Commercial property manager job description

A Bachelor's degree from accredited college or university, preferred, or 5+ years related experience in real estate project management experience.

Qualifications:

Strong organizational skills

Detail oriented, ability to handle multiple projects simultaneously, extremely professional, and customer service oriented

Strong leadership and motivational abilities

Exceptional verbal and written communication skills and the ability to interact with a wide range of people

Ability to function within various disciplines (i.e. TRP, Brokerage, Information Systems, and Accounting)

Computer skills, positive attitude, and team-oriented approach

Solid understanding of the construction industry, terminology and design disciplines

Relationships:

Maintains relationships with associates and all other departments within the company

Maintains relationships with general contractors, designers, architects, suppliers, vendors, and others serving the Company or the project(s)

Maintains relationships with clients and/0r tenants

Activities:

The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position.

Project Management

- Oversee and manage projects from planning through due diligence, permitting, bid procurement, Construction, FF&E, and move management

- Develop project budgets, monitor and ensure budgets are met

- Create and evaluate project schedules

- Provide and/or review the accuracy of project programming materials

- Identify resources needed and assign individual responsibilities

- Manage day-to-day operational aspects of a project and scope

- Communicate regularly with internal and external clients as appropriate in order to ensure the delivery of high-quality service and system support

- Advise corporate management on all perceived risks to the successful completion of the project, and obtain decisions and approval from management on changes to project scope, design, schedule and cost

- Set all project meetings inclusive of any necessary vendors and/or consultants, etc.

- Prepare and/or review project contracts

- Responsible for review and processing of all invoices

- Facilitate dispute resolution

- Oversee document preparation and completion (contracts, close-outs, punch lists, etc.

- Provide accurate project documentation and records maintenance.

Expectations:

Polite/Respectful (Internal and External)

Committed to Customer Service

Take ownership of projects and tasks

Communicate Effectively and Efficiently

Responsive to requests whether internal or external to the company

Team member and collaborative

All interested applicants should respond with an attached resume and salary requirements. Cushman & Wakefield | Thalhimer is an Equal Opportunity Employer.

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Property Manager supports this mission by working closely with portfolio manager in the daily operations and maintenance of a portfolio of 1 – 2 commercial office buildings within a specific market. This position will provide support to portfolio manager in the gathering of information and the analysis of operating metrics as well as the preparation of annual budgets for the managed properties.
Essential Duties and Responsibilities include but are not limited to the following:
Responsible for the prompt and positive response to requests from tenants, to constantly assess tenant and facility needs and assure problems are being solved promptly, and to the mutual benefit of the tenant and ownership, including preparing, dispatching and tracking tenant work orders/requests and service needs In coordination with portfolio manager, supervise Building Maintenance Staff and additional Property Management employees and contractors and ensure that procedures and specifications are maintained Provide ongoing performance feedback to employees on a regular basis and participate in Talent Conversations with portfolio manager Review Rent Roll and Lease-up Billings to ensure that they are both current and accurate Review all monthly, quarterly, and annual financial reports with support from portfolio manager as needed Maintain notes in operational platform software (MRI/Yardi/ETS/ReLynx) related to A/R delinquencies, monthly variance explanations, corrective and preventative maintenance orders and, other needed updates Process, prepare and track all vendor contracts Ensure all tenant and contractor Certificates of Insurance are kept current Ensures that property files and records are maintained Approves expenditures in accordance with Company and/or Client policy and procedures Prepare and/or supervise presentation of quarterly newsletter or other forms of tenant communication Maintain orderly files (Vendor and Tenant) in accordance with Company policy and procedure Develop and maintain ongoing tenant interaction on a weekly basis Continually improve upon management and technical skills
Qualifications
Minimum of 2 years of experience in Commercial Property Management Associate Degree or comparable Business Management or Real Estate experience preferred In pursuit of State Real Estate license Strong leadership and motivational abilities, team player Exceptional communication skills Must have attention to detail, ability to multi-task, and excellent organizational skills In pursuit of CPM/RPA designation or candidate (preferred) Computer skills (Word, Excel, Outlook) and MRI helpful Employee spends a considerable amount of time engaged in communication with others Must have excellent communication and listening skills Valid Driver’s license, proof of insurance, and clean MVR report
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
Mission: Enrich ing lives through investment and service
ENRICH Values:
E ntrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change. N urture – We encourage and support the growth and development of each other, our clients, and our communities. R espect - We recognize and acknowledge the inherent value of others. I ntegrity – We do the right thing. We exhibit a consistently high moral compass. C ommunity – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place. H ealth - We support the physical, financial, and professional health and well-being of each other and those we serve.
Company DescriptionHolladay Properties is a full-scale land development, design/build and fully-integrated real estate company, as well as one of the largest medical office management firms in the country. Our medical division as a national reputation of excellence in MOB management and development of medical real estate assets for third-party owners and is an IREM Accredited Management Organization.

Employee Benefits include:
- Medical, dental, vision, 401K
- Casual Fridays
- Strengths based culture
- Employee development
- Community involvement
- Competitive compensation
- Flexible schedules
- Free parking

Under general direction, the Commercial Property Manager, implements programs for management, leasing and rental of Port land and buildings for retail, commercial and industrial tenants. Position responsibilities may include an assignment specific to leasing activities only or a combination of leasing, special events coordination and property management duties.
The essential functions of this position include:

Managing assigned Port property including inspecting leased space to determine if property is maintained in accordance with the lease.

Inspecting properties by physically visiting rental sites on a regular basis in order to determine maintenance and repair needs.

Ensures conformance with lease agreements; negotiates leases, contracts, agreements and permits with prospective and current tenants in accordance within the parameters of established Port policies and practices, legal restrictions and market conditions in order to maximize the potential income of the Port.

Drafting leases, rental agreements and other documents in conformance with established policies and practices for review and approval of Port management and legal counsel in order to ensure that all agreements between tenants and the Port are clearly stated.

Responds to and evaluates requests from tenants for repairs, improvements and modifications to existing leases in order to establish and maintain cooperative relationships with Port tenants while protecting the Port's interests.

Coordinates with the Port's Maintenance Department to schedule repairs and improvements to common areas and leased space by initiating work orders, facilitating building permits and acting as liaison between tenants and inspectors, etc. in order to prepare space for new tenancies or to resolve maintenance and repair issues.

Markets Port commercial, industrial and retail properties in accordance with Real Estate Division goals in order to maximize the value and utilization of the Port's assets.

Conducts market and feasibility studies related to marketing operations of retail, commercial and industrial property in order to provide current accurate information to be used in management's evaluation and appraisal of proposed projects.

Maintains accurate property management records by writing lease abstracts to document highlights of leases for the Port's file and drafting reports documenting events, occurrences, agreements, and understandings in regard to tenant issues.

Marketing Port properties for location filming, special events, and parking, including operating a Port motor vehicle in furtherance of the above referenced

Assists the Special Event Coordinator with assessing impacts of outreach to Port tenants; supporting other city departments and state agencies with special event-related jurisdiction including the SF Police, Fire, Municipal Transportation Agency, the Entertainment Commission, Dept. of Public Health, Dept. of Emergency Management, California Alcohol Beverage Commission, state regulatory agencies and other external stakeholders

Works with maintenance to prepare facilities for special events.

Responds to complaints regarding the facilities, noise, traffic, trash, etc.

Communicates with Port tenants and other external stakeholders on potential impacts of special events such as street closures or restricted access to Port facilities.

Performing related duties and responsibilities as assigned.