How to hire a community youth secretary

How to hire a community youth secretary, step by step

Here's a step-by-step community youth secretary hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a community youth secretary job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new community youth secretary
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your community youth secretary job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a community youth secretary for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a community youth secretary to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a community youth secretary that fits the bill.

   The following list breaks down different types of community youth secretaries and their corresponding salaries.

   Type of Community Youth Secretary	Description	Hourly rate
   Community Youth Secretary	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$9-31
   Administrative Coordinator	An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures... Show more	$13-26
   Administrative Internship	Administrative interns are entry-level professionals providing administrative support in organizations. The interns are responsible for the improvement of their knowledge of administrative works... Show more	$14-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Community Services
   • Meeting Minutes
   • Scheduling Appointments
   • PowerPoint
   • Office Machines
   • Promotional Materials
   • Facebook
   • Press Releases
   • Meeting Agendas
   • Travel Arrangements
   • Telephone Calls
   • Youth Program
   • Event Planning
   • Photoshop

   Check all skills

   Responsibilities:

   • Manage financial bookkeeping efficiently for the company using QuickBooks.
   • Maintain facebook page, create and distribute monthly newsletter, maintain text message service.
   • Develop worship materials and PowerPoint presentations.
   • Prepare discharges, enter all updates into OASAS system and review patient information to verify patients eligibility to receive transportation reimbursement.
   • Keep track of those in hospital, notify individual deacons, pastor, send emails to prayer groups.
   • Initiate and monitor requisitions through PeopleSoft for office supplies, laboratory supplies including purchasing lab animals for research and travel reimbursement.

3. Make a budget

   Including a salary range in your community youth secretary job description is one of the best ways to attract top talent. A community youth secretary can vary based on:

   • Location. For example, community youth secretaries' average salary in indiana is 47% less than in california.
   • Seniority. Entry-level community youth secretaries 71% less than senior-level community youth secretaries.
   • Certifications. A community youth secretary with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a community youth secretary's salary.

   Average community youth secretary salary

   $35,780yearly

   $17.20 hourly rate

   ---

   Entry-level community youth secretary salary

   $19,000 yearly salary

   Updated January 23, 2026

4. Writing a community youth secretary job description

   A community youth secretary job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a community youth secretary job description:

   Community youth secretary job description example

   The Frank Callen Boys & Girls Club's VISTA project, "Expanding Community Outreach for Youth Gang Prevention," is designed to build our fundraising capacity, youth outreach capacity, and programs logistics and tracking capacity. Our Club employs a highly regarded, research-driven program for preventing youth gang joining called Gang Prevention Through Targeted Outreach (GPTTO), It includes outreach to the hardest to reach children and youth at risk of youth gang joining, between ages 8 and 18. The main goal is to serve as many at-risk children and youth as possible, so that we have a significant impact on the problem of youth gang joining in Savannah. The 3 VISTA members we are currently recruiting for will work in capacity building roles that will support this overall goal. The VISTA members focus will be on programming or fundraising support. Further help on this page can be found by clicking here.
   
   Member Duties : Programs Assistant maximizes effectiveness of Club programs, helping set up youth-attracting events, ensuring adequate space and layout, tracking and recording program impact, serving as programs communications liaison, and writing short grant report narratives for funded programs. Major Funders Liaison will accomplish the steps for major local donor development, funder retention and relationship management and record keeping. This will facilitate grant asks by our leadership. Grants Administration Assistant will assist in grant seeking activities to meet annual grant funding increases. This will include using systems to organize grant submissions and reports, completing training in effective proposal writing, and providing beginning support in grant-writing, acknowledgement letters, grant reports and other materials to secure and renew grants for Club programming. You may select the one opportunity you wish to pursue or contact us to discuss all three positions.
   
   Program Benefits : Stipend , Education award upon successful completion of service , Training , Health Coverage* , Choice of Education Award or End of Service Stipend , Childcare assistance if eligible .
   Terms :
   
   Car recommended , Permits attendance at school during off hours .
   
   Service Areas :
   
   Children/Youth .
   
   Skills :
   
   Public Speaking , Computers/Technology , Writing/Editing , Fund raising/Grant Writing , Team Work , Youth Development , Communications .

   Copy this example

   

5. Post your job

   There are a few common ways to find community youth secretaries for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your community youth secretary job on Zippia to find and recruit community youth secretary candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit community youth secretaries, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new community youth secretary

   Once you've selected the best community youth secretary candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new community youth secretary first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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