Administrative Services Assistant jobs at Comcast

About the Role Enhances the effectiveness of the Office of the CEO by providing administrative, clerical and event planning support to the Principal Executive Administrator for the Office of the CEO. Responsibilities Provide administrative and clerical support to the Principal Executive Administrator of the CEO, with calendar management, call handling, meeting setup, travel arrangements, expense reporting, data entry, and document preparation. Manage all CEO Office meetings including catering, booking conference rooms, and arranging Audio Visual, as necessary. Coordinate, setup, and support the utilization of teleconference platforms (WebEx, Microsoft Teams) and video conference technology. Compile and manage confidential executive and board materials. Maintain documents and meeting materials on the Diligent platform, and retention of digital documents on internal network and shared drives. Assist with filing of presentations, fact sheets, press reports, etc. Invoice and expense processing for Office of the CEO. Manage and order office supplies, prepare mail and all overnight packages, and sort all incoming mail. Assist with ad-hoc or special projects, initiatives, and other duties as needed. Assist the PEA, with the execution of all office of the CEO event planning duties, including travel logistics on the ground support, venue research, activity research, menu development, Audio Visual, conference registration. Communicate with vendors on contracts, setup, menus, etc. Manage check/wire requests for deposits and final bills in accordance with the contract. Track and manage event budgets. Coordinate with event attendee assistants, both internal and external, to collect detailed information for logistic planning. Qualifications 5+ years of administrative support and event planning experience Proficient in Microsoft office suite Proficient in Spanish Required Skills Maintain a very high level of discretion and confidentiality Strong time management, ability to prioritize tasks, organizational, and decision-making skills Effective communication, both verbally and written form with a professional and positive attitude Detail oriented, extremely accurate and organized, and reliable Experience with managing global/international travel Proven record of accomplishment and experience with all stages of planning, design, and production of events Must be a self-starter who requires little supervision to meet corporate goals A team player who embraces collaboration, adaptability and rising up to new challenges Proactive and results-oriented mindset Pay range and compensation package The expected annual base salary for this role is between $65,000 and $85,000, depending on skills, experience, and internal equity. Who We Are We are the leading telecommunications company, connecting more than 40 markets in Latin America and the Caribbean with our video, broadband internet, telephony, and mobile services under the consumer brands, Liberty Caribbean, Liberty Puerto Rico, Más Móvil, BTC, and Liberty Costa Rica. We started small, and now we're growing. We're excited about the future as we strive to unlock opportunities in the region. Why Join Us Technology excites us enables us and drives us. We´re proud of the services we provide, the markets that we serve, and our people coming together to enhance our customers´ lives with technology so that they can connect, work, live and play without missing beat. Throughout Liberty Latin America, our passion and pride are brought to life through our shared vision to bring innovation that will create moments that matter to our customers, delivering growth in our markets with one vision, one culture, and one team.

The Project Assistant supports the Project Management and Field Leadership team for their region by coordinating administrative and accounting related tasks such as support with billing, aging, P-card reporting, and general project coordination. This position plays a key role in billing, payroll time collection, P-Card administration, and coordinating with subcontractors and suppliers to ensure timely material deliveries and project documentation accuracy. POSITION FUNCTIONS Prepare and submit accurate and timely customer invoices. Maintain billing logs and ensure supporting documentation is complete. Code expenses to appropriate jobs, cost codes, or departments based on company p-card guidelines. Update and maintain the aging reports and provide to Project Management. Maintain detailed records related to financial records for audits and internal reporting. Monitor compliance with company purchasing and expense policies and alert management of any issues found. Collect and review weekly timesheets from field personnel for accuracy and completeness. Assist with the ordering and renewals of certain supplies and needs such as poles, restrooms, and dumpsters, communicating with suppliers and subcontractors as needed. Assist with project bids, setups, and changes as needed as well as supporting project closeout activities. Track and update ongoing reports such as Crew Data Reports and Safety Call Attendance as well as providing other reporting as needed. Provide general administrative support. Other duties as assigned. EDUCATION AND EXPERIENCE REQUIREMENTS High School diploma or equivalent experience. Two plus years of experience in construction administration or project support. KNOWLEDGE, SKILLS, AND ABILITIES Working knowledge of construction billing, payroll time collection, and project documentation. Excellent attention to detail. Strong organizational skills and attention to detail. Strong written and verbal communication skills. Excellent interpersonal and customer service skills. Ability to manage multiple priorities with excellent time management with proven ability to meet deadlines. Ability to deal with a diverse group of all levels of management both internally and externally Ability to maintain confidentiality. Strong communication and interpersonal skills, with the ability to collaborate and build relationships with internal and external stakeholders. Ability to adapt to changing priorities and work well under pressure in a fast-paced environment. Proficiency in Microsoft Office Suite, specifically Excel, and other relevant tools. WORKING ENVIRONMENT/PHYSICAL REQUIREMENT: This position will work in-person in a normal office setting. NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones many be assigned at any time with or without notice. Service Electric Company provides Equal Employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

At Contec, we strive to be the best at bringing creative technology and people based solutions to the world's broadband service providers and electronics OEM's. We enable our customers to extend service life and maximize financial returns from their investments in customer premise equipment and electronics hardware while maintaining or improving their customer experience. Operating from out network of service centers we provide our customers with solutions that leverage our proprietary testing and repair technology to accurately and efficiently manage returned devices. For more complex repairs we leverage our low-cost repair locations so we can maintain the perfect balance of speed and cost that is right for each customer. Our custom kitting resources also allow us to effectively fulfill direct to customer and bulk product orders to ensure a positive end-customer experience. Job Description We are seeking a Full-Time Administrative Office Support Assistant to become part of our fast-growing team! Duties include providing support to our Managers and Supervisors, assisting in daily office needs and managing our company's general administrative activities. In this role, you will provide administrative assistance and office support activities for multiple departments to facilitate the efficient operation of the organization. Responsibilities Create, address and print mailing labels online using a mail automation software Mail results of lab tests and other health screenings Send results of lab tests and other health screenings electronically Submit electronic orders to a Specialist Reviewer to determine the results and recommendations for specific health screenings Reconcile various reports and determine if all required information is present for processing health screenings Retrieve voicemails and review answering service messages for routing to appropriate team members Generate patient reports from lab tests Handle requests for information General clerical duties including photocopying, faxing, etc.… Open, sort and document any returned mail correspondence. Research healthcare provider names and addresses and update system Qualifications Qualifications and Requirements Minimum of 2 years work experience in a similar type of administrative or office support role Attention to detail and accuracy Strong computer skills; Proven ability to quickly learn as well as manage multiple systems simultaneously Proficient in Excel Problem assessment and problem-solving skills Ability to multi-task, set priorities and manage time effectively Strong telephone and verbal communication skills Demonstrate excellent customer service skills Work requires long periods of sitting, computer and phone use Position requires the candidate to work in the office 2-3 days per week; Must also have a dedicated, uninterrupted space in the home to work on days when not in office If selected for further consideration after 2nd interview, potential candidates will also need to take an attention to detail assessment as well as a Microsoft Excel assessment Additional Information Requirements All Canary Telehealth Employees must show proof of COVID vaccinations as well as booster Salary and Benefits The salary for the position is $20/hr. We also offer a full benefits package which includes: Medical and Dental Healthcare coverage; IRA with 3% Employer Match; Paid Vacation and Holidays

Full-time Description Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Requirements Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available for this position. This is a full-time, in-person position, and candidates must be able to work from our office located in Pittsburgh, Pennsylvania. Schedule and Hours Hours are 9 a.m. to 5 p.m.

Job DescriptionSalary: $75K+ DOE At Connexus Hub, Inc., we are a fast-growing government contracting firm specializing in administrative, IT, and mission support services across federal agencies. We are proud to be a trusted 8(a) and WOSB partner with a strong reputation for delivering quality, compliance, and customer satisfaction. Connexus Hub, Inc. is looking for reliable and detail-driven professionals who are eager to support federal program operations and information management.We are seeking an Administrative Support / Project Information Specialist to provide a broad range of administrative, travel, and reporting support for USTDA. Location: Arlington, VA (Onsite, situational telework possible) Clearance: Secret (active or interim) Employment Type: Full-time Responsibilities: Provide administrative support across USTDA offices. Manage reports, correspondence, and travel logistics. Support information systems and data management. Assist with office management, facilities, HR, and finance. Provide backup AV/event support. Qualifications: U.S. Citizenship and ability to obtain/maintain a Secret clearance. 7+ years of administrative experience. Experience with travel management and project reporting. Strong IT skills, including databases and Microsoft Suite. Bachelors degree.

Job Description Administrative Assistant - InsureTech Company Salary Range: $30,000-$40,000 annually Employment Type: Full-Time About Us We are an innovative InsureTech company focused on transforming how organizations manage insurance, benefits, and data-driven health insights. Our team thrives on efficiency, accuracy, collaboration, and leveraging technology to drive better outcomes. We are seeking a reliable and highly organized Administrative Assistant to support daily operations across multiple departments. Position Overview The Administrative Assistant will play a key role in maintaining smooth internal operations by providing administrative, organizational, and clerical support. This role is ideal for someone who is detail-oriented, tech-savvy, proactive, and able to work in a fast-paced environment with shifting priorities. The role frequently supports HR, Accounting, and operational functions. Key Responsibilities Provide day-to-day administrative support to internal teams, including scheduling meetings, organizing files, and preparing documents. Maintain accurate and up-to-date records, reports, and databases. Assist with HR-related tasks such as onboarding paperwork, employee document management, and scheduling interviews. Support Accounting functions, including invoice processing, expense tracking, and data entry. Prepare correspondence, reports, presentations, and spreadsheets using Microsoft Office Suite. Manage office communications, including email inbox organization and incoming inquiries. Coordinate internal workflows to ensure timely completion of tasks across departments. Assist with special projects and operational initiatives as assigned. Uphold a high level of confidentiality, professionalism, and attention to detail. Qualifications Required Strong attention to detail and a high degree of accuracy. Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Demonstrated ability to produce strong assessment or aptitude scores (testing may be required). Excellent written and verbal communication skills. Strong organizational skills and the ability to prioritize multiple tasks. Ability to work independently and as part of a collaborative team. Preferred Associate's degree (AA+) from a Junior College or equivalent experience. Previous experience in Human Resources or Accounting. Experience working in technology, insurance, or a high-growth environment. What We Offer Competitive salary within the $30-40K range Opportunities for professional growth within the InsureTech industry Supportive, innovative, and collaborative work environment Benefits package (if applicable; update as needed) Major Medical (Health, Dental, Vision) 401(k) with company match

Administrative Assistant & Proposal Coordinator About the Role We are looking for a highly organized, detail-oriented Administrative Assistant & Proposal Coordinator to join our growing team. This hybrid role blends administrative support with proposal development, ensuring our operations run smoothly while helping produce clear, accurate, and professional proposals for potential clients. This position is ideal for someone who thrives in a fast-paced environment, enjoys writing and organizing information, and can support leadership by managing day-to-day administrative tasks, tracking departmental metrics, and maintaining internal systems. Your work will directly support our estimating, sales, and operations teams-contributing to both internal efficiency and our ability to secure new business opportunities. Pay: $22.00 - $28.00 per hour Job description: Proposal & Document Development Write, edit, and format proposals and other business documents. Collaborate with estimating, sales, and operations teams to gather information and prepare polished, accurate submissions. Maintain and update templates, content libraries, and proposal sections to improve efficiency. Administrative Support Provide day-to-day administrative assistance to department leads and managers. Assist with scheduling, document organization, data entry, and general office tasks. Prepare reports, track deadlines, and support interdepartmental communication. Metrics Tracking & Reporting Assist with the collection, tracking, and reporting of departmental KPIs and weekly/monthly metrics. Maintain dashboards or spreadsheets that support leadership visibility and decision-making. Help streamline processes for tracking proposals, wins/losses, timelines, and departmental workloads. Cross-Team Coordination Serve as a point of coordination between sales, operations, and estimating teams. Support document reviews, revisions, and distribution. Ensure all outgoing materials are accurate, professional, and aligned with company standards. Qualifications Education Bachelor's degree preferred (Business, Communications, English, or related field). Equivalent experience will also be considered. 1-3+ years in administrative support, proposal writing, or technical writing. Experience in construction, low-voltage, or related industries is a plus. Skills Exceptional written and verbal communication skills. Strong organizational abilities with excellent attention to detail. Ability to manage multiple projects and deadlines simultaneously. Comfortable working independently and collaboratively. Strong problem-solving and multitasking skills. Technical Proficiency Microsoft Office Suite (Word, Excel, PowerPoint). Experience with tools such as Monday.com (a plus), BuilderTrend (preferred), and familiarity with Procore or SharePoint is beneficial. Benefits Dental insurance Health insurance Vision insurance Paid time off (PTO) Opportunities for career growth and professional development Schedule Monday to Friday 8-hour shift Work Location: On-site in Lutz, FL. Pay Range: $22-$28 per hour, based on experience and qualifications.

About the Role We are looking for a highly organized, detail-oriented Administrative Assistant & Proposal Coordinator to join our growing team. This hybrid role blends administrative support with proposal development, ensuring our operations run smoothly while helping produce clear, accurate, and professional proposals for potential clients. This position is ideal for someone who thrives in a fast-paced environment, enjoys writing and organizing information, and can support leadership by managing day-to-day administrative tasks, tracking departmental metrics, and maintaining internal systems. Your work will directly support our estimating, sales, and operations teams contributing to both internal efficiency and our ability to secure new business opportunities. Pay: $22.00 - $28.00 per hour Job description: Proposal & Document Development Write, edit, and format proposals and other business documents. Collaborate with estimating, sales, and operations teams to gather information and prepare polished, accurate submissions. Maintain and update templates, content libraries, and proposal sections to improve efficiency. Administrative Support Provide day-to-day administrative assistance to department leads and managers. Assist with scheduling, document organization, data entry, and general office tasks. Prepare reports, track deadlines, and support interdepartmental communication. Metrics Tracking & Reporting Assist with the collection, tracking, and reporting of departmental KPIs and weekly/monthly metrics. Maintain dashboards or spreadsheets that support leadership visibility and decision-making. Help streamline processes for tracking proposals, wins/losses, timelines, and departmental workloads. Cross-Team Coordination Serve as a point of coordination between sales, operations, and estimating teams. Support document reviews, revisions, and distribution. Ensure all outgoing materials are accurate, professional, and aligned with company standards. Qualifications Education Bachelor s degree preferred (Business, Communications, English, or related field). Equivalent experience will also be considered. 1 3+ years in administrative support, proposal writing, or technical writing. Experience in construction, low-voltage, or related industries is a plus. Skills Exceptional written and verbal communication skills. Strong organizational abilities with excellent attention to detail. Ability to manage multiple projects and deadlines simultaneously. Comfortable working independently and collaboratively. Strong problem-solving and multitasking skills. Technical Proficiency Microsoft Office Suite (Word, Excel, PowerPoint). Experience with tools such as Monday.com (a plus), BuilderTrend (preferred), and familiarity with Procore or SharePoint is beneficial. Benefits Dental insurance Health insurance Vision insurance Paid time off (PTO) Opportunities for career growth and professional development Schedule Monday to Friday 8-hour shift Work Location: On-site in Lutz, FL. Pay Range: $22 $28 per hour, based on experience and qualifications.

Administrative Assistant & Proposal Coordinator About the Role We are looking for a highly organized, detail-oriented Administrative Assistant & Proposal Coordinator to join our growing team. This hybrid role blends administrative support with proposal development, ensuring our operations run smoothly while helping produce clear, accurate, and professional proposals for potential clients. This position is ideal for someone who thrives in a fast-paced environment, enjoys writing and organizing information, and can support leadership by managing day-to-day administrative tasks, tracking departmental metrics, and maintaining internal systems. Your work will directly support our estimating, sales, and operations teams-contributing to both internal efficiency and our ability to secure new business opportunities. Pay: $22.00 - $28.00 per hour Job description: Proposal & Document Development Write, edit, and format proposals and other business documents. Collaborate with estimating, sales, and operations teams to gather information and prepare polished, accurate submissions. Maintain and update templates, content libraries, and proposal sections to improve efficiency. Administrative Support Provide day-to-day administrative assistance to department leads and managers. Assist with scheduling, document organization, data entry, and general office tasks. Prepare reports, track deadlines, and support interdepartmental communication. Metrics Tracking & Reporting Assist with the collection, tracking, and reporting of departmental KPIs and weekly/monthly metrics. Maintain dashboards or spreadsheets that support leadership visibility and decision-making. Help streamline processes for tracking proposals, wins/losses, timelines, and departmental workloads. Cross-Team Coordination Serve as a point of coordination between sales, operations, and estimating teams. Support document reviews, revisions, and distribution. Ensure all outgoing materials are accurate, professional, and aligned with company standards. Qualifications Education Bachelor's degree preferred (Business, Communications, English, or related field). Equivalent experience will also be considered. 1-3+ years in administrative support, proposal writing, or technical writing. Experience in construction, low-voltage, or related industries is a plus. Skills Exceptional written and verbal communication skills. Strong organizational abilities with excellent attention to detail. Ability to manage multiple projects and deadlines simultaneously. Comfortable working independently and collaboratively. Strong problem-solving and multitasking skills. Technical Proficiency Microsoft Office Suite (Word, Excel, PowerPoint). Experience with tools such as Monday.com (a plus), BuilderTrend (preferred), and familiarity with Procore or SharePoint is beneficial. Benefits Dental insurance Health insurance Vision insurance Paid time off (PTO) Opportunities for career growth and professional development Schedule Monday to Friday 8-hour shift Work Location: On-site in Lutz, FL. Pay Range: $22-$28 per hour, based on experience and qualifications.

Job DescriptionOffice Administration Assistant: Hudson, WisconsinOur customer in Hudson, Wisconsin is seeking motivated individuals to join their team. We're hiring Office Administration Assistants to work full-time on 1st shift. As an Office Administration Assistant, you will support daily operations, promote the business, and provide professional, high-quality customer service.Responsibilities of the Office Administration Assistant: Serve as a positive and professional representative of the company, consistently upholding and amplifying the organization's brand, mission, and vision. Respond to customer calls and emails promptly and direct inquiries to the appropriate department. Follow up with customers to ensure successful outcomes and accurately document feedback. Complete and submit daily communication logs to the president and general manager. Process daily mail, input checks, record transactions in QuickBooks, and complete remote deposits. Accept credit card payments through Clover, calculate fees, and record entries in QuickBooks. Send invoices for monitoring, service, and projects, and follow up on outstanding payments. Coordinate service call scheduling and confirm appointment details with customers. Perform general office administration tasks to support efficient daily workflow. Office Administration Assistant Requirements and Qualifications: Prior customer service experience preferred. Strong multitasking and communication skills. Attention to detail and solid time-management abilities. Proficiency in Microsoft Word and Excel. Basic math skills. Experience with QuickBooks preferred. Pay for Office Administration Assistant: $18-$21 per hour. Office Administration Assistant Benefits: Health insurance offered after hire-on. Paid weekly. Direct deposit. Paid training. Type: 1st Shift, Full-time Schedule: Monday - Friday, 8:00am - 5:00pm.Apply now!Are you ready to move from the worries of today to your dreams of tomorrow? If so, give Hughes a call. We are the top-rated staffing, recruiting, and HR experts in the region. We are headquartered in Freeport, IL and have 11 locations across Illinois, Wisconsin, and Minnesota. Where we have offices, we have connections to the best local jobs! Walk in our doors and you'll find friendly professional staff who dig deep, get results, and most importantly have fun! The reviews speak for themselves, at Hughes we quickly hook you up with companies that offer competitive pay rates, great culture & benefits, and a chance to elevate your life. We offer health insurance and 401(k) too to all our employees. To get the ball rolling, visit us online at www.hughesrecruiting.com and complete our application. We'll be in touch soon!#HRCSJ

Job DescriptionHR / Administrative Assistant: Freeport, Illinois We are hiring an HR / Administrative Assistant for our customer in Freeport, Illinois. This manufacturer provides excellent service and quality products while fostering a collaborative and motivated team environment. This position is a blend of HR and administrative responsibilities, with a focus on creativity, time management, and accuracy.Responsibilities of the HR / Administrative Assistant Create new employee folders and assist with onboarding and orientation processes. Run background checks for potential employees. Perform data entry into the HRIS system. Schedule interviews and complete candidate tours. Assist with employee badge creation and distribution. Potentially review time cards and assist with unemployment claims. Support the Safety, Quality, and Operations departments with administrative tasks as needed. Requirements and Qualifications for HR / Administrative Assistant High school diploma or GED with at least 1 year of relevant experience. Strong communication skills, including the ability to speak, read, write, and comprehend English. Attention to detail and organizational skills for managing employee records. Ability to handle sensitive information with discretion and confidentiality. Basic computer skills, including proficiency in HRIS and Microsoft Office. Willingness to learn new tasks and assist with additional responsibilities in various departments. Pay for HR / Administrative Assistant: $21/hour.Benefits for HR / Administrative Assistant Health insurance. Paid time off. 401k with company match. Paid weekly. Direct deposit. Paid training. Type: 1st Shift, Full-time Schedule: Monday - Friday from 8:00 am - 5:00 pm Apply Now!Are you ready to move from the worries of today to your dreams of tomorrow? If so, give Hughes a call. We are the top-rated staffing, recruiting, and HR experts in the region. We are headquartered in Freeport, IL and have 11 locations across Illinois, Wisconsin, and Minnesota. Where we have offices, we have connections to the best local jobs! Walk in our doors and you'll find friendly professional staff who dig deep, get results, and most importantly have fun! The reviews speak for themselves, at Hughes we quickly hook you up with companies that offer competitive pay rates, great culture & benefits, and a chance to elevate your life. We offer health insurance and 401(k) too to all our employees. To get the ball rolling, visit us online at www.hughesrecruiting.com and complete our application. We'll be in touch soon!#HRCSJ

Apply now Back to search results Job no: 534687 Work type: Hourly Wage/Part-Time Senior management: Greater Washington, D.C Area Department: GWDCA Job Description The K-12 Initiatives administrative assistant is a part-time (20 to 29 hours per week) position that will provide on-site and off-site support for the K-12 Program. This position will schedule meetings and coordinate calendars of the K-12 Program, order office supplies, arrange travel and travel reimbursements, and provide administrative assistance to the Director of K-12 Programs in the Greater Washington, D.C. Area. As needed, this position will also collect data, answer and direct phone calls, assist with timekeeping, create presentations, interface with stakeholders, organize and maintain files, and provide support for various events that occur as part of the K-12 Program. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, assist with payments, assist with K-12 programming-related tasks and projects, and track and receive office supply orders. Other administrative duties as assigned. Required Qualifications Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel. Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes. Demonstrated strong customer service skills. Demonstrated ability to work seamlessly with team members and independently on assigned tasks. Demonstrated computer proficiency with Microsoft Outlook. Preferred Qualifications Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment. Excellent time management skills. Experience providing support in a higher education, governmental or non-profit context. Knowledge and experience of Virginia Tech policies and procedures. Pay Band 3 Overtime Status Non-Exempt: Eligible for overtime Appointment Type Restricted Salary Information $25/hr Hours per week 20 to 29 Review Date Ongoing, first review 11/11/25 Additional Information The successful candidate will be required to have a criminal conviction check. About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Alex Tuuri at ************* during regular business hours at least 10 business days prior to the event. Advertised: November 3, 2025 Applications close:

The Administrative Assistant handles receptionist duties and provides a variety of administrative support functions to departments including Operations, HR, Accounting, Call Center, Sales and Collections. This position also offers administrative support as needed to management and organizes and coordinates various company functions. Job Description Responsible for answering phones during business hours and transferring calls to the appropriate party. Assist walk-in customers. Take payments from customers and process daily payments. Handle lost payment research, daily balance of drawer and prepare deposit. Print and send invoices when needed. Prepare new hire binders, fax/email/file new hire information, insurance forms, write-ups, and all other personnel file information. Schedule interviews and all other HR duties as assigned. Prepares all necessary paperwork prior to interviews. Create all new hire and termination tickets in Rev.io for various departments. Enter sales orders as needed and track upsells, leads and DV sales. Keep appropriate sales boards/walls updated. Scan customer requests and attach them to the account. Receive and process returned equipment from customers. Send recovery boxes to customers as needed. Follow-up with dispatch to ensure outdoor equipment has been recovered. Notifies the warehouse when equipment is returned for storage. Sends email or submits billing research ticket to billing as necessary. Process returned mail, incoming and outgoing mail, deliver mail and accept package deliveries. Check drop box daily for returns. Mail expired and decline credit card postcards and make calls as needed. Run collection process and reports, assign collection calls, and send out collection letters. Organize special events such as Christmas Party, company luncheons, make travel arrangements and coordinate lunch for guests/managers as needed. Book and prepare conference rooms for meetings and training. Ensure cleanliness of conference room and break room. Work all assigned system tasks. Send customer correspondence for various information. Contact maintenance and vendors as needed. Order supplies as needed. Participates in morale boosting committee and events. Ensures the office maintains a festive atmosphere by decorating key areas assigned by management. Execute company projects and all other duties as assigned by management team. Requirements Must possess excellent communication and problem-solving skills Ability to work with minimal supervision, be self-directed and be a fast learner Excellent customer service skills and possess a professional appearance Working knowledge of Excel and Word At least three years of office/administrative experience Must possess excellent typing skills HS diploma

The Administrative Assistant handles receptionist duties and provides a variety of administrative support functions to departments including Operations, HR, Accounting, Call Center, Sales and Collections. This position also offers administrative support as needed to management and organizes and coordinates various company functions. Job Description Responsible for answering phones during business hours and transferring calls to the appropriate party. Assist walk-in customers. Take payments from customers and process daily payments. Handle lost payment research, daily balance of drawer and prepare deposit. Print and send invoices when needed. Prepare new hire binders, fax/email/file new hire information, insurance forms, write-ups, and all other personnel file information. Schedule interviews and all other HR duties as assigned. Prepares all necessary paperwork prior to interviews. Create all new hire and termination tickets in Rev.io for various departments. Enter sales orders as needed and track upsells, leads and DV sales. Keep appropriate sales boards/walls updated. Scan customer requests and attach them to the account. Receive and process returned equipment from customers. Send recovery boxes to customers as needed. Follow-up with dispatch to ensure outdoor equipment has been recovered. Notifies the warehouse when equipment is returned for storage. Sends email or submits billing research ticket to billing as necessary. Process returned mail, incoming and outgoing mail, deliver mail and accept package deliveries. Check drop box daily for returns. Mail expired and decline credit card postcards and make calls as needed. Run collection process and reports, assign collection calls, and send out collection letters. Organize special events such as Christmas Party, company luncheons, make travel arrangements and coordinate lunch for guests/managers as needed. Book and prepare conference rooms for meetings and training. Ensure cleanliness of conference room and break room. Work all assigned system tasks. Send customer correspondence for various information. Contact maintenance and vendors as needed. Order supplies as needed. Participates in morale boosting committee and events. Ensures the office maintains a festive atmosphere by decorating key areas assigned by management. Execute company projects and all other duties as assigned by management team. Requirements Must possess excellent communication and problem-solving skills Ability to work with minimal supervision, be self-directed and be a fast learner Excellent customer service skills and possess a professional appearance Working knowledge of Excel and Word At least three years of office/administrative experience Must possess excellent typing skills HS diploma

TITLE: Administrative Assistant LOCATION: New York, NY POSITION STATUS: Full Time REPORTS TO: VP, Practice Management DEPARTMENT: Primary Care FLSA STATUS: Non-Exempt SUMMARY OF POSITION: Assist all office operations, including attendance and payroll functions, electronic and paper filing systems, office equipment and supplies, workflow and productivity of support staff, processing of invoices, and the provision of billing documentation to finance personnel. Provides administrative and secretarial support to the Primary Care Department. ESSENTIAL FUNCTIONS: · Develop and maintain organized and user-friendly paper and electronic filing systems. Assist the Vice President of Clinical Operations in organizing, retaining and accessing files. Prepare and process timekeeping and payroll records for Primary Care employees in accordance with agency policies and procedures. Assure adequate inventory of and appropriate distribution of stationery, forms, manuals, office supplies, services and equipment. Prepares purchasing requisitions and payment requests. Monitor the operation of office equipment, such as computers, photo copy and fax machines and other office equipment, and initiate service requests Verify the accuracy of all vendor invoices received for Primary Care, supplies, equipment and services. Maintain thorough and up-to-date contact information and contract documents for vendors. Schedule and cancels and follow up on department meetings, conference calls, events and appointments, as requested, using proper judgment as to time and location Screen incoming calls and visits to the Vice President of Clinical Operations as appropriate, provide requested information, take messages or redirect inquiries to the ppropriate office. Develop and maintain written procedures, subject to approval of Vice President of Clinical Operations or designee, for collection, sorting and distribution of mail agency wide. Assist department Coordinators with work flow, assign work to and assure day-to-day productivity of the Receptionist In cooperation with the Maintenance/Building Services Worker and Housekeeping ensures the maintenance of a clean and safe physical environment and assures that required physical plant repairs are made in a timely manner. Open and sort Director's mail. Compose routine correspondence, using accepted business formats and styles, from general oral instructions. Design and conduct new employee orientation activities covering office and time/leave procedures. Maintain accurate and up-to-date on-site personnel records of active employees. Prepare and assure accuracy of hiring and termination paperwork for new and departing employees, including Personnel Transaction Forms, applications, references and resignation letters. Assures that departing employees return all company property and records receipt of same. Maintain an up-to-date written telephone directory for all Primary Care personnel agency wide. Obtain and maintain address/telephone directories for all HELP/PSI Services Corporation locations for use in the Primary Care sites. Transcribe, prepare, type and distribute business documents including but not limited to memos, correspondence, reports, proposals, presentations, policies, procedures and meeting minutes utilizing Microsoft Office Suite computer programs. Execute special projects as directed by the Vice President of Clinical Operations Provide reception/switchboard coverage in the absence of the Receptionist/Data Entry Personnel Performs all related duties, as assigned, or unrelated duties, as requested The above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of the job. It is not to be construed as an exhaustive statement of all the job functions. EDUCATION/EXPERIENCE: AA degree from an accredited college in a business-related field; or certificate in Secretarial Training, Office Systems, Information Processing or equivalent from a recognized technical school or business institute. At least two years of experience in a similar position, reporting to a management-level supervisor and managing operations of small- to mid-size administrative office (10-50 people).

TITLE: Administrative Assistant LOCATION: New York, NY POSITION STATUS: Part Time (Monday - Thursday: 9AM - 3PM) (Friday: 9AM - 2PM_ REPORTS TO: Executive Assistant DEPARTMENT: Office of the President & CEO FLSA STATUS: Non-Exempt SUMMARY OF POSITION: Assist all office operations, including attendance and payroll functions, electronic and paper filing systems, office equipment and supplies, workflow and productivity of support staff, processing of invoices, and the provision of billing documentation to finance personnel. Provides administrative and secretarial support to the Executive Office ESSENTIAL FUNCTIONS: · Develop and maintain organized and user-friendly paper and electronic filing systems. Assist the Vice President of Clinical Operations in organizing, retaining and accessing files. Prepare and process timekeeping and payroll records for Primary Care employees in accordance with agency policies and procedures. Assure adequate inventory of and appropriate distribution of stationery, forms, manuals, office supplies, services and equipment. Prepares purchasing requisitions and payment requests. Monitor the operation of office equipment, such as computers, photo copy and fax machines and other office equipment, and initiate service requests Verify the accuracy of all vendor invoices received for Primary Care, supplies, equipment and services. Maintain thorough and up-to-date contact information and contract documents for vendors. Schedule and cancels and follow up on department meetings, conference calls, events and appointments, as requested, using proper judgment as to time and location Screen incoming calls and visits to the Vice President of Clinical Operations as appropriate, provide requested information, take messages or redirect inquiries to the ppropriate office. Develop and maintain written procedures, subject to approval of Vice President of Clinical Operations or designee, for collection, sorting and distribution of mail agency wide. Assist department Coordinators with work flow, assign work to and assure day-to-day productivity of the Receptionist In cooperation with the Maintenance/Building Services Worker and Housekeeping ensures the maintenance of a clean and safe physical environment and assures that required physical plant repairs are made in a timely manner. Open and sort Director's mail. Compose routine correspondence, using accepted business formats and styles, from general oral instructions. Design and conduct new employee orientation activities covering office and time/leave procedures. Maintain accurate and up-to-date on-site personnel records of active employees. Prepare and assure accuracy of hiring and termination paperwork for new and departing employees, including Personnel Transaction Forms, applications, references and resignation letters. Assures that departing employees return all company property and records receipt of same. Maintain an up-to-date written telephone directory for all Primary Care personnel agency wide. Obtain and maintain address/telephone directories for all HELP/PSI Services Corporation locations for use in the Primary Care sites. Transcribe, prepare, type and distribute business documents including but not limited to memos, correspondence, reports, proposals, presentations, policies, procedures and meeting minutes utilizing Microsoft Office Suite computer programs. Execute special projects as directed by the Vice President of Clinical Operations Provide reception/switchboard coverage in the absence of the Receptionist/Data Entry Personnel Performs all related duties, as assigned, or unrelated duties, as requested The above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of the job. It is not to be construed as an exhaustive statement of all the job functions. EDUCATION/EXPERIENCE: AA degree from an accredited college in a business-related field; or certificate in Secretarial Training, Office Systems, Information Processing or equivalent from a recognized technical school or business institute. At least two years of experience in a similar position, reporting to a management-level supervisor and managing operations of small- to mid-size administrative office (10-50 people).

Job Description Smart City Telecom is a full-service telecommunications company that has been serving the residents and businesses of Celebration, Lake Buena Vista, and Bay Lake, Florida since 1969 and we're now expanding our service to the greater Central Florida market. With a deep heritage in delivering solutions, with a top-down commitment to customer satisfaction, Smart City Telecom provides cutting-edge Internet and voice services that are unrivaled in the industry. While Smart City Telecom is continuously updating our products and services to make sure that we deliver the highest quality, we continue to live by the core values upon which we were founded. Above all else, we operate with integrity without compromise - we deliver what we say we will deliver, and we do right by all our customers, business partners, and vendors. We are committed to recruiting, developing, rewarding, and retaining the best possible candidates in the workforce. We strive to assist our team members in accomplishing both individual and overall organizational goals. We provide a work environment where people can drive results, develop, and grow their careers. We recognize the individuality of each of us and we are on a mission to create a workplace where you can grow and succeed. At Smart City Telecom, we stand for integrity, efficiency, problem solving, equity, and character in all our relationships and interactions. Our focus is on promoting growth, accountability, and empowerment in the company. Responsibilities Responsibilities and essential job functions include but are not limited to the following: Administer Monday.com project tracking, bids, work authorizations, and contractor routing including work authorizations for both Engineering and Construction. Ensure as-builds are collected from Operations on all maintenance work performed. Responsible for documenting project plan in Monday.com including timeframes and project schedule. Control project plan, specifications, plans, and schedule changes. Reorganize current file structure; set up and maintain file management process when Monday.com. Setup, organize, and maintain file organization structure to include scanning paperwork, orders, prints, and any supporting documentation. Archive completed paper files and send to offsite file storage provider. Verify fiber records in SpatialNet for timely input and completeness. Produce detailed and accurate departmental reporting on a recurring and ad hoc basis in Excel and PowerPoint with data from Monday.com (Board reports, productivity, activities, project status, etc.). Perform other duties and/or contribute to various projects working with minimal supervision, including helping other departments and team members, as directed by supervisor or department head to meet company and departmental goals. Qualifications - The ideal candidate for this position will demonstrate: Proficiency and experience in Microsoft Office (Outlook, Word, Excel, PowerPoint), with experience in Monday.com preferred. Ability to create graphic representations of data and translate into easily readable reports for stakeholders and other departments. Ability to quickly learn proprietary software and work in cloud-based technology. Eagerness to adapt existing processes to new, improved systems. Excellent organizational skills, time management, initiative, attention to detail, accuracy, follow through, and problem-solving skills. Exceptional customer service and communication skills with the ability to communicate both verbally and in writing to explain complex situations in simple terms. Ability to multi-task and accomplish tasks in fast-paced environment with minimal supervision prioritizing and managing multiple projects with shifting deadlines carrying tight SLAs. Ability to represent the company in a professional manner always. Possess a proactive attitude within the team through mentoring and knowledge sharing. Confident team player who is highly collaborative and flexible with the ability to effectively work cross functionally with other team members at all levels within the organization, as well as outside vendors and contractors, with a vital interest in contributing to the success of the company's goals and strategic vision. Knowledge of all state/local/RR permitting regulations regarding Right-of-Way, Property Rights, and Easements strongly desired. Working Conditions Indoor office working environment with prolonged sitting. Full-time in-office work schedule. May vary depending on business needs. Other Requirements 2-3 years of relevant administrative/support experience. Experience in Telecommunications industry is preferred. Must be able to pass a criminal background check and drug screening. Must have a valid Driver's License with a satisfactory driving record. Benefits Include (Full-Time Team Members) Competitive Salary Commensurate with Experience Medical, Dental, and Vision Supplemental Benefits - Accident, Critical Illness, Hospital Care Life and Disability Flexible Spending Accounts 401K with Match Life Assistance Plan Wellness Plan Vacation, Personal, Sick, and Holiday Pay Ongoing Professional Training & Educational Reimbursement Program Team Member Recognition Programs Background Screening: As part of our standard hiring process for new employees, employment with Smart City will be contingent upon successful completion of a pre-employment drug screening, background check, and motor vehicle check. Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis. Smart City is an E-Verify employer. Equal Employment Opportunities: Smart City is committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments, or training. Disclaimers: The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions. In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Please be advised that Smart City does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Smart City, they are not for employment with us but may relate to another company with a similar name. NO OUTSIDE AGENCIES Smart City is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Smart City via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Smart City HR/Recruitment will be deemed the sole property of Smart City. No fee will be paid in the event the candidate is hired by Smart City as a result of the referral or through other means.

Job Description This position may work between Bentonville and Springdale locations, and will assist with covering weekends and holidays when needed. This position is scheduled for 7am-7pm shifts. The Unit Administrative Assistant is an integral member of the Inpatient Unit. Answers telephone, greets all guests, volunteers, and families. Communicates patient information to appropriate persons verbally, in writing and electronically. Proficient in the Electronic Health Records system: data entry, generating reports, collecting and documenting statistical information, and maintaining patient care records. Required to assist in answering call lights and notifying the nurse or appropriate team member for follow-up. May be required to assist with patient care if licensed as a CNA. May at times be required to work outside of normal schedule and at other locations. Requirements: High school, GED and/or on-the-job education sufficient to perform the duties of the position. Prefer minimum of 12-18 months related experience and/or training. Requires excellent communication and interpersonal skills, computer and telephone skills. Ability to read, write, and speak English proficiently. Bilingual a plus. A team player and a person of unquestionable personal and professional ethics. Annual flu immunization; CNA certification and experience in a healthcare environment preferred. If CNA certified: certification must be kept current, current CPR certification is required ; current TB skin test and TB fit test required. Physical Requirements: Walking, standing, sitting, pushing, pulling, bending and lifting up to 10 lbs. Reports To: Director of Inpatient Services Location: Springdale and Bentonville

This position may work between Bentonville and Springdale locations, and will assist with covering weekends and holidays when needed. This position is scheduled for 7am-7pm shifts. The Unit Administrative Assistant is an integral member of the Inpatient Unit. Answers telephone, greets all guests, volunteers, and families. Communicates patient information to appropriate persons verbally, in writing and electronically. Proficient in the Electronic Health Records system: data entry, generating reports, collecting and documenting statistical information, and maintaining patient care records. Required to assist in answering call lights and notifying the nurse or appropriate team member for follow-up. May be required to assist with patient care if licensed as a CNA. May at times be required to work outside of normal schedule and at other locations. Requirements: High school, GED and/or on-the-job education sufficient to perform the duties of the position. Prefer minimum of 12-18 months related experience and/or training. Requires excellent communication and interpersonal skills, computer and telephone skills. Ability to read, write, and speak English proficiently. Bilingual a plus. A team player and a person of unquestionable personal and professional ethics. Annual flu immunization; CNA certification and experience in a healthcare environment preferred. If CNA certified: certification must be kept current, current CPR certification is required ; current TB skin test and TB fit test required. Physical Requirements: Walking, standing, sitting, pushing, pulling, bending and lifting up to 10 lbs. Reports To: Director of Inpatient Services Location: Springdale and Bentonville