How to hire a clinical services coordinator

How to hire a clinical services coordinator, step by step

Here's a step-by-step clinical services coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a clinical services coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new clinical services coordinator
• Step 8: Go through the hiring process checklist

What does a clinical services coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the clinical services coordinator you need to hire. Certain clinical services coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a clinical services coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a clinical services coordinator that fits the bill.

   This list shows salaries for various types of clinical services coordinators.

   Type of Clinical Services Coordinator	Description	Hourly rate
   Clinical Services Coordinator	Registered nurses (RNs) provide and coordinate patient care, educate patients and the public about various health conditions, and provide advice and emotional support to patients and their family members.	$17-35
   Clinical Research Nurse	A clinical research nurse is responsible for conducting research studies on various health conditions, illness treatments, and healthcare methodologies, analyzing existing scientific research to make new reports. Clinical research nurses also communicate with other health professionals and health organizations for their insights and recommendations for a specific medical study, ensuring to report their findings to doctors and medical researchers for further validation and clinical trials... Show more	$21-39
   Treatment Coordinator	A Treatment Coordinator is responsible for assisting the doctors and other medical professionals in performing treatment procedures and administering medications for the patients. Treatment Coordinators manage administrative duties, such as scheduling medical appointments, discussing the treatment plans to the patients, updating medical information on the database, and processing payments for the medical procedures... Show more	$14-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Clinical Services
   • Social Work
   • Mental Health
   • Oversight
   • EMR
   • Medical Terminology
   • Patient Service
   • Phone Calls
   • Rehabilitation
   • Data Entry
   • Crisis Intervention
   • Clinical Supervision
   • Surgery

   Check all skills

   Responsibilities:

   • Manage caseload by providing care coordination to individuals with a primary intellectual/developmental disability diagnosis all of whom receive community-base waiver services.
   • Provide mental health services to judicially commit patients and mentally disorder offenders in a community-base system of care.
   • Deliver training for new EMR software, thereby decreasing volume of technical support need.
   • Compile and submit patient medical records for payment to Medicaid through value options or AFMC programming.
   • Maintain extensive documentation on all client contact to ensure accurate billing for Medicaid and other funding sources.
   • Collaborate with executive management on implementation of new EMR software database.

   More clinical services coordinator duties

3. Make a budget

   Including a salary range in the clinical services coordinator job description is a good way to get more applicants. A clinical services coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a clinical services coordinator in North Dakota may be lower than in California, and an entry-level engineer typically earns less than a senior-level clinical services coordinator. Additionally, a clinical services coordinator with lots of experience in the field may command a higher salary as a result.

   Average clinical services coordinator salary

   $52,297yearly

   $25.14 hourly rate

   ---

   Entry-level clinical services coordinator salary

   $36,000 yearly salary

   Updated December 20, 2025

   Average clinical services coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$88,493	$43
   2	Pennsylvania	$66,883	$32
   3	Washington	$66,827	$32
   4	Oregon	$64,381	$31
   5	Massachusetts	$63,887	$31
   6	New York	$63,772	$31
   7	Rhode Island	$62,203	$30
   8	Ohio	$58,632	$28
   9	Wisconsin	$55,651	$27
   10	Georgia	$55,069	$26
   11	Maryland	$54,942	$26
   12	Illinois	$53,632	$26
   13	Idaho	$53,259	$26
   14	Texas	$53,180	$26
   15	North Carolina	$46,529	$22
   16	Virginia	$46,194	$22
   17	Missouri	$45,489	$22
   18	Montana	$44,700	$21
   19	Florida	$43,849	$21
   20	Oklahoma	$40,619	$20

   Average clinical services coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Wellpath	$66,816	$32.12	38
   2	Erlanger Health System	$66,511	$31.98	22
   3	Tenet Healthcare	$64,627	$31.07	148
   4	Novant Health	$64,077	$30.81	37
   5	Mission Regional Medical Center	$63,044	$30.31	105
   6	Banfield Pet Hospital	$62,477	$30.04	1
   7	Queens Health Systems	$62,410	$30.00	4
   8	Mercy Children's Hospital	$61,664	$29.65	8
   9	Belle Fountain Nursing & Rehab	$61,611	$29.62
   10	Massachusetts General Hospital	$60,590	$29.13
   11	City of Norfolk	$60,393	$29.04	1
   12	City of Austin	$59,875	$28.79	1
   13	Education Affiliates	$59,766	$28.73
   14	Mount Sinai Health System	$59,609	$28.66	118
   15	Prime Healthcare	$59,022	$28.38	90
   16	Nicklaus Children's Hospital	$58,908	$28.32	10
   17	HealthTrust	$56,863	$27.34	1
   18	Lakeland Regional Health	$56,832	$27.32	2
   19	LifePoint Health	$56,781	$27.30	166
   20	Rady Children's Hospital And Health Center	$56,620	$27.22	32

4. Writing a clinical services coordinator job description

   A clinical services coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a clinical services coordinator job description:

   Clinical services coordinator job description example

   Physician Services Clinic Coordinator- Healthpark Specialty Clinic - (210003SH) Description Facility Profile
   
   TGH is the area's only level I trauma center and one of just two ABA-verified adult & pediatric burn centers in Florida. With five medical helicopters*, we transport critically injured or ill patients from 23 surrounding counties to receive the advanced care they need. The hospital is home to one of the busiest solid organ transplant centers in the country. TGH is a nationally designated comprehensive stroke center, and has a 32-bed Neuroscience Intensive Care Unit. Other outstanding centers include cardiovascular, orthopedics, high-risk and normal obstetrics, urology, ENT, endocrinology, and the Children's Medical Center, which features a nine-bed pediatric intensive care unit and pediatric kidney transplant services. As the region's leading safety net hospital, Tampa General is committed to providing area residents with world-class and compassionate health care ranging from the simplest to the most complex medical services.
   
   Tampa General Hospital was named the #1 hospital in Tampa Bay by U.S. News & World Report, 2020-2021, and recognized as one of America's Best Hospital's in five medical specialties: Cardiology & Heart Surgery, Diabetes & Endocrinology, Gastroenterology & GI Surgery, Nephrology, and Orthopedics. Tampa General Hospital has been designated a Magnet Hospital by the American Nurses Credentialing Center (ANCC), the highest recognition for nursing excellence, for the fourth consecutive time - an accomplishment that fewer than one percent of hospitals nationwide have earned. TGH is accredited by The Joint Commission and was awarded disease-specific certification in five medical specialties. TGH is also accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF). *Air transport provided by Metro Aviation, Inc.
   Department Profile
   Tampa General Medical Group (TGMG) is an affiliate of Tampa General Hospital and includes physicians specializing in cardiology, digestive disorders, endocrinology, family practice, hepatology (liver disease), internal medicine, organ transplantation, pediatrics and surgery. TGMG physicians provide care at convenient locations throughout the Tampa area.
   Job Summary
   Under general supervision and according to established nursing standards, policies, procedures and professional guidelines, delivers nursing care to clinic patients. Collaborates and participates with the manager in unit operations. Exercises independent judgment and advanced clinical skills. Plans and implements nursing care; documents nursing assessments, identifies and reports situations requiring intervention, formulates and communicates goals and directed plan of care; assures patients' rights. Responsible for performing job duties in accordance with mission, vision and values of Tampa General Hospital.
   Qualifications Required Skills
   Graduate of an accredited school of Nursing; licensure to practice as a Registered Nurse by the State of Florida; one year of experience in clinical area.
   Primary Location: TampaWork Locations: Family Care Center Healthpark 5802 N. 30th Street Tampa 33610Job: AmbulatoryOrganization: TGH - HospitalSchedule: Full-time Scheduled Days: Monday, Tuesday, Wednesday, Thursday, FridayShift: Day JobJob Posting: Dec 21, 2021, 9:09:02 PM

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5. Post your job

   To find the right clinical services coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with clinical services coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit clinical services coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your clinical services coordinator job on Zippia to find and recruit clinical services coordinator candidates who meet your exact specifications.
   • Use field-specific websites such as healthcarejobsite, health jobs nationwide, hospitalcareers, medreps.com.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with clinical services coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new clinical services coordinator

   Once you've found the clinical services coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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