Administrative Assistant jobs at Mid-Columbia Medical Center

WE'RE HIRING: OFFICE ASSISTANT Are you the organized, detail-loving, people-friendly pro we've been looking for? Our office needs someone who can keep things running smoothly and make every client, visitor, and teammate feel welcome. What You'll Do: Manage files, records & office systems Coordinate meetings, emails & communications Provide top-notch customer service at reception Support data entry, reporting & vendor payments Foster a safe, inclusive, and welcoming office environment You Bring: ✔ 2+ years admin or customer service experience ✔ Excellent organizational & communication skills ✔ Microsoft Office & Teams proficiency ✔ Commitment to equity, diversity & inclusion How We Work We operate with: Integrity, accountability, and transparency. A commitment to anti-racism, diversity, equity, and inclusion. An unwavering stance against antisemitism and all forms of prejudice. How to Apply Apply directly through our JFCS East Bay Career Center:****************************** If applying via an external site (LinkedIn, Indeed, etc.), please upload your cover letter and resume as one document if only one attachment is allowed. Join Us! Help us continue our legacy of compassion, advocacy, and empowerment for East Bay's most vulnerable communities. #NowHiring #EastBayJobs #Office Assistant #SocialWork #AgingServices #HumanServices #NonprofitCareers #JFCS #CommunityImpact #EquityAndInclusion #BayAreaJobs

Job Description Responsibilities We invite you to come join the RadNet Management team as an Administrative Assistant. We are seeking an Administrative Assistance to work with the Regional Operations team and VP of Northern California Operations to support various administrative needs. The candidate selected will also have opportunity to train in basic fundamentals of imaging center operations and workflow. This full time career opportunity has a Monday - Friday day shift schedule and will be located in Santa Clara, CA. In this Administrative Assistant position, you will have the opportunity to: Maintain absolute and strict confidentiality with all material and information pertaining to all patients, personnel, and/or projects. Create, organize, and maintain files. Answer phones, screen, and route calls appropriately. Respond to questions and concerns, and/or direct to appropriate management when questions and issues go beyond your authority or impact our service. Assist in administration, paperwork preparation and collection, and distribution of items. Create, maintain, update, and submit various logs and reports, as well as perform data entry. Process all incoming mail and faxes. Assist management as needed with special assignments and projects. Visit the imaging centers in Northern California as needed To Ensure Success In This Role, You Must Have: Good overall organizational skills; professional demeanor; customer service; public relations; strong time management; strong written and verbal communications skills; Must be detail oriented and able to interact effectively with employees, vendors, peers, and management. Computer skills a must, MS Word and Excel highly preferred. Previous clerical or customer service experience. Must have clean driving record. One year of Administrative Assistant experience, and some college or training preferred. Medical experience and/or medical terminology knowledge is a plus.

Administrative Leader Associate Program - External Candidate Development Opportunity A structured program designed for individuals without prior healthcare experience to gain hands-on exposure, develop operational and strategic skills, and actively contribute to real-life healthcare operations at NorthBay Health. At NorthBay Health, the Administrative Leader Associate position is designed to be a learning, exposure and actively working in a real-life healthcare environment. The Associate will meet, interact, observe and be exposed to real-life business situations as well as contribute to work product. The Associate will interact with staff, physicians, executives and leaders in the organization, participating in activities and initiatives related to operations practice and supporting strategic initiatives as they relate to continuity of service, compliance, regulatory and professional standards, fostering collaborative interdisciplinary relationships. Additional duties will be assigned based on level of understanding of practice management responsibilities. Will have hands on opportunities to perform work as well as completing a capstone project to successfully complete this program. This program is designed to identify and foster promising candidates the opportunity to develop skills in operations management, strategic implementation, and work in dynamic live situations in the healthcare operations and corporate environments. Requirements for application: * Candidate application (Oracle) including current CV/Resume required * Two professional letters of recommendation and one letter of recommendation that provides a description of personal observation of exemplary customer service provided by you in the work setting. * Personal Statement - * Why are you interested in Healthcare Administration? * What interest you in doing a LIT program with NorthBay Health? * Why do you think you will excel in this program, why should we choose you? Success Indicators * Consistent demonstration of leadership potential. * Completion of all training modules and performance evaluations. * Strong teamwork, adaptability, and problem-solving skills. * Successful execution of program projects or capstone assignments. Key Responsibilities Leadership & Team Development * Learn and apply core leadership principles, including communication, performance management, and team motivation. * Support team leads/supervisors in daily operations, providing guidance and assisting with problem-solving. * Act as a role model by demonstrating professionalism, accountability, and a positive attitude. Operational & Project Responsibilities * Participate in rotational assignments across multiple departments to gain broad organizational knowledge. * Assist with planning, organizing, and executing department initiatives. * Identify areas for improvement and contribute to process optimization projects. * Gather, analyze, and present data to support decision-making. * Assists with work, projects and may participate in work-groups. * Attend meetings as requested. * Represent NorthBay when asked. * Complete a capstone project prior to finishing the program. * May be asked to do a presentation at the end of Program with learnings and key takeaways from experience or presentation related to capstone project. Training & Learning * Be open to observation, learning and participating in operations. * Attend leadership workshops, training modules, and development sessions. * Complete assigned coursework, assessments, and progress milestones. * Seek and integrate feedback from mentors, supervisors, and peers. * Collaborate with cross-functional teams to understand operational needs and challenges. * Be willing to share knowledge and experiences with those around you. Communication & Collaboration Performs other duties as assigned. * 1. Education: Associate degree preferred. Completion of a Leadership Development program within another organization in any industry or five (5) years of experience as a leader the progressive advancement within an organization. Bachelor's degree preferred or currently pursuing. 2. Experience: Two (2) years of previous management experience required, or previous leadership experience required. 3. Skills: Stands out above and beyond for acceleration in customer services with demonstrated and proven examples. Consistently demonstrates leadership potential. Must be well organized, able to set priorities, work independently as an effective team member. Demonstrates effective time management skills. Must have critical thinking skills and be open to learning. Individual must be highly collaborative, be willing to assume new responsibilities as needed, accept accountability, and operate effectively under pressure. Confidence, integrity, and a sense of humor are also essential. Entrepreneurial spirit and demonstrated success in creating novel solutions to complex problems. Flexible, adaptable, persistent, passionate, management skills, facilitation skills. Maintains the utmost confidentiality related to items from the work setting. Appearance is professional. Proficient in Microsoft Word, Excel, and Outlook. Excellent oral and written communication skills required. 4. Interpersonal Skills: Demonstrates NorthBay's True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 5. Hours of Work: Monday through Friday, variable according to business needs. Determined by manager. 6. Compensation: $65 to $75k annually based on years of experience similar to this role.

The Administrative Assistant is responsible for providing a full range of secretarial and administrative support. Responsibilities Coordinates all secretarial/administrative activities and functions. Compiles workload and billing statistics for ancillary services. Supports in tracking of regulatory licensing and certifications for ancillary services. Management of staff electronic timecard system for ancillary services. Handles matters of a complex, sensitive and confidential nature. Greets and assists visitors, guests, major donors, physicians, former patients and/or family members. Answers and screens incoming calls, routes visitors and mail appropriately and efficiently; including handling sensitive or confidential issues, patient complaints and route inquiries. Compose, prepare, duplicate and distribute complex correspondence, including reports, letters, memoranda and minutes of various meetings. Manage the scheduling of appointments and meetings. Coordinate room, equipment and food service arrangements for meetings as necessary. Includes preparing and circulating materials, notifying participants, generating & distributing minutes and meeting packets. Attends meetings, takes and transcribes minutes. Maintains official meetings minutes in binder file. Maintain business calendar, including suspense/tickle files, tracking deadlines, informing staff of actions to be taken, charting progress, arranging and canceling meetings, coordinating details. Handles travel arrangements, prepares and submits expense reports, and coordinates timely reimbursement. Maintains an efficient filing system; files and purges materials on a regular and timely basis. Updates files Index at appropriate intervals. Assures prompt filing, retention and easy retrieval of documents; maintains archival records and official hospital documents in accordance with the California Health Association Retention Schedule. Set priorities, demonstrate skills in problem-solving, critical thinking and follow through with assigned functions. Communicate effectively with various and diverse audiences. Attend to urgent or unscheduled projects efficiently and effectively. Perform other duties that may be assigned, or necessary to ensure all work and arrangements are complete, accurate, and in compliance with procedures. Qualifications QUALIFICATIONS/JOB REQUIREMENTS: EDUCATION: College Graduate or AA degree; minimum of three years experience in executive administration, preferably in healthcare. EXPERIENCE: Office management experience and experience with medical organizations are preferred. CERTIFICATIONS/LICENSURE: N/A OTHER SKILLS, ABILITIES & KNOWLEDGE: Knowledge of sound, efficient and effective office management and administration procedures and techniques. Proficiency in word processing (Word and/or Word Perfect), spread sheets/data management, Power Point, Excel, typing and use of standard office equipment. Demonstrated skills in verbal and written communications. Demonstrated utilization of tact and discretion in handling confidential information. Demonstrated ability to perform duties with minimal or no supervision. Must possess initiative to carry out responsibilities and utilize sound judgment, confidentiality and discretion. Demonstrated ability to work effectively with governing boards, administrators, managers and staff. Takes the initiative with ability to anticipate and identify needs of the Vice Presidents. Hospital Description AHMC- Seton Medical Center has a long tradition of providing patient-centered, quality care and a commitment to clinical excellence and our community. Founded in 1893, the 357-bed medical center now serves 1.5 million residents of San Francisco and northern San Mateo County with comprehensive inpatient and outpatient medical specialties, as well as emergency and urgent care services. Its sister facility, Seton Coastside, is a 116-bed skilled nursing complex offering inpatient care and the only 24-hour standby Emergency Department on the Pacific Coast between Daly City and Santa Cruz. We pride ourselves on improving the health and well-being of our patients, community, and populations, we serve with high quality community partnerships, and continuous innovation to our health care delivery system and this is why we need caring, committed people on our team - like you. Join us on our mission to deliver the safest and highest quality patient-centered care.

Job Details SAN BERNARDINO MAIN CAMPUS - SAN BERNARDINO, CA Full Time 2 Year Degree $18.00 - $27.00 Hourly Negligible Day Human ResourcesDescription Provides overall administrative support to the Human Resources department. Confidentially processes and maintains employee information and records both electronically and on paper. Provides excellent customer service both internally and externally. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Processes, coordinates and/or records all incoming paperwork pertaining to new hires, terminations, status changes, payroll requests, etc. Regularly prepares Human Resources reports by compiling data from HRMS (Paycom) on a bi-weekly, monthly and as-requested basis. Produces and distributes monthly employee birthday lists and anniversary certificates to proper management staff in a timely manner. Maintains employee ID badge system and regularly audits to ensure terminated employees, volunteers and vendors are properly deactivated. Assists with New Hire Orientation-related administrative tasks such as creating folders, name tents, processing/collecting paperwork, badges, ordering lunch, making phone calls to candidates, etc. Assigns Fuel Pin numbers to New Hires through Paycom. Submits Track-It requests for IS Forms received from management for all employee changes, new hires, name changes, new hires, terminations, volunteer access, etc. Greets and processes visitors (including vendors) at the LifeStream front lobby window. Ensures visitors are signed-in and out of the visitor log appropriately; are given a paper visitor badge and escorted by a LifeStream employee. Monitors front parking gate through electronic gate portal screen/intercom. Allows entry based on reason for visit. Ensures Vendors sign in and out on the vendor log; receive a vendor badge; and audits for returned badges every day. Maintains and accesses employee vehicle log information as needed. Maintains I-9 folders for all current and terminated employees as required. Maintains employee accommodations log. Maintains and communicates monthly REAL ID, Driver's License, CPR, ALCS, LVN, RN, CLS, MD, and Phlebotomy (for Washington) required renewals of certificates and licenses ensuring records do not expire. Creates, maintains and audits employee personnel files. Performs regular filing. Handles incoming/outgoing processing of mail in a timely manner. Processes employment verifications in a timely and accurate manner. Schedules and sets-up conference rooms for Human Resources meetings and functions. Orders and maintains all supplies for the Human Resources Department. Answers and/or redirects general employment questions in person, via telephone or email. Assists with mail merges and mass mailings to employees and others as requested. Assists with other Human Resources related tasks such as benefits, recruitment, etc. as requested. Updates Human Resources Assistant Procedure Manual as needed. Communicates problematic situations for resolution to the Sr. HR Generalist or VP of HR in a timely manner. Performs other duties as assigned. CUSTOMER INTERACTION/PROBLEM-SOLVING Must deal with internal and external customers/team members in a courteous, professional, and timely manner. Takes responsibility for problems and maintains a helpful and friendly attitude, and is responsive to customer needs. Represents the organization to vendors and the public in a positive and professional light. COMPLEXITY Work involves mostly duties that involve related steps, processes, or methods, requiring the employee to make choices and recognize differences in a few easily recognizable situations, such as differences in fact, sources of information, or kinds of transactions or entries. Occasionally, work includes various duties involving different and unrelated processes and methods. Decisions on what needs to be done require analysis of the subject in each assignment, and chosen courses of action may be selected from several alternatives. Work involves conditions and elements that must be analyzed to identify interrelationships. NATURE AND EXTENT OF SUPERVISION PROVIDED TO THE POSITION The supervisor makes assignments by defining objectives, priorities and deadlines, assisting the employee with unusual situations with no clear precedents. Employee plans and executes steps to complete the assignment, following instructions, policies, and previous training or accepted practices. Completed work is evaluated for soundness, appropriateness, and conformity to policy. Methods used by the employee are not reviewed in detail. Occasionally, the supervisor sets overall objectives and resources available, with deadlines and work plans developed in consultation with the employee, with some opportunity for the employee to interpret policy, or determine approaches and methodology for accomplishing assignments. Qualifications QUALIFICATION REQUIREMENTS To perform this job successfully, each essential duty (as identified above) must be performed satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. GENERAL KNOWLEDGE, SKILLS, & ABILITIES Excellent customer service skills. Ability to effectively and professionally interface with all levels of staff within the organization. Ability to maintain strict confidentiality. Strong organization, interpersonal and written/oral communication skills. Ability to organize and manage workload to meet a variety of deadlines. Ability to adapt to changes in the work environment and to deal effectively with frequent change, delays or unexpected events. Strong attention to detail. Ability to understand, communicate and exemplify company policies and procedures. Ability to assist in the creation of a team environment and act as a strong team member at all times. Intermediate computer skills with knowledge of Windows Programs (i.e., Word, Excel, Outlook). EDUCATION Associate's Degree (AA) in Human Resources, Business Administration, related field, or equivalent work experience. Bachelor's Degree (BA) in Human Resources, Business Administration or related field preferred. EXPERIENCE Minimum three years' experience working in a fast paced administrative or customer service related position. Experience in Human Resources functions and with HR Management Systems data entry is preferred. CERTIFICATES, LICENSES, ETC. N/A PHYSICAL DEMANDS Refer to ADA checklist attached for physical demands. WORK ENVIRONMENT Standard office conditions with minimal health and safety risks. LifeStream is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. LifeStream will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to ************************* or call ************ to let us know the nature of your request. A representative will respond to accommodation requests within two business days. Please note that this email/phone number is for medical/disability accommodations only and any other inquiries will not receive a response. EEO is the Law. For more EEO information about applicant rights click here. Our organization participates in E-Verify, for more information click here. All applicants who receive a conditional offer of employment will be required to undergo a pre-employment drug test in accordance with LifeStream's established guidelines.

Job DescriptionBenefits: Flexible schedule Opportunity for advancement A dedicated and detail-oriented Administrative Assistant / Personal Assistant is needed to support a physician and management team . This unique role includes organizing professional documents and records, as well as providing personal support with home office organization and related tasks. The ideal candidate is organized, trustworthy, proactive, and skilled at balancing a blend of administrative and personal assistant duties. Selected candidate will have a background check. Key Responsibilities: Clinic Administrative Duties: Organize and maintain medical and administrative records Prepare and process paperwork, forms, and correspondence Assist with filing, and insurance documentation Maintain a clean, organized front desk and office area Provide general administrative support as needed Answer phones, take and respond to messages, and route calls as needed Manage business and personal calendar Coordinate with clinic and management staff as needed Personal Assistant Duties: Organize and maintain household paperwork, bills, and important documents Manage personal files and digital records to ensure easy access and order Coordinate household schedules and reminders (appointments, maintenance, etc.) Assist with home organization projects and filing systems Qualifications: Prior experience in administrative and/ or personal assistant roles preferred Excellent organizational and time-management skills Strong communication skills (written and verbal) High level of discretion and professionalism Ability to work independently and manage multiple responsibilities Comfortable handling both professional and personal tasks Proficiency in Microsoft Office, Excel and CRM software Valid drivers license and reliable transportation (for errands) Compensation & Benefits: Competitive Compensation Flexible Schedule Opportunity for Growth How to Apply: Please send your resume and a brief cover letter to ***************************, using the subject line: Administrative Assistant / PA Application [Your Name].

Job Details North Coast Opportunities Inc - Ukiah, CA $18.00 - $24.00 HourlyDescription Human Resources Department Bilingual (Spanish/English) Pay Differential Available Driver's License and Auto insurance required Hours: 40 hours/week As a program, department or project team member, a Project Assistant (PA) is responsible for supporting efforts to enhance personal and community wellness through a variety of projects and themes. As directed by their supervisor, the Project Assistant will provide support and assistance at a responsibility level commensurate with the PA's qualifications and experience, in order to facilitate its mission, goals and required outcomes. ESSENTIAL DUTIES AND RESPONSIBILITIES Administrative duties as assigned, including but not limited to filing and copying; receiving and tracking data; retrieving, collating or analyzing data and information; drafting reports and updating databases or files for accuracy. Maintain a basic understanding and responsibility of key HR areas such as recruitment, onboarding, job descriptions, and compliance with procedures, policies, and legal requirements. Facilitate the recruitment process to support staffing needs, providing administrative and document support throughout. Organize and manage new employee orientations. Use and maintain HRIS software; provides other data management or web administrative duties as assigned. Work in a professional, collaborative manner with all partners and agencies connected to the project as a means of expediting efficient and successful outcomes. Perform public outreach and assists with regular and special projects and programs as directed by supervisor. Assist in organizing meetings and events as directed. Other duties as assigned or required. ESSENTIAL WORK HABITS Align work behaviors in conformance with NCOs Purpose, Vision and Values. Report to work on time and obtain approval from supervisor for any changes in work schedule or absences. Maintain a strict commitment to confidentiality, in accordance with Agency and project policies and procedures. Follow the NCO Injury Illness and Prevention Plan, as well as all Agency and program safety protocols, procedures, and policies. Maintain focus on the assigned tasks. Take pride in creating a positive, efficient work environment. Treat co-workers and clients with respect. Represent NCO and its programs to the community in a positive light. Dress appropriately according to assigned job duties and responsibilities. Adapt constructively to change. Qualifications Education, Training and Experience: The following education and/or experience criteria are required to qualify for the designated level: Level I: Minimum one year of experience in a similar position or related field. Level II: Combination of education and experience equivalent to an Associate's degree in a related field plus a minimum of one year experience in the same or similar position. Level III: Bachelor's degree, or an equivalent amount of education and experience, in a related field, plus a minimum of two years experience in the same or similar position. Strong facilitation and communication skills; proven ability to collaborate with diverse organizations, community groups and community members. Excellent oral and written English communication skills and the ability to effectively communicate in a professional manner (required); bilingual English/Spanish communications skills (preferred). Human Resources and / or Compliance experience is preferred. Knowledge and Skills: Must be highly proficient in the use of computers, common business technology equipment, and a variety of software programs including web-based platforms. Must have excellent keyboarding skills and be very familiar with word processing, email and spreadsheet programs; prior experience with Human Resources Information Systems (particularly ADP), presentation and database management and record keeping programs are preferred. Ability to: Work cooperatively and professionally as a team member. Maintain confidentiality as pertains to information, documents and sensitive situations. To take direction and work with supervisor to ensure priorities are correctly aligned and accomplished as well as to work independently with minimal supervision. Manage multiple deadlines and assignments with attention to detail and accuracy, and in a timely manner. Necessary Special Requirements: This position is funded by NCO's Indirect Cost Pool which includes Head Start program funds and is therefore subject to the Head Start regulations. Employment is contingent upon completion of a Criminal Record Clearance as required by the Head Start Standards and/or contract terms and as demonstrated by providing a receipt to the Agency from the screening organization performing the background check. For work-related driving, employee must have: a current, valid California driver's license; a driving record that demonstrates the employee is a safe, appropriate driver as verified by a DMV printout; and proof of personal automobile insurance; or reliable transportation with proof of automobile insurance. WORK ENVIRONMENT/PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to talk, hear, listen, communicate clearly, and may be required to supervise staff or volunteers as assigned. The employee frequently is required to sit; use hands to finger, handle or feel objects, use manual and automatic office equipment, and reach with hands and arms. The employee is occasionally required to stand; bend; reach down and stretch overhead; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee may frequently lift and/or move up to 25 pounds unassisted and may occasionally move and lift heavier materials with assistance using ergonomic guidelines. Specific vision abilities required by this job include close and distance vision, peripheral vision, depth perception, and the ability to adjust focus. The ability to travel during the day and/or night, sometimes long distance - possession of a valid California Driver's License and access to an insured vehicle is required. Interaction and contact with outside agencies, vendors, funders, volunteers, donors and contributors is a frequent aspect of this job. The employee will regularly use computers and computer printers, telephones and other similar electronic office equipment. The environment can occasionally be noisy and include the comings and goings of small children and their families. Note : This class specification should not be interpreted as all-inclusive. It is intended to identify the core essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA)or California FEHA. Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

Peregrine Team is hiring for a Admin Assistant (Legal) in San Francisco, CA. This position is a full-time, contract to hire role with full benefits and competitive pay. About the Role The Admin Assistant (Legal) provides administrative and clerical support to attorneys, paralegals, and case managers to ensure the smooth and efficient operation of the legal office. This role involves managing office tasks, organizing files, scheduling, and assisting with basic legal documentation and client communications. Key Responsibilities Greet clients, answer phone calls, and respond to general inquiries in a professional manner. Maintain and organize physical and electronic case files. Draft, format, and proofread correspondence, memos, and simple legal documents under supervision. Schedule appointments, meetings, depositions, and court appearances. Manage incoming and outgoing mail, including scanning and distributing documents. Track and monitor deadlines, filing requirements, and case progress. Provide general administrative support, including data entry, copying, and office supply management. Assist attorneys and paralegals with case preparation as needed. Perform other duties as assigned. Qualifications High school diploma or equivalent required; associate's degree or coursework in legal studies preferred. Prior experience in an office or legal setting strongly preferred. Strong organizational skills with attention to detail. Proficiency in Microsoft Office Suite and comfort with case management or document management software. Excellent verbal and written communication skills. Ability to handle sensitive and confidential information with discretion. FLSA Status: Non-Exempt/Hourly Travel Required: Up to 25% Work Schedule: Mon-Fri, 8AM - 5PM Email your resume to [email protected] ASAP or apply here for consideration.

Full-time Description Who We Are: We are a premier social service provider dedicated to housing and healing the disenfranchised and forgotten through a system of love, care and compassion. We envision a world that is guided by a balanced moral compass, where everyone has equal access to community services and resources that will end homelessness once and for all. Position: Administrative Assistant Job Type: Full-time, 8:00am - 4:30pm (flexible if needed) Starting Salary Range: $18 to $20 an Hour Work Location: Torrance, CA (90501) What We Offer: An outstanding benefits package and numerous opportunities for growth and advancement in our organization. Paid Holidays including Employee's Birthday Off Earn PTO that increases with tenure Flexible Work Schedule Medical Insurance Offering 3 HMO plans with Kaiser and Blue Anthem Cross, and also a PPO Plan. Dental Insurance, both HMO & PPO options Life and AD&D insurance 100% employer paid Long Term Disability 401K Plan: Serenity offers a standard 401k plan with 100% employer match up to 3% of salary Employee Assistance Program Employee Referral Program Additional Optional Benefits such as Aflac and Legal Shield What We Ask: POSITION SUMMARY: The Administrative Assistant provides administrative and clerical support to the Serenity Program staff. ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned. The essential functions include: Responsible for the facilities day- to-day clerical operations Responsible for data input into data base. Perform office duties that include: filing, copying and printing, manage the program office supply inventory, replenishment, and distribution Handling and managing program petty cash, ensuring expenditures are justifiable, collecting receipts and processing reimbursement forms in a accurate and timely manner Purchasing, handling and managing transportation appointment for the patients., process reimbursement forms in a accurate and timely manner Ensuring staff is adhering to program and contracted policy and procedures with the Processing and handling of confidential documentation and materials Manage the collection and distribution of company mail Manage the maintenance and replacement of office equipment such as copiers, faxes, meters and any other office equipment Assist with the planning and coordination of special projects, presentations, dissemination of information, and program events Prepare confidential documentation for Serenity staff; accurately record, organize, and distribute Ensure all program reporting is done in a completed and timely manner Act as liaison to all clinical staff to ensure efficient coordination and completion of documents needing review and/or approval based on the DHS contracted and program standards Independently maintain all DHS; perform file audits to ensure proper record keeping, analyzing, coding, indexing and storing; records are to be complete, accurate, and adhere to DHS contracted and program standards per HIPAA and government funding regulations Manage all enrollments and conduct monthly chart audits for chart completeness and accuracy. Manage agency wide processing and responding of client record requests per HIPAA regulations when requests from authorized users and/or clients are received Plan and coordinate clinical staff trainings and new employee orientation classes; schedule and assist where needed with all levels of staff; create, manage and produce presentations and reading materials for attendees and presenters Attend and take minutes for Serenity staff meetings as requested. Maintain minute records. Provide direct support to clinical staff and director in the creation of memos, reports, policy and procedures, and other confidential materials in reference to the staff and program needs QUALIFICATIONS: High school diploma or equivalent. Minimum two years' related experience or training Detail oriented with good time management, organizational, written, verbal, and interpersonal skills Able to maintain a high level confidentiality Able to handle sensitive and confidential situations with poise, tact, and diplomacy Excellent computer skills, including familiarity with Microsoft Word, Outlook, Excel, PowerPoint and agency wide database applications Able to learn quickly and work effectively with individuals at all levels of the organization and with minimal to no supervision Able to set priorities, meet deadlines, and juggle multiple competing tasks and demands WORK ENVIRONMENT Office environment May necessitate working in busy and loud environment Will be exposed to elements like cold, heat, dust, noise and odor May need to bend, stoop, twist , and pick up heavy materials for short periods of time RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES Maintain a safe work environment and confidentiality at all times Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues Organize and prioritize multiple activities to meet all external and internal deadlines Maintain professional demeanor that reflects positively on the agency Demonstrate respect and courtesy toward others Able to thrive in a work environment emphasizing teamwork and collaboration Respond in a timely manner in all aspects of communication Work with minimum supervision Perform other duties as assigned TRAUMA INFORMED CARE (ITC) Serenity Recuperative Care practices Trauma Informed Care (TIC) principles which recognizes the signs, symptoms, and widespread impact of trauma; Employees are asked to comprehensively integrate knowledge of Trauma Informed Care into policies, procedures, and practices with the goal to prevent re-traumatization which promotes healing of individuals, families, and communities. Salary Description $18 to $20

Job DescriptionAmity Foundation, internationally acclaimed teaching, and therapeutic community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as an Administrative Assistant. This groundbreaking opportunity not only will allow you to work with our re-entry programs helping the inmate population, but will also enhance your training and experience in the field. About Amity:Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building. Remembrance, Resolution, Reconciliation, Restoration, Renewal About the Position: About the Position: As an Administrative Assistant, you will contribute to Amity's mission by providing vital clerical support for the STOP Program Director. This position would be responsible for a variety of administrative functions including document processing and preparation, scheduling, data entry, reception, and other administrative support duties. What Will You Do? What You Will Bring: Prior experience as an administrative assistant or in data entry. Possess a high school diploma or its equivalent. Bilingual, fluent Spanish/English verbal and written skills are highly desirable. Ability to manage competing tasks with tight deadlines. Ability to work cooperatively with a multi-disciplinary team. Excellent interpersonal and communications skills. Superior organizational, oral, and written skills Ability to work well under minimal supervision. Ability to interact with agency and department heads and correctional officials. What We Offer: What We Offer: 100% Employer-Sponsored HMO plan PPO Medical, Dental, Vision. Paid vacation, sick time, & 11 holidays. 401K, HSA, & Life insurance programs Community-oriented workplace An organization committed to community action & social justice.

. HealthRIGHT 360, a family of programs, is located across 13 different counties in California. HealthRIGHT 360 provides an array of medical and behavioral health services to some of the most marginalized populations, ranging from primary care, mental health services, detox, substance use disorder treatment in both residential and outpatient settings, and transitional services for the criminal justice population. The Resilient Recovery Program formerly known as Pioneer Court Outpatient Program provides youth and adults with substance use and co-occurring mental health services in the form of individual and group counseling and care coordination. The Outpatient Program is committed to working with underserved communities from a variety of backgrounds. We strive to meet the ongoing needs of individuals struggling with mental health issues, substance use disorders, and co-occurring mental health issues. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the San Mateo Outpatient Programs. This position requires an ability to maintain strict confidentiality and handle information with excellent customer service skills, tact, and diplomacy. All Administrative Assistants are cross trained to assist with multiple programs as needed. KEY RESPONSIBILITIES Provide general office administrative and secretarial support including but not limited to electronic health record data entry, word processing, answering telephones, checking messages, greeting clients and visitors with courtesy and respect, handling general inquiries, distributing mail, faxing, copying, etc. Work closely with the Outpatient treatment staff and program management to provide clerical support as needed. Manages and directs client traffic in the reception area while providing a welcoming culture; greeting clients and visitors with courtesy and respect, handling general inquiries; providing informational resources; interacting tactfully and professionally with all. Develop, transcribe, and distribute meeting minutes, reports, and/or general information as needed. Provide client support in the milieu by directing clients to the proper group and answering program-related questions. Manage client attendance and program verification sheets. Work as part of an integrated, multi-disciplinary team. Help set up and serve snacks/meals to program participants. Coordinate snack/meal deliveries to the program Coordinate facility and maintenance issues with the help of other agency departments. Provide data entry in electronic database systems including but not limited to participant data, billing, and reports. Assist in maintaining confidential files in both physical and electronic forms in accordance with guidelines established by HealthRIGHT360 to satisfy internal and external evaluating requirements. May conduct/manage intakes of new enrollments Act as a "buddy" for new hires. Take notes in interviews and assist with reference checks. Act as Health and Safety Representative and participate in Health & Safety assignments. Assist management with the reconciliation of data. Facility Responsibilities Arranges, attend, and assists with meetings, staff training, conferences, etc. Maintains neatness and organization of the office areas/kitchen/supply room/break room. Purchase and maintain inventory of supplies for the office, custodial, kitchen, and electronic equipment. Report facility issues to Program Manager and acts as a point of contact for vendors and technicians. Data and Compliance Responsibilities Provide data entry, including (but not limited to) client data, billing, and reports using the most current platform set forth by the program (Power BI, Welligent, Avatar, Qualo, Sharepoint, etc.). Perform Medi-CAL eligibility reviews. Create and reconcile pay sources. Assists with audit preparations. Assists in maintaining confidential files in both physical and electronic forms. Assists management with the reconciliation of data. Billing Responsibilities Processes expenditures, including petty cash, client fees, expense forms, reimbursements, etc. And perform other duties as assigned. QUALIFICATIONS Education, Certification, and Experience High School Diploma or equivalent. First Aid Certified within 30 days of employment. CPR Certified within 30 days of employment. Comply with California's Statewide Healthcare Worker Vaccination Requirement; exemptions will be made for medical or religious reasons. Volunteering or special projects related to general office work experience. At least one year of general office work experience. Experience working in the behavioral health field. Experience with billing and data collection. Experience with Medi-Cal billing through Electronic Health Record systems. Bilingual Spanish is highly desired Knowledge Understanding of and willingness to work with traditionally under-served populations, including but not limited to those affected by substance abuse, mental health, HIV, AIDS, and other health-related issues.

Amity Foundation, internationally acclaimed teaching, and therapeutic community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as an Administrative Assistant. This groundbreaking opportunity not only will allow you to work with our re-entry programs helping the inmate population, but will also enhance your training and experience in the field. About Amity:Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building. Remembrance, Resolution, Reconciliation, Restoration, Renewal About the Position: About the Position: As an Administrative Assistant, you will contribute to Amity's mission by providing vital clerical support for the STOP Program Director. This position would be responsible for a variety of administrative functions including document processing and preparation, scheduling, data entry, reception, and other administrative support duties. What Will You Do? What You Will Bring: Prior experience as an administrative assistant or in data entry. Possess a high school diploma or its equivalent. Bilingual, fluent Spanish/English verbal and written skills are highly desirable. Ability to manage competing tasks with tight deadlines. Ability to work cooperatively with a multi-disciplinary team. Excellent interpersonal and communications skills. Superior organizational, oral, and written skills Ability to work well under minimal supervision. Ability to interact with agency and department heads and correctional officials. What We Offer: What We Offer: 100% Employer-Sponsored HMO plan PPO Medical, Dental, Vision. Paid vacation, sick time, & 11 holidays. 401K, HSA, & Life insurance programs Community-oriented workplace An organization committed to community action & social justice. $19 - $20 an hour

. North County Serenity House, A Program of HealthRIGHT 360 was founded in 1966 to provide substance use disorder services in the community. North County Serenity House provides a gender-responsive and trauma-informed environment, using evidence-based and best practices that recognize and account for the role that trauma frequently plays in substance use and criminal histories of women. For clients with co-occurring mental illness, we provide integrated substance use and mental health services which treat both conditions as primary. Our residential facility serves up to 120 women (with capacity for up to 20 children under 5 years of age) seeking recovery from substance use disorders. Responsible for providing excellent customer service to clients, visitors, staff, etc. This position also provides administrative and clerical support for North County Serenity House. Responsible for daily reception functions of a front office to a busy behavioral health outpatient facility. This position may also assist with projects across programs and would be cross-trained to assist with data entry duties. Key Responsibilities Administrative Responsibilities: Answers phone calls and directs to appropriate staff. Coordinate intake appointments. Meet and greet clients and visitors. Receive and distribute documents to staff boxes, receive all outgoing mail for pick up, and receive deliveries and process returns. Maintain cleanliness of office and shared staff spaces. Provide assistance as necessary to the medical staff. Provides clerical support to clinical staff and management. Maintains inventory of required office supplies and purchased office materials as needed. Assists with filing, faxing, photocopying as requested. Creates and provides client data reports to supervisors or as requested by an outside agency or the county. Provides coverage for the Intake Coordinator as needed, which includes welcoming, screening and admitting participants to the program. Attends and participates in meetings and trainings as assigned. Participates and attends weekly supervision. Performs and maintains working relationship with internal and external programs. Generate reports and respond to inquiries regarding entered data as requested. Accurately prepares monthly, quarterly, annual and ad hoc reports for management team as requested. Works collaboratively with all disciplines of staff across programs. Arranges work schedule in accordance with agency needs that may include working evenings, weekends, and Holidays. Database Management Responsibilities: Assists Data Entry Staff as needed in preparing source documents to resolve questions, inconsistencies, or missing data. Reviews and assists staff with making necessary corrections to information entered. Compiles, sorts, and verifies accuracy of data to be entered. Enters billing into County systems and maintains internal tracking system for all county submissions. Ensures correct pay sources are created, set-up and changes are completed, reviewed and submitted in EHRS and county systems. Follows-up on all pending claims and corrects and inputs denied claims on a regular basis. Monitors the consistency of client information between systems to ensure reimbursement of claims. Communicates effectively with clinical staff and management team regarding corrections needed in client chart. Responsible for monthly reconciliations. Checks Medi-Cal eligibility for new clients and on a monthly basis for all clients. Maintains confidential information. Performs all duties and projects as assigned, by or before the specific due dates. Quality Improvement Responsibilities: Responsible for complying with policies and procedures to manage fiscal risk and ensure highest quality of care. Record Management Responsibilities: Assist in establishing and maintaining effective and efficient records management systems. Maintains procedures associated with maintaining client privacy rights including, but not limited to the release of client information, HIPAA, subpoenas, and requests for records. Active participation and facilitation in program audits and reviews. In addition, other duties as assigned. Education and Knowledge, Skills and Abilities Education and Experience Required: High School Diploma or equivalent. Drug and Alcohol registration recognized by Department of Health Care Services DHCS. Two years previous administrative experience. Previous work experience working with spreadsheets. Strong computer skills, including Outlook, Excel, Word and PowerPoint. Type 45 wpm. Knowledge Required: Culturally competent and able to work with a diverse population. Ability to independently and in collaboration with others problem-solve. Able to handle multi-lined telephone system and intercom. Skilled in being very detail and results oriented. In compliance with the California Department of Public Health's mandate, all employees must be able to provide proof of COVID-19 vaccination. Medical and religious exemptions are available. Tag: IND100.

. HealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services, including mental health care, residential and outpatient substance use treatment, and primary health services. Additionally, we provide transitional support for individuals re-entering the community after involvement in the criminal justice system. By integrating physical and behavioral health, we empower individuals to overcome challenges by addressing social determinants of health, fostering resilience, and facilitating recovery. AARS MANA is a program offered by Asian American Recovery Services that focuses on outreach and prevention within the Samoan and Tongan communities in North San Mateo County. Drawing on the Pacific Islander concept of "mana," the program promotes a holistic approach to wellness-encompassing the body, mind, and spirit. The Essence of MANA Program seeks to raise awareness about mental health, reduce stigma, and improve access to care and support services among Pacific Islanders, with a specific emphasis on the Samoan and Tongan populations in the region. Through open dialogue, education, and resource development, the program empowers families to begin a collective journey toward healing and well-being. Hours of operation are Mondays and Fridays from 9:00AM to 6:00pm; Tuesdays, Wednesdays, and Thursdays from 9:00AM to 8:00PM. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency. The Administrative Assistant is expected to provide high quality customer service to new and returning clients. This position requires an ability to maintain strict confidentiality and handle information with excellent customer services skills, tact, and diplomacy. All Administrative Assistants are cross trained to assist with multiple programs as required by program leader. KEY RESPONSIBILITIES Administrative Responsibilities: * Provide general administrative and secretarial support, including (but not limited to) word processing, answering telephones, checking and delivering messages, distributing mail, faxing, copying, etc. * Manage and direct client traffic in the reception area, ensuring a welcoming atmosphere reflective of AARS culture. * Greet clients and visitors courteously, handle general inquiries, and provide informational resources. * Interact tactfully and professionally with youth, adults, and families of clients. * Develop, transcribe, and distribute meeting minutes, reports, and/or general information in a timely manner, as needed. * Attend and participate in meetings (internal, County, ad-hoc, etc.) and debrief with agency or programs. * Schedule appointments using current platforms and technology and assist with appointment reminders as designated. * Assist with appointment reminders as designated by the program. * Assist with intake scheduling and conduct intakes to new enrollments as needed. * Undertake special projects * Participate in Health & Safety assignments or act as HR360's Health & Safety Representative. * Work closely with the Administrative Support Manager, administrative team, EHR billing team. Facility Responsibilities: * Perform office opening and closing procedures. * Maintain the neatness and organization of general office area. * Arrange and assist with meetings, staff trainings, conferences, etc., including setup, breakdown, and corporate catering. * Purchase and maintain inventory of supplies for office, custodial, kitchen, electronic equipment. * Report facility issues to Administrative Support Manager and act as point of contact for vendors and technicians. Data and Compliance Responsibilities: * Provide data entry, including (but not limited to) client data, billing, and reports using the most current platform set forth by the program (Power BI, Welligent, Avatar, Qualo, SharePoint, etc.). * Perform Medi-CAL eligibility reviews. Create and reconcile pay sources. * Assist with record archival per program needs. * Assist with audit preparations and maintaining confidential files in both physical and electronic forms. * Support management with data reconciliation and compliance tasks. Billing Responsibilities: * Processes expenditures, including petty cash, client fees, expense forms, and reimbursements, etc. Flexibility and Coverage Responsibilities: * Ability to arrange work schedule in accordance with the program's hours of operations, which may include evenings and weekends. * Ensure consistent front desk coverage by practicing staggered meal and rest breaks, and shift changes amongst administrative team * Adjust workload as necessary to ensure uninterrupted service delivery, including stepping in to provide support for other programs and counties during their peak demand times or staffing shortages. * May be required to work weekends during program hours of operations, as needed. QUALIFICATIONS Education, Credentials, and Experience * High school diploma, GED or equivalent required. * Bachelor's degree in related field preferred. * Comply with California Statewide Healthcare Worker Vaccination Requirement; exemptions will be made for medical or religious reasons. * Possess a valid First Aid and CPR certification or ability to obtain within 30 days of hire. * Experience working with clients experiencing substance use issues. * Experience of volunteering or special projects related to general office work. * At least one (1) year of general office work experience preferred. * Experience working in the behavioral health field. Experience with billing and data collection preferred.

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission. Job Summary Under the direction of the Chief Information Officer (CIO), the Administrative Support Assistant at DAP Health provides comprehensive administrative and clerical support to the Information Technology, Finance, Contracts, and Legal departments. This role serves as a key resource for the CIO and the broader administrative teams, managing daily operations, coordinating schedules, and streamlining workflows to ensure the smooth functioning of a dynamic, cross-functional environment. Responsibilities also include assisting the administrative team with completing insurance applications, requesting and organizing certificates of insurance, and maintaining accurate tracking of communications and documentation related to reportable property, casualty, and auto claims and incidents. Additionally, this role supports the Finance, Contracts, Administrative, and IT teams with ordering office supplies. The ideal candidate will work independently, handling a wide range of complex and confidential tasks while demonstrating exceptional communication and interpersonal skills. This position requires the ability to interact effectively with internal teams and external partners, delivering high-quality support across multiple departments. Supervisory Responsibilities: None Essential Duties/Responsibilities Provide high-level administrative support, including calendar management, meeting coordination, and day-to-day operational tasks Prepare, format, and distribute reports, presentations, and correspondence for internal teams and organizational stakeholders Support project tracking by monitoring task completion and compiling progress updates for internal reporting Process and submit pre-approval forms, distribution requests, quotes, and invoices in accordance with organizational policies Review, assess, route, and respond to correspondence, ensuring timely follow-up and resolution of action items Act as a communication liaison between internal departments and external partners to facilitate accurate and timely information exchange Coordinate logistics for departmental meetings, trainings, and special events, including scheduling, materials, and setup Respond to inquiries from administrative and clinical staff, as well as external stakeholders, with professionalism and efficiency Collaborate with cross-functional teams to support the integration and alignment of administrative operations across the organization Assist with reconciliation of company credit cards as needed Sort and distribute incoming and outgoing mail daily across all departments and manage courier services Maintain and track usage of the campus postage machine, including oversight of the postage log Order and manage departmental supplies through the DAP Ordering Portal Perform other duties as assigned to support departmental and organizational needs Required Skills/Abilities * Exceptional organizational skills with the ability to manage multiple priorities and tasks efficiently * Outstanding written and verbal communication skills, with a professional and approachable demeanor * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools * Ability to operate standard office equipment, including fax machines, copiers, scanners, and computers * High attention to detail with strong accuracy in data entry and document management * Proven ability to maintain confidentiality and handle sensitive information with discretion * Strong analytical and problem-solving skills; capable of working independently and collaboratively * Demonstrated professionalism in interactions with diverse groups, including clinical teams, board members, and external partners Education and Experience * An associate degree or higher in business administration or a related field is preferred * Minimum of 2 years of experience in an administrative or clerical role, preferably within a healthcare or non-profit organization environment * Proven track record of supporting executive staff in a fast-paced setting * Experience with scheduling, coordinating meetings, and managing calendars for multiple stakeholders * Familiarity with IT terminology and systems is a plus Working Conditions/Physical Requirements * This position is on-site at the DAP Health Sunrise location * This job operates in an office setting and requires frequent times of sitting, standing, repetitive motion, and talking * Ability to lift up to 24 pounds

. Lee Woodward Counseling Center for Women (LWCC) is an outpatient program that provides integrated substance use and mental health services for women who reside in San Francisco. Our counseling approach is trauma-informed, harm reduction and strengths-based. Services include individual, group and case management services as well as yoga, parenting support and childcare. Our goals are to provide a safe and respectful counseling space for women from all walks of life and to reduce the impact of substance use and mental health conditions that lead to healthy, meaningful lives. The Administrative Assistant/Biller is responsible for providing general administrative and clerical support to the Women's Outpatient Program. The Lee Woodward Counseling Center Outpatient Program is specifically designed for cis-female, transgender women, and gender non-conforming participants who struggle with substance use disorders, mental health issue/co-occurring disorders, and criminal justice involvement. This position requires an ability to maintain strict confidentiality and handle information with excellent customer services skills, tact and diplomacy. Key Responsibilities Provides general office administrative and secretarial support including but not limited to electronic health record data entry, word processing, answering telephones, checking messages, greeting clients and visitors with courtesy and respect, handling general inquiries, distributing mail, faxing, copying, etc. Works closely with the Outpatient treatment staff and Program Management to provide clerical support as needed. Develops, transcribes, and distributes monthly minutes, reports, and/or general information as needed. Providing client support in the milieu with directing client to the proper group, answering program related questions. Managing client attendance and program verification sheets. Works as part of an integrated, multi-disciplinary team. Helps set up and serve meals to program participants. Coordinate meal deliveries to the program and sets weekly menu. Arranges/assists/sets-up/attends meetings, trainings, conferences, for staff. Maintains general office area and office/kitchen/IT supplies inventory and orders. Coordinates facility and maintenance issues with the help of other agency departments. Provides data entry in electronic database systems including but not limited to participant data, billing, and reports. Assists in maintaining confidential files in both physical and electronic forms in accordance with guidelines established by HealthRIGHT 360 to satisfy internal and external evaluating requirements. Assists management with the reconciliation of data. And, other duties as assigned. Education and Knowledge, Skills and Abilities Education and Experience Required: Associate's degree in Business Administration or equivalent experience. Desired: Demonstrated administrative and secretarial skills with one year of general office work experience preferred. Experience with electronic health records. Background Clearance Required: Must not be on active parole or probation. Knowledge Required: Culturally competent and able to work with a diverse population. Strong proficiency with Microsoft Office applications, specifically Word Outlook and internet applications. Current Food Handler certifications. Skills and Abilities Required: Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data. Professionalism, punctuality, flexibility and reliability are imperative. Excellent verbal, written, and interpersonal skills. Ability to maintain confidentiality, display good judgment, and exercise tact and diplomacy at all times. Strong problem-solving skills. Excellent organization skills and ability to multitask and juggle multiple priorities. Outstanding ability to follow-through with tasks. Ability to work cooperatively and effectively as part of interdisciplinary team and independently assume responsibility. Strong initiative and enthusiasm and willingness to pitch in whenever needed. Able to communicate well at all levels of the organization including working with organization leadership and high-level representatives of partner organizations. Able to work within a frequently changing project scope while maintaining overall direction and structured priorities. Desired: Understanding of and willingness to work with traditionally under-served populations, including but not limited to those affected by substance abuse, mental health, HIV, AIDS, and other health-related issues. Crisis management and de-escalation skills. Experience with billing through Electronic Health Record systems. Experience working with criminal justice population. Positive attitude with a sense of a humor is always a plus! We will consider for employment qualified applicants with arrest and conviction records. In compliance with the California Department of Public Health's mandate, all employees must be able to provide proof of COVID-19 vaccination. Medical and religious exemptions are available.

COVID-19 vaccine and booster required. . Program participants are 18 and over adults who are under the influence of substances and need short term assistance and support. HR360 will be operating the Privacy Area at the Tenderloin Linkage Center in a manner that treats all participants with compassion, dignity and respect. Shifts are staffed with a supervisor, EMT, health workers, and safety navigators. The team works to ensure the safety of all participants, especially focused on those who may be using substances in the Privacy Area. The program is a welcoming, compassionate, trauma-informed, culturally attuned, and user-responsive space that focuses on the principles of harm reduction. Alongside providing a safe, comfortable space for clients, our emphasis is on supporting people at increased risk of substance use-related high-risk behaviors and trauma, homelessness, and death due to overdose. Priority will be given to clients' safety, and all staff will be trained in OD Prevention, Recognition, Response and Narcan Administration. By recognizing the dignity and humanity of all participants, HR360 aspires: To monitor participant safety and prevent fatal overdoses. To reduce barriers for people who use drugs to access a non-judgmental and participant-centered space, addressing the inter-related harms of homelessness, substance use, and trauma; To help address and reduce the harmful impacts of substance-related harms in the immediate and surrounding neighborhood, by providing radical hospitality to individuals who are experiencing substance use related crisis/disfunction; To create a stigma-free zone for services that will elicit and incorporate the needs and preferences of persons who use drugs in San Francisco into the program's mission, policies, practices, and development; To continuously improve and develop the service delivery of this community-based model, through data collection, participant feedback, and evaluations; And to collaborate with our community partners, and support linkages to partner agencies providing community-based harm reduction, treatment, and wellness resources (housing, primary care, substance use treatment, and other services available at the TLC). This position requires full vaccination against COVID-19 before hire. HealthRIGHT 360 is an equal opportunity employer, and reasonable accommodation may be made to enable qualified individuals with either disabilities or religious exemptions to meet this requirement, and other essential job functions. The work schedule for this position is: Job duties may be performed indoors or outdoors. May be required to work nights and weekends. May be redeployed to work at other relevant sites as needed. The Data & Administrative Assistant plays a vital role in coordinating services provided TLC, including administering surveys, providing crucial administrative support to the Program Manager, collecting program data, and liaising with the evaluation team to coordinate data collecting and sharing for analysis. The Data & Administrative Assistant works collaboratively with TLC program staff to ensure accurate data collection and to provide inventory tracking and ordering to ensure smooth and continued operations. The Data & Administrative Assistant is also responsible for managing any administrative projects assigned by the TLC Program Manager. The Data and Administrative Assistant may also be designated to fill the role of Health & Safety Representative including monthly safety trainings, emergency drills, maintain safety supplies, update emergency response plan, and attend safety meetings. Job duties may be performed indoors or outdoors. May be required to work nights and weekends. May be redeployed to work at other relevant sites as needed. Key Responsibilities Administrative Responsibilities: Provides administrative support to the TLC Program Primary responsibilities include scheduling, inventory management, supply ordering, and assisting program leadership with administrative tasks and initiatives. Helps Program Manager to maintain smooth program operations by following policies and procedures; reporting needed changes. Performs general clerical duties such as typing, filing, note-taking, etc. Collaborate with program and administrative staff to monitor and evaluate quality improvement initiatives for the TLC. Manage administrative systems including supporting relevant meetings and events by collecting agenda items, managing project-specific calendars, inviting participants, preparing handouts and PowerPoint presentations, and taking minutes. Data Responsibilities: Maintains source data for computer entry by compiling and entering information. Processes and reviews data for deficiencies; resolving discrepancies by using standard procedures. Take initiative in implementing data collection procedures with frontline staff and troubleshooting as needed. Oversee accurate data collection. Maintains data entry requirements by following data program techniques and procedures, as established by the Evaluation Team. Maintains participant records according to HIPAA and 42 CFR, adheres to all participant confidentiality requirements and standards. Reviews and assists staff with making necessary corrections to information entered. Compiles, sorts, and verifies accuracy of data to be entered. Accurately prepares monthly, quarterly, annual and ad hoc reports for the management team as requested. And, other duties as assigned. Education and Knowledge, Skills and Abilities Education and Experience Required: Bachelor's degree. Experience working on research projects and/or coordinating data collection and reporting. Experience working with active substance use population in a public health, healthcare, or research setting. Background Clearance Required: Must not be on active parole or probation. Knowledge Required: Culturally competent and able to work with a diverse population. Strong proficiency with Microsoft Office applications, specifically Excel, Word, Outlook and internet applications. Strong understanding of and ability to adhere to research protocols. Experience with data management systems and various reporting and analytic tools. Skills and Abilities Required: Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data. Professionalism, punctuality, flexibility and reliability are imperative. Excellent verbal, written, and interpersonal skills. Integrity to handle sensitive information in a confidential manner. Strong problem-solving skills. Excellent organizational skills and ability to multitask and juggle multiple priorities. Outstanding ability to follow-through with tasks. Ability to work cooperatively and effectively as part of an interdisciplinary team and independently assume responsibility. Strong initiative and enthusiasm and willingness to pitch in whenever needed. Able to communicate well at all levels of the organization including working with organization leadership and high-level representatives of partner organizations. Able to work within a frequently changing project scope while maintaining overall direction and structured priorities. Desired: Knowledge of clinical documentation (treatment or case plans, progress notes, etc.). Tag: IND100.

Who We Are: SAC Health empowers our patients and their families to live vibrant and healthy lives through culturally responsive, exceptional care. Patient-centered, whole-person care. Our unique, full scope, team-based approach is what makes SAC Health the provider of choice for patients. Top-Tier Patient Satisfaction Scores | Largest Teaching Health Center FQHC | 11 Locations offering 44 Specialties | NCQA Patient-Centered Medical Home Level 3 Certified Multi-Site Approved for NHSC & NCLRP loan forgiveness programs - NHSC/Nurse Corps/Pediatric Specialty | HPSA Scores: Primary: 17 | Dental: 25 | Mental: 20 What We Are Looking For The Administrative Assistant provides clerical support to department leadership and as directed by department head. Maintains departmental files for the department, including maintenance of communications, correspondence, meeting minutes and agendas. Assists with compilation of monthly reports, editing and updating program-specific guidelines and documents, ordering supplies. Performs all other duties as assigned by the department leadership. This position may be required to travel and work occasional weekends, representing the department at community events. This position may be required to travel and work occasional weekends, representing the department at community or organizational events. Schedule: 4 days per week, 10 hours per day, Mon-Thur 7am-5:30pm 30min Lunch | Location: Brier Clinic, San Bernardino CA ESSENTIAL FUNCTIONS AND DELIVERABLES Assists in the development, maintenance, and tracking of departmental files. Provides admin support for department leadership including preparing reports, updating, and maintaining spreadsheets, documents, and workflows. Responsible for department supply ordering and inventory. Maintain department electronic files and share drives. Department files: staff competencies, new and existing workflows, maintains departmental-related spreadsheets, contact groups, and projects. Maintains department share drive, ensuring folders are up to date. Prepares reports for department leadership. Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and order lunches for various meetings and training for department staff and as needed throughout the organization. Prepares materials for staff members before meetings, sends out reminders, prepares agendas, takes minutes, and prepares minutes for distribution to members. Edits, updates, and maintains department documents including guidelines, forms, and policies. official department guidelines, forms, and policies as it relates to the Department. Works closely with other department Administrative Assistant(s) to ensure departmental policies are up to date. Maintains department master calendar and schedules meetings. Schedules appointments and maintains the calendar for department leadership. Schedules meetings and interviews. Assists with department and regulatory audits. Assists with completing or obtaining data for audits and audit-related requirements. Responsible for maintaining department binders and literature. emergency preparedness binders for the department, including maintaining and updating orientation binders. This position may be required to travel and work occasional weekends, representing the department at community events; must have a reliable vehicle, valid driver's license, and auto insurance. Assists with completing administrative forms and documents related to staffing. Verifies department communication for accuracy. Assists in editing electronic communication from department leaders. Other duties as outlined in the official job description. QUALIFICATIONS: Education: High School Diploma or equivalent required. AA/AS degree preferred. Licensure/Certification: Valid CA driver license, maintain good driving record and active auto insurance. Experience: Minimum two (2) years working in an administrative capacity required. Healthcare clerical or administrative experience preferred. Essential Technical/Motor Skills: Proficient in people skills, verbal and written communication, computer data input, word processing, typing, scheduling appointments, and telephone skills. Proficiency in motor skills, hand-eye coordination, dexterity, manual skills mandatory. Interpersonal Skills: Able to work with people in a tactful and diplomatic manner. Relates well with staff, students, residents, faculty, administration, and others. Able to deal with conflict and criticisms objectively. Able to communicate with large number of people present exercising good judgment in sensitive and confidential matters. Essential Mental Abilities: Must be self-starter and able to take initiative to accomplish tasks. Ability to work independently, exercise independent judgement, while maintaining good boundaries, is necessary. Ability to multi-task, coordinating several projects simultaneously. Able to complete work, tasks or projects with competing deadlines on time. Strong organizational skills are critical. Work Eligibility: Must be legally authorized to work in the United States on a full-time basis. Must not now or in the future require sponsorship for employment visas. EEO: SAC Health is committed to fostering a diverse, equitable and inclusive work environment and is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Full Benefits Package Industry Leading PTO Accrual (accrued per pay period) | Sick Leave | Paid Holidays | Paid Jury Duty, Bereavement | SAC Health Covers approximately 85% of Team Member health premium costs (may vary w/benefit plan selection) | Retirement - up to 8% employer contribution | Continuing Education and Learning Benefits | Annual Mission Trip and much more! Learn More About the Work We Do: SAC Health's Mission: SAC Health's mission is to reflect the healing ministry & love of Jesus Christ through healthcare, education & partnerships that empower our communities to flourish. SAC Health's Core Values: Quality Healthcare - Teamwork - Wholeness -Integrity - Compassion - Excellence - Humble Service - Respect

Adventist Health Ukiah Valley has been deeply connected to the community we serve since 1956. We are comprised of a 50-bed acute care medical center, level IV trauma center, level II intensive care nursery services, extensive physical rehabilitation program, outpatient surgery and diagnostic center and advanced wound care center. Ukiah is a unique small town that charms you with its rich character, arts, vineyards and natural surroundings. Ukiah beckons you to explore all that the valley has to offer amidst our 300 days of sunshine each year. We are also conveniently located just two hours north of San Francisco and 45 minutes from the Pacific Coast. Job Summary: Performs duties primarily in support of analyzing Laboratory quality control and patient specimens as well as quality assurance tasks. Operates, maintains and does basic troubleshooting of Laboratory analyzers that perform testing classified as "waived" and "moderate complexity". Collects blood specimens and interacts with patients of diverse ages, backgrounds, values, beliefs and behavior. Receives, handles and processes a variety of specimens for Laboratory testing. Completes computerized tasks related to patient registration and/or test order entry, specimen collection, receiving and processing. Performs basic post-analytic tasks, including distributing reports, storing and/or retrieving specimens. Provides guidance to phlebotomists and lab assistants to promote optimal workflow and rapid problem resolution. Adheres to all local/state/federal regulations, codes, policies and procedures to ensure privacy and safety while delivering optimal patient care. Job Requirements: Education and Work Experience: * High School Education/GED or equivalent: Required in CA; Preferred in OR and HI * Associate's/Technical Degree or equivalent combination of education/related experience: Preferred * Two year's relevant clinical laboratory experience: Preferred Licenses/Certifications: * Certified Phlebotomy Technician (CPT) license: Preferred Essential Functions: * Loads quality control and patient specimens onto analyzers for testing; follows procedures to ensure the appropriate functioning of the analyzer to ensure testing accuracy and precision. Completes analyzer start-up sequence and function checks according to standard protocol. Prepares reagents and maintains analyzer on-board reagent stock. Collects blood specimens for a variety of Laboratory tests using age-appropriate techniques; handles/transports Lab specimens and provides post-phlebotomy care to patients. Completes computerized tasks as appropriate for affiliate to ensure complete patient registration and/or test order entry into the lab information system, as well as generation of collection lists and/or labels. * Receives specimens for testing; assesses specimens upon receipt according to established criteria to determine acceptability; takes action according to protocol including escalating to licensed or certified personnel for direction. Handles and processes a variety of specimen types to prepare them for analysis; adheres to protocols to maintain specimen integrity at all times. * Prepares and/or packages specimens for transport to another Adventist Health or outside reference laboratory and may complete computer steps necessary for processing referred specimens, such as compiling tracking lists. Verbally communicates released/reported results. Routes, distributes and retransmits released/reported results. Stores and retrieves specimens. Operates and/or uses basic pre-analytic lab equipment and waived/moderate complexity analytic lab equipment; escalates according to protocol when equipment is malfunctioning. * Performs preventive maintenance and minor troubleshooting for Laboratory analyzers. Monitors temperatures and other indicators of environmental and equipment functionality. Maintains an adequate inventory of supplies in work area and/or on phlebotomy cart Participates in managing the laboratory workflow by performing duties such as monitoring pending work, escalating priority work, locating specimens, and coordinating specimen recollections. Maintains required records by completing basic documentation of pre-, post- and analytic work, as well as quality-related tasks. * Provides guidance to Lab Assistants to promote optimal workflow and rapid problem resolution. Receives incoming calls for the laboratory and assists the caller as appropriate or transfers these calls to the appropriate laboratory section or person. Communicates with customer to clarify ambiguous, unclear or duplicate test orders Answers patients' questions within scope of job; appropriately escalates questions that can't be answered. * Performs other job-related duties as assigned. Organizational Requirements: Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations, including, but not limited to, measles, mumps, flu (based on the seasonal availability of the flu vaccine typically during October-March each year), COVID-19 vaccine (required in CA, HI and OR) etc., as a condition of employment, and annually thereafter. Medical and religious exemptions may apply.