Administrative Assistant jobs at Complete Staffing Solutions

A well-established, fast-growing company is seeking a Confidential Executive Assistant / Personal Assistant to provide high-level administrative, operational, and occasional personal support to the CEO. This position requires exceptional organizational skills, professionalism, and discretion. The right candidate will be highly reliable, resourceful, and comfortable managing a wide range of responsibilities - from executive scheduling and communications to local driving and logistical coordination. Responsibilities: Manage and prioritize the CEO's daily schedule, appointments, and travel logistics. Coordinate meetings, prepare agendas, take notes, and track follow-up actions. Draft, edit, and prepare correspondence, presentations, and reports. Serve as liaison between the CEO and internal/external stakeholders, maintaining confidentiality at all times. Manage special projects and assist in planning company meetings and off-site events. Provide occasional personal support, including driving the CEO to meetings, events, and airport drop-offs/pickups. Ensure vehicle cleanliness, readiness, and safe transport at all times. Handle confidential and sensitive matters with discretion and professionalism. Anticipate needs and proactively resolve issues to ensure smooth daily operations. Requirements: Bachelor's degree or equivalent professional experience. Minimum 7+ years of experience supporting senior or executive-level leadership. Exceptional organizational, time-management, and multitasking abilities. Excellent written and verbal communication skills. Professional demeanor with strong attention to detail and follow-through. Valid driver's license and clean driving record (MVR required). Ability to maintain confidentiality and use sound judgment in all matters. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Flexibility to assist with personal errands, occasional after-hours needs, or short trips as required. Must be reliable, discreet, and able to represent the CEO and organization with the utmost professionalism. What's Offered: Competitive base salary commensurate with experience. Comprehensive health, dental, and vision insurance. 401(k) with employer match. Generous paid time off and holidays. Flexible hybrid work arrangement when not driving or on-site. Opportunity for long-term growth within a respected organization. Professional and supportive environment working directly with executive leadership.

Executive Assistant The Executive Assistant provides high-level administrative support to senior leadership and ensures the seamless operation of the executive office. This role requires exceptional organization, clear communication, sound judgment, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities for the Executive Assistant: Serve as the primary contact for internal and external stakeholders on behalf of the executive team. Manage complex calendars, meetings, appointments, and travel logistics. Prepare, edit, and proofread correspondence, presentations, reports, and other documents. Coordinate meetings, including scheduling, agenda preparation, materials, and follow-up actions. Handle sensitive and confidential information with absolute discretion. Support project management efforts by tracking deadlines, deliverables, and progress updates. Conduct research and compile information to support executive decision-making. Partner with other departments to maintain efficient communication and workflow. Assist with general office management tasks such as maintaining records and ordering supplies. Anticipate executive needs and proactively address issues or opportunities. Perform additional administrative duties as assigned. Required Skills & Experience: Bachelors degree in Business Administration or related field (preferred). Minimum of 5 years experience as an Executive Assistant or in a senior administrative role. Advanced proficiency in Microsoft Office Suite and modern collaboration tools (Teams, Slack, Zoom, SharePoint, etc.). Exceptional written and verbal communication skills. Strong organizational skills with meticulous attention to detail. Ability to work independently, prioritize tasks, and thrive in a fast-paced environment. Professional demeanor and strong interpersonal skills. Experience with complex travel coordination, event planning, and project support is a plus. #HOUWC46 #ZR Interested candidates please send resume in Word format Please reference job code 136151 when responding to this ad.

Seeking an Automotive Administrative Assistant with a fast-paced automotive dealership seeking a detail-oriented individual to support inventory and title operations. This role is ideal for someone who enjoys accuracy, organization, and working with both internal team members and external fleet partners. Key Responsibilities: Match invoices and enter vehicle information into Excel spreadsheets with high accuracy Enter tax, title, and license fee data Provide excellent customer service and professional phone support Maintain organized records and support fleet inventory processes Collaborate with the team to ensure timely completion of administrative tasks Qualifications: Strong administrative and data entry skills Intermediate to advanced Excel proficiency (formulas, sorting, filtering) Excellent attention to detail and reliability Customer service and phone communication experience required Title experience is a plus, but not required Why This Role? Opportunity to grow with a leading automotive dealership Temp-to-hire path with wage increase and full benefits upon conversion #SANAN80 Interested candidates please send resume in Word format Please reference job code 136204 when responding to this ad.

LOCATED IN WEST HOUSTON - BELTWAY 8/I-10. THIS POSITION IS ON-SITE MONDAY THROUGH FRIDAY FROM 8:00AM TO 5:00PM. Responsibilities Handle HIGH VOLUME OF INCOMING AND OUTGOING CALLS Schedule and confirm meetings Ensure file organization based on office protocol Heavy scanning projects of documents and agreements into customized database. Must know Adobe Opening/closing work files Create job invoices Applying for and closing work permits as required Scheduling inspections with appropriate government offices Arrange for hotel reservations for crews for out of town jobs Arrange for per diem checks for crews when necessary Qualifications 2-3 years of administrative experience in a customer driven environment Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Salesforce, QuickBooks, Adobe, and MS Office - Word, Excel, Outlook & PowerPoint

We are looking for a reliable and detail-oriented Administrative Assistant with hotel industry experience, specifically in revenue reconciliations (minimum 6 months required). The ideal candidate will possess strong computer skills, hospitality skills, excellent communication abilities, and experience in office management. This role involves handling various clerical and administrative tasks to ensure smooth daily operations, providing exceptional customer service, and maintaining an efficient work environment. Bilingual proficiency is a must, as well as experience with medical or dental reception and revenue reconciliation from travel sites. Requirements: Experience with hotel revenue reconciliation for at least six months is necessary. Must have a minimum of six months of experience with traveling websites, such as expedia, and Hotels.com. Fluent bilingual skills in English and Spanish-must be able to read, write, and speak both languages professionally Strong attention to detail and organizational skills Utilize Microsoft Office Suite and Google Workspace for report creation, correspondence, and scheduling Ability to work independently, follow instructions, and maintain accuracy Positive, professional attitude and strong communication skills Responsibilities include: Assisting with daily administrative tasks Performing revenue reconciliation duties for hotel accounts Maintaining reports, files, and documentation Communicating with team members, clients, and hotel partners in both English and Spanish Supporting management with additional tasks as needed If you're dependable, bilingual, and have the hotel revenue experience we're looking for, we'd love to hear from you! Job Type: Part-time Benefits: Dental insurance Health insurance Vision insurance Language: English and Spanish fluently (Preferred) Work Location: In person

Administrative Assistant | Waco, TX | $16/hr | Temp-to-Hire A well-established company in the Waco area is looking for a reliable and organized Administrative Assistant to join their team. This is a full-time, temp-to-hire opportunity offering a stable weekday schedule, competitive starting pay, and long-term growth potential. Location: Waco, TX Pay: Starting at $16.00/hour (negotiable based on experience) Schedule: Monday-Friday, 8:00am to 4:30pm Employment Type: Temp-to-Hire Key Responsibilities: Perform general clerical tasks: filing, data entry, and scanning Answer and route phone calls professionally Support day-to-day office operations and assist with paperwork Maintain accurate records and update information using basic computer software What We're Looking For: Basic computer knowledge and familiarity with office programs Strong attention to detail and communication skills Prior office experience or Spanish language skills are a plus (not required) A dependable and organized team player with a willingness to learn This is a great opportunity to step into an administrative role with consistent hours and the chance to grow into a long-term position. Apply now to take the next step in your career.

Be a part of team that is growing. This bank is looking for a Commercial Lending Assistant for a their Collin County team. Candidates with a Commercial Lending Assistant OR SBA loan processor with customer service skills, please apply. You will report to the Market President and support the Lenders and Credit Analysts. You will push the loan through the lending process, by speaking with the internal team and 3rd party vendors. Closing will be handled by another group. QUALIFICATIONS: 2 or more years working as a Commercial Loan Processor or Lending Assistant Ability to multitask, be a self-starter and prioritize Excellent oral and written communication skills needed Have the ability to work with a remote team Babich Associates is the oldest placement service in Texas. We pride ourselves in providing only the highest service and standards to our customers. Please send a resume in .pdf or MS Word document format to ***************** For more information call Sharon Leposki, Banking Placement Manager, at Babich & Associates ************ or send a resume to ***************** Thank you for your prompt reply and I look forward to working with you. Please contact Sharon Leposki Babich & Associates Texas' Oldest Placement and Recruitment Firm 6030 E. Mockingbird, Dallas, TX 75206 Direct: ************ ***************** | *********************

Employment Type: Full-Time Experience Required: 10+ years as a senior-level EA/PA An exceptional opportunity to serve in a trusted and critical executive assistant role that serves as an extension of a successful entrepreneur who owns multiple businesses, investment interests, recreational properties and homes. This role demands a highly organized, adaptable and proactive individual who can seamlessly manage a wide range of responsibilities across both business and personal domains. The ideal candidate will act as a true extension of the principal, ensuring seamless coordination, communication and execution of administrative and financial tasks. Key Responsibilities: Provide comprehensive business and personal support to the principal and spouse. Serve as gatekeeper and primary point of contact for both professional and personal matters. Liaison with banking and brokerage officers, accountants, tax and legal professionals to complete complex transactions including financial. Initiate and track all business and personal wire/ACH transactions. Coordinate with accounting for accurate and successful transfers. Liaison with property managers across multiple businesses and family properties. Provide assistance with any items needed for successful operation. Liaise with investment officers for documents, capital payments and distributions. Manage dynamic and often shifting priorities with sound judgment and discretion. Update contractor and tenant agreements across multiple properties. Assist with calculating tenant rates and retrieving signatures. Work with principal's spouse to handle tenant conflicts. Manage calendars, schedule meetings, and coordinate travel logistics including visas, charters, accommodations, itineraries, transportation for the principal and spouse both domestically and internationally. Step in to manage or supervise employees in certain cases as requested by the principal. Handle personal bill payments and bank accounts. Assist accounting with business accounts. Manage registrations, tag renewals and toll-road tags for a fleet of business and personal vehicles, including boats and trailers. Maintain confidentiality and accuracy in all financial and personal transactions. Track and reconcile expenses, assist with reporting. Leverage AI and modern productivity tools to streamline work􀏐lows and improve efficiency. Manage digital organization (files, contracts, agreements, tax documents, bank and brokerage statements, and calendar). Organize and work with principal's spouse for personal and business events, including logistics and vendor management. Work closely with the principal's spouse and family members on business and personal matters. Schedule and manage doctor's appointments and insurance filings. Handle sensitive information and family affairs with the utmost discretion. Manage or assist with special projects such as new hire searches, creating presentations and research on miscellaneous topics. Qualifications: Minimum 10+ years' experience as a Personal or Executive Assistant supporting high-net-worth individuals, entrepreneurs or C-suite executives. Strong financial acumen and experience with personal finance, accounting and wire transfers. Tech-savvy with above average proficiency in Microsoft Office Suite, AI tools, and calendar platforms. Exceptional organizational skills and attention to detail. Proven ability to manage confidential information with discretion. Excellent interpersonal skills and ability to work with diverse teams and heavy workload. Self-starter with proactive mindset and ability to work independently in fast-paced, dynamic environment. Ability to work effectively under pressure and meet deadlines. Flexibility to travel or work outside standard hours when needed. Expert knowledge of and experience with AI is a major plus. A bachelor's degree is preferred but not required. Compensation and Benefits: Competitive salary commensurate with experience. Benefits include: medical, dental and life insurance; paid-time-off (PTO); paid parking.

Title: Executive Assistant is eligible for medical, dental, vision, and 401(k). We are seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities with professionalism and discretion. Key Responsibilities Manage complex calendars, meetings, and scheduling. Coordinate travel arrangements and itineraries. Prepare, submit, and track expense reports. Serve as liaison between executives and internal/external stakeholders. Draft and proof documents, presentations, and correspondence. Maintain digital files and support daily administrative operations. Assist with meeting agendas, notes, and follow-up tasks. Qualifications: 5+ years supporting executives or senior leaders. Proficiency in Microsoft Teams, Outlook, Word, Excel, and PowerPoint. Strong calendar and time-management skills. Experience with expense reporting systems (e.g., Concur, Expensify. Excellent communication, organization, and attention to detail. Ability to work independently and maintain confidentiality.

Our client, a water technology provider, is seeking a Operations Support Associate for a 6+ month contract opportunity located in Houston, TX. This role is fully onsite. The Role: The Operations Support Associate will be responsible for completing standard and non-routine business processes to support sales and branch operations ensuring that customer contracts, billing, invoicing and issues of any administrative nature are resolved in a timely fashion. This role can support various and multiple business units and is critical to ensure proper documentation, payment and resolution of customer issues. Core Responsibilities: Able to perform non-routine tasks related to customer issues and resolution Strong collaboration with internal and external customers Exception reporting for customer orders when purchase orders are flagged for non-compliance Resolves issues from 3rd party processer of customers' orders of limited complexity Assists branch in maintaining appropriate inventory Ability to create orders for quoted jobs or installation with multiple process in SAP of limited complexity but with unique job requirements May be required to handle contract renewals and contract maintenance or changes of simple configuration or change of purchase order Reviews autorenewals of contracts and supports contract additions identified by branch staff Submission of invoices through appropriate vendor portal ensuring the uploads of invoices are compatible with customer payable system May assist standard non-complex customer master data workflows Create and maintain safe working environment and culture within the organization Take care of internal and external customer needs and expectations Demonstrates high impact culture through innovation, accountability, and empowerment Must be able to function in a team environment; usually works with direct supervision but can work independently Task execution for area of responsibility up to levels defined in DOA policy Qualifications: High School Diploma or equivalent 2+ years of experience in data entry, office administration, invoicing, or related experience Experience in ERP systems, SAP or dynamics preferred Solid User of standard Microsoft Office applications (Outlook, Word, Excel, PowerPoint) Intra-departmental communication for purpose of alignment/information sharing/guidance/leadership Able to executive tasks with high levels of autonomy; limited guidance required for complex tasks Able to collaborate with other disciplines Ability to understand concepts in execution, broader organizational impact, and strong organization skills Understanding of general business concepts Strong communication skills

Step into a pivotal role with a leading Houston-based real estate investment firm! Our client is seeking a dynamic AP Specialist & Administrative Assistant to join their team. This is a unique opportunity to blend your financial acumen with your organizational talents, working directly with executive leadership and making a real impact. Why You'll Love This Role Salary Range: $55,000-$65,000, based on experience. Diverse Responsibilities: 40% Accounts Payable, 60% Administrative Support-every day brings new challenges and opportunities. Executive Visibility: Work closely with the Chief Accounting Officer and executive team. Growth Potential: Expand your expertise in both finance and administration. What You'll Do Accounts Payable (40%) Process and record vendor invoices and payments with accuracy. Monitor outstanding payables and ensure timely payments. Prepare AP aging reports and assist with month-end close. Resolve payment discrepancies and collaborate with internal teams. Lead the year-end 1099 process, ensuring compliance and timely distribution of forms. Administrative Support (60%) Manage executive calendars, schedule meetings, and handle correspondence. Support onboarding, employee experience, and event planning. Liaise with vendors (marketing, IT, office supplies) and maintain digital records. Prepare documents, presentations, and coordinate travel and expenses. Maintain confidentiality and professionalism at all times. Key Skills & Attributes Experience with the year-end 1099 process. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and accounting software. Strong organizational skills and attention to detail. Effective written and verbal communication. Ability to multitask and prioritize in a fast-paced environment. Professional demeanor and collaborative spirit. Proactive approach to task management. Qualifications Associate's degree or higher in Business Administration, Accounting, or related field preferred. 1-2 years of AP or bookkeeping experience; administrative experience a plus. Work Environment Full-time, in-office role in Houston, TX. Standard business hours with occasional flexibility for special projects. Supportive, team-oriented culture. Ready to make your mark? If you're looking for a role where your skills in finance and administration will be valued and rewarded, we want to hear from you. Apply today and join a company that values initiative, integrity, and growth.

Executive Assistant - Investment Banking This role is primarily focused on providing high-level executive and project support to senior members of an investment banking team. Responsibilities include managing complex calendars, coordinating travel, handling expenses, and planning internal and external events - all with precision, professionalism, and discretion. The ideal candidate is proactive, detail-oriented, and skilled at managing time and priorities in a fast-paced environment. In addition to “traditional” administrative duties, this role will also support projects and initiatives that enhance team efficiency and business performance, including CRM management, presentation creation and marketing support - requiring coordination across teams and thoughtful execution. This role is 100% onsite in our client's Dallas office. Key Responsibilities: Provide seamless calendar management, travel booking, and expense reporting for senior team members. Plan and coordinate events that build team culture and engagement. Serve as a reliable point of contact for internal and external stakeholders. Support and occasionally lead business-critical projects that increase operational efficiency and support investment team goals. Maintain recurring workflows and documentation with accuracy and consistency. Uphold the firm's values in all communication and execution. Ideal Candidate Profile: Bachelor's degree from an accredited four-year university highly preferred. 5+ years of experience in executive support roles in fast-paced, corporate environments. Experience in investment banking, wealth management, or private equity highly preferred. Strong organizational and communication skills. Proven ability to manage complex logistics and handle confidential information with discretion. Familiarity with CRMs, productivity tools, and interest in tech-driven efficiency. High emotional intelligence, professional maturity, and adaptability. Strong attention to detail and a commitment to excellence.

Confidential | Executive Assistant to CEO (Dallas, TX) Onsite | Up to $100K base + OT + bonus State Thomas District We're partnering with a privately owned, globally recognized real estate firm to identify a high-caliber Executive Assistant to support the CEO of one of their key business lines. This is a newly created position offering the opportunity to work alongside a dynamic, down-to-earth leader who splits time between New York and Dallas. You'll also collaborate closely with the New York-based Executive Assistant. This is an onsite role, five days a week in the firm's Dallas office-ideal for someone who values visibility, collaboration, and being at the center of operations. The ideal candidate: You're proactive, resourceful, and thrive in a fast-paced, high-performance environment. You're known for your strong communication skills, exceptional organization, and ability to anticipate needs before they arise. Key Responsibilities: Provide seamless administrative support to the CEO Manage complex calendars and coordinate across multiple time zones Arrange domestic and international travel Process expense reports and liaise with Finance Assist with presentations and materials for meetings and events Coordinate client dinners, internal meetings, and team initiatives Serve as a trusted point of contact and maintain discretion with sensitive information Qualifications: 3+ years of EA experience supporting senior executives Proven experience in a corporate or fast-paced professional environment Bachelor's degree required Highly proficient in Microsoft Outlook, Word, Excel, and PowerPoint You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant to the President (On-Site | Dallas Area) 💼 Full-Time | On-Site | $70,000 - $90,000 | Benefits + 401K Match We're partnering with a growing organization in the Dallas area seeking a top-tier Executive Assistant to support their President. This role is high priority and moving quickly - resumes are being reviewed immediately. The ideal candidate is an Executive Assistant who thrives in a fast-paced, entrepreneurial environment and enjoys working alongside a dynamic, high-energy leader. The President relies heavily on his EA for typing, formatting, and drafting correspondence, often dictating emails and materials directly - strong technical and typing skills are essential. What You'll Do Manage an active and complex calendar; schedule and prioritize meetings and commitments. Draft, format, and proofread correspondence and reports - accuracy, polish, and speed are key. Manage the President's email inbox, ensuring timely follow-up and professional communication. Coordinate domestic travel arrangements, meeting logistics, and itineraries. Prepare meeting materials and ensure the President is well-informed and equipped ahead of each meeting. Maintain discretion and confidentiality while managing sensitive information. Track and process expenses, manage filing systems, and support operational efficiency. Serve as the point of contact for internal and external stakeholders - polished and professional communication is essential. Provide light technical support and troubleshoot minor tech needs. Anticipate needs, protect the President's time, and keep things running smoothly. What We're Looking For 3-10 years of Executive Assistant experience, ideally in a smaller or privately held company environment. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) - advanced formatting skills required. Typing speed and accuracy are critical; assessments will be required. Exceptional grammar, editing, and written communication skills. High energy, proactive mindset, and ability to “manage up” with diplomacy. Professional polish and excellent interpersonal skills; comfortable in client-facing interactions. Someone who thrives in a collaborative, friendly environment and wants to grow long term within the EA role. Why This Role This is an opportunity to partner directly with a respected, relationship-driven President in a company known for its stability, collaborative culture, and internal growth. You'll play a vital role in optimizing his time, driving efficiency, and representing the leadership office with excellence. Compensation & Logistics Base Salary: $70,000-$90,000 (DOE) Benefits: Health, 401K + match, 15 days PTO Schedule: Monday-Friday, 8:30-5:30 (some after-hours flexibility) Work Environment: 100% on-site, small company setting Assessments: Typing and MS Office proficiency assessments will be required; results will be shared with the client as part of the submission process.

This is your chance to start a long-lasting career with unlimited opportunity. Find the liberty you've been trying to find by taking a minute to finish our online application. Benefits: Excellent weekly pay Safe work environment Multiple shifts are offered from early morning to night and no experience is needed. You will have sufficient opportunity for growth Part-time readily available - pick the days you want to work A dedication to promote from within Responsibilities: Must have the ability to perform duties with or without sensible accommodation Perform all other responsibilities as designated Assist in creating a positive, professional and safe work environment Qualifications: No experience, Willing to train Ability to work within recognized turn-around times Must have outstanding interpersonal skills and the ability to arrange simultaneous tasks Ability to translate and apply company policies and procedures Excellent verbal and written communication abilities Ability to work both separately and within a team environment Ability to stay organized, regard to information, follow guidelines and multi-task in a professional and effective manner

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR s steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI s, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR s safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR's steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI's, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR's safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

Activity Staff are responsible for delivering the proper activities designated by the Activity Director to meet the needs of individuals and groups. EDUCATION: A high school diploma is required. Must be able to communicate well, verbally and in writing. QUALIFICATIONS: Six months previous training preferable but not essential. Certified Nursing Assistant preferable but not essentia. Staff receives on the job training with supervision and must demonstrate that they can do the scheduled activities with the residents. Have a good attitude toward residents and genuine interest in working with the elderly. Has interest in learning and ability to cooperate and willingness to work under supervision. Adhere to all company policies and perform task in timely manner. RESPONSIBILITIES: Restoring self-confidence, community reintegration, resocialization skills, improving physical condition, leisure education for residents, one-one programming for the room/bedbound, providing mental stimulation and sensory stimulation, and develops a plan for each resident that is designed for restoration to the health care facility. Making sure all scheduled activities are followed and are done in timely manner. Ability to perform task with due consideration for residents in surrounding areas. Report to Activity Director all issues. Attend all in-services. PHYSICAL DEMANDS: Use the percentages range as follows: 0% Never 1 - 33% Occasional 34 - 66% Frequent 67 - 100% Continuous Requires full range of body motion including: 1. Standing/Walking: Frequently . Worker will be spending considerable time up and about in the facility doing various tasks per job description. 2. Bending/Stooping: Frequently . Worker will be bending or stooping to work with supplies, preparation of documents, filing, working with clinical records, etc. 3. Lifting/Handling: Occasionally . Worker will be lifting/handling supplies to do inventory, restock, ordering, as well as filing and auditing of clinical records, etc. Range of weight: 1-50 pounds. 4. Carrying: Occasionally . Worker will be carrying clinical records, manuals and supplies, etc. Range of weight: 1-50 pounds. 5. Pushing/Pulling: Occasionally . Worker will be pushing/pulling on various supplies storing, moving and taking inventory of supplies as well as with clinical records filing, auditing, preparing for each month, etc. Range of weight: 1-50 pounds. 6. Balancing: Frequently . Worker will be balancing supplies to be stored, moved from storage to using area, etc. When moving records from active to inactive status or during auditing periods, worker will be balancing legal documents that are not secure. 7. Pivoting/Turning: Frequently . Worker will be pivoting and turning to stock supplies, handle records, etc. 8. Crouching/Stooping: Frequently . Worker will be crouching/stooping to file records, working with supplies to restock inventory of supplies, etc. 9. Kneeling: Occasionally . Worker will be kneeling to file records, stock and inventory supplies, etc. 10. Reaching Filing administrative folders, records; nursing file folders. Greater than shoulder height: Occasionally . Equal to shoulder height: Occasionally . Less than shoulder height: Occasionally . 11. Manual Dexterity: Continuously . Worker will be using fine and gross motor dexterity skills in all of job requirements. 12. Speaking/Hearing/Seeing: Continuously . Worker must be able to communicate with co-workers, residents, families, public, etc. Face to face as well as in telephone communication. JOB LOCATION: Must work throughout all nursing areas of the facility. May require working irregular hours and may be exposed to communicable diseases and/or body fluids, medical preparations, toxic substances and occasionally ionizing radiation.

Job Description About Us: DryLaw is a growing law firm specializing in surety and fidelity law. We take pride in delivering high-quality legal services with precision, efficiency, and a collaborative spirit. Our firm culture emphasizes professionalism, teamwork, and a supportive environment that values both excellence and balance. Position Summary: We are seeking a motivated, detail-oriented Part-Time Marketing/Office Assistant to support both marketing initiatives and general office operations. This role offers a unique blend of administrative and creative work, ideal for someone who enjoys multitasking, coordinating events, and managing projects in a professional office setting. Key Responsibilities: Support the firm's billing process, including gathering appeal responses from attorneys and paralegals, organizing documentation, and tracking appeal progress. Assist with researching and testing new AI tools relevant to law firm operations, and help train staff on effective use of these applications to improve efficiency and client service. Design and update event materials such as flyers, invitations, and handouts. Create and schedule social media posts (primarily LinkedIn) to promote firm updates and events. Assist with marketing and firm event logistics, including ordering logo merchandise, managing invitation lists, and tracking RSVPs. Maintain contact databases and mailing lists for clients, events, and firm communications. Provide general administrative and clerical support, including scanning, filing, scheduling, and supply ordering. Deliver mail to nearby Post Office, UPS and/or FedEx office. Coordinate with vendors and service providers as needed. Assist with document formatting and proofreading for firm communications and presentations. Support other firm projects and office needs as assigned. Qualifications: The ideal candidate will: Be highly organized, reliable, and able to manage multiple priorities. Have strong written and verbal communication skills with a professional demeanor. Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning new tools. Have experience or familiarity with social media posting and basic graphic design (e.g., Canva or Adobe Express). Demonstrate initiative, attention to detail, and sound judgment. Prior administrative or marketing support experience is preferred. Schedule: Part-time, approximately 15-20 hours per week. Flexible schedule Monday - Thursday.