How to hire a communication assistant

Communication assistant hiring summary. Here are some key points about hiring communication assistants in the United States:

HR departments typically spend 15% of their expenses on recruitment.
It usually takes about 12 weeks for a new employee to reach full productivity levels.
It typically takes 36-42 days to fill a job opening.
The median cost to hire a communication assistant is $1,633.
Small businesses spend an average of $1,105 per communication assistant on training each year, while large companies spend $658.
There are currently 3,538 communication assistants in the US and 14,878 job openings.
New York, NY, has the highest demand for communication assistants, with 10 job openings.
New York, NY has the highest concentration of communication assistants.

How to hire a communication assistant, step by step

To hire a communication assistant, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a communication assistant:

Here's a step-by-step communication assistant hiring guide:

Step 1: Identify your hiring needs
Step 2: Create an ideal candidate profile
Step 3: Make a budget
Step 4: Write a communication assistant job description
Step 5: Post your job
Step 6: Interview candidates
Step 7: Send a job offer and onboard your new communication assistant
Step 8: Go through the hiring process checklist

What does a communication assistant do?

A communication assistant is responsible for publishing content and analyzing brainstorming ideas to create an engaging publication. Communication assistants' duties include posting newsletters, spreading company updates through bulletin boards or digital contents, managing the organization's press release and media coverage, monitoring social media presence, developing strategic communication procedures with the team, and researching trends. They also perform administrative tasks as needed. A communication assistant must have excellent communication skills, both in writing and speaking, especially when interacting with a large group or writing content duties.

Learn more about the specifics of what a communication assistant does

Post a communication assistant job for free, promote it for a fee

Identify your hiring needs

First, determine the employments status of the communication assistant you need to hire. Certain communication assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

Determine employee vs contractor status

Is the person you're thinking of hiring a US citizen or green card holder?

A communication assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, communication assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

The following list breaks down different types of communication assistants and their corresponding salaries.

Type of Communication Assistant	Description	Hourly rate
Communication Assistant	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$10-22
Volunteer	Volunteers are usually unpaid individuals who render their service to a company or organization. Most of the time, volunteers are skilled in specific areas needed by the organization but prefer to provide free service... Show more	$11-19
Internship Coordinator	Internship coordinators typically work in an organization's human resource (HR) department and act as the internship program director. They are responsible for developing and implementing an internship program... Show more	$14-28

Create an ideal candidate profile
Common skills:
- Customer Service
- Web Content
- Administrative Tasks
- Press Releases
- Front Desk
- Residential Life
- Conflict Resolution
- Telephone Calls
- WPM
- PowerPoint
- Facebook
- Resident Events
- Twitter
- Photoshop
Check all skills
Responsibilities:
- Manage back-end of website (CMS and technologies); update member directory; create content and news feed on website.
- Set up promotions for upcoming events and update stations twitter, tumbler, and Facebook account daily.
- Provide feedback and analysis on school's Instagram social media strategy.
- Maintain website using CMS and HTML programming for organization marquee events.
- Maintain confidentiality standards during calls while keeping a typing speed of 60 wpm
- Experience with AP style format, social media marketing and HTML training.
More communication assistant duties

Make a budget

Including a salary range in the communication assistant job description is a good way to get more applicants. A communication assistant salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

For example, the average salary for a communication assistant in Oklahoma may be lower than in North Dakota, and an entry-level engineer typically earns less than a senior-level communication assistant. Additionally, a communication assistant with lots of experience in the field may command a higher salary as a result.

Average communication assistant salary

$15.78hourly

$32,824 yearly

Entry-level communication assistant salary

$22,000 yearly salary

Updated December 20, 2025

Average communication assistant salary by state

Rank	State	Avg. salary	Hourly rate
1	District of Columbia	$46,869	$23
2	New York	$41,202	$20
3	Maryland	$40,721	$20
4	Wisconsin	$40,561	$20
5	Hawaii	$40,051	$19
6	California	$39,159	$19
7	Massachusetts	$38,619	$19
8	Washington	$38,499	$19
9	Virginia	$38,465	$18
10	Illinois	$38,126	$18
11	Oregon	$37,905	$18
12	Iowa	$36,234	$17
13	Colorado	$35,318	$17
14	Minnesota	$34,655	$17
15	Pennsylvania	$33,172	$16
16	Nebraska	$31,265	$15
17	Arizona	$29,800	$14
18	Michigan	$29,372	$14
19	Indiana	$28,964	$14
20	Texas	$28,877	$14

Average communication assistant salary by company

Rank	Company	Average salary	Hourly rate	Job openings
1	Google	$64,224	$30.88
2	Dana-Farber Cancer Institute	$59,473	$28.59
3	Guttmacher Institute	$55,981	$26.91	1
4	New York University	$54,943	$26.41	1
5	Merrimack College	$53,960	$25.94	3
6	NRDC	$52,270	$25.13
7	Pace University	$52,065	$25.03
8	National Football League	$51,237	$24.63
9	ACLU of Illinois	$50,296	$24.18
10	UC Santa Barbara	$49,201	$23.65
11	Stanford University	$48,783	$23.45
12	Syracuse University	$48,697	$23.41	1
13	California State University, Fullerton	$47,173	$22.68
14	Holland & Knight	$46,518	$22.36
15	Ursinus College	$45,934	$22.08	1
16	Edmonds Community College, Lynnwood	$45,045	$21.66
17	Cooley	$43,017	$20.68	1
18	University of Wisconsin System	$42,685	$20.52	2
19	San Diego College of Continuing Education	$42,068	$20.23
20	University of Washington	$41,825	$20.11	3

Writing a communication assistant job description
A good communication assistant job description should include a few things:
- Summary of the role
- List of responsibilities
- Required skills and experience
Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a communication assistant job description:
Communication assistant job description example

If the answer to these 3 vital questions is YES, we would love to meet you because you would be a fantastic representative of Limitless Management Group. These are the most important attributes we have, aside from a positive attitude. We do provide full training as this is an entry-level position.

ABOUT THE JOB:

This is a full-time position in which you will:

Market campaigns, manage, and record product sales for our clients
Work both independently and collaboratively to make sure we are meeting set goals that will be communicated to you (no surprises!)
Communicate brand information to a relevant target audience
Work alongside management on nurturing client relationships
Grow your working knowledge of the marketing, sales, and advertising field
Coordinate retail promotions and organize presentations of sales information

ABOUT US:

The team members at Limitless Management Group are driven professionals who want to provide top-notch service for our clients. We don't just consider ourselves a corporation to do a list of duties daily; we make an impact in our field and enjoy ourselves doing it. We also enjoy making an impact on our local community by coordinating and participating in charity events with our philanthropy initiatives.

WHY YOU SHOULD APPLY:

In exchange for you sharing your talent with us, we provide:

A management training program that all employees have the option to participate in to further develop their leadership skills
Bonuses based on merit and performance
Monthly potlucks
Team nights and team dinners
Fun and energetic company culture

We are also exclusively interested in promoting from within - the CEO of the company started from this exact position. We want to see our employees grow, which is why we look for leadership-minded employees from the get-go. In order to get to know our employees personally and foster team spirit, our CEO joins his team at out-of-office/after-hours work events, such as happy hour at Dave & Busters, potlucks, and more!

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Post your job

To find communication assistants for your business, try out a few different recruiting strategies:

Consider internal talent. One of the most important talent pools for any company is its current employees.
Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any communication assistants they would recommend.
Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level communication assistants with the right educational background.
Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

Post your job online:

Post your communication assistant job on Zippia to find and recruit communication assistant candidates who meet your exact specifications.
Use field-specific websites.
Post a job on free websites.

Interview candidates

To successfully recruit communication assistants, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

Send a job offer and onboard your new communication assistant

Once you've decided on a perfect communication assistant candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

Once that's done, you can draft an onboarding schedule for the new communication assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

Go through the hiring process checklist

Determine employee type (full-time, part-time, contractor, etc.)
Submit a job requisition form to the HR department
Define job responsibilities and requirements
Establish budget and timeline
Determine hiring decision makers for the role
Write job description
Post job on job boards, company website, etc.
Promote the job internally
Process applications through applicant tracking system
Review resumes and cover letters
Shortlist candidates for screening
Hold phone/virtual interview screening with first round of candidates
Conduct in-person interviews with top candidates from first round
Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
Conduct background checks on top candidates
Check references of top candidates
Consult with HR and hiring decision makers on job offer specifics
Extend offer to top candidate(s)
Receive formal job offer acceptance and signed employment contract
Inform other candidates that the position has been filled
Set and communicate onboarding schedule to new hire(s)
Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

How much does it cost to hire a communication assistant?

Before you start to hire communication assistants, it pays to consider both the one-off costs like recruitment, job promotion, and onboarding, as well as the ongoing costs of an employee's salary and benefits. While most companies that hire communication assistants pay close attention to the initial cost of hiring, ongoing costs are much more significant in the long run.

You can expect to pay around $32,824 per year for a communication assistant, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for communication assistants in the US typically range between $10 and $22 an hour.

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Updated December 20, 2025

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How to hire a communication assistant