Staff Assistant jobs at Columbia University in the City of New York - 92 jobs

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $70,000 - $73,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Benefits proudly supports a community of over 18,000 benefit-eligible employees, retirees, and eligible dependents by offering a comprehensive health and wellness suite that promotes health, well-being, educational opportunities, and long-term financial security for retirement. Reporting to the Assistant Director of Leave Management and working closely with all members of the Leave Management Office (LMO), the coordinator responds to inquiries and processes all aspects of benefits, employee leaves, workplace accommodations, and related programs to ensure compliance with university policies and federal and state leave regulations while providing expert guidance and excellent customer service to employees, managers, and human resources professionals. Responsibilities * Ensure timely intake of requests for leaves and workplace accommodations and strive to provide a resolution within 72 hours. Take prompt action to address and resolve inquiries or requests raised by employees. Engage in direct communication with employees. When necessary, escalate issues to the relevant team members or other appropriate individuals. * Assume responsibility for reviewing and responding to all inquiries related to leaves coming from employees, managers, departments, and vendors. * Conduct comprehensive research to resolve escalated issues internally or in coordination with the LMO team and outside vendors. * Review all incoming mail, and coordinate all vendor requests. Coordinate with payroll and local schools/departments to manage the overpayment process. * Support metrics reporting and trend analysis. Ensure Data Integrity and offer process improvement recommendations. Generate and present metric reports regularly to analyze disability leave and Workers' Compensation data and trends. * Work with the LMO Team to ensure program policies, procedures, and established administrative practices are followed to guarantee compliance. * Create and maintain complete and accurate records in hard copy and digitally as applicable. * Monitor and track critical dates in the leave cycle and communicate with the employee and manager/department HR as appropriate. Work with employees and managers to ensure proper timekeeping and the calculation of salary continuation, wages, or other employment records. * Maintain program databases and systems. Responsible for the documentation and updating of all processes. * Draft and maintain regular communications with stakeholders, including sending required notices, forms, and letters. * Secure and provide analysis of information, including medical documentation about employees' eligibility status, medical condition(s), occupational or employer requirements, and statutory regulations, to accurately determine eligibility for leave. * Participate in delivering leave-related training to employees, managers, department administrators, and human resources professionals. * Ensure federal and state compliance with all leaves, including certification of FMLA leaves, by maintaining current knowledge of leave laws and regulations. * Assist with other area assignments periodically to foster ongoing growth, development, and depth of knowledge. * Assist in preparing and submitting the annual OSHA and DOL reporting. * Other duties as assigned. Minimum Qualifications * Bachelor's degree and/or equivalent experience and two years of professional experience. Preferred Qualifications * Knowledge of federal and state leave-related regulations, including FMLA, ADAAA (including the interactive process), and HIPAA. * General understanding of employee benefits as they relate to leaves of absence, including FMLA, Paid Family Leave, Short/Long Term Disability, Workers' Compensation, COBRA, etc., * Working knowledge of PeopleSoft or comparable enterprise HRIS platforms. Other Requirements * Excellent proficiency with Microsoft Office programs and databases. * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism with a client focus. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Non-Union * Bargaining Unit: * Regular/Temporary: Temporary * End Date if Temporary: One year from hire date. * Hours Per Week: 20 * Salary Range: $25,200-$25,200 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Biological Sciences at Columbia University is hiring a Research Staff Assistant to support the Sella Laboratory. The Sella Lab conducts research that combines mathematical modeling and statistical analyses of genomic data to study questions in population and evolutionary genetics. It is an interdisciplinary and collaborative environment committed to promoting a culture of diversity and inclusion in science. The Research Staff Assistant will report to Dr. William Milligan. The incumbent will use mathematical modeling techniques and analyze comparative genomics data to study mutagenesis in mammals. This is a part-time, temporary role, subject to continuous funding. Responsibilities * Uses high-performance computing to analyze a large comparative genomics dataset. * Assist in designing and developing approaches to investigate mutagenesis with available data. * Assists in the preparation and submission of a manuscript related to the research performed. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * A bachelor's degree is required in a scientific discipline. * Minimum one year of experience in a research environment. Preferred Qualifications * Research experience in evolutionary or population genetics. * One or more scientific publications in a field to mutagenesis, evolution, or population genetics. Other Requirements * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive. Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success. Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service. We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities. Job Description: Budget Title: Staff Assistant (SL-2) Salary: $52,000 - $62,000 (Commensurate with experience) The Staff Assistant for the Planning, Design, and Construction Department is a salaried, professional position that provides direct administrative and strategic support to the Senior Director of Planning, Design, and Construction and to the broader departmental team. Reporting directly to the Senior Director, this individual will play a vital role in helping the department operate efficiently and effectively while serving as a trusted confidant and key partner in daily operations. This position supports a dynamic team of campus and in-house professionals, including architects, engineers, designers, construction managers, consultants, project coordinators, and campus clients. The ideal candidate is creative, organized, and adaptable, with the ability to anticipate needs and respond proactively to shifting priorities. Success in this role requires effective communication skills, a collaborative mindset, and a customer-service-oriented approach. Proficiency with both Google Workspace (Docs, Sheets, Drive, Chat, etc.) and Microsoft Office Suite (Outlook, Teams, Word, Excel, etc.) is essential, as the position involves daily coordination across digital platforms and teams. Responsibilities: * Provide confidential and comprehensive administrative support to the Senior Director of Planning, Design, and Construction and the department's leadership team. * Draft and finalize correspondences. * Proactively manage the Senior Director's calendar and coordinate scheduling for the department's leadership team, including meetings with campus partners and external stakeholders. Anticipate scheduling needs, resolve conflicts, and review calendar priorities regularly with each Director to ensure smooth and efficient operations. * Coordinate work-related travel arrangements for the Planning, Design, and Construction Department, including booking flights, hotels, and rental cars, as well as handling conference and training registrations. Prepare, organize, and process all required state travel forms and reimbursement requests for the Senior Director, department Directors, and staff to ensure compliance and smooth travel experiences. * Serve as a departmental P-Card holder, managing corporate credit card transactions and assisting with timely submission and reconciliation of all P-Card expenses. * Maintain and track the performance evaluation schedule for all department staff, including employee anniversaries. Ensure that each staff member has an active performance program and that updated evaluations are accurately filed in Human Resources, supporting timely and organized performance management across the department. * Act as back up support to the Document Control Coordinator with contract reporting, bidding information and Wicks Waiver paperwork required by Campus Business Office. * Organize and expedite procurement of outside consultant design services with Design Team and Facilities Management Business Office. * Enter and track service requests submitted by department staff into the Maximo operations work order system, ensuring timely and accurate documentation for efficient follow-up and resolution. * Maintain, update, and proactively distribute project rosters for the Planning, Design, and Construction Department, ensuring accurate and timely information is readily available to all staff and stakeholders. * Proactively coordinate with Lock shop to ensure consultants and contractors have the necessary badge and key access to department buildings for project work, anticipating access needs and facilitating timely, secure entry. * Maintain and monitor all service requests and projects across the department, ensuring they are accurately tracked on each Director's schedule. Prepare comprehensive project lists for management review, anticipating updates and facilitating informed decision-making. Requirements: * Bachelor's degree (or higher) * Minimum of 2 years of experience in an office setting * Experience using a variety of software programs, including word processing, spreadsheets, and database applications * Ability to learn new software * Effective written, verbal, and electronic communication skills * Interpersonal and organizational skills * Ability to perform calmly under stress and handle multiple assignments simultaneously * Ability to independently prioritize workload and adapt to rapidly changing priorities * Maintain strict confidentiality in all matters, exercising discretion and sound judgment in handling sensitive information Preferred: * Architectural/Engineering design firm or construction company experience * Experience in complex multi-disciplinary and fast-paced setting Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer. Additional Information: Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials. Binghamton University is a tobacco-free campus. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at **************** Payroll information can be found on our website *********************************************************** Cover letters may be addressed "To the Search Committee." Postings active on the website, accept applications until closure. For information on the Dual Career Program, please visit: ************************************************************************************* Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception. As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here. Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form. Application Instructions: All applicants must apply via Interview Exchange: ****************************************************************** Deadline for Internal Applicants: December 31, 2025 Deadline for External Applicants: Open until filled Review of applications will begin immediately and continue until the vacancy is filled. Please submit: * Resume, * Cover letter, and * Contact information for three professional references You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: **************************************************

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive. Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success. Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service. We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities. Job Description: Budget Title: Staff Assistant (SL-2) Salary: $55,000 Binghamton University is seeking a Staff Assistant to join the School of Computing. This position is full-time and the successful candidate will be responsible for providing administrative support for the Masters of Science in Information Systems program (MSIS). This includes the management of program data, accreditation documents, and student admission information. The ability to multitask and prioritize work related to deadlines and follow up on projects will require independence and organizational skills. The Staff Assistant will work collaboratively in a team environment with the school, the college, and with university colleagues, including the Watson College Dean's Office, Departments, the University Human Resources Office, the University's Communications & Marketing Office, University Graduate Admissions, and International and Scholar Services to support various projects and initiatives. Key Responsibilities * Serve as the primary point of contact for the Masters of Science in Information Systems (MSIS) program. * Provide support for graduate admissions and application processing primarily for the MSIS degree program, but may also assist with CSMS application processing. * Provide consistent and regular communication with current and prospective students. * Attend and take minutes at MSIS Graduate Committee Meetings. Assist with establishing meetings and sending communications. Attend other department or school related meetings as necessary. * Responsible for the scheduling and management of graduate orientation and pre-registration meetings for the MSIS program. * Responsible for the updating of the University Bulletin for the MSIS program and may provide support for the updating of the MSCS program. * Assist students enrolled in the MSIS program with course registration and progress to degree tracking. * Assist the Graduate Director for MSIS program with degree completion requirements and the processing of award degree forms. * Provide support for Graduate Program Review and Middle States Accreditation. Assist responsible faculty with annual review of rubrics/measures/targets, assessment data collection, population of WEAVE online, and collaboration with the Office of Institutional Research & Assessment. * Responsible for departmental communications and marketing initiatives which include serving as the liaison between the school and the University's Communications and Marketing office, collecting information for web and social medial updates, and assisting with the development of promotional materials for both the MSIS and MSCS programs. * Plan and implement special events and/or programming as required, with attention to detail and problem resolution, as required. * Assist in gathering data for both internal and external surveys. * Support the School's award and fellowship related activities by assisting with the identification of qualified candidates, communication with faculty, gathering application materials, submissions and maintenance of records. * Responsible for maintaining all programmatic records as it relates to new or existing course development, faculty CVs, course descriptions and course syllabi for the MSIS program. * Assist with other departmental administrative tasks as necessary. * Complete special projects as assigned by the Senior Administrative Assistant. Requirements: * Bachelor's Degree in Business Administration or related field * Minimum of 1 year of related work experience * Excellent computer skills including proficiency in Microsoft Office and Google Suite * Effective oral/written communication skills * Technical expertise in business management tools including spreadsheets, word processing, calendar tools, and presentation software Preferred: * Experience working in higher education * Experience working with a variety of University and SUNY Systems such as Banner, Slate, and BU Brain * Demonstrated success in interacting effectively with a wide cross-section of stakeholders (faculty, staff, prospective and current students) Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer. Additional Information: Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials. Binghamton University is a tobacco-free campus. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at **************** Payroll information can be found on our website *********************************************************** Cover letters may be addressed "To the Search Committee." Postings active on the website, accept applications until closure. For information on the Dual Career Program, please visit: ************************************************************************************* Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception. As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here. Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form. Application Instructions: All applicants must apply via Interview Exchange: ****************************************************************** Deadline for Internal Applicants: January 5, 2026 Deadline for External Applicants: Open until filled Review of applications will begin immediately and continue until the vacancy is filled. Please submit: * Resume, * Cover letter, and * Contact information for three professional references You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: **************************************************

DETAILS The Office of the Senior Vice Chancellor for Legal Affairs and General Counsel ("OGC") at The City University of New York (the "University" or "CUNY") seeks a detail-oriented and professional Confidential Executive Assistant to provide administrative and operational support to certain members of senior leadership within OGC. This pivotal role requires an initiative-taking individual who possesses a strong background in administration, exceptional communication skills, and the ability to handle sensitive information with discretion. The Confidential Executive Assistant will play an important role in supporting the smooth and efficient functioning of OGC, assisting with communications, scheduling, document preparation, and coordination across the University's Central Office and the University's 26 constituent schools and colleges. In addition to the foregoing, the Confidential Executive Assistant shall possess the ability to: + Provide administrative and operational support to certain members of OGC senior leadership, including managing calendars, scheduling meetings, and tracking deadlines. + Prepare, edit, and proofread correspondence, memoranda, and other legal or administrative documents. + Coordinate internal and external communications, including those requiring discretion and confidentiality. + Assist in the organization of meetings, trainings, and events, including preparation of agendas, meeting materials, and minutes. + Maintain organized electronic and paper filing systems consistent with University policies and confidentiality requirements. + Assist with tracking project timelines, monitoring deliverables, and supporting office workflows. + Liaise with staff across the University's Central Office and 26 constituent schools and colleges to support the effective flow of information and ensure timely responses to requests. + Provide administrative coverage and collaborate with other OGC administrative staff to ensure continuity of operations. + Handle sensitive and privileged information with professionalism and discretion. + Perform related duties and special projects as assigned. NOTES: 1. Until further notice, this position is eligible for a hybrid work schedule. 2. This position is excluded from union representation in the collective bargaining unit. QUALIFICATIONS Minimum: Bachelor's degree and six years' related experience required. Preferred: + Exceptional organizational, written and verbal communication, public presentation, interpersonal, and follow-through skills with the ability to prioritize work, manage multiple priorities, and meet deadlines in a time-sensitive office. + Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and remote meeting platforms; ability to learn new systems and adapt to evolving technologies. + Demonstrated judgment, character, and integrity in handling confidential and sensitive information with accuracy, attention to detail, and the utmost professionalism, discretion, and diplomacy, while establishing and maintaining productive working relationships + Experience in a legal, university, corporate, government, or nonprofit setting. + Ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously. + Proactive and flexible personality with the ability to take initiative, exercise discretion and tact, use sound judgment to give advice, make decisions, and draw valid conclusions. + Diligence, with strong organizational skills and the ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by prescribed deadlines. + Ability to produce results as an individual contributor and as a team member by working effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and University stakeholders of various levels. + Commitment to public service, service excellence, inclusion, equity and professional integrity to manage sensitive work, exercise sound judgment, with ability to thrive in a demanding, multi-faceted, and time sensitive office. CUNY TITLE OVERVIEW Supports a Campus or University Executive as a confidential assistant in a variety of activities and initiatives as a key team member. * Organizes and manages projects involving different areas of the Campus or University community, with responsibility for project outcomes * Represents the Executive's unit in Campus or University-wide activities, including committees, special initiatives, and implementation of new processes or technology * Independently carries out a portfolio of responsibilities under the Executive's purview, such as approvals, student interactions, and monitoring of key activities * Manages communications within and outside the unit related to areas of responsibility * May serve as Manager of a large Executive Office * Performs related duties as assigned. This position is excluded from union representation. CUNY TITLE Higher Education Associate FLSA Exempt COMPENSATION AND BENEFITS The salary range is $109,898 - $118,070 , commensurate with credentials, education, and experience. CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: *********************************************************************************************************************************************************************************************** Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings CLOSING DATE Open until filled. Application review begins on November 14, 2025. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31329 Location Central Office

DETAILS** The Administrative Specialist (Program Administrator) provides administrative support for the Senior Associate Dean for Academic Affairs and works on confidential, time-sensitive assignments and projects in a fast-paced office environment. The Administrative Specialist (Program Administrator) will support the functions of the Office of Academic Affairs (OAA) in the Hunter-Bellevue School of Nursing. Reporting to the Senior Associate Dean for Academic Affairs, the Administrative Specialist (Program Administrator) will: - Support the day-to-day operations of the Office of Academic Affairs (OAA). - Collect and maintain accurate data and records for reports, presentations, and other communications. - Maintain databases and document libraries to ensure data quality, completeness, and accuracy. - Manage basic office operations, including communications, meeting schedules, reports, assignments, and distribution of information. - Track budgetary data and purchasing. - Update information on the Hunter-Bellevue School of Nursing website in an accurate and timely manner. - Support and organize materials for personnel recruitment and searches, special projects, and events. - Communicate professionally, cordially, and effectively with students, staff, faculty, administrators, external partners, and others. - Respond to time-sensitive ad hoc requests. - Stay updated on CUNY, Hunter College, School and work-related policies and systems. - May supervise office staff and student workers as needed. - Undertake additional related responsibilities as needed to support the mission and strategic goals of the School of Nursing. **QUALIFICATIONS** Bachelor's degree and 4 years of related experience. Excellent verbal and written communication, interpersonal, organizational, prioritization, and problem-solving skills. Proficiency and competency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), and other relevant systems/software. Previous work with a College/School program with an emphasis on accreditation and/or curriculum support is desirable. **CUNY TITLE OVERVIEW** Provides administrative and program support to an administrative or academic department. - Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. - Works with appropriate offices related to personnel recruitment, expediting search activities - Research coordinates and organizes materials for key events such as promotion and tenure reviews. - Supervises and trains support staff and student workers. - Manages budget and coordinates purchasing, accounting, and payroll. - Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. - Performs related duties as assigned. Job Title Name: Administrative Specialist **CUNY TITLE** Higher Education Assistant **FLSA** Non-exempt **COMPENSATION AND BENEFITS** Salary commensurate with education and experience ($ 86,741 - $94,909). CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **_CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will increase by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement._** **HOW TO APPLY** Applications must be submitted online by accessing the CUNY Portal on City University of New York job website ************************ To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number31523. Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, \_or c)). Incomplete applications will not be considered. Please include: - Cover Letter - Curriculum Vitae/ Resume - Names and contact information of 3 professional references Upload all documents as ONE single file-- PDF format preferred **CLOSING DATE** The search will remain open until the position is filled. The committee will begin reviewing complete applications on Dec. 29, 2025. Applications submitted after the deadline will only be considered if the position/s remain open after initial round. **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31523 Location Hunter College

DETAILS The Administrative Specialist (Program Administrator) provides administrative support for the Senior Associate Dean for Academic Affairs and works on confidential, time-sensitive assignments and projects in a fast-paced office environment. The Administrative Specialist (Program Administrator) will support the functions of the Office of Academic Affairs (OAA) in the Hunter-Bellevue School of Nursing. Reporting to the Senior Associate Dean for Academic Affairs, the Administrative Specialist (Program Administrator) will: * Support the day-to-day operations of the Office of Academic Affairs (OAA). * Collect and maintain accurate data and records for reports, presentations, and other communications. * Maintain databases and document libraries to ensure data quality, completeness, and accuracy. * Manage basic office operations, including communications, meeting schedules, reports, assignments, and distribution of information. * Track budgetary data and purchasing. * Update information on the Hunter-Bellevue School of Nursing website in an accurate and timely manner. * Support and organize materials for personnel recruitment and searches, special projects, and events. * Communicate professionally, cordially, and effectively with students, staff, faculty, administrators, external partners, and others. * Respond to time-sensitive ad hoc requests. * Stay updated on CUNY, Hunter College, School and work-related policies and systems. * May supervise office staff and student workers as needed. * Undertake additional related responsibilities as needed to support the mission and strategic goals of the School of Nursing. QUALIFICATIONS Bachelor's degree and 4 years of related experience. Excellent verbal and written communication, interpersonal, organizational, prioritization, and problem-solving skills. Proficiency and competency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), and other relevant systems/software. Previous work with a College/School program with an emphasis on accreditation and/or curriculum support is desirable. CUNY TITLE OVERVIEW Provides administrative and program support to an administrative or academic department. * Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. * Works with appropriate offices related to personnel recruitment, expediting search activities * Research coordinates and organizes materials for key events such as promotion and tenure reviews. * Supervises and trains support staff and student workers. * Manages budget and coordinates purchasing, accounting, and payroll. * Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. * Performs related duties as assigned. Job Title Name: Administrative Specialist CUNY TITLE Higher Education Assistant FLSA Non-exempt COMPENSATION AND BENEFITS Salary commensurate with education and experience ($ 86,741 - $94,909). CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. _CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will increase by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement._ HOW TO APPLY Applications must be submitted online by accessing the CUNY Portal on City University of New York job website ************************ To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number31523. Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, \_or c)). Incomplete applications will not be considered. Please include: * Cover Letter * Curriculum Vitae/ Resume * Names and contact information of 3 professional references Upload all documents as ONE single file-- PDF format preferred CLOSING DATE The search will remain open until the position is filled. The committee will begin reviewing complete applications on Dec. 29, 2025. Applications submitted after the deadline will only be considered if the position/s remain open after initial round. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31523 Location Hunter College

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: 64,350-70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary This position coordinates a wide range of administrative activities for the Seismology, Geology & Tectonophysics (SGT) Division under the supervision of the Division Administrator (DA), uses Columbia University (CU) systems for account management, proposal preparation, and other business systems in support of the scientific activities of the Division and serves as the first point of contact for administrative and office management queries. Responsibilities * Works with scientific investigators and the DA to prepare grant proposals. * Develops budgets that conform to federal rules, agency requirements, and CU policy. * Coordinates with sub-awardee institutions. Coordinate proposal preparation with Principal Investigators, ensuring agency and university compliance. * Coordinates signature requirements for submission. * Uses CU systems for proposal submission and tracking. * Coordinates post-award administration of research grants, including: reconciling and updating accounts and charges; preparation and maintenance of monthly account statements; and submission and tracking of invoices and cost transfer requests. * Prepares Division budgets and performs financial analyses of the Division. * Works with the Division staff to create budgets for non-sponsored accounts. * Processes requests for stipends, wire transfers, etc. Coordinates payroll requests. Uses online CU financial and business systems for all aspects of post-award administration. * Coordinates with Columbia Climate School (CCS) Shared Services to perform administrative activities, including, but not limited to, travel, purchasing, vendor management, HR, finance, etc. * Coordinates with CCS and Division staff to accomplish administrative activities in support of scientific projects. * Performs a range of duties in support of Division-wide activities, such as annual performance evaluations; maintenance of office supplies; management of Division equipment and accounts; management of Division budgets and office and laboratory space; maintenance of Division records; assisting in onboarding for incoming staff and visitors; assisting in organizing Division events; assists with travel. * Other duties as required. Minimum Qualifications * Bachelor's Degree or equivalent of 0 -2 years related experience. * Experience with sponsored research administration strongly preferred. * High degree of comfort with computer-based work, including proficiency in MS Office, including spreadsheet and document preparation. * Excellent interpersonal and organizational skills, analytical and problem-solving abilities, attention to detail, and communication skills required. * Must be able to maintain confidentiality and work effectively in a deadline-oriented environment. Experience with federal requirements for submission of sponsored research proposals is desired. * Prior experience with Columbia systems is a plus. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * Salary Range: $61,765 - $67,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Center on Global Energy Policy (CGEP) seeks a proactive and professional Administrative Coordinator to maintain a consistent front-desk presence and represent CGEP to internal and external visitors. Under the supervision of the Senior Administrative Manager, the Administrative Coordinator will also assist with additional responsibilities and provide administrative support to the Founding Director.. The Administrative Coordinator is a resource for the Center's daily operations, managing basic tech support, coordinating mail and deliveries, arranging catering for meetings, and overseeing general office management to ensure a smooth and professional environment. This is a full-time, in-person role based in New York City and requires on-site presence at the Center five days per week. Responsibilities Responsibilities include, but are not limited to, the following: Front Desk and Office Management * Serve as the first point of contact for visitors, staff, and callers to the Center; maintain a welcoming and professional front office environment * Coordinate office maintenance and technology support, escalating issues to IT or facilities as needed * Arrange catering for meetings and events; assist with room setup and logistics * Monitor shared spaces to ensure functionality and readiness for guests * Oversees space management, including but not limited to logistics, and interfacing with CUIT, security, and facilities. Administrative Support for Founding Director's Office * Provide backup scheduling support for the Founding Director, including calendar coordination and meeting logistics. * Support travel planning, expense reconciliation, and contact management * Maintain confidentiality and discretion while supporting high-level engagements. * Responsible for shared inbox, including answering and assigning incoming inquiries and creating tasks accordingly in CGEP's project/task management system. * Maintain up-to-date contact database for Director's Office, ensure accuracy of information Minimum Qualifications * Bachelor's degree or equivalent in education and experience, up to two years of related experience. * Strong computer skills and proficiency in Microsoft Office and G-Suite. * Strong interpersonal skills, with the ability to foster a welcoming and inclusive office environment * A commitment to customer service and a can-do attitude * Flexible, positive, and solution-oriented approach to work and workplace relationships * Some night and weekend availability is preferred Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,000 - $68,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols. Responsibilities * Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed. * Confirm provider participation status with patient's insurance plan/network. * Encourage patient usage of Columbia Doctors patient portal. * Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services. * Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic. * Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment. * Maintain access to all appropriate payer portals. * Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained. * Capture Worker's Comp and No-Fault information as it applies and verify that all case information is open and valid. * Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information. * Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic. * Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts. * Process credit cards, checks and cash payments and post information in Epic. * Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling. * Review and work the daily Televox report by canceling and rescheduling the patients in Epic. * Assist in maintenance and creation of appointment scheduling templates. * Assist with special projects and tasks. * Interface with billing and coding teams as needed. * Participate in meetings regarding the practice. * Manage faxes, emails, and phone calls. Minimum Qualifications * Bachelor's Degree or equivalent in education and experience * Strong organization, problem-solving, computer and communication skills Preferred Qualifications * Experience with Epic EMR is desirable * Experience working in an academic medical center or physician practice Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 hours * Standard Work Schedule: * Building: * Salary Range: $64,350.00 $66,000.00 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Gertrude H. Sergievsky Center is seeking a highly organized and proactive Administrative Assistant to serve as a key administrative support resource and front-facing representative of the Center. This role is responsible for ensuring smooth daily office operations, providing excellent customer service to visitors and staff, and supporting a variety of administrative and research-related activities. The Administrative Assistant will manage front desk functions, coordinate office logistics, assist with facilities and space management, and support ongoing projects requiring strong organizational and communication skills. This position plays an essential role in maintaining a professional, efficient, and welcoming work environment. This is a full-time, fully on-site position that requires consistent and reliable attendance. Responsibilities Front Desk & Office Operations * Greet and assist all visitors at the front desk in a professional and welcoming manner. * Answer, screen, and route incoming calls and messages. * Manage office supply inventory, including water deliveries, printer maintenance, toner, and coffee/tea restocking. * Process and distribute mail, packages, courier deliveries, and e-faxes. * Handle key card access requests, key distribution, conference room scheduling, and maintain front desk organization. * Coordinate with Facilities and Housekeeping to support space maintenance, including submitting facilities work orders. * Perform additional administrative tasks and responsibilities as assigned. Minimum Qualifications * Bachelor's degree or equivalent in education and experience. Preferred Qualifications * Strong verbal and written communication skills. * Excellent attention to detail with strong organizational and multitasking abilities. * Demonstrated customer service orientation and ability to collaborate effectively within a team. * Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, and OneDrive. * Relevant administrative experience. Other Requirements * This position is full-time and fully on-site. * Regular and punctual attendance is required to ensure smooth daily operations. * Ability to manage multiple competing priorities in a fast-paced environment. * Demonstrated discretion and professionalism when handling confidential information. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $59,390 - $59,390/Annually The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Senior Associate Director, Visitor Relations, the Administrative Assistant provides comprehensive administrative, operational, and programmatic coordination for the Visitors Center. The role serves as a primary point of contact for prospective students, families, campus partners, and University visitors. The incumbent coordinates on-campus visit programs that support recruitment and yield efforts for Columbia College, Columbia Engineering, and General Studies; oversees front-desk and daily operational functions of the Visitors Center; assists with visitor communications and logistics; and provides analytical and administrative support to leadership. The position requires the ability to manage competing priorities in a high-volume environment and regular interaction with internal and external stakeholders. Responsibilities * Performs core administrative and operational activities of the Visitors Center, ensuring continuity of daily operations and a high-quality visitor experience. * Serves as a primary point of contact for prospective undergraduate and graduate applicants, families, school counselors, and University visitors; conveys accurate information regarding admissions processes, visit programming, and University messaging. * Coordinates on-campus visit programs and group tours, including scheduling, space coordination, visitor flow management, and logistical planning in partnership with Admissions staff and campus service providers. * Responds to visitor concerns and operational issues; determines appropriate escalation to senior leadership when necessary. * Provides comprehensive administrative support to the Visitors Center, including calendar and schedule management, facilities and service requests, supply coordination, inbox management, and phone coverage. * Performs daily opening and closing activities for the Visitors Center; maintaining the physical presentation and readiness of public-facing spaces. * Provides group visit logistics, supports tour dismissal processes; and imparts guidance and direction to student tour guides and front-desk student staff during daily operations. * Coordinates onboarding, training, and ongoing guidance for student workers supporting front-desk and visitor operations; supports student worker engagement activities and events. * Collects and maintains visitor surveys and statistical data; and prepares regular reports and summaries for the Senior Associate Director to support operational planning and decision-making. * Collaborates with internal University partners (Admissions, Facilities, Public Safety, Events, and other administrative units) to ensure seamless coordination of visits and programs. * Represents the Visitors Center professionally in interactions with internal and external stakeholders, exercising discretion when handling sensitive or confidential information. * Performs other related duties as assigned. * Minimum Qualifications * High School diploma or the equivalent required. * A minimum of three years of progressively responsible administrative or operational experience, or an equivalent combination of education and experience, preferably in a university or other complex organization. * Excellent verbal, written, interpersonal, and organizational skills. * Demonstrated ability to exercise sound judgment, discretion, and professionalism in a high-volume, public-facing environment. * Strong attention to detail and ability to manage multiple priorities simultaneously. * Proficiency with Google Workspace and Microsoft Office applications. Preferred Qualifications * Some college preferred. * Knowledge of high volume visitor management is preferred. * Experience supporting visitor operations, event coordination, or front-facing service environments preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: 1199 Clerical * Regular/Temporary: Regular * Hours Per Week: 26 * Building: Butler Library * Salary Range: $26.86 - $26.86 per hour entry rate ($27.70 - $27.70 per hour minimum rate) The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University Libraries is currently seeking applicants for the position of Bibliographic Assistant VI in the department of Collections Acquisition & Metadata Services. Columbia University Libraries is a globally-recognized academic research library, serving one of the world's most important centers of research and learning. The Libraries' collection includes resources in more than 450 languages and primary source materials that span over 4,000 years of human thought. The collections include over 15 million volumes, with access to over 7 million online electronic resource titles, nearly 300,000 linear feet of manuscripts and archives, over 150,000 maps, and over 1.2 million graphic and audio-visual materials. Through an extensive global network of library partnerships, Columbia Libraries also facilitates access to collections at academic, research, and public libraries across the country and the world. The Bibliographic Assistant in this position will work mainly with monograph material in the Japanese language and process the material for discovery in the Libraries catalog. The incumbent will perform all phases of bibliographic editing for monographic materials received from acquisitions departments. Schedule: This position is part time, 26hrs/week. Test: Language tests will be given on the day of the interview, including the Hepburn Romanization System. Responsibilities * Provides original and copy cataloging support for monograph material. * Receives and processes the materials. * Prepares materials for binding and preservation. Update related records in CLIO as needed. * Assists in the acquisitions process for ordering and receiving of Japanese language materials in all formats as needed. * Processes gift and exchange materials; sends gift acknowledgments as needed. * Maintains and reports monthly statistics. * Other duties as assigned. Minimum Qualifications * High school diploma and/or its equivalent and one year of related experience required. * Advanced working knowledge of the Japanese language and culture. * Good verbal and written communication skills in English and Japanese. * Good computer skills and familiarity with Microsoft Word and Microsoft Excel. * Strong attention to detail and flexibility with job assignments. * Ability to interact with a diverse group of colleagues and library users. * Ability to push, pull, and lift up to 40lbs. Preferred Qualifications * Bachelor's degree preferred. * Familiarity with the Hepburn Romanization System preferred. * Previous library experience in acquisitions and/or cataloging preferred. * Experience with OCLC Connexion preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Department The Office of Community - Engaged Learning Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday 8:30am-5pm Position Summary The Office Coordinator plays a critical role in ensuring the effective administration and operational success of the Office of Community-Engaged Learning (OCEL). This role reports to the Director of Community-Engaged Learning, Teaching and Scholarship and works closely with the OCEL staff. The Office Coordinator supports the day-to-day operations of the OCEL, supports departmental administrative and financial systems, maintains the Officeʼs registration process and record keeping, supervises OCEL student workers, and arranges transportation for Community-Engaged Learning and the Vassar Education Collaboration (VEC). This role serves as a key liaison between the OCEL and students, faculty, administrators, community partners, and campus offices to facilitate high-impact community engagement experiences. This is an in-person, full time, CWA Union position for the Full Year. Responsibilities Support the day-to-day operations of the OCEL and VEC programs, ensuring smooth and efficient workflow across all program and administrative activities. Supports the budget operations of the office/department: reconcile reports and corporate cards; make vendor payments; process invoices; process journal entries; ensure expenses are charged to appropriate budget accounts and remain within department allocations; provide notice if out of alignment. Creates processes, monitors workflows, and ensures accuracy of products created by automated department systems (i.e., Zapier). Support the OCELʼs management of the Good Neighbors Partnership Grant, through collaboration with community partners, tracking grant deliverables and deadlines, assisting with reporting requirements, and disbursing funds to grantees. Specialized office support or operational duties based on the needs of the department- maintain accurate record-keeping systems for CEL registration, agreement forms, evaluations, compliance tracking, transportation requests and calendar to ensure compliance with college policies and safety protocols. Perform basic troubleshooting tasks for systems and programs used within the department. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Support the OCELʼs transportation systems, including, scheduling vehicles, supporting with route planning, and communication with Safety & Security and off-campus partners. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Support communication of large scale events by running reports to create invitation lists, setting up data merges for individualized invitations (mail merges), tracking responses, following up with attendees for missing information, and communicating the collected information to the appropriate event collaborators. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Required knowledge, skills and abilities Three years of progressively responsible administrative support experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite, Canva, and ability to learn additional technical systems. Ability to consistently apply policies and procedures. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred knowledge, skills and abilities Five years of progressively responsible administrative support experience. Previous supervisory experience. Associates degree or other higher educational experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation The compensation for this position is $22.40 per hour.

Department Dean of the Faculty Office Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday, 8:30am-5:00pm, Full Year Position Summary The Administrative Assistant (Floater) position will provide support to the Dean of Faculty office as well as academic departments to fill vacancies created by leaves of absence, vacation, or vacant positions that are posted. This position will be managed by a member of the Dean of Faculty team, but will report to various assigned locations within academic areas of the college. This is a full time, in-person, CWA Union position. Responsibilities Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars. Support reception or front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies. Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Responsible for data entry, electronic file maintenance, and running standard reports. Required Qualifications A minimum of two years of administrative support experience or other work experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred Qualifications Four years of administrative support experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation $18.51 hourly

Department Philosophy Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday 8:30-5pm Position Summary: The Administrative Assistant provides administrative and operational support to the Philosophy Department. The Administrative Assistant assists the department chair, faculty, staff, students, and visitors with administrative functions. This is an in-person, CWA union position for the academic year (42 wks./yr.). Responsibilities: Supports the budget operations of the office/department: process invoices; track and compare planned budget to actual expenses; provide notice if out of alignment. Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars. Support reception/front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies. Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Responsible for data entry, electronic file maintenance, and running standard reports. Required knowledge, skills and abilities: A minimum of two years of administrative support experience or other work experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred knowledge, skills and abilities: Four years of administrative support experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation: $18.51 per hour

The Office Assistant will assist with camper registration processes, including but not limited to responding to customer inquiries and requests; answering phone calls, emails, or written correspondence; assisting customers with the online registration process; following up to complete camper registration; managing waitlists; confirming registered sessions and providing additional information to families as needed. The Office Assistant works as a team member of the camp office staff and assists with the camp store and other assignments. Required Qualifications: Proficient with MS Office Valid driver's license and able to pass DMV screen. Excellent communication skills. Must be detail-oriented. Preferred Qualifications: Secretarial or customer service experience is desirable Experience in a camp setting is desirable. POSITION DETAILS: Hourly: $15 - $20 per hour Schedule: NONEXEMPT - TEMP: April 1, 2026 - August 23, 2026 No relocation or VISA Sponsorship available HOW TO APPLY: Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained. Applicants need to: Attach/upload a resume to the online application in either Microsoft Word or PDF format. Attach/upload a cover letter to the online application in either Microsoft Word or PDF format. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format. In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments. External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) document for additional guidance. Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance. The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at ************** or via email at ************************* Job Title: Association Tmp Camp Couns Sr Level: No Grade - Annual Pay Rate Type: Salary Company: Contact Name: Ashley Downs Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University. Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** CONTRACT TITLE CUNY Administrative Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT * New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. MINIMUM QUALIFICATIONS Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). OTHER QUALIFICATIONS * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT * COMPENSATION Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE Open until filled with review of resumes to begin on or after 9/1/2025. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** **CONTRACT TITLE** CUNY Administrative Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** ***** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT ***** New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. **MINIMUM QUALIFICATIONS** Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). **OTHER QUALIFICATIONS** *** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT *** **COMPENSATION** Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. **CLOSING DATE** Open until filled with review of resumes to begin on or after 9/1/2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology