Become A Communication Assistant

* Task management, client telephone and meeting contact, research partner groups, budget research, fact gathering, design coordination, material preparation, community outreach program timeline development, event management, idea brainstorming, budget development, assistance with new business research and preparation.
* Manage several small to mid-size tasks for multiple internal and/or external clients simultaneously.
* Plan and manage timelines ensuring that assignments are completed in an efficient and effective manner and that work is of high quality and accuracy.
* Work independently and seek guidance and direction as appropriate.
* Manage social media activities for clients (e.g., developing and implementing social strategies and tactics, drafting and clearing “tweets,” updating Facebook pages); develop and update Web information and outreach-related materials.
* Provide monthly activity reports, meeting notes and reports and create and track work orders.
* Research and write communication materials.
* Research and fact gather competitive literature and material samples from organizations, drafting copy, incorporating client changes, final proofing.
* Coordinate community outreach activities to facilitate participation in client projects and programs when required.
* Interact with other staff, service areas and clients in a professional and effective manner.
* Provide research and writing support for marketing initiatives/proposals and develop case studies.
* Provide ad-hoc support for other communication-related project work, such as materials and message development and staffing client meetings/conferences.
* Possible occasional travel to client sites

* Assist with reviewing, processing and documenting charitable donations on behalf of Tampa parks
* Maintain supplies and needs for Community Relations, Admin I Conference Room and Administration area (ticket stock, conference room organization, meeting preparation, etc.)
* Assist in coordinating animal and entertainment appearances with various departments at off property non-profit organizations and internally hosted special events
* Assist with company sponsored programs/events as well as volunteer and BGT Cares activities
* Assist in planning, advertising, executing and recapping team member volunteer events
* Follow appropriate protocols, compliance policies and contract guidelines
* Assist internal and external guests by answering questions and directing them to appropriate personnel as needed
* Effectively communicate with leadership and outside personnel
* Provide administrative support as needed for the Park President's office; professionalism and sensitivity to confidential matters a must
* Fielding telephone calls, filing and data entry
* Complete other tasks as assigned

* Program and Communications Assistant
* Department: Program, Communications and Administrative
* Reports to: Camp Director, Wilderness Director and Communications Director
* Location: San Francisco
* This individual will provide high-level administrative support to Camp's Directors within the program and communications departments.
* Depending on the candidate, there is potential to grow within the organization from this role.
* Duties and Responsibilities
* Support Camp Director
* Serve as key liaison between Camp Director (CD) and key internal and external partners, clients, institutions and other stakeholders, providing excellent customer service.
* Responsible for meticulous calendar management, including scheduling meetings and events, communicating with multiple parties to find available times, and reserving locations as needed.
* Create and edit internal and external correspondence for multiple stakeholders, draft internal documents and draft letters of recommendation.
* Provide CD with appropriate preparation before meetings and check-ins, including creating agendas and doing research.
* Complete invoicing, expense reports, reimbursements and travel arrangements for individuals and groups.
* Assist in the management of organizational budgets (using Excel and Google Sheets).
* Gather and analyze data about camper and staff recruitment, retention and other key metrics; conduct research and draft memos for CD summarizing findings.
* Manage additional professional projects for CD as needed.
* Type notes from meetings, organize files, make copies, scan documents, edit and update documents, spreadsheets, and database entries, and other administrative tasks as assigned.
* Order supplies and equipment as needed.
* Assist with recruiting, hiring, and scheduling staff and volunteers for events and programs as needed.
* Support Wilderness Director
* With careful attention to detail, create and update spreadsheet of reservations needed for Camp's adventure travel programs (Quest).
* Secure reservations for campgrounds, outfitters, flights, and other aspects of the Quest program, occasionally logging into websites at 7am sharp to secure these reservations as soon as they become available, track expenses and organize reservations, receipts, and invoices.
* Organize all logistics for Quest including creating day-by-day details of itineraries for the trip leaders, binders of reservations and permits.
* Create and update spreadsheet of wilderness permits needed for Camp's backpacking program, secure these reservations with Yosemite National Park.
* Schedule annual inspection of Camp's challenge course with accredited vendor.
* Work with Enterprise Rent-a
* Car to reserve vehicle rentals for the summer, pay and track invoices and damage claims, and submit to insurance company as needed.
* Work with vendor to reserve satellite phones and renew contract for Camp, follow up and ensure all charges are accurate and invoices are paid.
* Assist with staff recruitment by creating and maintaining online postings of seasonal positions and sharing these listings, creating targeted emails, and reaching out to former staff to recruit them to work.
* Support Communications Director
* Manage photo organization, editing and keyword indexing for Tawonga programs.
* Copyedit written communications for typos and grammar, including emails, social media drafts, press releases and other collateral.
* Edit formatting and styling of mass emails, board updates and other communications in alignment with Tawonga's Style Guide.
* Communicate with media outlets to pitch stories for Camp Tawonga and follow up accordingly.
* Draft social media posts for Camp Tawonga during summer as needed.
* Create custom graphics to be used in digital communications.
* Analyze Tawonga website and social media performance metrics and summarize findings.
* Track open and click-through rates of all Tawonga mass emails and analyze findings.
* Carry out other communications and marketing projects as needed.
* General Administrative Duties
* Answer phones, providing excellent customer service to all callers.
* Participate in shared responsibility to keep office tidy and organized.
* Assist with general office tasks as needed.
* Attend all Ruach Rides, when campers depart from and return to the Bay Area at the beginning and end of sessions, providing excellent customer service to families

* The Office of Research and Sponsored Programs is seeking a creative individual to work with the Associate Vice President to develop and implement a communications/media plan that promotes all aspects of the faculty/staff success in research and creative endeavors within the university, to the general public, and to potential sponsors.
* Thus, the successful applicant will be responsible for all marketing, communication, and outreach efforts of the Office of Research and Sponsored Programs

* Database management
* Data entry
* Creation and editing ofXMLfiles
* Customer service (e.g., assisting with depositing and accessing work in the repository)
* Collection, interpretation, and presentation of data relating to repository holdings and usage
* Assistance with ordering supplies, scheduling appointments, and running the office