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Become A Clinical Secretary

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Working As A Clinical Secretary

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $50,237

    Average Salary

What Does A Clinical Secretary Do At Middlesex Hospital

* Acts as a receptionist to unit, answering questions and giving directions
* Retrieves medical records, lab requisitions, supplies, and equipment as directed
* Maintains patient records according to unit/department standards
* Perform other secretarial functions to meet departmental needs as directed by Nurse Manager, Assistant Nurse Manager, and Director
* Assists with immediate needs of unit and other related duties as directed by the Nurse Manager or RN
* Demonstrates knowledge of and appropriate use of medical terminology
* Is aware of and/or actively participates in department quality improvement under the supervision of the Nurse Manager, Assistant Nurse Manager, or Director

What Does A Clinical Secretary Do At West Central Behavioral Health

* Assists with all requests for Disclosure of Protected Health Information and maintains an activity log of all requests received and/or filled.
* Maintain client confidentiality at all times.
* Accurately creates,maintains and closes all paper charts.
* Files all chart components accurately and in a timely manner.
* Monitors chart activity to ensure that all charts are returned on time and recorded electronically.
* Maintains a proper inventory of office supplies via monthly supply order.
* Tracks completion of state certification of all clients.
* Notify staff of clients needing certification, and enter all completed forms into computer system.
* Completes all data entry accurately and in a timely manner, including but not limited to: Certifications, Annual Databases, and individual Service Plans (ISP's) into computer system.
* Ensures that MD signature is obtained on all necessary documents.
* Tracks all documents and notify clinicians and directors on a monthly basis of need for completion.
* Monitors timely documentation.
* Assist with preparations for outside audits and perform other monitoring/audit tasks as requested.
* Assist and back up other office staff at all Agency sites when necessary.
* Regular and timely attendance.
* This position will be based at our Claremont Adult services location and will provide coverage for vacations, etc. at our Child locations in both Claremont and Newport.
* Salary for this position will be $12
* per hour

What Does A Clinical Secretary Do At UPMC

* Assist Patient Care when asked with : Transporting patients to CT.
* Assists in and out of bed to bathroom.
* Assists with food trays and patient/family needs.
* Assists on/off bedpans.
* Holding patient for treatments.
* Answers call bells.
* Assist with any other request.
* Assists in the orientation of all new Emergency Department staff: nursing, trauma assistants, and secretaries.
* Consultations - notifies consults, documents time notified, monitors return calls for re-notification and for documentation.
* Demonstrates flexibility in response to increase of patient flow and emergency conditions and sets appropriate priorities.
* Department Orders
* Responsible for clerical and clinical supplies ordering and stocking.
* EKG - places orders, charges all EKG's.
* Reviews all EKG's for name.
* If no name, must review all EKG's to assure and clarify name.
* EMS Radio
* Responsible for assuring command sheets are on chart with correct name and information.
* Answers radio when available.
* EMS Room
* Responsible for stocking EMS pyxis, linen removal and dietary needs
* Knowledge of Code Grey Protocol and activation
* Laboratory
* Labels print in ER.
* Assures blood work is completed with labels gone.
* Transporting specimens.
* Verify cath vs. clear void specimen.
* Abnormal results to physician immediately.
* Old Chart/Films
* Need to assure records, films to floor; if not sent, transport of these things to floor.
* Places orders through Ibex documentation system.
* Answers telephone professionally and appropriate
* lines that override
* Radiology
* Assures BUN/Creat are drawn or patient older than 65 years old that IV contrast may be needed.
* Call results to CT prior to scan.
* ID allergies when placing orders.
* Abnormal results to physician
* Trauma
* Responsible for trauma paging system and troubleshooting.
* Responsible for consulting physicians during traumas.
* Responsible for triaging patient into Ibex before documentation and orders can be completed.
* Notify air/ground transportation.
* Responsible for completing trauma response record

What Does A Clinical Secretary Do At Fresenius Medical Care North America

* Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
* Assists with scheduling.
* Maintains calendar and daily schedules.
* Maintains departmental tracking logs.
* Greets visitors and directs them to the appropriate location or person as needed.
* Establishes and maintains filing systems and basic databases as applicable.
* Performs routine general office duties such as filing, copying, and scanning.
* Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
* Records minutes of meetings and providing the resulting documents as necessary.
* Sorts and distributes mail.
* Maintains inventory of the necessary office forms and supplies.
* Escalates issues to supervisor for resolution, as deemed necessary.
* Assist with various projects as assigned by direct supervisor.
* Other duties as assigned.
* Additional responsibilities may include focus on one or more departments or locations.
* See applicable addendum for department or location specific functions

What Does A Clinical Secretary Do At Fresenius Medical Care North America

* Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties.
* These may include but are not limited to:
* Preparing and typing routine correspondence, form letters and reports
* Answering telephone & routing calls to the appropriate person,
* Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
* Setting up and maintaining filing systems and basic databases as applicable.
* Completing forms and reports as required by the various company offices and outside vendors and agencies.
* Recording the minutes of meetings and providing the resulting documents as necessary.
* Making copies of correspondence and other printed matter as required by manager.
* Preparing purchase orders using the appropriate software application.
* Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
* Distributing incoming mail.
* Maintaining calendar and daily schedules.
* Scheduling appointments & arranging meetings.
* Maintaining inventory of the necessary office forms and supplies.
* Assisting with various basic personnel administrative functions as needed.
* Acting as backup to other clerical personnel in office as needed.
* Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
* Assists with month-end reporting requirements
* Assists in auditing records for ongoing compliance with medical records standards.
* Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
* Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
* Organizes travel for patients by contacting and providing requested medical records.
* Coordinates with transient patient paperwork.
* Coordinates transfer placements and confirmations along with Clinical Manager.
* Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
* Assist with medical appointment referrals and scheduling.
* Assist with transportation coordination and referrals.
* Ensures data entry has been completed for Crown Web.
* Related to ESRD 2728.
* ESRD 2746 and PART.
* Other duties as assigned.
* Additional responsibilities may include focus on one or more departments or locations.
* See applicable addendum for department or location specific functions

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How To Become A Clinical Secretary

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Clinical Secretary jobs

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Top Skills for A Clinical Secretary

ElectronicMedicalRecordClinicalStaffTelephoneCallsDataEntryPatientChartsPhoneCallsPatientCarePatientInformationCustomerServiceSurgeryEmergencyInsuranceFormsPhysicianOrdersPatientRecordsNewPatientsSchedulingPatientAppointmentsMedicalChartsHippaOfficeEquipmentAppropriateStaff

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Top Clinical Secretary Skills

  1. Electronic Medical Record
  2. Clinical Staff
  3. Telephone Calls
You can check out examples of real life uses of top skills on resumes here:
  • Scan and attach paperwork to electronic medical record for each patient.
  • Faxed/received all information from doctors/other clinical staff.
  • Answered high volume of inbound telephone calls; mailed instructions to patients regarding procedure preparations; also responsible for patient billing.
  • Opened and maintained patient medical records through data entry and verification of all admitting information.
  • Scheduled and verified patient appointments to include organizing and discharging patient charts.

Top Clinical Secretary Employers