Conference coordinator jobs near me - 143 jobs

Make an Impact with hands on Marketing! Do you thrive in lively environments engaging with people? Are you passionate about events, promotions, and campaign activations? We are seeking motivated Event Marketing Coordinator to join our experiential marketing team. We deliver unforgettable brand experiences through retail events, trade shows, pop-ups, and more. You will work side-by-side with our talented Brand Ambassadors to wow audiences and drive brand awareness. In this role, you will: Collaborate on event strategies and logistics Interact with consumers to promote products/services Drive engagement through demonstrations and activities Support setup/breakdown of displays and collateral Track campaign analytics and inventory Success in this fast-paced role requires: Strong interpersonal and presentation skills Comfort being on your feet and engaging with consumers Self-motivation and ability to work independently Proficiency with Mac/Windows platforms and mobile devices Weekend/evening availability for events We seek driven professionals excited to gain experience in a thriving experiential marketing firm. If you want to showcase brands through memorable live interactions, apply today!

What We Do We're on a mission to empower animal healthcare professionals with opportunities to earn more and achieve greater flexibility in their careers and personal lives. Powered by groundbreaking technology, Roo has built the industry-leading veterinary staffing platform, connecting Veterinarians, Technicians, and Assistants with animal hospitals for relief work and hiring opportunities. Roo empowers the largest network of over 20,000 veterinary professionals to help more than 9,000 animal hospitals provide quality care to more pets. Together, we've provided more than 3 million hours of healthcare, helping Veterinarians earn more than $200 million.About the Role We are seeking an ambitious Events Coordinator to join our dynamic marketing team. In this role, you will be responsible for the meticulous planning and execution of various events, including trade shows, conferences, and Mandatory Continuing Education (CE) programs. Your expertise in event coordination will be pivotal in enhancing Roo's presence and impact within the veterinary and tech industries. Your Responsibilities Coordinate logistics for diverse events, ensuring seamless execution and adherence to brand standards. Manage on-site logistics, including equipment, catering, and venue bookings. Develop event materials such as presentations, signage, and promotional items while upholding brand integrity. Maintain and update the event calendar, and assist in ordering marketing materials. Provide operational support and travel for large-scale event assistance. Keep an organized inventory of event supplies and create detailed expense logs for each event. Assist in the planning and execution of Professional Education CE credit programs. Leverage digital event tools for virtual event hosting, catering to a tech-savvy audience. Qualifications 2-3 years of experience in event coordination, specifically trade shows and CE event organizing. Proficiency in Microsoft Office Suite, particularly Excel, for effective expense tracking. Exceptional project management skills with the ability to handle multiple tasks and timelines. Excellent communication skills, capable of effective interaction with diverse groups. Creative and innovative thinking, with design experience for event materials. Willingness to travel, with approximately 20% of working hours dedicated to off-site events. Highly organized and detail-oriented, with strong skills in inventory and calendar management. Experience in the animal healthcare or tech industry and with CE programs is highly desirable. Adaptability to work in a fast-paced environment with multiple stakeholders. Demonstrated capability in planning, prioritizing, and executing multiple concurrent activities and projects. Team player with a balance of cooperative teamwork and individual initiative. Exact compensation may vary based on skills, experience, and location. California pay range$68,000-$88,000 USDNew York pay range$68,000-$88,000 USDWashington pay range$60,000-$80,000 USDColorado pay range$58,000-$75,000 USDTexas pay range$58,000-$75,000 USDNorth Carolina pay range$55,000-$70,000 USD Core Values Our Core Values are what shape us as an organization and we're looking for people who exhibit the same values in their professional life; Bias to Urgency, Drive Measurable Impact, Seek Understanding, Solve Customer Problems and Have Fun! What to expect from working at Roo! For permanent, full time employees, we offer: Accelerated growth & learning potential. Stipends for home office setup, continuing education, and monthly wellness. Comprehensive health benefits to fit your needs with base medical plan covered at 100% with optional premium buy up plans. 401K Unlimited Paid Time Off. Paid Maternity/Paternity and reproductive care leave. Gifts on your birthday & anniversary. Opportunity for domestic travel, including for regional team building events. Overall, you would be part of a mission-driven company that will significantly empower the lives of all veterinary professionals and the health of the overall animal industry that seeks massive innovation. We have diverse, passionate & driven team members from a variety of backgrounds, and Roo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are committed to creating an inclusive environment for all employees and candidates. We understand that your individual experience may not check every box but we still encourage you to apply even if you are not confident in every expectation listed. Ready to join the Roo-volution?!

Unmatched Culture We're intentional about connection. From quarterly team outings, monthly team lunches to summer bashes and holiday celebrations, we make time to celebrate, bond, and grow together. Diversity & Inclusion We thrive on different perspectives. Our strength lies in the unique experiences of our team - fostering a collaborative, inclusive space where everyone's voice matters. Growth & Advancement We don't just hire - we invest. With a “hire-to-retire” mindset, we offer clear career paths, professional development, and advancement opportunities at every stage. Benefits and Perks Created to Support You Enjoy competitive PTO, paid sick leave, health/dental/vision coverage, and a 401K with match - because great work deserves great benefits. Responsibilities Golden Steps ABA is on a mission to change lives-one step at a time. We're not just building a team; we're creating a community where inclusion, impact, and growth are the norm for our teammates and our patients. If you're ready to take the next step forward and want to be part of a crew that celebrates heart, hustle, and high standards, come thrive with us. Qualifications Reporting into the VP of Talent & People Operations, the University & Conference Recruiting Manager is responsible for building and executing scalable early‑talent and professional recruiting pipelines through college/university partnerships and ABA‑focused state and regional conferences. This role owns end‑to‑end planning, execution, and ROI of campus and conference recruiting initiatives and partners closely with Talent Acquisition, Operations, and Clinical Leadership. A day in life: Develop and manage strategic partnerships with colleges and universities Lead recruiting efforts at ABA state and regional conferences Own campus career fairs, info sessions, and outreach events Build RBT, BCBA, and early‑career pipelines Track and report recruiting metrics and ROI Manage recruiting event budgets Collaborate cross‑functionally with TA, Operations, and Clinical leaders Other tasks as assigned. Benefits What you'll bring: Bachelor's degree or equivalent experience 5+ years recruiting experience (campus, events, or healthcare preferred) Strong project management and relationship‑building skills Ability to travel up to 50-65% Experience in ABA or healthcare preferred. Golden Steps ABA provides equal employment opportunity to all persons without regard to race, color, religion, creed, age, marital status, sexual orientation, gender identity or expression, citizenship status, national origin, ethnicity, military/veteran status, or disability which can be reasonably accommodated without undue hardship, or any other classification protected by law. This applies to all terms and conditions of employment including recruitment, hiring, compensation, training, promotions, terminations, layoffs, transfers and leaves of absence.

Senior User Conference Manager Remote | ~20% Travel Do you thrive in a fast-paced environment? Do you love creative problem-solving, bring a ruthlessly positive attitude, and get a thrill from turning ideas into unforgettable experiences? If so, this could be the perfect opportunity for you. As our Senior User Conference Manager, you'll take the lead in creating and executing exceptional events that inspire, engage, and leave a lasting impact. This role offers the flexibility of remote work with approximately 20% travel to bring conferences and events to life. If you're passionate about delivering world-class experiences and want to be part of a dynamic, innovative team-we'd love to meet you!

About the Role: Bring business and adventure together. As a Corporate Meetings and Incentive Planner with Exciting Travel Now, you'll design memorable travel experiences for companies, conferences, and team reward programs. What You'll Do: Plan and coordinate corporate travel, conferences, events, and incentive trips. Manage group bookings, venues, schedules, and logistics. Communicate with vendors and ensure smooth, professional execution. Ideal Fit: Detail-oriented professional with strong communication skills. Comfortable managing timelines, budgets, and group needs. Enjoys blending business organization with creative travel planning. Why You'll Love It: Fully remote work with flexible hours. Training in group-event coordination and supplier partnerships. Opportunity to create impactful, memorable experiences for teams worldwide. We look forward to connecting with you.

We are looking for a motivated and detail-oriented Assistant Event Coordinator to join our team. In this role, you will assist in the planning and execution of events, ensuring every detail is managed efficiently and effectively. This is a fantastic opportunity for someone looking to advance their career in event planning and coordination. Key Responsibilities Responsibilities: Assist in the planning and coordination of various events, including conferences, workshops, and community events. Help manage event logistics, such as venue selection, catering, and transportation. Maintain and update project timelines and budgets. Communicate with vendors, sponsors, and participants to ensure smooth operations. Support marketing efforts to promote events through social media and other channels. Provide on-site support during events, handling registration, setup, and attendee assistance. Collect feedback post-events to evaluate success and areas for improvement. Skills, Knowledge and Expertise Skills Required: Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Ability to work collaboratively in a fast-paced team environment. Proficiency in Microsoft Office Suite and event management software. Attention to detail and problem-solving capabilities. Previous experience in event planning or coordination is preferred but not required. Benefits Benefits: Competitive salary ranging from $40,000 to $54,000. Health, dental, and vision insurance. Paid time off and holidays. Opportunities for professional development and career advancement. A supportive and collaborative team culture. If you're passionate about event coordination and eager to make a positive impact, apply today to join Smart Stack Impact as our Assistant Event Coordinator!

As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology. Job Description Job Functions • Assist the Director of Events and Events Team with coordination of individual event elements and tasks as needed, from pre-event conception through post-event process for hosted events, industry/tradeshow sponsorships, and in-office events. • Draft social posts and website copy for assigned events. • Create events and event landing pages in Cvent. • Collaborate with Marketing Operations team to support event-related email marketing efforts, invitee list management, and contract tracking. • Assist with external and internal pre- and post-event communications, including proofreading event materials. • Coordinate F&B arrangements, event supplies, shipping, signage, room setups, A/V, printing, and timeline tracking where applicable for assigned events. • Handle registration management for assigned events, including internal registration updates, manual registration confirmations when needed, etc. • Schedule pre- and post-event meetings with event stakeholders. • Assist in monitoring event inventory. • Perform venue research and accurately forecast event costs. • Assist with payment processing. • Collaborate and coordinate with cross-functional and international teams, including Sales, Client Service, Influencer/Partner Marketing, Solutions Marketing, Brand Marketing, and Legal. • Assist with a variety of administrative and operational tasks needed to execute events as assigned. • Assist with onsite event management as needed/travel to events, which may require work outside of standard business hours (approx. once per quarter). Qualifications • Bachelor's degree • 1-2 years of experience in an event coordination role • Strong attention to detail and collaboration skills • Excellent written, verbal, and interpersonal communication skills • Strong time-management and project management skills, with the ability to manage multiple events/projects at once in a fast-paced and sometimes reactionary environment • Ability to manage both strategic and tactical tasks, with willingness to handle a mix of detailed and administrative work • Proven ability to effectively self-start, act resourcefully, and meet deadlines • Comfortable with learning new technology • Proficient in Outlook, Excel, and PowerPoint. Experience with Cvent, Salesforce, or similar technologies a plus Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. SS&C offers excellent benefits including health, dental, 401k plan, tuition and professional development reimbursement plan. SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.

We Put the World on Vacation Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide. The Coordinator, Event Operations is responsible for event processing, event support, and Journey Offer management within the Event Marketing department. This role reviews event details, generates telesales, verification, and fulfillment scripts, and creates Journey Offers to prepare event packages for the sales teams. Beyond initial setup, the coordinator supports ongoing event operations by processing deal submissions, sending confirmation letters, handling guest cancellations and rescheduling, managing fees, pulling manifest reports, allocating and updating tour slots, and ensuring all operational tasks are completed efficiently to support successful event execution. How You'll Shine Responsibilities include, but are not limited to: · Manage event intake and processing by accurately handling submissions from Event Marketing Specialists, generating telesales, verification, and fulfillment scripts, and creating corresponding Journey Offers to ensure proper event setup and readiness for sales activation. (30%) · Process and book Special Events deals in Journey, including verification, payment, reservations, and tour setup; maintain Journey Offers by updating dates, managing tour slots, linking records, and adding guests to ensure accurate event availability. (40%) · Provide event support by managing cancellations, reschedules, refunds, fees, and no-shows; generating manifests; resolving transaction alerts; and handling daily account processing, past-due verification, retail charges for no shows, and pulling Journey reports. (20%) · Create and distribute event confirmation letters by validating daily reports, performing mail merges, and resolving undeliverable communications to ensure accurate and timely guest notifications. (10%) What You'll Bring · High school diploma or equivalent (G.E.D) required · Working knowledge of Sales and Marketing processes including System Applications (Journey, OFSLL, TRIP) · Strong motivation to learn, willingness to be a team player, yet operate independently as required while exercising discretion and independent judgment · Demonstrates accuracy and thoroughness in work to ensure quality · Written and verbal communication skills to execute timely and effective communication · Required proficiency with Word, Excel and PowerPoint. Intermediate Microsoft Office skills preferred. · Minimum of one-year sales and marketing administrative experience preferred How You'll Be Rewarded: We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel + Leisure Co. benefits include: Note: Temporary and/or seasonal associates are ineligible for Paid Time Off. Medical Dental Vision Flexible spending accounts Life and accident coverage Disability Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information) Wish day paid time to volunteer at an approved organization of your choice 401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information) Legal and identify theft plan Voluntary income protection benefits Wellness program (subject to provider availability) Employee Assistance Program Where Memories Start with You Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you'll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what's next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you. We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to *****************************, including the title and location of the position for which you are applying.

Job DescriptionDescriptionAbout Us: Swift 7 Consultants is a leading consulting firm, dedicated to providing top-notch strategic solutions to our clients. Our team of experts helps businesses thrive through innovative approaches and cutting-edge strategies. We pride ourselves on our dynamic work environment and commitment to excellence. We are seeking a detail-oriented and enthusiastic Assistant Event Coordinator to join our team in Columbus, OH. The ideal candidate will assist in planning, organizing, and executing a variety of events, ensuring they run smoothly and meet our clients' expectations. This role requires strong organizational skills, creativity, and the ability to handle multiple tasks simultaneously. Key Responsibilities Assist in the planning and coordination of events, including conferences, seminars, workshops, and corporate meetings. Communicate with clients to understand their event needs and provide excellent customer service. Help manage event logistics, including venue selection, catering, transportation, and accommodations. Coordinate with vendors, suppliers, and other external partners to ensure all event components are in place. Assist in creating event materials such as invitations, agendas, and promotional items. Support on-site event setup, execution, and breakdown. Monitor event budgets and ensure expenses stay within allocated amounts. Skills, Knowledge and Expertise Bachelor's degree in Event Management, Hospitality, Marketing, or a related field. Strong written and verbal communication skills. Excellent organizational and time-management abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work independently and as part of a team. Creative thinking and problem-solving skills. Flexibility to work evenings and weekends as needed for events. Benefits Competitive salary Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Professional development opportunities Dynamic and collaborative work environment

Destination Events Coordinator - RemoteLocation: Remote (United States) About Destination Knot:Destination Knot is a coordination-focused services company that supports clients with destination-based events, group experiences, and special occasion planning. We focus on organization, clear communication, and structured processes to ensure a smooth and positive client experience. Position Overview:The Destination Events Coordinator supports the coordination and scheduling of destination-based events and group experiences. This role assists with organizing timelines, managing reservations, and maintaining accurate documentation while providing professional client communication throughout the coordination process.This is a support-oriented role centered on coordination and logistics rather than sales. Key Responsibilities:Assist with coordination of destination event schedules and reservations Communicate with clients to confirm event details, timelines, and updates Maintain accurate records, calendars, and event documentation Track confirmations, changes, and coordination milestones Respond to client inquiries in a timely and professional manner Follow established workflows and quality standards Collaborate with internal teams to support event coordination efforts Qualifications & Skills:Strong organizational and time-management skills Clear written and verbal communication abilities High attention to detail and accuracy Ability to work independently in a remote environment Basic computer proficiency and willingness to learn new systems Professional, reliable, and service-oriented Previous experience in event coordination, group planning, hospitality, or administrative support is helpful but not required. Work Environment & Schedule:Fully remote position Flexible scheduling options may be available Training and ongoing guidance provided Why Work With Us:Remote work flexibility Structured, supportive environment Clear processes and expectations Opportunity to build destination event coordination skills How to ApplyQualified candidates are encouraged to submit an application for consideration. Selected applicants will be contacted regarding next steps.$45,000 - $65,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

St Catharine of Siena Church and School is looking for a Maintenance & Events Coordinator to join our Facilities Team. The right candidate will have an attentiveness to the needs of others and flexibility when working with staff, parishioners, parents and guests of the campus. About the Role The primary role of the Maintenance and Event Specialist is to complete tasks and repairs within scope of abilities and provide services to community events and meeting spaces. This includes plumbing, electrical, and mechanical tasks as well as event set up and tear down, and special projects as directed by leadership of the Parish and School. Also, perform custodial duties that are necessary to maintain a clean and safe environment in all areas of the St Catharine parish campus both inside the buildings and the outside spaces. This role requires attentiveness to the needs of others and flexibility when working with staff, parishioners, students, parents, and guests of the campus. Maintenance Perform preventative maintenance duties as assigned. Complete plumbing, electrical, and mechanical repairs and installations as assigned. Assess various maintenance project requirements and recommend course of action, material purchases, and vendor responsibilities, if necessary. Events Perform set up and tear down for meetings, community gatherings, sporting events and special events as directed. Assess needs of event spaces, fixtures, equipment, and repair or report replacements as necessary Provide on-site service for events such as custodial duties, assisting with unforeseen problems and questions, and creating an inviting environment. Use calendars and scheduling programs to effectively prepare and execute plans as needed without specific direction. Custodian Clean and sanitize bathrooms. Clean, mop, wash, buff, and vacuum floors in all buildings according to a schedule or based on need. Organize and clean all inside spaces as scheduled or instructed. Empty trash and move recycling materials to the proper receptacles. Maintain outside walk areas including sweeping debris, washing walkways, shoveling snow, and prepping icy areas. This work should be done in accordance with the school and church schedules so the walk areas can be safely navigated. Maintain landscape as instructed. Clean and polish fixtures in all buildings. Change light bulbs in all fixtures as required. Clean windows, fountains, and all glass on doors. Complete miscellaneous maintenance projects as assigned. Report to the Facilities Director any supplies to be ordered. Report to the Facilities Director any unsafe or potentially unsafe conditions. All other duties as assigned. Skills/Qualifications High School diploma or G.E.D. certificate. Previous custodial and/or maintenance experience preferred. Must be able to speak, read, and write in English Must feel comfortable with working in a team environment consisting of St Catharine Staff, volunteers and outside contractors. Required to use considerable judgment when performing and planning to perform tasks. Must be motivated and able to work independently and solve problems with minimal supervision Must comply with safety regulations and maintain clean and orderly work areas. Must be able to use and be familiar with electronic forms of communication such as email, text, and cellphone use. Must successfully pass BCI&I and FBI background checks. Must also attend a Protecting God's Children class. Physical Requirements Some heavy lifting and considerable moving of equipment required. Must be able to lift and move objects up to 75 pounds consistently with heavier weight necessary at times. Personal Protective Equipment Safety Glasses required while performing certain tasks. Masks may be required to be worn while working. Work Environment Exposed to a combination of normal office type environments and shop environments. Exposed to dust, odors, oil, fumes, and noise. Scheduling Due to the nature of the role, it may be necessary to change shifts or schedules to accommodate the needs of the parish community we serve. This job can include work primarily done on weekends and evenings as dictated. Adequate notice will be given for scheduling changes. Resumes may be sent to *********************

Title: Event Coordinator for Sports, Concerts, and Theatre - Join Our Dynamic Event Planning Team **Are you passionate about sports, concerts, and theatre? Do you thrive in fast-paced environments and enjoy organizing exciting events? We are seeking an Event Coordinator to join our team and help plan, coordinate, and execute memorable events for clients in the entertainment industry. This is an excellent opportunity for someone with a passion for event planning and a love for live entertainment. About Us: We specialize in organizing large-scale events, including sports tournaments, concerts, and theatre productions. Our team is committed to delivering exceptional experiences for both clients and attendees. As an Event Coordinator, you will play a key role in ensuring the success of these events by managing logistics, coordinating with vendors, and ensuring everything runs smoothly. Responsibilities: Plan, coordinate, and oversee all aspects of sports, concert, and theatre events. Communicate with clients to understand their event needs and ensure their vision is brought to life. Coordinate with vendors, venues, performers, and staff to ensure seamless event execution. Manage event budgets, timelines, and schedules to ensure deadlines are met. Handle on-site event operations, including set-up, troubleshooting, and providing customer service. Maintain communication with clients post-event to gather feedback and ensure satisfaction. Requirements Proven experience in event coordination, specifically in sports, concerts, or theatre (preferred). Strong communication and organizational skills. Ability to work independently and as part of a team to manage event logistics. Basic computer skills required for event planning software, scheduling tools, and email communication. Strong attention to detail and the ability to multitask in a fast-paced environment. Ability to work flexible hours, including evenings and weekends, as needed for events. Benefits Opportunities to work on exciting, high-profile events in the sports and entertainment industries. A collaborative work environment with a supportive team. Opportunity for growth and development within the company. How to Apply: If you're passionate about event coordination and have a love for sports, concerts, and theatre, we want to hear from you! Apply today to become part of our dynamic team and help create unforgettable events.

Remote Virtual Event Coordinator / Booking Specialist Evolution Sports Group is a leading sports management company that specializes in organizing and promoting sporting events across the country. We work with athletes, teams, and organizations to create memorable and successful events that bring communities together. As a fully remote company, we are committed to providing a flexible and dynamic work environment for our employees. Job Summary: We are seeking a highly organized and detail-oriented Virtual Event Coordinator / Booking Specialist to join our team. In this role, you will be responsible for coordinating and managing all aspects of our virtual events, from booking and scheduling to execution and follow-up. You will work closely with our clients, vendors, and team members to ensure the success of our virtual events. Key Responsibilities: - Coordinate and manage all aspects of virtual events, including booking, scheduling, and logistics. - Communicate with clients to understand their event needs and provide exceptional customer service. - Work with vendors to secure necessary equipment and services for virtual events. - Create and manage event timelines and schedules. - Oversee event setup and troubleshooting, ensuring a smooth and successful event. - Collaborate with marketing and social media teams to promote virtual events and drive attendance. - Conduct post-event evaluations and gather feedback from clients and attendees. - Stay up-to-date on industry trends and best practices for virtual events. Qualifications: - Associates or Bachelor's degree in event management, hospitality, or a related field. - Minimum of 2 years of experience in event coordination or booking. - Strong organizational and time-management skills. - Excellent communication and interpersonal skills. - Proficiency in virtual event platforms and technology. - Ability to work independently and in a team environment. - Flexibility to work evenings and weekends as needed for events. - Passion for sports and events. Benefits: - Competitive salary and benefits package. - Flexible remote work environment. - Opportunities for professional growth and development. - Being a part of a dynamic and passionate team. Join our team at Evolution Sports Group and be a part of creating unforgettable virtual events for athletes and sports enthusiasts across the country. Apply now to take the next step in your event management career. Package Details Compensation & Bonuses Competitive Pay Rate: $40-$60/hr based on experience and performance Paid Training: $40/hr for 1-week onboarding training Training Completion Bonus: $700 instant incentive after setup and training Work Schedule Flexible Scheduling: Choose Full-time (30-40 hrs/week) or Part-time (20 hrs/week) Options for morning, afternoon, or evening schedules No weekends required unless preferred Remote Work & Equipment 100% Remote Position - U.S.-based only Company-Provided Home Office Setup, including: High-performance laptop (Mac or Windows), Dual monitors, Printer/scanner, Headset + workstation accessories, Stipend for internet or electricity support Employee Benefits Package Paid Time Off (PTO) + Paid Sick Days Health, Dental & Vision Insurance Mental Health Support Access (virtual consultations) Paid Holidays 401(k) Retirement Savings Option (where applicable) Career Growth & Stability Guaranteed long-term placement with stable weekly hours Fast-track promotion opportunities every 3-6 months Company-sponsored certifications & skills training Internal mobility program - move into leadership, QA, HR, or project roles Extra Perks Monthly wellness allowance Employee recognition rewards Birthday stipend or digital gift card Annual performance review with salary increase potential

WHY YOU'LL DIG YOUR GIG In short, our purpose at TEAM is to blow people's minds and steal their hearts with incredible brand experiences. We want you to help us help our brands do amazing, unprecedented, wildly creative things, creating moments that people never forget and that people will want to share with others. To make all that great work happen takes a lot of coordination and organization behind the scenes. WHO WE ARE TEAM is an award-winning experiential marketing agency that develops and executes creative marketing campaigns rooted in strategy, insights, and decades of learning. We partner with the best brands and people to deliver experiences that create inspiration at the point of engagement. Our roster of talent is essential to executing quality campaigns which live up to our high standards. Visit us online on our website, Facebook, Instagram, or Twitter. THE TEAM DIFFERENCE People may forget your witty hashtag and your latest campaign tagline, but they will never forget how you made them feel. That's because what a brand does is much more important that what is says. Actions speak louder than advertising and marketing. Experiences are what create real connections that lead to brand love and that's what we do at TEAM. We're a fun, collaborative, hard working group with a great office environment who takes care of our employees, to ensure that both in work and in life you experience something greater. WHAT YOU WILL DO The Event Coordinator plays an essential role in supporting TEAM partnership with a leading global cloud provider managing event logistics, stakeholder coordination, and attendee experiences across various regions and themes. This role blends project coordination, operational support, and client service - ensuring flawless execution and exceptional engagement at every touchpoint. From live-streaming and speaker management to registration and reporting, this position ensures all logistical details are seamlessly executed and aligned with our client's standards. This is not simply event support. It is the orchestration of details and execution in order to meet required deadlines within a timely manner. Event Planning & Execution Support the planning and execution of various tech specific events (In-person, virtual and hybrid events) from concept through post-event measurement. Coordinate all event logistics, including registration, attendee communication, hotel reservations, and vendor support. Assist in managing live-streaming, speaker coordination, and on-site technical needs. Track key deliverables and timelines to ensure successful event execution across multiple regions. Prepare event materials, briefings, and post-event recaps as needed. Stakeholder & Vendor Coordination Serve as a central point of contact for cross-functional client teams. Support communication between Internal teams to ensure alignment and timely delivery of assets. Assist with vendor sourcing, contracting, and coordination, maintaining compliance with client and agency standards. Negotiation of contracts with vendors, venues, and suppliers to secure favorable terms, cost-effective In-person event execution, and delivery standards aligned to regional marketing strategy. Attendee & Executive Engagement Support executive, customer, and partner engagement initiatives for key tech events. Provide real-time assistance for VIP attendees, ensuring high-touch service throughout the event experience. Serve as part of the call center response team, assisting with attendee inquiries, hotel modifications, and registration updates. Logistics, Reporting & Administration Manage event documentation, including project trackers, contact lists, and schedules. Ability to measure leads and pipelines, given this Is B2B. Support budget tracking and expense reconciliation as directed. Compile post-event reports summarizing attendance, engagement, and logistics outcomes. Assist in process improvements and documentation to enhance future event efficiency. WAYS TO STAND OUT FROM THE CROWD Bachelor's degree in Event Management, Marketing, Communications, or a related field Minimum of 5+ years of experience coordinating events, preferably in an agency or corporate environment. Proven ability to manage multiple tasks, timelines, and stakeholders in a fast-paced setting. Strong organizational skills with meticulous attention to detail. Excellent written and verbal communication skills with a client-service mindset Virtual desktop setup is required; no new software purchases required. Experience supporting virtual or hybrid events a plus. Ability to travel If needed for event support. Proficiency with Google Workspace, Microsoft Office, project tools (e.g. Asana/Smartsheet) and presentation design platforms. EQUAL OPPORTUNITY TEAM is committed to building diverse teams and we are proud to be an equal opportunity employer. All applicants will receive consideration without regard to race, color, ancestry, sex, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, citizenship, genetics, disability, age, veteran status or other characteristics. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To request reasonable accommodation, contact ****************************

We are seeking an organized and proactive Remote Sports Events Coordinator to join our team. In this role, you will assist with the planning, coordination, and execution of sports-related events and campaigns. You will communicate with vendors, clients, and internal teams to ensure smooth event operations. This position is ideal for someone who enjoys working remotely, has strong organizational skills, and thrives in a fast-paced environment. Key Responsibilities Coordinate and manage logistics for sports events and campaigns Communicate effectively with clients, vendors, and internal teams Assist with scheduling, budgeting, and resource allocation Track event progress and report on outcomes Support marketing and promotional activities related to sports events Plan and coordinate customized sports event getaways Book flights, accommodation, transportation, and event tickets Tailor experiences to meet each client's preferences and budget Stay informed on industry updates, destination options, and scheduling changes Communicate professionally with clients before and after their trips Participate in training and webinars to stay certified and up to date Maintain accurate records and handle changes or issues as needed What We are Looking For Strong organizational and multitasking abilities Excellent verbal and written communication skills Detail-oriented with problem-solving skills Experience in event coordination, sports management, or related field preferred Comfortable working independently in a remote setting Reliable internet connection and quiet workspace Benefits Fully remote position with flexible working hours Competitive compensation discussed during informational meetings Opportunity for ongoing professional growth Collaborative and supportive team culture

All JerseySTEM roles are pro-bono (unpaid) positions. JerseySTEM is a mission-driven professional network of pro-bono contributors dedicated to improving access to STEM education and career pathways for underserved middle school girls in New Jersey. Members contribute their professional skills and leverage their networks in service of the organization's gender-equity agenda. Membership is a minimum six-month commitment of approximately six flexible hours per week and includes a $100 refundable deposit, returned after six months of active membership. K-12 educators, retirees, veterans, interns, and students are exempt from the deposit. Overview This is a pro-bono volunteer position. JerseySTEM is looking for talented professionals across our departments to commit time and energy as long-term engagement for our mission to provide STEM education to underrepresented middle school girls. The Event Coordinator plans and executes events that engage the JerseySTEM college instructors community, collaborating with partners and managing logistics, marketing, and budgets to deliver impactful experiences. Responsibilities Responsible for planning, organizing, and executing events within the JerseySTEM community setting. Collaborates with community members, local businesses & organizations, and other stakeholders to create engaging and memorable experiences. Manages event logistics, budget, and marketing, ensuring events are successful and meet the needs of the JerseySTEM college instructors community. Qualifications Strong organizational and planning skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Knowledge of event planning software and tools. Budget management and financial acumen. Experience in marketing and promotion. Ability to work under pressure and adapt to changing circumstances. Requirements 6 Hours weekly 6 months minimum

The Assistant Conventions & Events Coordinator supports the Conventions & Events Coordinator in planning, organizing, and executing conventions, meetings, conferences, and internal/external events. This role focuses on (but is not limited to) logistics coordination, vendor and venue support, attendee communications, and on-site event execution to ensure events run smoothly, stay on budget, and align with organizational goals and brand standards. This role will be hired as a temporary / part-time assignment until the end of May 2026 with work hours not to exceed 20 per week. Your Impact: Event Planning & Logistics Support Assist with event timelines, planning checklists, run-of-show documents, and task tracking. Coordinate logistics including travel, shipping, room blocks, registrations, signage, catering, and A/V needs. Maintain event calendars, schedules, and event documentation (contracts, invoices, permits, certificates of insurance). Support room layouts, seating charts, floor plans, and exhibitor/booth preparation as needed. Vendor, Venue, and Partner Coordination Request quotes, collect bids, and support vendor selection processes. Communicate with venues, hotels, and vendors to confirm deliverables, deadlines, and setup requirements. Track vendor orders and ensure timely receipt of materials and services. Assist with sponsor/exhibitor coordination, including fulfillment and day-of support. Attendee Experience & Communications Support attendee registration processes, confirmations, and help with desk responses. Distribute event communications (invites, reminders, agendas, logistical updates, post-event follow-ups). Coordinate the preparation of attendee materials including badges, packets, agendas, and digital resources. Coordinate special accommodations and customer service needs in a timely and professional manner. Budgeting, Tracking, and Reporting Track expenses, purchase orders, invoices, and reimbursements under direction of the Coordinator. Help maintain budget spreadsheets and reconcile event costs. Support post-event reporting including attendance metrics, survey results, and lessons learned. Administrative & Team Support Schedule planning meetings, document notes, and track action items. Maintain shared folders and file organization for event assets and records. Provide general administrative support to the Conventions & Events Coordinator and cross-functional partners. Successful Candidate Will Have: 1-3 years of experience in event coordination, administrative support, hospitality, marketing operations, or related fields (or equivalent combination of education and experience). Strong organizational skills with the ability to manage multiple tasks and deadlines. Excellent written and verbal communication skills. Proficiencies with Outlook, Wrike, and Airtable are preferred. Preferred Qualifications Familiarity with basic procurement processes, contracts, and vendor management. Prior on-site conference/convention support experience. Basic understanding of brand standards and marketing collateral production. Key Skills & Competencies Detail-oriented with strong follow-through. Calm under pressure and adaptable to changing priorities. Customer-service mindset with a professional, helpful approach. Strong collaboration skills across internal teams and external partners. Comfortable working independently with clear direction and priorities. Work Environment / Travel This is a 100% remote position. MacBook (with optional external monitor) will be provided. Travel may be required for very select conventions/events (rare, if ever). Must be able to work occasional evenings and weekends during event periods. One80 Intermediaries is part of Arrowhead Intermediaries, a global insurance distribution platform that offers deep specialization, scale, and innovation across wholesale brokerage, program administration, and specialty insurance. With more than 7,000 professionals worldwide and a collective portfolio exceeding $18 billion in premium placed in 2024, our combined organization delivers a diverse trading platform for insurance carriers as well as expanded access and niche solutions for brokers and customers navigating complex and hard-to-place risks. The platform combines entrepreneurial culture with operational excellence to deliver tailored solutions and long-term value across the insurance ecosystem. For more information, please visit one80.com.If you have any questions about this posting, please contact **********************. Pay Range: $21.63 - $24.00 Hourly The pay range provided above is made in good faith and based on our lowest and highest annual salary or hourly rate paid for the role and takes into account years of experience required, geography, and/or budget for this role. One80 Intermediaries is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about working at One80 Intermediaries by visiting our careers page: ********************** Personal information submitted by California applicants in response to a job posting is subject to One80's California Job Applicant Privacy Notice .

Join our team as an Event Coordinator, supporting the planning, logistics, and execution of events from start to finish. You will assist clients and internal teams by coordinating event details, providing personalized recommendations, and ensuring every event runs smoothly and successfully. Responsibilities: Assist clients and internal stakeholders in selecting venues, vendors, themes, and event layouts. Provide guidance on event schedules, activities, décor options, and logistical needs. Manage event bookings, contracts, payments, and required documentation. Support clients before, during, and after events to ensure a seamless experience. Stay updated on industry trends, event planning tools, and vendor offerings. Qualifications: Strong communication and customer service skills. Detail-oriented with excellent organizational and multitasking abilities. Comfortable working independently or remotely as needed. Passion for event planning, hospitality, and guest experiences. What We Offer: Comprehensive training for new team members. Flexible scheduling with remote work opportunities. Performance-based pay structure. Mentorship and continuous professional support. Access to event-planning resources, vendor contacts, and industry tools.

The Dawes Arboretum is currently recruiting an Events Coordinator to join our Learning & Engagement team. This full-time, exempt-level position is responsible for developing, planning and executing a comprehensive calendar of events to increase public engagement. Some of the specific responsibilities of this position include but are not limited to: · Identify, plan and execute all annual affiliate Arboretum events and experiences that align with the mission of The Arboretum. · Collaborate across departments to deliver seamless, high-quality events. Lead the Event Committee meetings. · Oversee physical event preparation, signage, supplies, volunteer coordination and safety considerations to ensure each event runs smoothly and aligns with Arboretum standards. · Maintain event schedules, timelines, documentation and reporting. Keep accurate records, budgets, planning documents, attendance data and post-event evaluations. Produce timely reports to inform decision-making and future event planning. · Connect with outside vendors for events and private rentals. · Sustain an active peer network to keep up with industry trends, best practices, and benchmarking of events. · Assist the Learning & Engagement team in the planning, preparation, promotion and implementation of programs and engagement for children and families. If the above speaks to you, please submit your cover letter and resume demonstrating the following: · Associate's degree in event management, hospitality, business, communications, or related field; or a combination of education and experience. · Two (2) years of demonstrated experience in event planning and coordination; or an equivalent combination of education and experience. · Exemplary time management and organizational skills. · Exceptional communication skills (verbal, written and interpersonal). · Demonstrated orientation toward quality customer service. · Self-motivated with the ability to work as a team member, as well as work independently to accomplish goals and benchmarks. · Ability to regularly work evening and weekend hours. · Previous experience with event floor plan and booking software/tools a plus. · Experience with Canva also preferred. Valid driver's license and evidence of insurability. Ability to pass a pre-employment drug screen and background check. Organizational Culture: At The Dawes Arboretum our staff members are dedicated team players, determined problem solvers, and resourceful stewards who are committed to an atmosphere of respectful, honest, and open communication. Our work environment is one of high energy, high activity, and mutual support. We provide opportunities for learning and professional development, and a gratifying work experience. The annual compensation range for this position is $45,000 - $50,000. The Dawes Arboretum is an Equal Opportunity Employer. Employment decisions at The Arboretum will be made without regard or consideration of an individual's race, color, religion, sex, pregnancy, national origin, age, disability, sexual orientation, gender identity or expression, disability, marital status, veteran or military status, genetic information, or any other protected status. The Dawes Arboretum values diversity and is committed to creating an inclusive environment.