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Become A College Scouting Coordinator

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Working As A College Scouting Coordinator

  • Assisting and Caring for Others
  • Establishing and Maintaining Interpersonal Relationships
  • Communicating with Supervisors, Peers, or Subordinates
  • Making Decisions and Solving Problems
  • Getting Information
  • Deal with People

  • Unpleasant/Angry People

  • $44,262

    Average Salary

What Does A College Scouting Coordinator Do At Research Foundation Cuny

* Manage and coordinate QCVR office
* Maintain event inquiry data base from multiple sources including phone calls, email and web-based inquiries for new and existing clients for rentals and film shoots.
* Provide basic facility rental information to Account Managers for rentals
* Provide information for room availability for rentals and film shoot locations on campus
* Make follow-up calls to clients when needed
* Maintain R25 and Outlook data programs for QCVR event Calendar and room reservations regarding all rentals and film locations
* Send weekly R25 rental/room usage calendar
* Report financial data on receivables and disbursements from Accounting Office to QCVR
* Scan and deposit checks to Accounting Office.
* Generate payment requests
* Financial Edge or forms
* Transfer internal payments to departments and service providers
* Maintain department financial listing spreadsheet
* Coordinate with Communications to update and maintain information on Website
* Maintain and order supplies for QCVR office
* Check and coordinate rental email requests
* Office Assistance for Director
* Coordinate office operations for scheduling meetings, communications, and financial reports
* Schedule appointments for Director and maintain work calendar
* Assist director when needed with film shoots and rentals
* Coordinate contract information for Film shoots
* Attend film Tech scouts with director and assist with some location scouts
* Check and review clients Certificate of Insurance
* Prepare invoice for film shoot contract
* Assist in coordinating film shoot agreement
* Assist director with logistics for film shoots
* Prepare internal logistics schedule/timeline for film shoots for college service providers
* Submit all work orders for film shoots
* Office Assistance for Account Managers
* Work with Senior Account Manager to coordinate Meetings
* Coordinate all vendor table rentals
* Keep data file on all room pricing and service rates
* Gather and collect all rental contracts and agreements from Account Managers for final processing and submit to Director and Queens College designee for signatures.
* Input all account managers information into a centralized data base and coordinate with Senior account manager
* Account manager for some smaller rentals

What Does A College Scouting Coordinator Do At Columbia University

* The IBC program divides into two parts: a two-week training seminar led by professionals in the field of community building and a six-week practicum, during which interns serve as resident advisers for the Summer Program for High School Students.
* Recruit applicants by posting and maintaining the internship on recruitment websites geared towards university students.
* Screen applications and interview more than 300 candidates; and, using independent judgment, make final hiring decisions for IBC staff.
* Coordinate the scheduling and delivery of support, include space allocation, for the IBC seminar.
* Serve as the liaison between the IBC management team and various SPS and University offices, including, but not limited to, SPS Human Resources, the ID Office, and Dodge Physical Fitness Center.
* Oversee the production of IBC certificates of completion; plan the IBC closing ceremony and other special events.
* Coordinate the assigning of program assistant responsibilities, including Course Helper appointments, to the IBC interns.
* Manage the content of the IBC website.
* Acquire over 100 Columbia purchasing cards for IBC interns (over 100), to be used for funding extracurricular activities and other program-related expenses.
* Train interns on purchasing policies and reconcile transactions using the University financial system (over 1,000 transactions).
* Manage cash advances for all Pre
* College Programs, including the Global Immersion Programs.
* Coordinate with SPS Finance to process honorariums and reimbursement requests for instructional staff
* Manage other financial functions, including, but not limited to, expenditure requests and vendor processing.
* Make changes to the content of the Pre
* College Programs website
* Collaborate with the Pre
* College Program team and with the SPS Marketing team to keep the content of the site up to date and to continually improve the format of the site.
* Order promotional materials for Pre
* College Programs in collaboration with the SPS Marketing Team.
* Coordinate the production of over 3,000 orientation packets for instructors and students.
* Additional Essential Functions (Limit to 3950 characters.)
* Serve as primary point of contact for all Pre
* College Instructors throughout the year, approximately 300 individuals.
* Coordinate with SPS Faculty Affairs to on-board instructional staff, including, but not limited to, tracking background checks and protection of minors training, providing compensation and appointment information, and serving as a general resource to instructional staff throughout the hiring process on matters such as onboarding policy and procedure.
* Maintain an instructor database that records contact information and appointment history.
* Collect and maintain syllabi and CVs for all instructors.
* Working with the Director, Faculty & Instruction and the Office of the Registrar, update and maintain course schedules and classroom assignments.
* Manage requests for support to the seasonal instructional support team, including the coordination of instructional materials and course packets.
* Assist instructors with coordinating field trip logistics, including, but not limited to, making transportation reservations, processing payments and reimbursements, and managing the assignment of chaperones.
* Communicate with central administrative offices to facilitate instructional support and provide instructors with referrals to Facilities, Security, CUIT, the Registrar's office, etc., as appropriate.
* Working with the Enrollment Management Team, coordinate the student evaluation process which involves the collection and proof reading of approximately 4,000 letters of evaluation, and making recommendations for corrections.

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How To Become A College Scouting Coordinator

Most school counselors must have a master’s degree in school counseling or a related field and have a state-issued credential. Some employers prefer that career counselors have a master’s degree. Career counselors who work in private practices may also need a license.


Most states require school counselors to have a master’s degree in school counseling or a related field. Programs in school counseling teach students about fostering academic development; conducting group and individual counseling; working with parents, school staff, and community organizations; and using data to develop, implement, and evaluate comprehensive school counseling programs for all students. These programs often require students to gain experience through an internship or practicum.

Some employers prefer that career counselors have a master’s degree in counseling with a focus on career development. Career counseling programs prepare students to assess clients’ skills and interests and to teach career development techniques. Many programs require students to have a period of supervised experience, such as an internship.  

Licenses, Certifications, and Registrations

Public school counselors must have a state-issued credential to practice. This credential can be called a certification, a license, or an endorsement, depending on the state. Licensure or certification typically requires a master’s degree in school counseling and an internship or practicum completed under the supervision of a licensed professional school counselor.

Some states require applicants to have 1 to 2 years of classroom teaching experience, or to hold a teaching license, prior to being certified. Most states require a criminal background check as part of the credentialing process. Information about requirements for each state is available from the American School Counselor Association.

Although some employers prefer to hire licensed career counselors, licensure is not required by all states. Contact information for state regulating boards is available from the National Board for Certified Counselors.

Work Experience in a Related Occupation

Although most states do not require work experience in a related occupation, some states require school counselors to have 1 to 2 years of classroom teaching experience, or to hold a teaching license, prior to being certified. Please see the Similar Occupations tab for more information on teaching occupations.

Important Qualities

Compassion. School and career counselors often work with people who are dealing with stressful and difficult situations, so they must be compassionate and empathize with their clients and students.

Interpersonal skills. School and career counselors must be able to work with different types of people. They spend most of their time working directly with clients, students, or other professionals and need to form and maintain good working relationships.

Listening skills. Good listening skills are essential for school and career counselors. They need to give their full attention to students and clients in order to understand their problems.

Speaking skills. School and career counselors must communicate effectively with clients and students. They should express ideas and information in a way that their clients and students understand easily.

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College Scouting Coordinator jobs

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College Scouting Coordinator Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • French

  • German

  • Japanese

  • Portuguese

  • Chinese

  • Romanian

  • Samoan

  • Mandarin

  • Italian

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College Scouting Coordinator

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College Scouting Coordinator Education

College Scouting Coordinator

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Top Skills for A College Scouting Coordinator


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Top College Scouting Coordinator Skills

  1. Financial Aid Process
  2. Curriculum Development
  3. Scholarship Awards
You can check out examples of real life uses of top skills on resumes here:
  • Reviewed and Assisted in the Financial Aid Process.
  • Lead college seminar curriculum development.
  • Direct student support and recruitment * Technology implementation * Community outreach and collaboration
  • Guided participating students to successful course completion by interacting closely with the high school counselors, students, and teacher assistants.
  • Managed Tech Prep Grant through the Arkansas Department of Workforce Education to develop articulation agreements with the area high schools.

Top College Scouting Coordinator Employers

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