Coates Field Service, Inc.
Oklahoma City, OK
Coates Field Service, Inc. is seeking a tech-savvy Data/Document Specialist for an in-house position located in our Oklahoma City, OK Operations Center. Computer literacy and technical skills are necessary for this full-time (40 hours per week), Monday-Friday position. The successful candidate will have advanced computer skills and be well-versed in database entry and reporting, cloud file sharing applications, easement and land acquisition documents, understanding and applying basics of surface title reports, reading and interpreting design plans, and producing accurate deliverables on short notice.
Local candidates encouraged to apply. No per diem available.
Overview of Duties:
+ Responsible for data maintenance in project database, including generating accurate reports, bulk data manipulation and dissemination
+ Analyzes legal documents to assure that all have been properly executed and notarized
+ Examines right of way files (containing easements, deeds, legal descriptions, permits, agreements, contracts, other documents, and correspondence relating to the property) in order to determine issues such as multiple line rights, assignability/abandonment clauses, lease terms, and restrictions
+ Reviews title information to create easements and other land acquisition documents accurately
+ Analyzes documents in order to prepare database reports involving ownership information, status of acquisition processes, instructions to field crews, history of contacts between Right of Way Agents and landowners, payments made, damage settlements, property values and other pertinent data
+ Identifies concerns with title information and refers these to appropriate client representative and/or legal counsel
+ Reviews, interprets, selects documents, and supervises scanning for permanent storage of right of way records
+ Coordinates field office activities with the Field Right of Way Supervisor, Right of Way Agents and other field personnel, subcontractors, landowners, client, vendors, government agencies
Specialized knowledge/education required:
+ Knowledge of land and right of way acquisition processes and documentation
+ Knowledge of proper legal document execution practices, such as what signatures are required for trusts, conservatorships, guardianships, estates, etc.
+ Knowledge of due diligence review of right of way files and understanding of assignability and reversionary clauses, restrictions, fractional ownerships, lease payments and terms, and abandonment clauses
+ Ability to plot metes and bounds descriptions of property and read a variety of maps, both electronic and paper
+ Understanding of Geographic Information Systems mapping software such as: Google Earth/Pro, Esri, etc. beneficial
+ Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.)
+ Knowledge of cloud-based applications such as OneDrive or similar cloud based applications
Document Specialists typically are attorneys, paralegals, experienced land technicians, college graduates with degrees in business, communications, or related fields, land-men or former right of way and land professionals employed by pipeline, power or communication companies, engineering firms or government agencies specializing in land development. They also have additional training in database and land management software systems and applicable courses provided by the International Right of Way Association. Document Specialists must be confident in making decisions based on their combined knowledge and education.
Coates Field Service, Inc. is one of the nation's largest right of way consulting firms and works on behalf of energy transportation companies, electric transmission companies, state and local governments, and other similarly-situated clients. Applicants must be currently authorized to work in the United States for any employer. No sponsorship is available for this position.
Salary is dependent upon experience. Benefits offered. Coates is an EOE. Minorities, women, and veterans encouraged to apply.
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