top talent. A clinical program coordinator can vary based on:

   • Location. For example, clinical program coordinators' average salary in michigan is 49% less than in california.
   • Seniority. Entry-level clinical program coordinators 52% less than senior-level clinical program coordinators.
   • Certifications. A clinical program coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a clinical program coordinator's salary.

   Average clinical program coordinator salary

   $54,141yearly

   $26.03 hourly rate

   ---

   Entry-level clinical program coordinator salary

   $37,000 yearly salary

   Updated December 14, 2025

   Average clinical program coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$76,951	$37
   2	Washington	$68,322	$33
   3	Hawaii	$68,011	$33
   4	Nevada	$59,413	$29
   5	Texas	$58,951	$28
   6	Colorado	$57,873	$28
   7	Oregon	$57,357	$28
   8	Illinois	$56,466	$27
   9	New York	$56,132	$27
   10	North Dakota	$55,953	$27
   11	Virginia	$54,377	$26
   12	Minnesota	$53,476	$26
   13	Wisconsin	$53,214	$26
   14	Massachusetts	$52,792	$25
   15	Kansas	$52,142	$25
   16	Pennsylvania	$50,468	$24
   17	Florida	$49,824	$24
   18	New Jersey	$49,082	$24
   19	Ohio	$47,087	$23
   20	Maryland	$44,800	$22

   Average clinical program coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Pace University	$92,993	$44.71	3
   2	University of California-Berkeley	$83,439	$40.11
   3	Legacy Health	$72,877	$35.04	29
   4	Sutter Health	$71,563	$34.41	138
   5	MaineGeneral Health	$67,593	$32.50	4
   6	General Electric	$66,368	$31.91	22
   7	Brigham and Women's Hospital	$63,909	$30.73	103
   8	Cedars-Sinai	$63,118	$30.35	149
   9	Rasmussen Co Inc	$63,064	$30.32	1
   10	Massachusetts General Hospital	$62,998	$30.29
   11	Care New England Health System	$62,908	$30.24	49
   12	LA State University Continuing	$62,659	$30.12	70
   13	Prime Healthcare	$62,260	$29.93	95
   14	UMiami Health System	$62,169	$29.89
   15	Emory Healthcare	$61,907	$29.76	129
   16	Mayo Clinic	$61,902	$29.76	82
   17	Mission Regional Medical Center	$61,386	$29.51	88
   18	SHASTA COUNTY	$60,756	$29.21	2
   19	National Mentor Holdings Inc.	$60,735	$29.20
   20	Cleveland Clinic	$60,694	$29.18	221

4. Writing a clinical program coordinator job description

   A clinical program coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a clinical program coordinator job description:

   Clinical program coordinator job description example

   100% FTE, Day shifts with no weekends. We offer a competitive starting pay, relevant work experience will be considered. You will work at University Hospital located in Madison, WI.

   Be part of something remarkable

   Join the #1 hospital in Wisconsin!

   We are seeking a Clinical Program Coordinator :

   • Collaborate with the primary medical team and radiology treatment team to coordinate and facilitate treatment through the system including diagnostic, procedural treatment and follow up phases of care.
   • Serve as a clinical resource to evaluate workflows and collaboratively redesign the radiology program to ensure safe, timely, efficient and effective patient care.

   Education :

   Preferred - Bachelor's degree in Nursing

   Work Experience :

   Minimum - Two (2) years of relevant nursing experience.

   Preferred - One (1) year Radiology experience if working at University Hospital, Inpatient.

   Two (2) years of Pediatric experience if working at American Family Children's

   hospital. Experience in an academic medical setting.

   Licenses and Certifications :

   Minimum - Registered Nurse, Licensed in the State of Wisconsin. BLS.

   Our Commitment to Diversity, Equity, and Inclusion

   UW Health is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Our integrity shines through in patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged. EOE, including disability/veterans.

   University Hospital in Madison is a Magnet -designated facility that's ranked Wisconsin's #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.

   View Full Job Description

   UW Hospital and Clinics benefits

   Copy this example

   

5. Post your job

   To find clinical program coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any clinical program coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level clinical program coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your clinical program coordinator job on Zippia to find and recruit clinical program coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting clinical program coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new clinical program coordinator

   Once you've decided on a perfect clinical program coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new clinical program coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a clinical program coordinator?