Administrative Assistant jobs at Complete Staffing Solutions - 489 jobs

Senior Administrative Assistant Employment Type: Contract to Hire Schedule: M-F 8-5pm Pay: $38 - $43 / Hour DOE is eligible for medical, dental, vision, and 401(k). Description: Meeting coordination/scheduling Expense reporting Event Coordination Daily mailbox check and mail distribution Daily food replenishment & cleanup Food purchasing (coffee, perishables, snacks, drinks) Office cleanliness Office services (equipment maintenance, access cards, etc.) Office supplies and storage closet Building liaison (office issues, closures, security clearances, parking, etc.) Reception coverage Auditing information/reformatting Contact updates and additions Tracking interactions / meeting notes Qualifications: Minimum 5 solid years of EA experience/Sr. Admin experience (supported Senior to C level individuals). Proven experience working in a professional environment (O&G, legal, banking, investment, etc). Event planning experience.

Job Title: Executive Admin Assistant Contract: 1 year contract term- open to extension Hybrid- 2 days work from home and 3 on site Top Skills: Front Office Admin Skills, strong scheduling experience, working with C-Level Professionals, strong organization skills, excellent skills in Microsoft Suite of Outlook, Teams, PPT, etc. This admin will be split between two high level leadership executives. Job Description: The Executive Assistant provides high-level administrative support to the Software Chief Technology Officer (CTO), and the Vice President (VP) of Home Solutions North America & Customer satisfaction & Quality. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities across multiple time zones. The Executive Assistant acts as a trusted partner, ensuring seamless operations and communication within the leadership team and across the organization. ________________________________________ Key Responsibilities • Calendar & Scheduling Management o Coordinate and manage complex calendars for multiple executives, including prioritizing meetings and resolving conflicts. o Organize internal and external meetings, video conferences, and travel schedules. • Travel Coordination o Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. o Prepare travel expense reports and ensure compliance with company policies. • Communication & Correspondence o Serve as the primary point of contact for executives, screening and prioritizing emails, calls, and requests. o Draft, edit, and proofread correspondence, presentations, and reports. • Meeting Preparation & Support o Prepare agendas, briefing materials, and presentations for leadership meetings. o Record and distribute meeting minutes and follow up on action items. • Project & Administrative Support o Assist with special projects, research, and data analysis as requested by executives. o Maintain confidential files and records with the highest level of discretion. • Cross-functional Coordination o Liaise with internal teams and external stakeholders to ensure smooth communication and execution of initiatives. o Support organizational events, leadership offsites, and strategic workshops. ________________________________________ Qualifications & Skills • Education: Bachelor's degree or equivalent experience. • Experience: Minimum 5+ years supporting senior executives in a global organization. • Skills: o Strong organizational and time-management skills. o Excellent written and verbal communication. o Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, etc.). o Ability to handle sensitive information with discretion. o High level of adaptability and problem-solving skills. ________________________________________ Key Competencies • Professionalism and confidentiality. • Ability to work independently and manage multiple priorities. • Strong interpersonal skills and cultural awareness. • Proactive and resourceful in anticipating needs.

Title: Administrative Assistant Schedule: Monday-Friday, 8:00 AM-4:30 PM Reports to: Three Financial Advisors Employment Type: Temp-to-Hire We are seeking a highly professional, detail-oriented Client Service Administrator to support a busy financial advisory office. This role is client-facing and service-driven, with significant interaction via phone, email, and in person. The ideal candidate is a strong administrator with excellent communication skills, advanced Excel capabilities, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Client Onboarding and Account Setup Prepare and process new account paperwork for brokerage, advisory, retirement, and insurance accounts Collect, verify, and maintain client identification and compliance documentation, including KYC and AML requirements Enter, update, and maintain accurate client data in CRM and portfolio management systems Coordinate with custodians to ensure timely account openings and online access setup Account Maintenance Process beneficiary changes, address and contact updates, and name changes Facilitate account transfers, including ACATs, IRA rollovers, and direct transfers Link and consolidate accounts for reporting and household views Initiate, track, and follow up on service requests with custodians Money Movement and Distributions Set up and process systematic contributions and withdrawals Execute ACH and wire transfer requests Process Required Minimum Distributions and other withdrawals, including appropriate tax withholding Investment Transactions (Under advisor instruction and within licensing requirements) Place and confirm trades, rebalances, and model changes Prepare trade confirmations and monitor execution status Insurance and Annuity Processing Submit and track applications for life, disability, long-term care, and annuity products Coordinate underwriting requirements with clients and insurance carriers Process policy changes, beneficiary updates, and policy deliveries Compliance and Recordkeeping Maintain complete and compliant client files, both digital and physical Log client communications in accordance with firm and regulatory standards Assist with delivery of required disclosures and compliance forms Support compliance initiatives by safeguarding confidential client information and adhering to data security and privacy policies Meeting Preparation and Follow-Up Prepare client review meeting materials, including performance and allocation reports Update financial planning software with current and accurate client data Send meeting confirmations, reminders, and post-meeting follow-up items Client Communication Serve as the primary point of contact for client service needs Respond promptly and professionally to account and service inquiries Provide clear updates on pending requests and required documentation Deliver exceptional customer service to build and maintain strong client relationships Additional Duties Answer phones and resolve client service issues within scope and capacity Support general administrative needs in a busy office environment Qualifications and Skills Strong administrative and organizational skills with a high level of professionalism Excellent verbal and written communication skills Advanced proficiency in Microsoft Excel, including reporting and pivot tables Comfort working directly with clients in person, over the phone, and via email Ability to manage multiple advisors and competing priorities Prior financial services or banking experience preferred but not required

We are currently seeking candidates for an Administrative Assistant opportunity with a highly successful alternative investment management firm located in Boston, MA. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams. The ideal candidate will have 2-3+ years of administrative experience in investment management or financial services. This is an 8-12+ month contract-to-hire opportunity, paying between $30-$33/hour (depending on experience). Responsibilities: Perform complex calendar management via Microsoft Outlook. Coordinate travel arrangements and itineraries (domestic and international). Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution. Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets. Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors. Assist in new-hire onboarding processes and logistics, including ordering necessary equipment. Update and maintain detailed information in appropriate systems. Perform expense reporting. Support special projects (as needed). Qualifications: 2-3+ years of administrative experience in investment management or financial services. Bachelor's degree (required). Strong communication (written and verbal) and interpersonal skills. Proven ability to navigate competing deadlines and changing priorities. Excellent time-management, organization, and prioritization skills. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook). Ability to work collaboratively and independently, while maintaining professionalism and confidentiality. For immediate consideration, interested and qualified candidates should send their resume to Jenny at *********************. IND123

Title : Administrative Assitant Hourly Pay : $29/hr Duration : 6 Months NEED : SAP or Concur (expesne management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Administrative Assistant - Legal - Boston, MA We are seeking candidates for an Administrative Assistant position with a national law firm located in Boston, MA. The Administrative Assistant will provide support to Managers, Directors, and Partners of the firm, day-to-day operations, and assist coordinate internal/external events. The ideal candidate thrives in a fast-paced professional environment, demonstrates exceptional attention to detail, and is capable of managing multiple priorities while consistently meeting deadlines with 1+ years of administrative experience within professional services. This is a contract-to-hire position paying $25-28/hr (depending on experience). This role supports a fully-onsite 5 days per week work model in their Boston office. Responsibilities: Provide comprehensive operational and administrative support to managers, directors, and partners Organize, maintain, and ensure the accuracy of files, documentation, and records Assist with planning, coordinating, and executing internal and external office events Support the daily operations of the Boston office to ensure efficiency and continuity Serve as reception coverage as needed, professionally greeting and assisting visitors and guests Support real estate initiatives, office expansions, and construction projects as required Coordinate with vendors and follow up to ensure timely delivery of services Manage and prioritize a high volume of tasks with precision, discretion, and professionalism Consistently meet and exceed deadlines in a fast-paced, deadline-driven environment Qualifications: Bachelor's degree in Business Administration or related field required 1+ years of administrative experience within professional services Strong administrative internship or co-op experience is a plus Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with Zoom and Microsoft Teams Highly organized with strong attention to detail Proven ability to manage competing priorities and meet deadlines Professional demeanor with strong interpersonal skills Strong written and verbal communication skills If you are interested in learning more about this opportunity, please email your resume to Olivia at *********************. IND123

Job Title: Administrative Assistant II / Testing Center Coordinator Duration: 3 Months Pay Rate: $25/hr on W2 (No Benefits) Work Mode: On-site Schedule: Monday-Friday | 9:00 AM - 5:00 PM Position Overview We are seeking a Testing Center Coordinator to support exam accommodations for qualified students. This role works closely with the Registrar's Office and affiliated departments to ensure smooth day-to-day operations of the Testing Center, including exam scheduling, communication, and administrative support. Key Responsibilities • Greet and assist visitors at the Testing Center • Coordinate exam scheduling with students, faculty, and proctors • Prepare and organize exam materials and packets • Reserve testing spaces and manage room assignments • Communicate testing policies and resolve scheduling conflicts • Support the exam management system • Proctor exams when required • Perform administrative tasks (phones, mail, supplies, filing) • Monitor test rooms and handle accommodation-related inquiries • Maintain office and exam supply inventory Additional Notes • Candidates must confirm no planned vacation during the assignment • Expected to provide team coverage and step in as needed throughout the day Required Qualifications • High school diploma or equivalent • 1+ year of academic experience • 1+ year of administrative experience • 1+ year of customer service experience

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Houston TX Duration: 6months Pay rate: $21-$22/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Job Duration : 6 Months Salary : $22/hour The Junior Banker Assistant role provides high-volume administrative support to 25+ Junior Bankers across analyst to junior VP levels. The position operates within a team-based support model, offers full training, and requires a proactive, detail-oriented professional capable of managing demanding workloads in a fast-paced, and occasionally remote, environment. Division Objectives The division aims to be a leading global investment bank by building long-term client relationships, delivering world-class execution, driving strong stakeholder returns, and fostering a dynamic, diverse, and merit-based workplace. Key Responsibilities The role involves managing calendars, meetings, calls, travel, expenses, invoices, and daily administrative needs across multiple time zones and locations, while providing ongoing team support, ad hoc assistance, and coverage for colleagues as required. Skills & Work Hours The position requires strong Microsoft Office skills, excellent communication, multitasking ability, discretion, adaptability, and a proactive team-oriented mindset. The role is suited to candidates with up to one year of experience and requires flexibility within standard business hours. Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Job Summary & Responsibilities: • Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary • Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner. • Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls • Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. • Comfortable with providing remote support to executives and team members across differing cities. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Role Title: Administrative support Employment Type: Full-Time pay rate:29/hr on w2 The Administrative Support professional will provide high-level administrative assistance within the Private Bank Assistants team in a fast-paced, team-oriented environment. This role requires flexibility, exceptional organizational skills, discretion, and the ability to support multiple stakeholders while maintaining the highest standards of professionalism, confidentiality, and compliance. Key Responsibilities Provide comprehensive administrative support across varying teams, offering coverage and flexibility as business needs require. Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings. Arrange and manage complex phone, video, and in-person meetings, ensuring seamless coordination and execution. Handle a high volume of incoming phone calls, delivering professional communication and accurately recording detailed messages for senior leaders and clients. Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and related invoices in a timely manner. Organize on-site and off-site meetings, including conference room bookings, catering coordination, guest registration, and preparation of meeting materials. Perform general administrative duties such as phone coverage, time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support. Manage highly confidential and sensitive client and business information with discretion and sound judgment. Act as an integral team member by maintaining awareness of current priorities, deadlines, and support requirements. Ensure adherence to compliance regulations and obtain required approvals in alignment with firm policies. Skills & Qualifications Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred. Demonstrated ability to exercise sound judgment and discretion when handling confidential and sensitive information. Strong interpersonal and teamwork skills with the ability to collaborate effectively across local and global teams. Ability to remain calm under pressure while managing multiple priorities efficiently and accurately. Excellent written and verbal communication skills with a consistently professional demeanor. Exceptional attention to detail and organizational skills with strong task-prioritization abilities. Quick learner and self-starter with strong anticipation and follow-up skills. Proactive problem solver with the ability to think independently and take initiative. High level of integrity, professionalism, and diplomacy. Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom. Familiarity with expense management platforms such as SAP Concur. Supportive team player with a positive, flexible attitude.

Employment Type: Contract to Hire Schedule: M-F 8:00-4:30pm pm on-site Pay: $20-$25.00 / Hour DOE + overtime eligible may be eligible for medical, dental, vision, and 401(k). Description: Document control, project documentation. Must be able to work in a fast paced environment. Act as a backup to the Administrative Manager who also serves as and EA. Must be organized and detail oriented. Requirements: Previous administrative assistant experience. Microsoft Office Suite. Previous experience in the field services, industrial, etc background highly preferred. Experience with Track Software, a plus. Turnaround experience, a plus.

Executive Assistant - Alternative Investments - Boston, MA We are seeking a polished and detail-oriented Executive Assistant to join an elite investment management firm in Boston, MA. This role will provide high-level administrative support to multiple individuals across various departments, with responsibilities including complex calendar management, coordination of domestic and international travel, and preparation of meeting materials. The ideal candidate will have 1-2 years of administrative experience, preferably within the investment management or financial services industry, and thrive in a fast-paced, professional environment. This is a 6+month contract-to-hire position that will pay $27-33/hr (depending on experience) within a 40-hour workweek. This position is required to be onsite 4 days per week in their Boston office. Responsibilities: Provide proactive and efficient calendar management, ensuring optimal scheduling and time allocation via MS Outlook. Coordinate complex domestic and international travel arrangements and detailed itineraries. Manage end-to-end logistics for internal and external meetings across multiple stakeholders. Prepare and produce high-quality, detail-oriented materials, including client reports, presentation decks, and meeting preparation packets. Handle day-to-day administrative tasks, such as managing incoming mail, maintaining filing systems, and preparing expense reports. Support various projects, including coordination of special events and hosting external visitors. Cultivate and maintain strong, collaborative relationships with internal teams and external partners. Perform additional administrative and project-related duties as assigned. Qualifications: Bachelor's degree in Administration, Business, or related field required. 1-2 years of administrative experience within a professional services environment. Prior experience in the investment management industry is strongly preferred. Exposure to global business contexts, whether through professional or personal experience, is highly valued. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Exceptional attention to detail, a high standard of work quality, and a commitment to accuracy. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Proactive, solution-oriented mindset with the ability to anticipate needs and address challenges independently. Demonstrated professionalism, reliability, discretion, and sound judgment. Ability to remain flexible and composed in a fast-paced environment, including managing last-minute changes. If you are interested in learning more about this opportunity, please email your resume to Olivia at *********************.

We are currently seeking candidates for an Executive Assistant opportunity with a global investment firm based in Boston, MA. The Executive Assistant will be responsible for proactive calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional support as needed. The ideal candidate will have 2+ years of administrative experience, preferably in financial services. This is an 8+ month contract opportunity, paying between $27-$33 / hour (depending on experience) This role supports a hybrid work model (4 days onsite, 1 day remote). Responsibilities: • Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively. • Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting. • Prepare meeting materials, client presentations, and daily team packets; collaborate with guest speakers and internal stakeholders. • Oversee logistics for meetings and events, including room scheduling, catering, and technology setup. • Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments. • Provide additional support as needed. Qualifications: • Bachelor's degree required. • 2+ years of administrative experience in a professional services environment; investment management or financial services experience preferred. • Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools. • Strong attention to detail and organizational skills with the ability to manage competing priorities. • Excellent communication, interpersonal, and problem-solving abilities. • Professional presence, discretion, and a collaborative mindset. • Flexible and adaptable with a positive, proactive attitude. For immediate consideration, interested and qualified candidates should send their resume to Jackson at ********************.

Executive Assistant - Investment Management - Boston, MA We are seeking candidates for an Executive Assistant position with an elite investment management firm located in Boston, MA. The Executive Assistant will support multiple individuals between various departments, maintain heavy calendar management, coordinate travel arrangements (domestic and international), and prepare materials for meetings, etc. The ideal candidate will have 1-2 years of administrative experience preferably within the investment management industry. This is a 6+month contract-to-hire position that will pay $27-33/hr (depending on experience) within a 40-hour workweek. This position is required to be onsite 4 days per week in their Boston office. Responsibilities: Provide proactive and efficient calendar management, ensuring optimal scheduling and time allocation via MS Outlook. Coordinate complex domestic and international travel arrangements and detailed itineraries. Manage end-to-end logistics for internal and external meetings across multiple stakeholders. Prepare and produce high-quality, detail-oriented materials, including client reports, presentation decks, and meeting preparation packets. Handle day-to-day administrative tasks, such as managing incoming mail, maintaining filing systems, and preparing expense reports. Support various projects, including coordination of special events and hosting external visitors. Cultivate and maintain strong, collaborative relationships with internal teams and external partners. Perform additional administrative and project-related duties as assigned. Qualifications: Bachelor's degree in Administration, Business, or related field required. 1-2 years of administrative experience within a professional services environment. Prior experience in the investment management industry is strongly preferred. Exposure to global business contexts, whether through professional or personal experience, is highly valued. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Exceptional attention to detail, a high standard of work quality, and a commitment to accuracy. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Proactive, solution-oriented mindset with the ability to anticipate needs and address challenges independently. Demonstrated professionalism, reliability, discretion, and sound judgment. Ability to remain flexible and composed in a fast-paced environment, including managing last-minute changes. If you are interested in learning more about this opportunity, please email your resume to Olivia at *********************.

We are currently seeking candidates for an Executive Assistant at a global asset management co. located in Downtown, Boston, MA, 02109. The ideal candidate will have 2+ years of administrative experience in a fast-paced administrative support role in the financial services/asset management industry. This is a temporary role (est. 8+ months) and will pay between $30.00 and $33.00 per hour (based on relative work experience) within a 40-hour work week. Candidate must be very professional and able to manage time extremely well and meet numerous deadlines each day. On-site 4 days per week. Starts February 2, 2026 Responsibilities Administrative support and client service for assigned Executive/Team Global calendar management Coordinate logistics for internal and external meetings Coordinate domestic and international travel arrangements Meeting preparation including gathering and distributing materials Take meeting notes Create presentations, charts, and spreadsheets for meetings Manage filing system and expense reporting Assist in day-to-day operations Assist in projects Qualifications Bachelor's degree Minimum of 2+ years of administrative experience in fast paced administrative support role in the financial services/asset management industry (preferred) Proficient Microsoft Office skills (Word, Excel, PowerPoint, and Outlook); experience with Adobe Acrobat preferred A team player with a positive attitude Excellent communication skills, both written and oral Thoroughness, attention to detail and accuracy Ability to work independently and as part of a team For immediate consideration, interested and qualified please send an updated resume in a Word document to: ******************* Key terms: administrative assistant, office administrator, executive assistant, office manager, calendar management

Salary Range: $55K-$60K Schedule: Full-time | Monday-Friday, 9-5 Our client is expanding its Talent Department and seeking a proactive, detail-oriented Talent Assistant to support Professional Development, Human Resources, and Equity, Diversity & Inclusion (EDI) initiatives. Recognized as a Best Place to Work, this organization is deeply committed to fostering an inclusive, collaborative, and high-performing workplace. This is an excellent opportunity for someone eager to build a career in human resources, talent development, and law firm administration within a fast-paced, professional environment. Key Qualifications College degree preferred 1+ years of experience in an office or professional environment Proficiency with Microsoft Office Suite, particularly Excel Excellent written and verbal communication skills Strong attention to detail with the ability to take initiative High level of professionalism, organization, and discretion Demonstrated client service skills for internal and external stakeholders Ability to manage multiple priorities and adapt to changing needs Commitment to maintaining strict confidentiality Flexibility to handle last-minute changes and work overtime when needed Calm, solution-oriented approach under pressure Responsibilities Bookkeeping & Accounting Duties Perform monthly bookkeeping entries for business clients using QuickBooks Maintain, organize, and audit financial records for accuracy and compliance Prepare and deliver monthly profit and loss statements Support workers' compensation audits Ensure strict confidentiality and data security of financial and personnel records Complete ad hoc financial analysis and projects as needed Office Administration & Operations Oversee daily office operations and administrative workflows Serve as a primary point of contact for scheduling, payroll coordination, and attendance tracking Manage office supplies, equipment, and facilities maintenance Support tax preparers with client coordination and documentation Manage executive scheduling and general office procedures Supervise a temporary administrative coordinator Apply Today If you're energized by people-focused work, thrive in a professional environment, and are eager to grow your career in human resources and talent development, this role is your launchpad. Apply today for the chance to be part of a team that invests in people, progress, and performance. Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Galleria Houston TX location - Must be in the office Monday - Friday. Responsibilities Experienced with detailed domestic/international travel arrangements including car service, hotel, reservations for meetings and luncheons/dinners Handle and coordinate busy executive calendars Schedule and confirm meetings Ensure file organization based on office protocol Manage expense reports/budgets/vendor relations/office supplies Meeting preparation of material and binding reports Special event planning Strong communication activity with email, phones and main phone coverage as needed Assist Office Manager with vendor relations, ordering, stocking and managing office Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles. The Western Division is looking for an Executive Administrative Assistant to handle the administrative duties for the Operation Manager of the Dallas Office (Frisco, TX). This person will deal with activities that require organization and confidentiality. Considerable judgment and initiative are needed to determine the approach or action to take in non-routine situations. Under minimum supervision, works independently using considerable judgment and initiative to handle all executive secretarial and administrative functions on behalf of the senior executive. Anticipates and prepares materials needed by the senior executives for conferences, correspondence, trips, appointments, meetings, telephone calls, etc. Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the information with background office sources; draws attention to important parts or conflict. Anticipates ways in which executive time may be saved. Handles details of a confidential nature, and performs administrative functions based on understanding of company policy, executive's views, and philosophy, which can be assumed by this level of administrative assistant. Schedules appointments for senior executives; arranges travel schedule and reservations. Will interact with all levels of company personnel as well as clients and vendors. Handles correspondence, monthly, and quarterly reports, and builds/monitors various tracking logs/reports. Prepares ad hoc reports and presentations as needed identifying and researching information for inclusion in the report and use of discretion regarding report content, format, and presentation. Organizes special events. Coordinates off-site meetings/events for both clients and employees. High School diploma or equivalent; some college preferred. 8+ years of administrative/executive secretarial experience supporting senior management. Proficiency in both English and Spanish is a plus, but not required. Excellent MS Office skills - Advanced Word, Excel, and Power Point (working knowledge of other spreadsheet or database software helpful) Excellent written and verbal communication skills. Excellent keyboard skills, including typing speed and accuracy. Meticulous attention to detail Strong organizational skills Outstanding interpersonal skills Highly refined telephone skills Strong problem-solving and customer-relation skills Significant ability to appropriately handle and maintain confidential and sensitive information and material. Ability to provide leadership to other secretarial and clerical staff. Ability to multi-task and work both independently and in a team environment Ability to identify problems and complete tasks without requiring instruction or guidance.