Executive Assistant jobs at Columbia University in the City of New York - 48 jobs

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $69,000 - $78,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The role provides critical support to the Associate Dean for Student Affairs, Support & Services, & The Associate Dean for Career Development and undertakes senior administrative functions to ensure that the business development, operational and office management are carried out effectively and efficiently. The ideal candidate would need strong communication, organizational, and interpersonal skills. To be successful in this role, the Executive Assistant should bring strong critical thinking, organizational skills, and an ability to navigate sensitive information with discretion. Responsibilities Executive Support and Strategic Partnership * Works directly with the Associate Dean for Student Affairs, Support & Services and the Associate Dean for Career Development to provide timely support for all aspects of their daily work activities. * Takes an active role in anticipating upcoming needs, uses sound judgment in determining priorities, and oversees logistics for all engagements. * Provides briefing, relevant materials, and ensures executive is prepared for successful engagement. * Provides direct support for Senior Management team, and as needed to the administrative manager through delegated tasks, with dotted-line reporting to the administrative manager. Calendar, Meetings, and Travel Management * Responsible for all aspects of the executive's complex calendar management, which includes but is not limited to scheduling meetings, conferences, speaking engagements, and travel arrangements. Requires exercising discretion in committing time, efficiently managing conflicting priorities, and evaluating needs. (e.g. 1:1 Student support, completion of letters, forms and other documentation signed by the Associate Deans for Student Affairs, schedules annual 1:1 MSPE meetings and monitors progress, disciplinary meetings as needed) * Organizes and prepares all meeting and event needs, including but not limited to: committee meetings, coalition meetings, office events, room reservations, setting up virtual meeting spaces, compiling and disseminating all necessary documentation and information, attending meetings when appropriate and preparing meeting minutes and summaries. * Develops travel itineraries and coordinates campus visits for collaborators, speakers, and candidates Communication and Information Management * Serve as primary point of contact - triages and responds to phone calls, visitors, and emails. Determines priority of matters, redirects matters to the corresponding party, or resolves matters personally, as appropriate. (e.g. primarily student inquiries) * Supports governance bodies, committees, and working groups by coordinating logistics, ensuring timely documentation (meeting minutes), and facilitating organized recordkeeping. * Provides coordination, monitoring, and communication of projects and programs managed by the executive, which may require working autonomously with interdisciplinary experts (including support for student records, MSPE letter generation, alumni inquiries, and residency/fellowship credentialing). * Drafts, reviews, and sends communication on behalf of Associate Deans for Student Affairs, including confidential memos, notices to students or faculty, and material for online dissemination. * Assists in preparation of presentations, drafting of business-related documents, reports, tables and charts, internal and external communications. * Prepares, reviews, and edits reports, proposals, and other documents to ensure accuracy and quality. * Coordinates all information technology, telecommunications, audio/visual hardware and ensures timely resolution of software issues. * Provides logistical and administrative support for events, ceremonies, institutional processes (e.g., documentation, credentialing, records management), and departmental projects, as needed. Financial and Operational Support * Reconciles financial transactions and follows Columbia guidelines to ensure accurate recordkeeping and timely processing of purchases (including employee reimbursements, check requests, P-card reconciliation, and routine bills/invoices). People * Serve as liaison with internal offices and external organizations to support executive priorities and institutional initiatives. * Provides cross-coverage and backup support for other administrative staff as needed. Other * Other duties as assigned. Minimum Qualifications * 3 years related experience * Bachelor's degree or equivalent in education and experience required Preferred Qualifications * Strong institutional knowledge * Experience working in a medical / health care system * Experience supporting senior leadership in medical education, running administrative offices, and coordinating complex student-related processes (e.g., committees, credentialing, DEI initiatives). * Demonstrated proofreading and editing skills for reports, proposals, or other documents. Other Requirements * Requires a bachelor's degree or equivalent in education and experience, plus three (3) years of related experience. * Excellent organizational skills and ability to manage multiple priorities. * Strong interpersonal and communication skills (written/verbal) * Working knowledge of computer programs, such as Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, and Zoom. * Ability to set priorities and exercise sound judgment and initiative. * Must possess the ability to handle multiple projects simultaneously and prioritize tasks while maintaining responsibility for timely execution. * Strong customer service orientation and skills, with the ability to interact and collaborate positively, constructively, and effectively with multiple constituencies. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: Mon - Fri (9am - 5pm) * Building: Columbia University Medical Center * Salary Range: $75,000.00 - $90,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Chairman of the Department of Urology, the Executive Assistant provides high-level, confidential administrative support with professionalism, discretion, and sound independent judgment. This role serves as a key liaison between the Chairman and a wide range of internal and external stakeholders, including senior leadership, faculty, hospital administration, government agencies, corporations, and academic collaborators. The Executive Assistant plays a critical role in ensuring the efficient operation of the Chairman's office and in supporting the strategic, academic, and operational priorities of the Department. Responsibilities * Provide confidential executive -level administrative support to the Chairman of Urology in a dynamic academic medical center environment. * Manage and prioritize the Chairman's complex calendar, coordinating high-level meetings, speaking engagements, national and international travel, and professional commitments to ensure optimal time management. * Serve as the primary point of contact for all communications directed to the Chairman's Office, exercising sound judgment in triaging inquiries, routing correspondence, and facilitating timely responses. * Prepare and edit correspondence, presentations, agendas, and reports; draft communications on behalf of the Chairman with exceptional attention to detail and tone. * Organize and support departmental conferences, events, and symposia, including logistics, materials preparation (e.g., PowerPoint presentations), and follow-up. * Coordinate faculty recruitment activities in collaboration with departmental leadership, overseeing interview logistics, itineraries, and candidate communication. * Manage all aspects of the faculty promotion process, including the endowed professorships and special statuses, Committee on Appointments and Promotions (COAP), liaising with the Office of Faculty Affairs and supporting documentation and timelines - this includes but is not limited to working with the Vice Chair of Faculty Development, Departmental Finance, Office of Development and VP&S HR FA. * Collaborate closely with the Vice Chair of Faculty Mentoring and Development to support leadership development initiatives and faculty advancement. * Assist in the preparation and submission of proposals and academic reports; track deadlines and ensure timely submission of required materials. * Prepare and monitor financial expenditure reports; follow up on discrepancies and ensure timely processing of reimbursements and invoices. * Establish and maintain organized and secure systems for departmental communications, document retention, and compliance tracking, including CME documentation and training certifications. * Develop and implement effective internal communications strategies to disseminate key information across departmental divisions and campuses. * Maintain strict confidentiality and exercise discretion at all times. * Proactively anticipate the needs of the Chairman and address issues before they arise. * Represent the Chairman's Office with the highest level of professionalism and responsiveness in interactions with internal and external stakeholders. * Perform the projects and duties as assigned Minimum Qualifications Minimum education: * Bachelor's degree or equivalent in education and experience. Minimum related experience: * Three years of related experience. Other Requirements Qualifications for Candidates include but are not limited to the following: * Proficiency with technology and social media platforms. * Effective interpersonal and communication skills required. * Ability to work under pressure with multiple and competing deadlines required and have excellent communication skills, written and oral. * Must be highly organized, with excellent communication and follow through skills. * Intermediate to advanced level MS Office skills Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $78,300-$90,300 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Administrative Coordinator, Communications provides operational support to the Chief Communications Officer and senior leadership team. The role serves as a central liaison for scheduling, staff meeting execution, vendor paperwork, purchasing, travel, facilities coordination, and HR/finance transactions that keep the Office of Communications running smoothly. The coordinator manages calendars and meeting logistics, tracks office budgets and P‑Card activity, processes invoices and reimbursements, supports SOWs and writer agreements, and maintains systems and subscriptions used by the team. This position partners extensively with the Dean's Office, Finance, HR, Facilities, Faculty Club, Media Relations, and departments across CUIMC and the University. Responsibilities * Staff meeting liaison to the CCO: plan agendas, coordinate speakers, prepare materials, capture and circulate notes/action items. * Executive scheduling & calendar management: orchestrate Zoom/in‑person meetings and maintain daily calendars for the CCO and senior staff; anticipate priorities and resolve conflicts. * Correspondence & communications: draft/send routine correspondence (candidate emails, memos, staff announcements) and maintain distribution lists. * Facilities & operations liaison: triage/track outages, repairs, fire drills, and office moves in partnership with CUIMC Facilities and IT. * Finance administration: manage P‑Card transactions, monitor office budgets, and process invoices and travel/business reimbursements in partnership with Finance. * Procurement & vendor management: process ARC transactions, coordinate new vendor creation, and assist with SOWs and writer/freelancer agreements. * HR administration: manage TLAM time‑off accruals and year‑end reporting; support job postings, candidate records, and interview coordination in the HR system. * Events & travel coordination: arrange conferences/workshops and travel for senior staff; coordinate on‑campus events and catering with the Faculty Club. * Space & reservations: book rooms for video shoots and meetings via 25Live; ensure AV readiness and logistics for Media Relations and Communications. * Systems & subscriptions stewardship: subscribe/renew and maintain access to office online resources (e.g., Crain's Health Pulse, NYT, communications/web and medical tools). * Office operations: order/maintain supplies and coordinate purchase/installation of office equipment (copiers, computers, furniture). * Project management support: track milestones, owners, and deliverables for department special initiatives. Minimum Qualifications * Bachelor's degree or equivalent in education and experience plus three years of experience. * At least three (3) years of related administrative experience supporting senior leaders in a fast‑paced office. * Demonstrated proficiency with calendar management, meeting logistics, and executive support. * Strong written and verbal communication; ability to compose clear correspondence and meeting materials. * Excellent organization and attention to detail; proven ability to prioritize and meet deadlines. * High level of discretion and professionalism with confidential information. Preferred Qualification * Proficiency with MS Office/Google Workspace and Zoom; ability to learn University systems. * Experience in higher education, academic medicine, healthcare, or communications/marketing environments. * Familiarity with Columbia/ CUIMC systems and processes (ARC, TLAM, 25Live, TalentLink/HRIS). * Experience preparing SOWs and vendor agreements; understanding of procurement workflow. * Basic knowledge of budget monitoring/reporting. * Experience coordinating video shoots or AV‑rich meetings. * Project coordination certification or training (e.g., CAPM or equivalent) a plus. Competencies * Scheduling & coordination: orchestrates complex calendars, recurring meetings, and multi‑party logistics. * Financial stewardship: reconciles P‑Card activity; monitors budgets; partners with Finance on invoices and reimbursements. * Systems aptitude: works in ARC (procurement/AP), TLAM (time/leave), and 25Live (space reservations); maintains subscription platforms. * Vendor & contract support: routes SOWs/agreements; tracks status; ensures paperwork completeness. * Facilities savvy: navigates CUIMC Facilities/IT processes to resolve outages, moves, and repairs. * Event & travel planning: coordinates conferences, workshops, travel, and on‑campus events with Faculty Club and University partners. * Stakeholder engagement: communicates professionally with the Dean's Office, departments, vendors, and external speakers. * Project management: tracks tasks, risks, and deliverables; follows up to drive closure. * Service orientation: anticipates needs; provides responsive, solutions‑focused support. * Collaboration & Teamwork * Communication * Accountability & Dependability * Continuous Improvement/Adaptability * Service Excellence Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Reporting to the Assistant Director, Pre-College Programs, the Senior Campus Assistant supports the operational, academic, and logistical functions that ensure an exceptional student and instructor experience. This role oversees front-office operations and provides guidance and support on Academic Support procedures, systems, and communication protocols. Responsibilities include coordinating classroom and facility logistics, supporting online course access, assisting with events and field trips, maintaining social media engagement, and serving as a point of escalation for instructional support requests. During the summer term, the Senior Campus Assistant staffs and leads the Academic Support Office, responds to instructor inquiries, processes requests through the Academic Support Kiosk, and ensures smooth coordination of academic events and classroom operations. This position requires strong organizational and communication skills, along with the ability to collaborate effectively across teams and departments to maintain a high-quality academic environment. This position is an on-campus work opportunity located on Columbia's Morningside Campus. Some early morning and evening work is required on occasion, while the primary workday is conducted during normal office hours, 9:00am - 5:00pm or 8:30am-4:30pm, Monday - Friday. RESPONSIBILITIES Program support (Primary responsibility) Support day-to-day academic operations to ensure a seamless academic and student experience across all Pre-College programs Serve as a team leader and resource for Campus Assistants on front-office procedures, Academic Support Kiosk (ASK) workflows, communication standards, and instructor support protocols Ensure timely response to requests received through the Academic Support Kiosk (ASK), email, phone, and walk-ins by maintaining effective task tracking and follow-up processes Serve as the primary point of contact for instructional support requests, classroom issues, and facilities concerns Coordinate with SPS Facilities and Instructional Support to ensure classroom readiness, technology functionality, and swift resolution of escalated issues Oversee evaluation proofreading activities and confirm that final versions meet program standards Maintain centralized databases for supply inventory, financial documentation, and print requests to ensure transparency and accuracy Support guest speaker logistics, including swag distribution, scheduling, and communication, in alignment with established program policies Coordinate package pickups, deliveries, and facilities tickets to support efficient program operations At the direction of the Assistant Director, coordinate with SPS Events and Central Facilities teams, catering services, and external vendors to support event logistics, technology needs, accessibility accommodations, and transportation of event materials Support planning and execution of academic and community-building events, including Master Class Moments, Instructor Receptions, and Instructor Check-In, by ensuring seamless setup, execution, and breakdown Perform additional administrative and operational duties as assigned to support academic continuity and program quality Social media support At the direction of the Assistant Director, oversee the creation and management of the social media content calendar for Pre-College Programs that align with events, milestones, and community engagement initiatives Capture and curate high-quality content that highlights the Pre-College student experience in New York City At the direction of the Assistant Director support the development of media for Pre-College social platforms, ensuring adherence to University media release and branding policies Field trip support In collaboration with the Assistant Director coordinate all field trip operations, including scheduling, permissions, transportation, and chaperone assignments Serve as the lead field trip chaperone for designated trips, ensuring student safety, attendance accuracy, and compliance with University and Protection of Minors protocols Conduct pre-departure briefings with instructors, teaching assistants, and students to review safety procedures and expectations In collaboration with the Assistant Director, assist with logistics, including ticket purchases, supply preparation, vendor coordination, and reconciliation of related expenses Maintain and update the Emergency Kit inventory and ensure Field Trip Bags and Envelopes contain all required materials Track and report attendance and incidents during field trips by maintaining contact with program directors for updates and instructions Support post-trip reporting, documentation, and recommendations for process improvement Foster student engagement by connecting field experiences with academic goals and community-building opportunities Performs other duties and projects as assigned or requested. This position involves a considerable amount of physical activity and movement around campus and New York City. Qualifications Minimum Qualifications High School diploma or High School equivalency diploma One semester of experience with Columbia University's Pre-College Programs Preferred Qualifications Experience working with youth in an educational or recreational setting Strong leadership skills, with an ability to guide teams toward achieving organizational goals Additional Requirements: Must undergo and pass a mandatory background check Must be available to work shifts as scheduled; standard shift times include 8am-4pm, 9am-5pm, and 10am-6pm Strong communication and problem-solving skills, and attention to detail Familiarity with NYC public transportation or a willingness to learn Additional Information The rate of pay for this role is $28.00/hour Questions about the role should be directed to [email protected] All your information will be kept confidential according to EEO guidelines Columbia University is an Equal Opportunity Employer / Disability / Veteran

Arts & Science is seeking a dedicated Department Administrator to join the Department of French Literature, Thought and Culture. This individual will oversee departmental operations and staff, and provide administrative support for the department. Provide input and recommendations to advise the Chairperson. Administer budgets; coordinate faculty recruitment and advancement; oversee academic staffing; ensure the Department runs smoothly and orderly; assist faculty, students and staff with their administrative needs; supervise logistics for departmental events; coordinate external visitors' visits. Qualifications Required Education:Bachelor's DegreeRequired Experience:3+ years relevant administrative experience or equivalent combination. Must include experience supervising departmental operations and staff and administering budgets.Preferred Experience:Experience in higher education or non-profit environment.Required Skills, Knowledge and Abilities:Ability to provide advice, problem solve, and interact with individuals at all levels. Excellent interpersonal and writing skills. Familiarity with word processing, spreadsheet, and database software.Preferred Skills, Knowledge and Abilities:Fluency in French strongly preferred. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000 to USD $75,000. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

DETAILS The Administrative Specialist (Program Administrator) provides administrative support for the Senior Associate Dean for Academic Affairs and works on confidential, time-sensitive assignments and projects in a fast-paced office environment. The Administrative Specialist (Program Administrator) will support the functions of the Office of Academic Affairs (OAA) in the Hunter-Bellevue School of Nursing. Reporting to the Senior Associate Dean for Academic Affairs, the Administrative Specialist (Program Administrator) will: * Support the day-to-day operations of the Office of Academic Affairs (OAA). * Collect and maintain accurate data and records for reports, presentations, and other communications. * Maintain databases and document libraries to ensure data quality, completeness, and accuracy. * Manage basic office operations, including communications, meeting schedules, reports, assignments, and distribution of information. * Track budgetary data and purchasing. * Update information on the Hunter-Bellevue School of Nursing website in an accurate and timely manner. * Support and organize materials for personnel recruitment and searches, special projects, and events. * Communicate professionally, cordially, and effectively with students, staff, faculty, administrators, external partners, and others. * Respond to time-sensitive ad hoc requests. * Stay updated on CUNY, Hunter College, School and work-related policies and systems. * May supervise office staff and student workers as needed. * Undertake additional related responsibilities as needed to support the mission and strategic goals of the School of Nursing. QUALIFICATIONS Bachelor's degree and 4 years of related experience. Excellent verbal and written communication, interpersonal, organizational, prioritization, and problem-solving skills. Proficiency and competency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), and other relevant systems/software. Previous work with a College/School program with an emphasis on accreditation and/or curriculum support is desirable. CUNY TITLE OVERVIEW Provides administrative and program support to an administrative or academic department. * Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. * Works with appropriate offices related to personnel recruitment, expediting search activities * Research coordinates and organizes materials for key events such as promotion and tenure reviews. * Supervises and trains support staff and student workers. * Manages budget and coordinates purchasing, accounting, and payroll. * Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. * Performs related duties as assigned. Job Title Name: Administrative Specialist CUNY TITLE Higher Education Assistant FLSA Non-exempt COMPENSATION AND BENEFITS Salary commensurate with education and experience ($ 86,741 - $94,909). CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. _CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will increase by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement._ HOW TO APPLY Applications must be submitted online by accessing the CUNY Portal on City University of New York job website ************************ To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number31523. Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, \_or c)). Incomplete applications will not be considered. Please include: * Cover Letter * Curriculum Vitae/ Resume * Names and contact information of 3 professional references Upload all documents as ONE single file-- PDF format preferred CLOSING DATE The search will remain open until the position is filled. The committee will begin reviewing complete applications on Dec. 29, 2025. Applications submitted after the deadline will only be considered if the position/s remain open after initial round. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31523 Location Hunter College

DETAILS** The Administrative Specialist (Program Administrator) provides administrative support for the Senior Associate Dean for Academic Affairs and works on confidential, time-sensitive assignments and projects in a fast-paced office environment. The Administrative Specialist (Program Administrator) will support the functions of the Office of Academic Affairs (OAA) in the Hunter-Bellevue School of Nursing. Reporting to the Senior Associate Dean for Academic Affairs, the Administrative Specialist (Program Administrator) will: - Support the day-to-day operations of the Office of Academic Affairs (OAA). - Collect and maintain accurate data and records for reports, presentations, and other communications. - Maintain databases and document libraries to ensure data quality, completeness, and accuracy. - Manage basic office operations, including communications, meeting schedules, reports, assignments, and distribution of information. - Track budgetary data and purchasing. - Update information on the Hunter-Bellevue School of Nursing website in an accurate and timely manner. - Support and organize materials for personnel recruitment and searches, special projects, and events. - Communicate professionally, cordially, and effectively with students, staff, faculty, administrators, external partners, and others. - Respond to time-sensitive ad hoc requests. - Stay updated on CUNY, Hunter College, School and work-related policies and systems. - May supervise office staff and student workers as needed. - Undertake additional related responsibilities as needed to support the mission and strategic goals of the School of Nursing. **QUALIFICATIONS** Bachelor's degree and 4 years of related experience. Excellent verbal and written communication, interpersonal, organizational, prioritization, and problem-solving skills. Proficiency and competency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), and other relevant systems/software. Previous work with a College/School program with an emphasis on accreditation and/or curriculum support is desirable. **CUNY TITLE OVERVIEW** Provides administrative and program support to an administrative or academic department. - Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. - Works with appropriate offices related to personnel recruitment, expediting search activities - Research coordinates and organizes materials for key events such as promotion and tenure reviews. - Supervises and trains support staff and student workers. - Manages budget and coordinates purchasing, accounting, and payroll. - Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. - Performs related duties as assigned. Job Title Name: Administrative Specialist **CUNY TITLE** Higher Education Assistant **FLSA** Non-exempt **COMPENSATION AND BENEFITS** Salary commensurate with education and experience ($ 86,741 - $94,909). CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **_CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will increase by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement._** **HOW TO APPLY** Applications must be submitted online by accessing the CUNY Portal on City University of New York job website ************************ To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number31523. Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, \_or c)). Incomplete applications will not be considered. Please include: - Cover Letter - Curriculum Vitae/ Resume - Names and contact information of 3 professional references Upload all documents as ONE single file-- PDF format preferred **CLOSING DATE** The search will remain open until the position is filled. The committee will begin reviewing complete applications on Dec. 29, 2025. Applications submitted after the deadline will only be considered if the position/s remain open after initial round. **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31523 Location Hunter College

DETAILS The Office of the Senior Vice Chancellor for Legal Affairs and General Counsel ("OGC") at The City University of New York (the "University" or "CUNY") seeks a detail-oriented and professional Confidential Executive Assistant to provide administrative and operational support to certain members of senior leadership within OGC. This pivotal role requires an initiative-taking individual who possesses a strong background in administration, exceptional communication skills, and the ability to handle sensitive information with discretion. The Confidential Executive Assistant will play an important role in supporting the smooth and efficient functioning of OGC, assisting with communications, scheduling, document preparation, and coordination across the University's Central Office and the University's 26 constituent schools and colleges. In addition to the foregoing, the Confidential Executive Assistant shall possess the ability to: + Provide administrative and operational support to certain members of OGC senior leadership, including managing calendars, scheduling meetings, and tracking deadlines. + Prepare, edit, and proofread correspondence, memoranda, and other legal or administrative documents. + Coordinate internal and external communications, including those requiring discretion and confidentiality. + Assist in the organization of meetings, trainings, and events, including preparation of agendas, meeting materials, and minutes. + Maintain organized electronic and paper filing systems consistent with University policies and confidentiality requirements. + Assist with tracking project timelines, monitoring deliverables, and supporting office workflows. + Liaise with staff across the University's Central Office and 26 constituent schools and colleges to support the effective flow of information and ensure timely responses to requests. + Provide administrative coverage and collaborate with other OGC administrative staff to ensure continuity of operations. + Handle sensitive and privileged information with professionalism and discretion. + Perform related duties and special projects as assigned. NOTES: 1. Until further notice, this position is eligible for a hybrid work schedule. 2. This position is excluded from union representation in the collective bargaining unit. QUALIFICATIONS Minimum: Bachelor's degree and six years' related experience required. Preferred: + Exceptional organizational, written and verbal communication, public presentation, interpersonal, and follow-through skills with the ability to prioritize work, manage multiple priorities, and meet deadlines in a time-sensitive office. + Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and remote meeting platforms; ability to learn new systems and adapt to evolving technologies. + Demonstrated judgment, character, and integrity in handling confidential and sensitive information with accuracy, attention to detail, and the utmost professionalism, discretion, and diplomacy, while establishing and maintaining productive working relationships + Experience in a legal, university, corporate, government, or nonprofit setting. + Ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously. + Proactive and flexible personality with the ability to take initiative, exercise discretion and tact, use sound judgment to give advice, make decisions, and draw valid conclusions. + Diligence, with strong organizational skills and the ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by prescribed deadlines. + Ability to produce results as an individual contributor and as a team member by working effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and University stakeholders of various levels. + Commitment to public service, service excellence, inclusion, equity and professional integrity to manage sensitive work, exercise sound judgment, with ability to thrive in a demanding, multi-faceted, and time sensitive office. CUNY TITLE OVERVIEW Supports a Campus or University Executive as a confidential assistant in a variety of activities and initiatives as a key team member. * Organizes and manages projects involving different areas of the Campus or University community, with responsibility for project outcomes * Represents the Executive's unit in Campus or University-wide activities, including committees, special initiatives, and implementation of new processes or technology * Independently carries out a portfolio of responsibilities under the Executive's purview, such as approvals, student interactions, and monitoring of key activities * Manages communications within and outside the unit related to areas of responsibility * May serve as Manager of a large Executive Office * Performs related duties as assigned. This position is excluded from union representation. CUNY TITLE Higher Education Associate FLSA Exempt COMPENSATION AND BENEFITS The salary range is $109,898 - $118,070 , commensurate with credentials, education, and experience. CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: *********************************************************************************************************************************************************************************************** Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings CLOSING DATE Open until filled. Application review begins on November 14, 2025. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31329 Location Central Office

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $150,000 - $180,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Department Chair of the Department of Health Policy and Management and the MSPH Vice Dean for Finance and Administration, the Department Administrator (DA) will work in close partnership with the Chair to advance the department's strategic, educational, research, and service missions. The DA is responsible for all aspects of the department's administrative, financial, human resources, compliance, and operational management. This includes advising the Chair on fiscal and administrative policy, managing administrative staff, overseeing financial planning and reporting, ensuring compliance with School, University, and external regulations, and fostering an inclusive, collaborative environment that supports faculty, students, and staff. The DA also partners with the education team to support the design, implementation, and evaluation of the department's academic programs. This includes coordinating administrative processes for educational initiatives, aligning resources to strengthen student and faculty experiences, and ensuring that program operations advance department and schoolwide educational priorities. The DA works closely with the Chair to operationalize strategic priorities, facilitate interdisciplinary initiatives, and ensure the department's infrastructure supports innovation, growth, and excellence. Responsibilities * Reporting and Advising - 20% * Partner with the Chair to implement the department's strategic priorities, ensuring operational alignment with School and University goals. * Advises the Departmental Chair/Center Director on fiscal matters and administrative policies related to personnel and department operations; departmental income and expenditures, and administrative compliance; preparation and routine monitoring of annual departmental budget. * Report to and regularly inform department faculty and staff on updates to policies, practices, and procedures at Mailman and CUIMC as it related to HR, finance, administration, and operations. * Financial Management - 20% * Reconcile and manage the department's finance and accounting practices, as well as its financial relationships with the School, Columbia University Medical Center, Columbia University, and other affiliations; monitor, report and explain variances to approved budget; address variances and present alternatives for achieving the goals; meet fiduciary responsibility for financial controls and comply with all audit requirements. Work with the Chair to ensure that funds are available to implement priority strategic initiatives. * Liaison with MSPH Finance division regarding financial status and reporting requirements; ensure appropriate allocation of salary and otps costs, review grant budget proposals including RASCAL approval, PI expense validations and effort reporting in collaboration with the Director of Grants and Finance. * Support fundraising, alumni engagement, and donor stewardship by providing financial tracking and reporting for related initiatives. * Human Resources Management - 20% * Coordinate with administrative staff on financial aspects of human resources and faculty affairs, including recruitment, hiring, promotion, retention, disciplinary action, immigration matters, and termination. In consultation with the Chair/Center Director, determine the appropriate organizational structure and mix of staff to maximize departmental operations and minimize expenses and determine compensation strategies which comply with and further the overall mission of the University, the School, and the department. * Assure that annual staff performance evaluations are conducted in a timely fashion and that job descriptions are accurate and up to date. Assure adherence to CUMC and MSPH human resource policies and regulations in collaboration with the Director of HR and Operations. * Identify and arrange HR and professional development/management trainings for faculty and staff. * Plays a vital part in faculty and senior staff recruitment, onboarding, and retention, ensuring alignment with the Chair's vision. Supervise central administrative staff and oversee departmental human resource functions such as, recruitment/appointment of faculty and staff, orientation, payroll, A & P processes, and other related functions in collaboration with the Director of HR and Operations. * Assure adherence to CU, CUMC, and MSPH human resource policies and regulations. * Compliance Management - 15% * Assure compliance with CU, CUMC, MSPH, union, and governmental policies, procedures, and regulations related to financial affairs, faculty affairs and human resources, and development matters. Cooperate with all audit requirements and implement all audit recommendations in a timely manner. * Facilities and Information Technology Management - 20% * Serve as the primary point person for the management and coordination of facilities and space matters for the Department, collaborating with MSPH Operations staff. * Maintain a capital improvement plan incorporating short- and long-term capital needs of the department. * Responsible for the departmental space, equipment, and supply inventories. Ensure that equipment is functional, and facilities are operational. * Develop and implement departmental IT plans and policies to support research, teaching, and administration. * Manage and direct additional responsibilities as required, including - 5% * Advise Chair/Vice Dean for Administration on implementation and monitoring of strategic plans including staffing requirements, faculty recruitment, space assignments, and financial plans necessary to meet goals of plans. * Periodically review administrative structure of the department to assure the structure meets the strategic and operational goals of the department; create and implement revised structures as necessary and appropriate. Minimum Qualifications * Bachelor's degree or equivalent in education and experience, plus five years of related experience. * Previous experience reflecting sound financial management and research grant management in clinical/research/academic setting required. * Previous experience in management of department operations and human resources. * Experience must reflect strong personnel management skills and ability to oversee and manage complex financial systems effectively. Preferred Qualifications * Master's degree in Business Administration, Public Administration, or related field, may substitute in part for experience. * Experience working in higher education, Columbia University and/or Columbia University Irving Medical Center is preferred. * Familiarity with University systems, applications, and academic operations. * Demonstrated success in supporting Diversity, Equity, Inclusion, and Belonging (DEIB) initiatives, coupled with a proven ability to work effectively with diverse populations of faculty, staff, and students. * Ability to provide initiative, judgment, and creativity in the resolution of complex problems. * Excellent oral/written communication, interpersonal, organizational, analytical, financial, negotiating, problem-solving, detail-oriented and computer (e.g., Microsoft Office software, etc.) skills required. * Must possess the ability to think strategically, delegate work and supervise staff, and possess unquestionable integrity. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Provides administrative support to a Campus or University Executive. * Coordinates office operations such as meetings, communications, events, and reports. * Maintains extensive files and records for the unit. * Maintains accurate calendars, schedules, and key dates. * Collects data for, prepares, and distributes reports and presentations using appropriate technology. Runs basic system queries and reports to provide data. * Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials. * Provides clear communications on the Executive's behalf both within and outside the unit. * May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness. Job Title Name: Administrative Executive Coordinator CONTRACT TITLE Assistant to HEO FLSA Non-exempt CAMPUS SPECIFIC INFORMATION The Administrative Executive Coordinator (Executive Assistant) serves as primary administrative support for the Dean of the Hunter-Bellevue School of Nursing and works on confidential, time-sensitive assignments and projects in a fast-paced office environment. The Executive Coordinator (Executive Assistant) engages with internal and external constituents, handles sensitive communications and situations in a professional, cordial manner; is proficient in technology; follows policies and procedures; maintains accurate calendars, schedules, databases, records and files; collects data, disseminates information, prepares reports and presentations; and prioritizes items that require the Dean's immediate attention. MINIMUM QUALIFICATIONS Bachelor's Degree required. OTHER QUALIFICATIONS Previous project planning experience and/or work with a College/School program is desirable. Two years of related experience is beneficial. Excellent verbal and written communication, interpersonal, organizational, prioritization, and problem-solving skills are required. Proficiency and competency in database management, Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), and other relevant systems/software are required. The successful candidate must be detail oriented, able to multitask, and use discretion when handling confidential information; have good customer service talent; exhibit independent initiative and good judgment; and work collaboratively with administrators, staff, faculty, and students. COMPENSATION Commensurate with experience ($82,297- $94,409). BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY Applications must be submitted online by accessing the CUNY Portal on City University of New York job website ************************ To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number31364. Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, \_or c)). Incomplete applications will not be considered. Please include: * Cover Letter * Curriculum Vitae/ Resume * Names and contact information of 3 professional references Upload all documents as ONE single file-- PDF format preferred CLOSING DATE Open until filled with first review of applications to begin Dec. 15 2025. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer. Job ID 31364 Location Hunter College

Provides administrative support to a Campus or University Executive. - Coordinates office operations such as meetings, communications, events, and reports. - Maintains extensive files and records for the unit. - Maintains accurate calendars, schedules, and key dates. - Collects data for, prepares, and distributes reports and presentations using appropriate technology. Runs basic system queries and reports to provide data. - Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials. - Provides clear communications on the Executive's behalf both within and outside the unit. - May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness. Job Title Name: Administrative Executive Coordinator **CONTRACT TITLE** Assistant to HEO **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** The Administrative Executive Coordinator (Executive Assistant) serves as primary administrative support for the Dean of the Hunter-Bellevue School of Nursing and works on confidential, time-sensitive assignments and projects in a fast-paced office environment. The Executive Coordinator (Executive Assistant) engages with internal and external constituents, handles sensitive communications and situations in a professional, cordial manner; is proficient in technology; follows policies and procedures; maintains accurate calendars, schedules, databases, records and files; collects data, disseminates information, prepares reports and presentations; and prioritizes items that require the Dean's immediate attention. **MINIMUM QUALIFICATIONS** Bachelor's Degree required. **OTHER QUALIFICATIONS** Previous project planning experience and/or work with a College/School program is desirable. Two years of related experience is beneficial. Excellent verbal and written communication, interpersonal, organizational, prioritization, and problem-solving skills are required. Proficiency and competency in database management, Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), and other relevant systems/software are required. The successful candidate must be detail oriented, able to multitask, and use discretion when handling confidential information; have good customer service talent; exhibit independent initiative and good judgment; and work collaboratively with administrators, staff, faculty, and students. **COMPENSATION** Commensurate with experience ($82,297- $94,409). **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** Applications must be submitted online by accessing the CUNY Portal on City University of New York job website ************************ To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number31364. Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, \_or c)). Incomplete applications will not be considered. Please include: - Cover Letter - Curriculum Vitae/ Resume - Names and contact information of 3 professional references Upload all documents as ONE single file-- PDF format preferred **CLOSING DATE** Open until filled with first review of applications to begin Dec. 15 2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer. Job ID 31364 Location Hunter College

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $65,000.00 - $70,680.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Division of General Medicine/Hospitalist Program seeks a highly motivated and detail-oriented Administrative Coordinator to provide comprehensive administrative support onsite at the Columbia University Medical Center. Reporting jointly to the Divisional Administrator and the Medical Director of the Hospitalist Program, this role supports both leaders and the broader Hospitalist office team. The ideal candidate will possess strong organizational skills, the ability to manage multiple priorities simultaneously, and a proactive approach to problem-solving. This position plays a key role in ensuring the smooth operation of the Hospitalist Program, including managing calendars, coordinating meetings, maintaining office systems, and supporting recruitment and scheduling efforts. The Administrative Coordinator will also be a member of the division's core administrative team, collaborating with colleagues in People & Culture, IT, and Procurement to support division-wide initiatives such as events and communications. Responsibilities * Serve as the primary liaison between the divisional administrative team and the Hospitalist group. * Provide administrative support to over 35 physicians and 75 physician assistants at Milstein Hospital. * Manage physician scheduling, maintain the Medical Director's calendar, coordinate meetings, and support working groups and social events. * Facilitate recruitment efforts, including preparing interview itineraries and escorting candidates. * Oversee the Hospital Medicine administrative office, including responding to external inquiries, submitting facilities requests, and maintaining office supplies and organization. * Administer the Hospitalist moonlighting program, including scheduling and monthly payroll submissions. * Support clinical appointment and reappointment processes in collaboration with the Manager of People & Culture. * Track professional practice evaluations, expirables, compliance documentation, and Medicaid recertifications. * Participate in weekly core administrative team meetings and assist with division-wide events such as grand rounds, retreats, and holiday gatherings. * Perform additional duties as assigned by the Divisional Administrator and Medical Director. Minimum Qualifications * Bachelor's degree or equivalent combination of education and experience. * Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams). * Ability to handle sensitive and confidential information with discretion. * Strong attention to detail and excellent organizational skills. Preferred Qualifications * At least two years of relevant administrative experience. * Experience with EPIC and Amion (or similar scheduling systems). * Ability to quickly learn new platforms (e.g., Columbia website CMS, Symplr, ARC, Interfolio). * Interest or experience in scheduling, website maintenance, and billing processes. Other Requirements * Successful completion of applicable compliance and systems training requirements. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

DETAILS The Administrative Specialist ensures the smooth operations of the department of Curriculum and Teaching within the Hunter College School of Education. Reporting to the Chair of the department, the Administrative Specialist will: + Manage and coordinate the processing of HR related paperwork for new hires, appointment/personnel action forms and other HR related processes + Serve as a resource and support to departmental faculty and staff to ensure timely completion of appointments based on timelines provided by HR and the School of Education Dean's Office. + Ensure that registration/permissions data are coordinated and accurately entered into CUNYFirst and respond to a variety of student questions regarding departmental offerings and procedures + Oversee a variety of administrative tasks within the department, providing support to the chair, staff and faculty as needed + Manage and monitor the department's non-personnel budget, including but not limited to getting price estimates, processing purchase requisitions, reimbursement requisitions, and yearly budget projections. + Assist the Department scheduler to accurately record faculty workloads in various systems. + Develop and document departmental processes and procedures, providing guidance and clear transparent information on matters related to appointments, reappointments, budgets, and financial processes. + Maintain and update department information on webpages, and spreadsheets on a daily basis to keep records up to date QUALIFICATIONS Bachelor's Degree and four years' relevant experience required. Preferred Qualifications + Familiarity with PeopleSoft Systems (e.g.: CUNYFirst) + Familiarity with office productivity software including MS Office Suite + Experience working with Human Resources and Accounting units + Experience managing large / long term projects such as department scheduling CUNY TITLE OVERVIEW Provides administrative and program support to an administrative or academic department. * Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. * Works with appropriate offices related to personnel recruitment, expediting search activities * Research coordinates and organizes materials for key events such as promotion and tenure reviews. * Supervises and trains support staff and student workers. * Manages budget and coordinates purchasing, accounting, and payroll. * Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. * Performs related duties as assigned. Job Title Name: Administrative Specialist CUNY TITLE Higher Education Assistant FLSA Non-exempt COMPENSATION AND BENEFITS _$57,252- $90,838, Salary commensurate with education and experience._ CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/2026, in accordance with the terms of the PSC-CUNY collective bargaining agreement. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY Applications must be submitted online by accessing the CUNY portal on city university of New York job website *********************** or ****************** and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the Job Opening ID number 31075. Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, -, \_ or c)). Incomplete applications will not be considered. Please include: * cover letter or statement of scholarly interests * curriculum vitae/ resume * names and contact information of 3 references Upload all documents as one single file-- pdf format preferred . CLOSING DATE The search will remain open until the position is filled. The committee will begin reviewing complete applications on 10/17/2025. Applications submitted after the deadline will only be considered if the position/s remain open after initial round. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31075 Location Hunter College

DETAILS** The Administrative Specialist ensures the smooth operations of the department of Curriculum and Teaching within the Hunter College School of Education. Reporting to the Chair of the department, the Administrative Specialist will: + Manage and coordinate the processing of HR related paperwork for new hires, appointment/personnel action forms and other HR related processes + Serve as a resource and support to departmental faculty and staff to ensure timely completion of appointments based on timelines provided by HR and the School of Education Dean's Office. + Ensure that registration/permissions data are coordinated and accurately entered into CUNYFirst and respond to a variety of student questions regarding departmental offerings and procedures + Oversee a variety of administrative tasks within the department, providing support to the chair, staff and faculty as needed + Manage and monitor the department's non-personnel budget, including but not limited to getting price estimates, processing purchase requisitions, reimbursement requisitions, and yearly budget projections. + Assist the Department scheduler to accurately record faculty workloads in various systems. + Develop and document departmental processes and procedures, providing guidance and clear transparent information on matters related to appointments, reappointments, budgets, and financial processes. + Maintain and update department information on webpages, and spreadsheets on a daily basis to keep records up to date **QUALIFICATIONS** Bachelor's Degree and four years' relevant experience required. **Preferred Qualifications** + Familiarity with PeopleSoft Systems (e.g.: CUNYFirst) + Familiarity with office productivity software including MS Office Suite + Experience working with Human Resources and Accounting units + Experience managing large / long term projects such as department scheduling **CUNY TITLE OVERVIEW** Provides administrative and program support to an administrative or academic department. - Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. - Works with appropriate offices related to personnel recruitment, expediting search activities - Research coordinates and organizes materials for key events such as promotion and tenure reviews. - Supervises and trains support staff and student workers. - Manages budget and coordinates purchasing, accounting, and payroll. - Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. - Performs related duties as assigned. Job Title Name: Administrative Specialist **CUNY TITLE** Higher Education Assistant **FLSA** Non-exempt **COMPENSATION AND BENEFITS** **_$57,252- $90,838, Salary commensurate with education and experience._** ** CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/2026, in accordance with the terms of the PSC-CUNY collective bargaining agreement. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **HOW TO APPLY** Applications must be submitted online by accessing the CUNY portal on city university of New York job website *********************** or ****************** and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the **Job Opening ID number 31075.** Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, -, \_ or c)). **Incomplete applications will not be considered.** Please include: - cover letter or statement of scholarly interests - curriculum vitae/ resume - names and contact information of 3 references **Upload all documents as one single file-- pdf format preferred** **.** **CLOSING DATE** The search will remain open until the position is filled. The committee will begin reviewing complete applications on 10/17/2025. Applications submitted after the deadline will only be considered if the position/s remain open after initial round. **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31075 Location Hunter College

DETAILS The CUNY School of Medicine (CUNY MED) is the only medical school in the City University of New York system. Our innovative curriculum allows students to complete both their undergraduate Bachelor of Science (BS) and Doctor of Medicine (MD) degrees in seven years. CUNY MED graduated its first MD class in 2020. In addition, the CUNY MED offers a two-year Physician Assistant (PA) program to prepare health professionals licensed to practice medicine with physician supervision. Our mission is 1) to provide access to medical education to talented youth from historically underrepresented in backgrounds in medicine and to develop health professionals committed to practicing in under-served communities and 2) to perform innovative research in community health and biomedicine. The Community Health and Social Medicine (CHASM) department curricular responsibilities include providing a comprehensive effort to educate our students in the social, economic, political and, behavioral determinants of health and disease, with a focus on population health, health disparities and health care policy. CHASM's current research agenda is centered on chronic disease epidemiology, health behavior, health policy, health services and, community-based research. The Administrative Specialist will report directly to the Chair of the Department of (CHASM) at CUNY Med. Under direction, with latitude for the exercise of independent initiative and judgment, this position will perform administrative work following relevant departmental, College and University procedures. In addition to the duties above, the Administrative Specialist will: + Responsible for invoice processing and fiscal record keeping; prepares and submits expense reports; Serves as a liaison between the Office of Administration, Accounts Payable, and outside vendors to ensure accurate fiscal procedures and processing. + Serves as a resource for the Chair, Course Directors, and individual faculty. Specific functions include responsibility for collecting, revising and confirming faculty documents, promotions, tenure packets. + Provide administrative support for the education program, including scheduling meetings, arranging travel for educational events, editing and distributing surveys, collecting and analyzing data, and assisting with accreditation-related activities. + Assist the CHASM Chair with a variety of administrative tasks related to curriculum development, educational scholarship, and other professional responsibilities which includes initiating ERFs + Prepare presentation materials for internal audiences (faculty, staff, and students) as well as for regional and national educational conferences and meetings. + Assist with activities related to teaching, research, and community outreach initiatives. + Collaborate with the Department Chair to compile and complete faculty dossiers for appointments, renewals, promotions, tenure reviews, and other personnel actions. + Performs other duties as assigned by the Chair of the CHASM Department or designee. QUALIFICATIONS Bachelor's Degree and four years' relevant experience required. Preferred Qualifications: + Proven leadership abilities with a collaborative approach to advancing departmental, school, and college objectives + Strong initiative, adaptability, and capacity to work independently with minimal supervision + High level of attention to detail and adherence to deadlines + Demonstrated professionalism and the ability to exercise discretion and diplomacy in all interactions + Exceptional operational, interpersonal, and communication skills, both oral and written; experienced in managing and maintaining databases + Proficient in the use of CUNYFirst and Blackboard systems + Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint CUNY TITLE OVERVIEW Provides administrative and program support to an administrative or academic department. + Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. + Works with appropriate offices related to personnel recruitment, expediting search activities. + Research coordinates and organizes materials for key events such as promotion and tenure reviews. + Supervises and trains support staff and student workers. + Manages budget and coordinates purchasing, accounting, and payroll. + Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. + Performs related duties as assigned. CUNY TITLE Higher Education Assistant FLSA Non-exempt COMPENSATION AND BENEFITS Salary Range: $70,815 - $86,741 Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY Visit ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Applicants should provide a resume and cover letter. CLOSING DATE Open until filled. Review of resumes to begin on October 13, 2025. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30601 Location CUNY School of Medicine

DETAILS** The CUNY School of Medicine (CUNY MED) is the only medical school in the City University of New York system. Our innovative curriculum allows students to complete both their undergraduate Bachelor of Science (BS) and Doctor of Medicine (MD) degrees in seven years. CUNY MED graduated its first MD class in 2020. In addition, the CUNY MED offers a two-year Physician Assistant (PA) program to prepare health professionals licensed to practice medicine with physician supervision. Our mission is 1) to provide access to medical education to talented youth from historically underrepresented in backgrounds in medicine and to develop health professionals committed to practicing in under-served communities and 2) to perform innovative research in community health and biomedicine. The Community Health and Social Medicine (CHASM) department curricular responsibilities include providing a comprehensive effort to educate our students in the social, economic, political and, behavioral determinants of health and disease, with a focus on population health, health disparities and health care policy. CHASM's current research agenda is centered on chronic disease epidemiology, health behavior, health policy, health services and, community-based research. The Administrative Specialist will report directly to the Chair of the Department of (CHASM) at CUNY Med. Under direction, with latitude for the exercise of independent initiative and judgment, this position will perform administrative work following relevant departmental, College and University procedures. In addition to the duties above, the Administrative Specialist will: + Responsible for invoice processing and fiscal record keeping; prepares and submits expense reports; Serves as a liaison between the Office of Administration, Accounts Payable, and outside vendors to ensure accurate fiscal procedures and processing. + Serves as a resource for the Chair, Course Directors, and individual faculty. Specific functions include responsibility for collecting, revising and confirming faculty documents, promotions, tenure packets. + Provide administrative support for the education program, including scheduling meetings, arranging travel for educational events, editing and distributing surveys, collecting and analyzing data, and assisting with accreditation-related activities. + Assist the CHASM Chair with a variety of administrative tasks related to curriculum development, educational scholarship, and other professional responsibilities which includes initiating ERFs + Prepare presentation materials for internal audiences (faculty, staff, and students) as well as for regional and national educational conferences and meetings. + Assist with activities related to teaching, research, and community outreach initiatives. + Collaborate with the Department Chair to compile and complete faculty dossiers for appointments, renewals, promotions, tenure reviews, and other personnel actions. + Performs other duties as assigned by the Chair of the CHASM Department or designee. **QUALIFICATIONS** Bachelor's Degree and four years' relevant experience required. **Preferred Qualifications:** + Proven leadership abilities with a collaborative approach to advancing departmental, school, and college objectives + Strong initiative, adaptability, and capacity to work independently with minimal supervision + High level of attention to detail and adherence to deadlines + Demonstrated professionalism and the ability to exercise discretion and diplomacy in all interactions + Exceptional operational, interpersonal, and communication skills, both oral and written; experienced in managing and maintaining databases + Proficient in the use of CUNYFirst and Blackboard systems + Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint **CUNY TITLE OVERVIEW** Provides administrative and program support to an administrative or academic department. + Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. + Works with appropriate offices related to personnel recruitment, expediting search activities. + Research coordinates and organizes materials for key events such as promotion and tenure reviews. + Supervises and trains support staff and student workers. + Manages budget and coordinates purchasing, accounting, and payroll. + Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. + Performs related duties as assigned. **CUNY TITLE** Higher Education Assistant **FLSA** Non-exempt **COMPENSATION AND BENEFITS** Salary Range: $70,815 - $86,741 Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **HOW TO APPLY** Visit ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Applicants should provide a resume and cover letter. **CLOSING DATE** Open until filled. Review of resumes to begin on October 13, 2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30601 Location CUNY School of Medicine

The Office Assistant will assist with camper registration processes, including but not limited to responding to customer inquiries and requests; answering phone calls, emails, or written correspondence; assisting customers with the online registration process; following up to complete camper registration; managing waitlists; confirming registered sessions and providing additional information to families as needed. The Office Assistant works as a team member of the camp office staff and assists with the camp store and other assignments. Required Qualifications: Proficient with MS Office Valid driver's license and able to pass DMV screen. Excellent communication skills. Must be detail-oriented. Preferred Qualifications: Secretarial or customer service experience is desirable Experience in a camp setting is desirable. POSITION DETAILS: Hourly: $15 - $20 per hour Schedule: NONEXEMPT - TEMP: April 1, 2026 - August 23, 2026 No relocation or VISA Sponsorship available HOW TO APPLY: Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained. Applicants need to: Attach/upload a resume to the online application in either Microsoft Word or PDF format. Attach/upload a cover letter to the online application in either Microsoft Word or PDF format. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format. In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments. External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) document for additional guidance. Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance. The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at ************** or via email at ************************* Job Title: Association Tmp Camp Couns Sr Level: No Grade - Annual Pay Rate Type: Salary Company: Contact Name: Ashley Downs Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University. Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Department Dean of the Faculty Office Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday, 8:30am-5:00pm, Full Year Position Summary The Administrative Assistant (Floater) position will provide support to the Dean of Faculty office as well as academic departments to fill vacancies created by leaves of absence, vacation, or vacant positions that are posted. This position will be managed by a member of the Dean of Faculty team, but will report to various assigned locations within academic areas of the college. This is a full time, in-person, CWA Union position. Responsibilities Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars. Support reception or front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies. Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Responsible for data entry, electronic file maintenance, and running standard reports. Required Qualifications A minimum of two years of administrative support experience or other work experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred Qualifications Four years of administrative support experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation $18.51 hourly

Department Philosophy Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday 8:30-5pm Position Summary: The Administrative Assistant provides administrative and operational support to the Philosophy Department. The Administrative Assistant assists the department chair, faculty, staff, students, and visitors with administrative functions. This is an in-person, CWA union position for the academic year (42 wks./yr.). Responsibilities: Supports the budget operations of the office/department: process invoices; track and compare planned budget to actual expenses; provide notice if out of alignment. Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars. Support reception/front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies. Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Responsible for data entry, electronic file maintenance, and running standard reports. Required knowledge, skills and abilities: A minimum of two years of administrative support experience or other work experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred knowledge, skills and abilities: Four years of administrative support experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation: $18.51 per hour