Administrative Support Assistant jobs at Concordia University Wisconsin - 288 jobs

Job Category Regular Support Staff FVTC Worksite Appleton Main Campus Hours Per Week 40 Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal. This position provides administrative support and high-level technical assistance to the Vice President of the division, and managers of International Student Services, with specific responsibilities in International Student Services, Regional Operations, and related programming. This position will perform complex and confidential administrative and programmatic functions to ensure assigned department operations flow smoothly. This position will also assume responsibility without direct supervision and make decisions within the scope of assigned authority. The employee in this position has access to and responsibility for confidential documents, access, and knowledge of sensitive and confidential information as a part of normal duties. Essential Functions and Responsibilities The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned. * Maintain calendars for the Vice President of the division and managers of International Student Services, coordinate travel arrangements, itineraries, and conference registrations, and process department paperwork in compliance with college policies. * Compose, design, or edit confidential correspondence, reports, forms, agendas, and other materials. Create presentations, proofread for accuracy and clarity, and ensure final copy meets professional standards. * Prepare confidential materials in support of relevant grievances, equal opportunity, employee matters, and strategic discussions. Attend meetings where high-level operational issues are discussed. * Provide excellent internal and external customer service for regional operations and International Student Services, including responding to inquiries, making referrals, scheduling appointments, and providing program guidance. * Support the creation and execution of marketing, communication, and social media initiatives related to international student engagement and retention, programming, and community outreach. * Develop, implement, and coordinate international student orientations, workshops, field trips, mentorship programs, and end-of-year events. Support opportunities for FVTC staff and the local community to engage in global and multicultural learning. * Update and maintain international student records in Workday, run required reports, and ensure data accuracy for applications, enrollment, and retention metrics. * Coordinate and process departmental and program-related invoices, reimbursements, requisitions, and supply orders, and reconcile P-card transactions for assigned areas. * Coordinate contracts and manage Department of Corrections memorandums of understanding, programming agreements, and other departmental partnerships. * Manage the front desk of international student services, support regional and community advisory committees, study abroad collaborations, and community engagement initiatives. * Maintain and improve the division SharePoint, related web pages, and PowerPoint resource library. * Create, run, and analyze disaggregated data reports in collaboration with division managers; prepare specialized informational reports as requested. * Schedule and support departmental meetings and events, prepare agendas, take and distribute minutes, and develop related communications. * Assist with arrival, departure, and housing logistics for international students, including airport pickups, residence hall coordination, and supply management. * Monitor and coordinate budgets for assigned areas, correct errors, prepare annual budgets, and ensure compliance with local, state, and federal records retention requirements. Non-Essential Functions and Responsibilities * Perform other projects, duties, and activities as needed or as assigned by supervisor. * Represent FVTC at internal and external meetings and events as needed. * Serve as backup support to division staff as necessary. Minimum Qualifications Education and/or Experience Requirements: * Associate's degree in administrative professional, Human Resources, or related field or related field * Four to five years' work-related experience in a fast-paced, open environment Licenses, Certifications, and Other Requirements: * Advanced skills in Microsoft Word, PowerPoint, and Excel are required, including proficient research skills * SharePoint maintenance and design experience * Workday/PeopleSoft experience * Advanced oral and written communication skills, including strong composition skills are required. * Language ability in Spanish and/or Hmong preferred. * Valid driver's license and acceptable Motor Vehicle Record check required In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. Work Environment * Work must be completed in person with occasional opportunities for virtual work Work environment may change based upon college needs. Physical Requirements * Sitting: This role requires extended periods of sitting while performing tasks and utilizing computer systems. * Mobility: While much of the work is desk-based, occasional mobility may be necessary for attending meetings, office tours, or events within the workplace. * Lifting and Carrying: The role requires occasional/continuous lifting and carrying of light to moderate items of 50-60lbs. * Climbing: Capability to climb stairs or ladders. * Fine Motor Skills: This role may need precise hand movements or manual dexterity for activities such as writing on a whiteboard, demonstrating experiments, or using instructional technology like computers. * Repetitive Motions: Capacity to perform repetitive motions, such as typing, without discomfort or injury. * Communication: Clear verbal and written communication skills are essential for interacting with employees, candidates, and stakeholders, both in-person and through electronic means. * Travel: This position requires off-site work and travel. * Driving: Valid driver's license and ability to operate a vehicle, if driving is a requirement of the position. EOE/ADA Statement Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Nothing in this limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change. Additional Information Starting Range: $24.53 - $28.86 per hour. Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data. Note: Internal applicants' wage will be based upon the applicable compensation guidelines. At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce. Our comprehensive benefits package includes medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options. Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods. We offer life and disability insurance, with options for additional coverage. Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training, certifications, and tuition reimbursement. Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent/Child Center (onsite child care), library, café, printing services, Trilogy Salon & Spa, and more. Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities. For questions regarding the College's nondiscrimination policy, contact: Rayon Brown - ************************ (Affirmative Action), **************** (sex-based discrimination or harassment), or Dan Squires - *************************** (Disability related discrimination).

Job Description Are you looking for a meaningful part-time role where you can contribute to an organization with a mission-driven purpose while managing your own schedule during the workweek? As a part-time Advancement Administrative Associate, you'll play a key role in supporting the school's Advancement Department by managing donor records, acknowledging contributions, generating reports, and coordinating clerical needs. You'll work 20 in-person hours per week on weekdays, and you have the flexibility to establish which days to work; no need to be in the office every Monday through Friday. This role offers the opportunity to have a direct impact on the school's mission by strengthening connections with donors and supporting programs that reflect the Jesuit values of service, excellence, and community. JOB SUMMARY: The part-time Advancement Administrative Associate's primary responsibility is to manage the donor database, maintain donor records, and acknowledge contributions to the school's Advancement Department. In addition, this position generates system reports needed to solicit, analyze, and assess progress toward goals. This person coordinates and supports the Advancement Department's clerical needs. ESSENTIAL FUNCTIONS Maintain, enhance, and update the donor databases - DonorPerfect Online Process gifts and prepare acknowledgment letters Analyze development data to provide scheduled and impromptu reports for department needs Coordinate segmentation of the database to manage appeals and reporting Create processes to identify new prospects at all giving levels consistently Facilitate grants calendar and deadlines Collect relevant information and data to support the grant application process Assist in fulfilling grant reporting requirements Work with the Finance Team to reconcile DonorPerfect Online with general ledger on a monthly basis Support departmental events with clerical support Assist with other responsibilities and duties as assigned by the Advancement Directors Qualifications: High school degree and database experience required. Bachelor's degree preferred. A strong team player, demonstrated self-starter, and motivational leader with excellent interpersonal skills, requiring minimal supervision, and a desire to work in a fast-paced environment on multiple tasks. Ability to communicate effectively both orally and in writing, with a keen attention to detail Desire and ability to support the Catholic and Ignatian character of the school Passionately articulate commitment to the mission of Cristo Rey Jesuit as both a sponsored ministry of the Society of Jesus and a member of the Cristo Rey Network of schools. Proficient with Microsoft Office; Proficiency on DonorPerfect a plus Cristo Rey Jesuit High School - Who We Are Cristo Rey Jesuit High School is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit's mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program (CWSP) to prepare graduates for success in college, work, and life. The Cristo Rey team believes that a sound intellect is only one important component of preparation for college and life. Through both their CWSP experience and intentional opportunities for character and spiritual growth within the school day, Cristo Rey students develop the work ethic, resilience, confidence, empathy, openness to growth, and commitment to justice that help ensure their long-term success and enable them to lead by example. Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.

Job Category Regular Support Staff FVTC Worksite Appleton Main Campus Hours Per Week 40 Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal. Provides administrative support for the General Studies Division, primarily in the Testing Center in Appleton on weekdays, late morning to early evenings, and Saturdays. Responsibilities include proctoring exams, maintaining test security, assisting students and staff, and performing clerical and reporting tasks to ensure smooth operations. Essential Functions and Responsibilities The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned. Customer Service * Assist students and staff in person and by phone * Provide information and referrals * Communicate class cancellations and Testing Center policies Testing Administration * Proctor exams for FVTC and outside organizations * Administer standardized tests (e.g., TABE, Accuplacer, Pearson Vue) * Maintain security of testing materials and environment Reporting & Documentation * Collect, score, and record assessment results * Prepare Testing Center usage reports * Verify payment of assessment fees and process paperwork Technical Support * Troubleshoot computer-based testing issues * Refer technical problems to appropriate staff Scheduling & Coordination * Schedule students for testing sessions * Contact students on waiting lists * Coordinate internal meetings and events as needed Non-Essential Functions and Responsibilities * Provide backup support to other division staff * Assist with Open House and General Studies activities * Contribute ideas for process improvements Minimum Qualifications Education and/or Experience Requirements: * Associate Degree in Administrative Assistant or related field * Two years of recent office and customer service experience. Licenses, Certifications, and Other Requirements: * Intermediate skills in Microsoft Word, PowerPoint, and Excel; PeopleSoft preferred. * Pearson Vue, TABE, Accuplacer, and/or Bennett Mechanical certifications a plus; training provided if none. * Requires valid Driver's License with acceptable Motor Vehicle Record check. In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. Work Environment * Work must be completed in person. * Work may occur at multiple campuses, community sites, or virtually. * Work occurs weekdays late morning through early evening, and Saturdays until 1pm. * Flexibility in work schedule required. Work environment may change based upon college needs. Physical Requirements * Sitting: This role requires extended periods of sitting while performing tasks and utilizing computer systems. * Mobility: While much of the work is desk-based, occasional mobility may be necessary for attending meetings, office tours, or events within the workplace. * Repetitive Motions: Capacity to perform repetitive motions, such as typing, without discomfort or injury. * Communication: Clear verbal and written communication skills are essential for interacting with employees, candidates, and stakeholders, both in-person and through electronic means. * Travel: Position may require off-site proctoring, regional center, or community partner support. * Driving: Valid driver's license and ability to operate a vehicle. EOE/ADA Statement Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Nothing in this limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change. Additional Information Starting Range: $21.88 - $25.74 per hour. Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data. Note: Internal applicants' wage will be based upon the applicable compensation guidelines. At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce. Our comprehensive benefits package includes medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options. Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods. We offer life and disability insurance, with options for additional coverage. Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training, certifications, and tuition reimbursement. Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent/Child Center (onsite child care), library, café, printing services, Trilogy Salon & Spa, and more. Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities. For questions regarding the College's nondiscrimination policy, contact: Rayon Brown - ************************ (Affirmative Action), **************** (sex-based discrimination or harassment), or Dan Squires - *************************** (Disability related discrimination).

Job Category Regular Support Staff FVTC Worksite Wautoma Regional Center Hours Per Week 28 Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal. This position is responsible for providing outstanding service to students, instructors, and general public in the community by providing customer information and knowledge of all aspects of the college, admissions process, programs, school policies, billing practices, and facilitating the daily operation of the Regional Center. Normally work will be performed at the Regional Center, but staff may be assigned to work remotely under certain circumstances with prior authorization of the manager. Essential Functions and Responsibilities The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned. * Serves as the initial customer service contact for all student services. Assess student needs and provide direct assistance in helping students apply to the College, enroll in class, collect documents, process payments, and apply for funding. Understand and communicate program plans, checklists, and admissions requirements. * Process enrollments for student records for all in-person, mail-in, email and contract classes; maintain daily log files and records regarding individual student academic record, process unofficial transcript requests, process receipts and mail to students. * Provide information on all FVTC programs to prospective students which requires understanding the programs, courses, and student services at the College. Assess student needs and provide referrals to college and community resources to support the educational goals of the student. * Utilize the CRM system to enter leads appropriately and ensure targeted communication is distributed per established rules to prospective students. This includes collaborating with the CRM Enrollment/Retention Specialist to provide feedback to influence strategies to successfully meet the needs and demands of customers. * Provide one-on-one and/or group intake sessions for incoming students to discuss FVTC program requirements, scheduling classes, paying for college, and developing a plan for transition from their current situation to being an enrolled student. This may include collaboration with faculty and other departments across the College. Assist with Open House, New Student Orientation, tours, and other Student Services/Student Life activities. * Address Student Financial Services questions (student payments, payment plan enrollment, general financial aid questions). Serves as primary contact for third party billing for classes and governmental agencies. * Serve as College cashier - open/close cashier office, balance/reconcile daily collection, create bank deposit slip, verify all center deposit slips, and personally transport all deposits to the bank. * Administer and monitor standardized testing sessions and collect, score, record, and report results. Proctor tests for outside organizations, and internal departmental exams. Maintain security of testing materials and environment. Interpret college entrance assessments. Inform students and staff about policies, procedures, and operations of the testing center. Administering a variety of academic and skills tests. * Serve as the center instructional contact by assisting instructor, student, and community entities. This may involve room set up, supplies, assist with virtual and online class connectivity, blackboard, zoom or other modes of virtual communications. * Compose, design and/or edit correspondence, reports, forms, agendas, presentations, minutes, and create and distribute flyers for class offerings. Create and develop advertisements for social media (Facebook), radio, and local newspapers following FVTC marketing protocol. * Responsible for determining the nature of emergency messages and following proper procedure to contact student. In the absence of the manager, serves as the security personnel at the outreach location including emergency evacuations. Disarms the building at the start of the day and/or secures and closes the building. Non-Essential Functions and Responsibilities * Cross-train in all regional center functions. * Contribute ideas to, and help develop new initiatives including new courses, etc. in an effort to expand the regional center offering and presence in the community. * Gather, coordinate, maintain, and monitor the college's processes to provide and create reports for internal and external use in reporting to the State and Federal government and auditors as needed. * Willingness to travel to off-site locations for class registration and informational programs. * Provide assistance in contracting to include hospitality, room set up, instructor support, etc. * Proctor and schedule exams for other educational entities. Minimum Qualifications Education and/or Experience Requirements: * Associate degree in Administrative Assistant or related field. * Two years of recent relevant office and customer service experience. Licenses, Certifications, and Other Requirements: * Intermediate skills in Microsoft Word, Excel and Outlook. Proficiency in Workday is preferred. In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. Work Environment * Work must be completed in person. Work environment may change based upon college needs. Physical Requirements * Sitting: This role requires extended periods of sitting while performing tasks and utilizing computer systems. * Mobility: While much of the work is desk-based, occasional mobility may be necessary for attending meetings, office tours, or events within the workplace. * Lifting and Carrying: The role requires occasional/continuous lifting and carrying of light to moderate items (20 pounds). * Climbing: Capability to climb stairs or ladders, if applicable to the job. * Fine Motor Skills: This role may need precise hand movements or manual dexterity for activities such as writing on a whiteboard, demonstrating experiments, or using instructional technology like computers. * Repetitive Motions: Capacity to perform repetitive motions, such as typing, without discomfort or injury. * Communication: Clear verbal and written communication skills are essential for interacting with employees, candidates, and stakeholders, both in-person and through electronic means. * Travel: Support staff position may require travel for professional development. * Driving: Valid driver's license and ability to operate a vehicle, if driving is a requirement of the position. EOE/ADA Statement Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Nothing in this limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change. Additional Information Starting Range: $21.88 - $25.74 per hour Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data. Note: Internal applicants' wage will be based upon the applicable compensation guidelines. At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce. Our comprehensive benefits package includes medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options. Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods. We offer life and disability insurance, with options for additional coverage. Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training, certifications, and tuition reimbursement. Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent/Child Center (onsite child care), library, café, printing services, Trilogy Salon & Spa, and more. Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities. For questions regarding the College's nondiscrimination policy, contact: Rayon Brown - ************************ (Affirmative Action), **************** (sex-based discrimination or harassment), or Dan Squires - *************************** (Disability related discrimination).

Minimum Qualifications Highschool diploma or GED . Proficiency with Microsoft Office suite including Word, Excel, and PowerPoint applications. Excellent organizational and analytical skills. Excellent oral and written communication skills. Must be able to lift equipment that weighs 15 to 20lbs. Completion of a physical to verify the applicant's ability to perform the duties of the position. This position requires driving. Valid driver's license & a driving record acceptable to the University's insurance carrier required. Work Schedule Casual (19hrs or less, No Benefits )

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Temporary Administrative Support (Continuous Recruitment) Job Category:University StaffEmployment Type:Temporary (Fixed Term) Job Profile:Clerical HelperJob Duties: While there may not be an immediate need for clerical support, UW-Stevens Point (UWSP) accepts applications regardless, in order to create a pool for when there may be a need. Upon successful submission of your application, you will be considered for future part-time administrative support opportunities, and your application will be on file as a potential candidate who could possibly fill a position if or when the need arises. Key Job Responsibilities:Department: Varies TO ENSURE CONSIDERATION: This posting will close on June 30, 2026 (with a new, active posting in July). If you are not contacted by this time and you are still interested in employment with UWSP, please reapply. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: - Resume Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position. Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment. Contact Information: Name: Human Resources Email: *********** Phone: ************ If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: ************************ Phone: ************ Special Notes: Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit ******************************************* for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit ***************************** Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at ************ or ***********. The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at ********************************************* The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. EEO Statement: Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant III - Academic Affairs / Provost's OfficeJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIIJob Duties: OVERVIEW The Administrative Assistant III (AD003) provides administrative support across multiple units, as assigned, within Academic Affairs. The assistant will be cross trained in a variety of administrative skills, to provide comprehensive support and back-up assistance within the division, as needed. The position utilizes discretion, operates with minimal supervision, makes use of varying technology systems, and collaborates extensively with stakeholders on activities including customer service and continuous improvement. Official UW Title (Code) / Job Description: AD003 / Administrative Assistant III RESPONSIBILITIES Provide comprehensive support and administrative assistance to assigned units. Serve as the first point of contact for assistance and provide basic organization information via phone, in person and through other communication mediums, routing more complex inquiries to appropriate entities. Schedule logistics and secure resources for meetings, conferences, event coordination, travel, and work operations. Maintain the unit space and monitor, stock, order, and inventory office supplies to ensure adequate materials are available for workplace operation, in coordination with direction from the Academic Affairs Accountant. Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Prepares and audits complex records, edits documents, reviews work done by others and collaborates on special projects and new initiatives Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Manage computer hardware/software/equipment purchases in accordance with campus policy/procedures; maintain computer inventory and keys audits Assist with personnel document processing Liaise for student worker hiring, training, etc. Facilitate recruitments, as needed and in accordance with HR practices and guidelines Assist with budget-related items: Reconcile purchasing: p-card, ShopUW, etc. Perform general budgeting: event planning, student worker tracking Manage the unit(s) website Assist with event planning and coordination, including workshop/speaker contracting Assist with program assessment, evaluation efforts, and end of year reporting Coordinate and maintain training records, databases and track professional development purchasing and activities RESPONSIBILITIES BREAKOUT: Multi-Modal Instructional Supports (40%): Director Administrative Support and Coordination Instructional Design (ID) Nakatani Teaching and Learning Center (NTLC) Academic Affairs Centers (35%) Other duties, as assigned 25% DEPARTMENT INFORMATION The Provost's Office and units within Academic Affairs consist of dedicated professionals to ensure that UW-Stout provides the best possible environment for teaching and learning, scholarship, research, creative activities, and student services. COMPENSATION Competitive salary commensurate with qualifications and experience. A six-month probationary period is required. QUALIFICATIONS Minimum / Required Minimum of two years of experience working in an office setting Strong organizational, administrative and resource management skills Attention to detail, proofreading and editing skills Excellent interpersonal, verbal and written communication skills Customer service experience Ability to work independently and as a part of a team Supportive of an inclusive work environment of diverse people, situations and ideas Good work habits, such as attendance, punctuality, accountability, thoroughness, ability to prioritize work Excellent judgement including sensitivity to personal and confidential information Proficient with standard business software (e.g. Microsoft Office: Word, Excel, Outlook, Adobe, the internet) Highly Desired/Preferred Associate degree or higher Three (3) or more years of recent, consecutive years of experience working in a higher education environment. Experience with web development Experience supporting multiple units APPLICATION INSTRUCTIONS Complete applications received by end of day, January, 22, 2026 are ensured full consideration. Applications submitted after January 22, 2026 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: ********************************************* Required application materials: Cover letter (* See below) Curriculum vitae or resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. * Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. For questions regarding this position or recruitment, please contact: Search Chair: Tara Boyette Phone: ************ Email: ******************** If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Diane Duerst Phone: ************ Email: ******************* ADDITIONAL INFORMATION The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: ************. Key Job Responsibilities: Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Prepares and audits complex records, edits documents, and reviews work done by others Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Guidelines to ensure consideration: Applicants must complete all required fields and attach all required application materials. Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. Employee Benefits: ***************************************** To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: *********************************************************************** UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Title: FT Admin - Associate Dean of Arts and Sciences This Posting is Open Until Filled The date after which applications are not guaranteed review is: 1/23/2026 Hours Per Week: 40 Hours Compensation Type: Annual Salary New Hire Starting Pay: $98,000 - $118,000 Employee Classification: FT Admin-Non Union Level: FT Administrative-9 Division: Arts & Sciences Division - 407000 Department: Arts and Sciences Administration - 407001 Campus Location: LCC Downtown Campus Position Type: Regular/Continuing Bargaining Unit: Non Bargaining To view the applicable labor contract, visit the Labor Relations web site. For information about the benefits offered, please visit the Benefits web site. Job Summary: The Associate Dean for the Arts and Sciences Division provides strategic and operational leadership across all academic departments within the division. Reporting to the Dean and serving on the division's leadership team, the Associate Dean fosters a culture of academic excellence, inclusion, and continuous improvement. This position is responsible for providing leadership and coordinating full-time faculty and adjunct onboarding, hiring processes, curriculum updates and program review, and for representing the division in strategic initiatives including the College's Strategic Plan and Academic Master Plan. The Associate Dean also provides leadership in adjunct support and engagement, section management, budget preparation and monitoring, and manages divisional special projects as assigned by the Dean. The Associate Dean will be responsible for establishing a positive, collaborative and creative environment for teaching and learning to occur in support of a diverse student, faculty and staff population. The Associate Dean must be able to make decisions based on what is best for the College as a whole and to work collaboratively with others to resolve issues, understanding that student learning needs and student success are important priorities. The Associate Dean must demonstrate a commitment to the diversity of a multi-cultural population, as well as work effectively in a team-based environment, seeking continuous improvement and adherence to the community college philosophy. Regular on campus presence is expected for all LCC employment. Any flexible work schedules and/or hybrid work schedules approved by the College are subject to change based on the needs of the LCC community. Final candidates will be subject to a criminal background check as part of the employment process. Required Qualifications: Master's Degree or Bachelor's Degree and two years of academic or comparable non-academic experience leading a unit. Demonstrated and progressive academic or comparable non-academic management experience. Professional communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Demonstrated ability to work in a team environment. Preferred Qualifications: Teaching and/or management experience in a community college setting. Demonstrated commitment to student success and the assessment of student learning. Lansing Community College prohibits sex discrimination in any educational program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at lcc.edu/consumer-information/equal.html.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant IIJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Duties: The Administrative Assistant II is supervised by the Associate Director for Programs in the University Centers. The University Centers include a myriad of program/service units located in the Dreyfus University Center and Marshfield Clinic Champions Hall. The University Centers is a department within the Division of Student Affairs. Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Department: University Centers Programs Compensation: Maximum $18.00 per hour based on education and experience Required Qualifications: High School Diploma At least 1 year of Finance experience At least 1 year of Organizational and project management experience Proficient in use of Microsoft products Preferred Qualifications: Associates Degree Experience working in an educational setting Terms of Employment: This is an ongoing annual university staff position. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position. How to Apply: TO ENSURE CONSIDERATION: Applications received by 1/5/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee until the position is filled. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: - Cover letter that explains how your qualifications and experience align with the position summary - Resume Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment. Contact Information: For additional information regarding the position, please call or email: Brian Pagel, Position Contact, Search and Screen Committee Email: *************** Phone: ************** If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: ************************ Phone: ************ Special Notes: Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit ******************************************* for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit ************************* Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at ************ or ***********. The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at ********************************************* The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. UW is an Equal Opportunity Employer: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant III - Wausau CampusJob Category:University StaffEmployment Type:Terminal (Fixed Term) Job Profile:Administrative Assistant IIIJob Duties: The Campus Administrative Specialist serves as the primary administrative support for the campus. This position has a broad range of duties, including leadership support, office management, events management, and serves as a point of contact for various Human Resources and Business Services functions. This position will also organize parts of the campus exit as UWSP winds down operations on the current Wausau campus. The person in this position must demonstrate exceptional customer service and foster an environment that is respectful and collegial. This is a University Staff project position ending December 31, 2026 Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Prepares and audits complex records, edits documents, and reviews work done by others Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Department: University College - Wausau Campus Compensation: Minimum $20.00/hour, depending on qualifications and experience Required Qualifications: Exceptional customer service as well as verbal and written communication skills to be meet requests/inquiries timely and courteously Excellent ability to independently perform and manage assignments/tasks from beginning to completion under minimal supervision. Demonstrate effective organizational skills, detail oriented, and ability to manage multiple tasks and meet timely deadlines. Flexibility and adaptability when priorities shift. Proficiency in computer skills including excel, word, spreadsheets, email, and internet. Ability to learn new software programs. Ability and desire to represent the campus in a personable and professional manner. Ability to establish and maintain positive working relationships with campus personnel. Preferred Qualifications: Knowledge of basic accounting principles. How to Apply: TO ENSURE CONSIDERATION: Applications received by 11/2/2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: - Cover letter addressing qualifications and experience - Resume After you submit your application, you are unable to edit it, so please be sure to include all application materials. Contact Information: Name: Miranda Gentry-Siegel Email: ***************** Phone: ************ If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: ************************ Phone: ************ Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment. Special Notes: Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit ******************************************* for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit ************************* Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at ************ or ***********. The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at ********************************************* The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. UW is an Equal Opportunity Employer: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant IIJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Duties: The Administrative Assistant II provides office support to the School of Mathematics, Computing, Physics and Astronomy within the College of Letters and Science. The Administrative Assistant reports to the school's Assistant Dean and works with the school's Administrative Specialist to ensure an effective and efficiently functioning office for the school. The position requires a self‐motivated individual who can work with limited supervision. A high level of confidentiality, sound judgment, and strong interpersonal skills are required. The Administrative Assistant position is essential to the effective functioning of the school. This is an 87.5% FTE position; it is full-time (40 hours per week) during the school year and part-time (20 hours per week) during the summer. **Full position description is available upon request. ** Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Department: The School of Mathematics, Computing, Physics and Astronomy is one of four schools within the College of Letters and Science. It houses three departments, Mathematical Sciences, Computing and New Media Technologies, and Physics and Astronomy. There are about 29 faculty and 18 instructional academic staff members who teach in these three departments and who have scholarly and service activities. The SMCPA is also home to the Blocher Planetarium, the Pejsa Observatory, the Center for Athletic Scheduling, and the Digital Forensics and Recovery Analysis Lab. Compensation: $18.50-19.23 per hour, based on qualifications and experience Required Qualifications: Strong interpersonal communication skills in both written and oral forms Organizational and problem-solving skills, including the ability to handle multiple projects, direct office staff, set priorities, meet deadlines, and maintain high-level performance in a fast-paced environment Ability to work independently and gather necessary data with minimal guidance Extensive computer capabilities (word processing, spreadsheet, database) Service-oriented, customer-centric, or client-focused attitude Preferred Qualifications: Understanding of the undergraduate student experience, which could be demonstrated by possessing a degree in higher education, by having student-facing university work experience, or related knowledge and experience Degree in a field related to Mathematics, Computing, Physics, or Astronomy Working knowledge of office procedures and University policies Demonstrated ability to acquire knowledge of system software (i.e. Workday, acces SPoint, Outlook, Zoom, digital measures, Qualtrics, design) Ability to work with diverse stakeholders in a professional manner. These stakeholders could include faculty, academic staff, students, administrative staff, donors, and parents. How to Apply: TO ENSURE CONSIDERATION: Complete applications received by 1/5/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: - Cover letter addressing qualifications and experience - Resume (Official Transcripts may be required of finalist) After you submit your application, you are unable to edit it, so please be sure to include all application materials. Contact Information: Name: Dr. Cindy McCabe, Assistant Dean of the School of Mathematics, Computing, Physics and Astronomy Email: **************** Phone: ************ If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: ************************ Phone: ************ Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment. Special Notes: Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit ******************************************* for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit ************************* Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at ************ or ***********. The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at ********************************************* The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. UW is an Equal Opportunity Employer: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors. Bargaining Unit: MC Job Summary: The Department of Nursing and the Institute of Continuous Learning at SUNY Downstate Health Sciences University is seeking a full-time TH Associate Administrator. The successful candidate will: * Have accountability for the overall Nursing Performance Improvement and Education programs for all nursing services throughout UHB. * Proactively identify progressive approaches to deliver education, improve nursing practice, enhance patient satisfaction, and consistently improve nursing performance. * Possess broad expertise in quality, evidence-based practice, overseeing education development, leadership and management skills. * Oversee the planning, implementing and evaluating of all nursing education and competency programs, and relationships with affiliating schools of nursing on behalf of UHB. * Provide education and development consultation and support to all patient care service areas reporting to the Vice President for Patient Care Services/ CNO. * Collaborate with nursing leadership to implement strategies and evaluation mechanisms to achieve excellence in nursing practice throughout UHB. * Implement programs for individual nurse development, advancement, and recognition as well as systems for standards development, practice / quality monitoring, clinical scholarship, and regulatory compliance. * Serve as nursing leader to drive nursing quality improvement based on evidence-based practice. * Possess the following job specific competencies: Foundation Thinking Skills, Strategic Management, Human Resource Leadership Skills, Financial Management, Relationship Management, Personal and Professional Accountability, Career Planning, Fostering Professional Environment, Optimizing the Leader within/Reflective Practice Behaviors, Cultural Competence, Shared Decision Making, Performance Improvement Technology and Clinical Practice Knowledge and Skill Required Qualifications: * New York State Registered Nurse License. * Master of Science in Nursing Degree or other related Master of Nursing Degree. * 5+ years on clinical registered nurse experience. * 2+ years of nurse educator experience. * Demonstrated knowledge of adult learning theory and use of educational teaching methodologies. * ANCC Nurse Professional Development (NPD) specialty certification (or must be obtained within 1-year of hire). * Or, a satisfactory equivalent combination of experience, education and training to the above. Preferred Qualifications: * Doctorate Degree: DNP, PhD or EdD. * BLS, ACLS, PALS Instructor. Work Schedule: Monday to Friday; 9:00am to 5:00pm (Full-Time) Salary Grade/Rank: MP3 Salary Range: Commensurate with experience and qualifications Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. Equal Employment Opportunity Statement: SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws. Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at *****************

Substitute/Substitute Secretary Date Available: 06/04/2025 The Appleton Area School District has a need for Substitute Administrative Assistants Responsibilities include answering phones, monitoring school entry and greeting people in a professional manner, maintaining paper and electronic files, assisting students, parents and staff in the office. Substitutes choose when and where to work each day. Qualifications: Minimum of high school diploma or GED/HSED Good people skills Ability to work in a fast-paced environment Prior office experience a plus Must be able to maintain confidentiality Rate of pay: $16.50/hour Once your application is received, you will be contacted for a phone interview and reference checks will be performed. If you are recommended for hire, a new hire packet will be sent to you via email. Candidates who apply prior to the posting deadline will receive first consideration. -- An Equal Opportunity Employer --

The student painting/drawing studio assistance will assist with a variety of duties associated with the Lyons 129 (painting/drawing studio) which include but is not limited to: opening and closing the classroom space during scheduled times, monitoring equipment use, and maintaining the functionality of the space as a whole while working. Required Qualifications Experience with materials and equipment in SMC's painting/drawing studio Visual Arts major Painting/drawing/ceramics experience Excellent customer service skills with the ability to interact with student artists Preferred Qualifications Second Year Visual Arts major On-campus residency Other Information Signs student users in/out Opens and closes the classroom space during scheduled times Monitors equipment and material use within the space Maintains the functionality of the space as a whole while working The duties listed in this are not all-inclusive, but a list of the major responsibilities. Additional duties not noted in the job description may be assigned by a supervisor.

Job Title: Administrative Assistant The full-time Administrative Assistant supports the operations of Manresa Jesuit Retreat House by providing administrative and clerical assistance. This role involves scheduling, managing communications, and facilitating the smooth operation of retreat activities in alignment with Manresa's mission. Key Responsibilities: Administrative Support: Manage daily office operations. Answer phone calls (front office switchboard), respond to emails, and handle inquiries from retreatants and guests. Maintain office equipment as required (Xerox and other printers, postage machine, etc.) Financial Administration: Process retreat transactions, cash, and credit cards. Process daily revenue. Database Management: Maintain and update retreat participant databases, GiftWorks. Collaboration: Participate in team meetings and contribute to a collaborative work environment. Retreat: Prepare conference retreat paperwork and set up for incoming retreatants, and occasionally help with materials. Qualifications: High school diploma or equivalent; associate or bachelor's degree preferred. Proven experience in an administrative role. Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with database management. A commitment to the mission and values of the Jesuit tradition and spiritual retreat practices. Bi-Lingual candidate desired. Working Conditions: This position may require occasional evening or weekend hours for events. The work environment is a retreat center that fosters a sense of peace and spirituality. Application Process: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the position to Michael Rhadigan, ************************

Are you looking for an exciting new opportunity? Here at UMCU we are passionate about our team members' growth, success and contribution to our amazing company culture. Consider joining the University of Michigan Credit Union (UMCU) a pillar of the local community for 70 years. The Administrative Assistant provides administrative support to an executive and departments. Provides overall support in the area of planning and organization of meetings, reporting, travel plans, business expenses and other general office duties Why join the UMCU Team? Work with a high energy and collaborative group of supportive professionals. We are committed to helping you own your career and grow professionally and personally. Comprehensive benefits including low cost/high coverage medical, dental, vision, leave of absence and more! Very generous paid time off and a very flexible work environment to help you find just the right work-life balance. Tuition reimbursement and a student loan debt repayment program Our Fidelity 401k program with employer match is one of the most generous you'll find. From our parental leave, to pet insurance and home office credits, our benefits package is one of the best you'll find! What you will be doing in this role: Executive support duties Calendar management Makes travel arrangements Coordinates and arranges conferences and meetings Opens and distributes mail Orders office supplies and promotional items (logo wear etc.) Reconciles and processes expenses Conducts general office tasks such as making copies, faxing, etc. Follow up on outstanding items (meetings, projects etc.) Compose correspondence, presentations, dashboards, and newsletters Support in the department Reconciles inventory Reconciles vendor contacts Coordinates and follows-up on communications to team and All Team (processes requests, composes company-wide notifications etc.) Assists team with interdepartmental communications Maintains department documents (policies, practices, details) Coordinates vendor correspondence Takes minutes at various meetings as needed. Follows-up on necessary items Prepare additional data analysis documentation Research as needed Organizes team events and/or training Acquire and disperse employee appreciation gifts (appreciation days, birthdays, sympathy etc) Make travel arrangements for team members for conferences and training Other duties Is aware of and will follow all credit union policies and procedures regarding BSA, OFAC, U.S. Patriot Act, Anti-Money Laundering and Customer Identification Program. Volunteers in various activities within the University of Michigan and Ann Arbor communities Performs other duties and assist other team members as assigned What you will need for this role: Associate's degree preferred 2-5 years previous administrative support experience preferred Strong verbal and written communication skills Excellent organizational and multi-tasking skills Project management experience preferred Ability to compile and analyze data and prepare reports Proficient in Microsoft Office - Word, Excel, PowerPoint and Outlook Sensitivity to confidential matters and ability to exercise discretion Must be a team player and possess a high energy “can do” attitude Physical demands The environment is typical of an office atmosphere. The noise level in the environment is usually moderate. While performing the duties of this job, the team member is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The team member is required to stand, walk, and reach with hands and arms. The team member must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Minimum Qualifications Associate's Degree 3 years of experience as an administrative assistant Demonstrated knowledge and experience with Microsoft Office and Adobe products such as Outlook, Word, PowerPoint, Excel, and Acrobat Proficient technology skills with various computer software applications and database management. and willingness to learn new computer systems The ability to exercise decision-making skills on an independent basis and accept responsibility for those decisions Exceptional prioritization and time management skills Demonstrated experience of coordinating and implementing projects The ability to work in a fast-paced environment. Some pressure may be expected on the job to meet various job deadlines Initiative, good judgment, a high degree of responsibility, with the ability to handle information of a confidential nature Strong self-motivation skills for independently establishing effective working relationships with faculty, and staff at all levels of the organization and demonstrated ability to work as a member of a team Ability to represent Bay College well with outside organizations and educational partners Excellent written and oral communication skills Excellent interpersonal skills, especially with diverse groups Ability to type at a minimum of 50 wpm Preferred Qualifications Bachelor's degree 5+ years' experience in office management Experience implementing process improvement methods Knowledge of and experience with Enterprise Resource Planning ( ERP ) systems Work Environment Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation. The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations. Work Schedule Typical hours are 8:00 a.m. - 5:00 p.m. with an hour lunch break.

Clerical/Administrative Assistant Date Available: 07/25/2023 Closing Date: 08/07/2023

Experience an unforgettable summer at Interlochen, where creativity thrives in the heart of nature! Join our vibrant community for Interlochen Arts Camp 2026, where passionate individuals come together to make art, make friends, and make lifelong memories. In the serene and rustic setting of northern Michigan, you'll inspire the next generation of artists while embracing the beauty and challenges of wilderness living. Embrace the magic and make a lasting impact! Position Overview Join us in the summer of 2026 and help us continue the legacy of fostering creativity, nurturing talent, and celebrating the individual artistic journey at Interlochen. We seek an organized and detail-oriented Artist Relations and Administrative Intern who embodies our core values and is committed to nurturing young artists. As an Artist Relations and Administrative Intern, you will gain valuable experience in the arts industry, participate in various administrative functions, and immerse yourself in the dynamic and unique environment only a summer camp offers. What You Get To Do Production and Personnel Administration: Provide administrative support for major events and residencies (e.g. Interlochen Arts Festival, Shakespeare Festival, WYSO, DSO, Post-Band Camps, and the Shirley Young Distinguished Artist Series). Artist and Housing Logistics: Assist with the end-to-end coordination of complex artist and VIP guest arrivals, ensuring smooth transportation and coordinating all artist and rental logistics (including Dow/Rental Jotform systems). Contractual and Financial Administration: Contribute to the processing of critical financial paperwork and contracts to meet strict deadlines. Administrative Systems & Archiving: Support the maintenance and integrity of the department's core tracking documents and assist in the formal seasonal closeout and archiving process for all production and financial documents. Guest Relations and Ticketing: Assist with guest relations and media support, coordinating IPR interviews and comp ticket distribution, and aiding with artist meet-and-greets. Beer and Wine Patio: Support the operation and guest experience of the Beer and Wine Patio during Interlochen Arts Festival shows. What You Get Compensation: $2,229 Meals and on-campus lodging 10% tuition discount for Discovery Camp or 50% Interlochen Arts Camp for dependents 20% discount for tickets to most summer concerts. 15% discount on merchandise from Scholarshop and food/beverages from Melody Freeze