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Coordinator, Registration & Event Services

American Society of Civil Engineers
Reston, VA
Do you like working with people? Would you like to plan and support development and networking events for civil engineers? The American Society of Civil Engineers (ASCE), the oldest national civil engineering society in America, is currently seeking an experienced conference coordinator to work in our fast-paced Conference & Event Services Department.
Responsibilities include:

* Supporting association management activities and building registration systems
* Updating spreadsheets for registration prices, exhibit & sponsorship prices, events, and other activities
* Generating and proofreading conference registration forms, confirmation letters, receipts, and name badges
* Preparing schedules, reports, charts, and graphs for each conference and maintaining aggregate statistical reports
* Working at the registration desk, and supervising registration staff, vendors, and venue staff
* Preparing, distributing, and tabulating post-conference evaluations & PDH forms
* Executing and fulfilling pre-conference logistics, including vendor management, abstract and paper database maintenance, logistics, speaker management, and technologies for hybrid meetings and conferences
* Assisting in the distribution of conference marketing materials such as call for papers
* Implementing marketing campaigns and writing email blasts
* Updating website information and various databases
* Processing invoices and applying payments
* Responding to customer service and member inquiries

Ideal candidate will have:

* Bachelor's degree or equivalent work experience (association and/or volunteer experience a plus)
* 2-4 years meeting planning experience
* The desire and willingness to travel
* Excellent writing, proofreading and research skills
* A thorough command of MS Office

The American Society of Civil Engineers (ASCE) is a nonprofit professional membership association dedicated to the advancement of civil engineering in order to serve the public good.

To accomplish ASCE's mission, ASCE staff works together as a team, based on a foundation of trust, striving for individual and organizational excellence. To achieve our shared goals, we maintain a relentless focus on members and a commitment to continuously grow and improve individually and collectively.

For consideration, submissions of interest must contain a resume and cover letter w/salary requirements.

42d ago

Event Coordinator-Virtual, United States EST/CST Time Zone

Workforce Software, Inc.
Remote or Livonia, MI
About Us

WorkForce Software is the first global provider of workforce management solutions with integrated employee experience capabilities. The company's WorkForce Suite adapts to each organization's needs-no matter how unique their pay rules, labor regulations, and schedules-while delivering a breakthrough employee experience at the time and place work happens. Enterprise-grade and future-ready, WorkForce Software is helping some of the world's most innovative organizations optimize their workforce, protect against compliance risks, and increase employee engagement to unlock new potential for resiliency and optimal performance. Whether your employees are deskless or office workers, unionized, full-time, part-time, or seasonal, WorkForce Software makes managing your global workforce easy, less costly, and more rewarding for everyone.

Over one thousand organizations with more than 4 million users in over 80 countries rely on WorkForce Software solutions to streamline compliance, reduce labor costs, provide more intuitive tools to their employees, and achieve strategic HR on a global basis.

About You

Are you passionate about bringing people together and building inspiring, memorable experiences? We are seeking a detail-oriented and creative event professional to support highly visible, engaging events across the globe. The Event Coordinator will be part of a team that owns the execution for experiential events across WorkForce Software whether virtual, physical, or hybrid for a global audience.

Reporting to the Director, Global Events, you will work collaboratively to support multi-day, virtual, in-person and hybrid conferences globally. Support includes, maintaining attendance lists, working with Marketing Operations on event registration, event production, offsite activities, exhibitor and sponsor support, transportation and food & beverage orders.

Our ideal Candidate

You have experience in event management and production. To be successful in this role candidates need to be creative, technically savvy, and driven to deliver exceptional event experiences. As well as:

* An excellent communicator who can articulate recommendations to the Director and fellow team members.
* Deadline driven, while juggling multiple priorities and keeping to schedule.
* Ambitious self-starter with demonstrated ability and willingness to roll up their sleeves and execute to get the job done.


* 3+ years of experience in event management
* 2+ years in producing virtual events

* Experience working with content production, marketing, and event management vendors
* Ability to strategically and continuously improve event operation logistics and processes to improve the attendee and exhibitor/sponsor experience
* Manage and prioritize multiple projects with multiple deadlines
* Overall a team player and shows commitment to self, job, company, and our mission


* Bachelor's degree or higher required.

Why You Should Join the WorkForce Team?

* Unlimited PTO
* Flexible Hours / Work from Home Policy
* 401k with Company Match
* Performance Bonus
* Career Development and Training - Be the CEO of your career!
* Company paid LinkedIn Learning subscription.

* Diversity, Equity, and Inclusion Initiatives including committees such as:
* Women for Inclusion
* Age: Unity Beyond Years
* Racial Equality/Discrimination
* Mental and Physical Ability
* WorkForce Pride Network
* Global Perspectives
* Band of Veterans

* Health and Wellness / Gym Reimbursement
* Full Comprehensive Health Benefit Package
* Parental Leave
* Community Outreach Programs and Charitable Support

This job description is not intended to be all inclusive, and employee will perform other reasonably related business duties as assigned by the immediate supervisor and other management as required.

To maintain our goal of remaining a diverse and inclusive company, WorkForce Software advocates for and promotes a diverse, equitable, safe, and professional workplace where all people feel welcomed and empowered. We are committed to creating an environment that supports and celebrates the full range of our individual and collective differences, so that everyone can do their best and most innovative work, on the job and in our communities.

WorkForce Software is committed to the full inclusion of all qualified individuals. As part of this commitment, WorkForce Software will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Talent Acquisition Department at, 1-833-987-3831.

WorkForce Software is an Equal Opportunity Employer.
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3d ago

Event Coordinator

Virginia Tech Applied Research Corporation
Chantilly, VA
Virginia Tech Applied Research Corporation (VT-ARC) is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech). VT-ARC is a leader in the development of innovative applied research capabilities which are having a positive impact on our clients and the world. As an organization affiliated with one of the leading engineering schools in the U.S., we work closely with academia and industry to create solutions which satisfy critical needs which encompass multiple disciplines.

The Event Coordinator (EC) will provide full-time support to a new government-sponsored open campus facility in Chantilly, VA. The facility will house science- and technology-focused classes and host/entertain a variety of domestic and international instructors. Reporting to the program director, the EC will perform a broad range of duties to ensure the events taking place at the 10,000 square-foot facility run smoothly. A key member of the Open Campus Support Team, the EC is the front face of the facility and sets the tone for customer service.


The duties of this position shall include, but are not necessarily limited to (and not listed in priority order):

* Reports to the project manager
* Coordinates event logistics and services, including technology and equipment needed to run the classes and/or special events, including food, drinks, transportation, lodging, etc.
* Meets routinely with government clients, instructors, and students to gain an understanding of academic needs and changing requirements
* Negotiate and manage vendor contracts
* Coordinate IT and AV support as needed, serving as liaison for troubleshooting issues
* Manages all supplies, purchases, invoices for operations
* Other duties as assigned

Required Education, Certifications, Skills, Capabilities:

* Record of strong client management and customer service.
* Outstanding interpersonal and team-building skills.
* Strong verbal and written communications skills.
* Demonstrable organizational skills and creative thinking abilities; attention to detail.
* Demonstrable ability to work as a team contributor with a mission focus and emphasis on service, integrity, and excellence.
* Must be a U.S. citizen.

Desired Education, Certifications, Skills, Capabilities:

* BA/BS preferred.
* Prior event coordinator or administrative experience background
* Prior experience working in or with U.S. Defense organizations (or contractors) preferred. Active Secret or higher clearance a plus.
* Prior experience serving clients in academia preferred.

Virginia Tech Applied Research Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employee. To learn more about E-Verify, including your rights and responsibilities, please visit
60d+ ago

Public Affairs & Event Coordinator (Secret) - DODP6

Arlington, VA
Avantus Federal, a NewSpring Holdings Company, is a mission-focused services and solutions company headquartered in McLean, VA. Drawing upon its heritage companies' histories of consistent growth and high performance in the federal services market, Avantus ensures eminence is earned, sustained and grown.

Avantus' services and solutions are designed, tailored, and executed based on our long history of helping our Homeland Security, Defense, Intelligence, and Federal Civilian customers solve complex challenges. Our capabilities include Project & Portfolio Management, Facilities, Acquisition & Sustainment, Systems Engineering Technical Services, Operations & Analysis, Transformation & Advisory Services, Data & Software Solutions, Digital Innovation, and Augmented Intelligence.

We are interviewing for Defense Advanced Research Projects Agency (DARPA) Public Affairs & Event Management Coordinators (DARPA SETA) for upcoming opportunities. The ideal candidate for this position should have Department of Defense (DoD) experience and experience managing and executing Public Affairs and Events for a Defense organization. Since its inception in 2004, E3 has supported numerous federal agencies with their mission requirements by working closely with them to help develop and execute external and internal communications campaigns across multiple fora and media to effectively articulate program goals and achievements. Duties include:
Responsibilities Our COVID-19 Task Force is taking every measure to protect our employees during this time. Speak to a recruiter about our telework options. Expert in Public Affairs, Communications and/or Event Management for a Department of Defense organization. Communicate program and technical requirements into public release documents and correspondence in clear, concise and compelling terms. Coordinate with MTO Front Office leadership and Program Managers to draft persuasive and compelling speeches and create presentations that focus on specific topics to effectively engage audiences; draft speeches and presentations specifically tailored for a customer and audience; and produce complex, high-profile speeches, presentations, and communications for the MTO. Produce clear communications through a wide range of styles and formats, including formal speeches, PowerPoint presentations, blogs, videos, letters, articles, op-ed and bylined pieces, and social media channels. Tailor messages to serve the needs of different audiences, including employees, clients, media, social media, academia, industry, the science and technology community, community organizations, and the general public. Coordinate with DARPA Public Affairs and other DARPA office public affairs officers, to ensure effective communication of MTO programs and projects. Identify areas of opportunity, establish best practices, and identify methods (i.e. tradeshows, conferences, publications) to promote DARPA to the research community. Prepare and execute successful DARPA and/or office meetings, events, and/or challenges. Events may include DARPA-sponsored technical conferences, strategic off-site events, executive meetings, technology demonstrations, ad hoc special project, studies, assessments, and showcase events both on-site and off-site. Events may be classified or unclassified. Draft, coordinate and provide compelling content for the MTO page on the DARPA website in accordance with current DoD and DARPA guidelines in a timely manner. Understand DoD policies and regulations, especially related to the Public Release of information Required Qualifications Minimum BS/BA in Communications, Jounralism or related field, and 5 (five) or more years relevant experience. Experience providing Public Affairs, Communications and/or Event Management in a DoD R&D or Science & Technology environment Demonstrated experience in developing Public Affairs campaigns to support DoD organizations, missions and/or programs Demonstrated ability to effectively represent DoD organizations with the public, news media, and other external organizations Demonstrated expertise in Microsoft Word, PowerPoint, as well as with multimedia and social media applications. Secret clearance #AvantusClearedJob Per Executive Order (E0 14042) proof of COVID-19 vaccination is required prior to your start date. Preferred Qualifications MA/MS in Communications, journalism or related field is highly desirable At least two (2) years providing Public Affairs and Event Coordination suppport to DARPA is highly desirable. Company EEO Statement Avantus Federal is an equal opportunity employer and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) federal contractor. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, protected veteran status, status as a qualified individual with a disability, or any other category protected by law. Avantus hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
4h ago

Event Coordinator

Remote or Chicago, IL
McDonald's is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. As the global leader in the food service industry, our legacy of innovation and hard work continues to drive us.From drive thru updates to delivery to mobile order and pay, we are innovating quickly and growing. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.

At McDonald's, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House Charities to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements - check them out here (\_Onepager.pdf) !

While most of us are working remote during COVID-19, we're excited to get back to our state-of-the-art headquarters in the booming West Loop of downtown Chicago! It's set up to be a global hub that cultivates collaboration:
+ Take a class at Hamburger University + Sample future items in our Test Kitchen + Utilize the latest technology to connect with your team around the globe We are an equal opportunity employer committed to the diversity of our crew members, staff, operators, and suppliers. We promote an inclusive work environment that creates feel-good moments for everyone. We are interested in people who enhance our company culture: Does this role interest you? We encourage you to apply even if you don't meet every single requirement! Job Description We are looking for a successful and enthusiastic Event Planner to execute our meetings and events you will work with our team from conception through completion. We want our guests to receive the highest level of event production. You will work side by side with the Workplace Solutions Center team who support employees and the workplace experience at MHQ. The Event Coordinator will work with our Conference Center staff to assist in executing events taking place in our Conference Center and other event space in our downtown Headquarters. This individual will be responsible for working with our event planners, vendors, and other staff to ensure that all events run smoothly. The Event Coordinator will be responsible for: working with our event planners to understand requirements for each event; greeting event hosts on the day of the event to ensure layout and set-up is appropriate; working with catering and A/V vendors; greeting and directing guests; reallocating space as needed; troubleshooting any issues that arise in connection with the Conference Center or an event. Qualifications + Must be fully vaccinated (i.e., at least 2 weeks after last dose) for COVID-19 and, if hired, present proof of vaccination by start date. + Bachelor's degree + 2-4 years of experience in a conference center, hotel, food and beverage or other customer service environment + Ability to stand/walk for a significant portion of the day + Flexible schedule, including ability to work some early mornings, evenings and weekends (mostly Friday nights) + Preferred Qualifications: -exceptional customer service skills -ability to think clearly in a fast-paced environment + Excellent communication skills Additional Information McDonald's is committed to providing qualified individuals with disabilities reasonable accommodations to perform the essential functions of their jobs. Additionally, if you (or another applicant of whom you are aware) require assistance accessing or reading this job posting or otherwise seek assistance in the application process, please contact McDonald's provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Nothing in this job posting or description should be construed as an offer or guarantee of employment. Requsition ID: REF2049H McDonald's Corporation and McDonald's USA, LLC (the "Company") are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee of the Company, including any corporate-owned restaurant, on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, veteran or military status, genetic information, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and/or certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please contact if you need assistance completing any forms or to otherwise participate in the application process or to request or discuss an accommodation in connection with a job at the Company or at a McDonald's corporate-owned restaurant to which you are applying. McDonald's and its franchisees are taking proactive steps in response to the COVID-19 outbreak to ensure the safety in our restaurants across all communities. Our values of quality, service, and cleanliness continue to guide us. We're following direction from the CDC, state, and local governments and adhering to our deep cleaning procedures in every restaurant, every day. We also fully support employees who stay home from work if they are feeling sick. Read more about the ways we are prioritizing health at McDonald's and its franchisees are always looking for top candidates and encourage you to apply online. If you have any questions, please first call the restaurant as this will help the restaurant comply with any social distancing guidelines or other compliance obligations. For corporate roles, please proceed to the online application, or if you already applied, contact There may be a short delay in response time while we continue to monitor the impacts of COVID-19. We sincerely thank you for your continued trust in the Golden Arches.
2d ago

Virtual Events Coordinator - Remote Eligible

Spear Education
Remote or Ajo, AZ
The Virtual Events Coordinator will be responsible for ensuring all virtual events are set up correctly based on the needs of the business and will oversee moderation of all live events.

* Ensure all events are set up in the correct platform with the correct feature set for the event with enough time to market them correctly
* Follow established SOP to ensure that all pre event items are completed within established SLAs
* Update all relevant parties are notified and proper areas updated once an event is created including net-suite, marketing and other departments
* Ensure post course surveys or other items that are needed to operate the event are created prior to the event
* Deliver clear announcements as dictated by event
* Ensure event recordings are distributed properly (minor editing/uploading)
* Provide support to the content department to enable the delivery of live and produced content


* Bachelor's or Associate's degree preferred but equivalent skills and previous work experience would also be acceptable
* Proficiency in MS Windows, MS Office Professional (including Outlook, Excel & Word)
* Familiarity with NetSuite preferred
* Unbeatable listening, verbal and written communications skills

What Spear Offers

* Beautiful Facility
* Company Sponsored Events (Think costume contests, holiday parties and 5k's!)
* The Most Amazing Coworkers Around
* Spear Cares
* Final 30 (A great way to wrap up a productive week!)
* Great work/life balance
* Regular Town Halls and CEO Lunches
* Career Development Pathways
* Flexible Time Off plus Spear Holidays
* And much more!

Spear Education deeply values diversity and what it brings to our communities and our organization.

Everyone is welcomed here, regardless of how you look, your physical abilities, where you come from, when you were born, what you believe in, how you identify, who you love, how you think, and whether or not you have served.

We seek to create a culture where each person feels heard, supported and engaged in a positive, empathetic way.

We are allies in, and advocates for, our shared humanity.

All your information will be kept confidential according to EEO guidelines.
2d ago

Event Coordinator - Remote

Syneos Health, Inc.
Remote or Somerset, NJ
You're driven, resourceful, and above all else - remarkably smart.

You love a good challenge. You are the first to roll up your sleeves and work with relentless energy until you solve the unsolvable, beat the unbeatable and you always come out on top. Passable doesn't cut it - you've got fire in your belly to learn more, do more and be more. For you, the sweetest success is shared success and you're known for your good nature. You'll fit right in at Syneos Health where we surround ourselves with the most talented and agile professionals in the industry, but we check our egos at the door.


This opportunity is with our Deployment Solutions team, which partners with top tier pharmaceutical, medical device and biotechnology companies to provide better, smarter, faster solutions for the industry. Take part in leading the transformation of healthcare by joining the largest provider of outsourced commercial solutions to the healthcare industry. More specifically:

* Scheduling and coordination for Sales interviews and onsite activities to support the field teams business
* Support the assigned projects with timely completion of day to day administrative tasks
* Updating Spreadsheets
* Soliciting Feedback and Summaries
* Communicating with our Clients
* Ability to Travel (Traveling and staying a selected hotel location for up to a week- accommodations; food; travel and other travel expenses are paid for)

Job Requirements

Along with demonstrated initiative, uncompromised integrity and a results-oriented mindset, the ideal candidate has:

* High School degree
* Required Skills
* 1+ years of relevant administrative experience
* Proficiency in Microsoft Office applications (Excel, PowerPoint, Word)
* Strong organizational and multitasking skills
* Attention to Detail
* The drive for self-development, the ability to collaborate, and an action-oriented work ethic

As a healthcare company we have an important responsibility to protect individual and public health. This position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities, unless an exemption can be confirmed based on a medical condition or sincerely held religious belief. Submission & Approval of an Exemption does not guarantee that an exemption can be accommodated.

At Syneos Health, we believe in providing an environment and culture in which our people can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality of life balance.

Why Syneos Health? Join a game-changing global company that is reinventing the way therapies are developed and commercialized. Here, you're essential in solving and executing against today's toughest commercialization challenges facing the world's leading healthcare companies. From the very beginning, you'll be supported by team members who, like you, aren't afraid to try something new. You'll gain exposure and work in a dynamic environment to create better, smarter, faster ways to get biopharmaceutical therapies to patients.

WORK HERE MATTERS EVERYWHERE | How will you accelerate biopharmaceutical commercialization?

Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)

Apply for this job
2d ago

Events Coordinator - East Coast, USA (Fully Remote)

Remote or Cleveland, OH
This role is the logistical wizard behind our events, be it virtual or face-to-face, that the company participates in as well as the internal & corporate events we coordinate, mainly in the USA but also supporting globally. These industry events include tradeshows (virtual, live & hybrid) and meeting sponsorships, webinars, team meetings, and corporate events. The primary focus of this role is to flawlessly coordinate events while ensuring event sponsorship deliverables and agreed-upon KPIs are met.
Specific Duties and Responsibilities

* Work with vendors to ensure pre-, at-, and post-tasks and deliverables are executed.
* Track and project manage the details for all events, timelines, key deadlines, action items, venues, vendors, staffing, and budgets in a master document.
* Set up and communicate relevant details to the Within3 employees attending the event (ie, registration, presentation calendar invites, virtual platform functionality, attendee list agreements, etc).
* Liaise presentation details and co-presenter communications for each event, including scheduling a dry run of the presentation.
* Work closely with the Global Event Manager and the Digital Marketing Managers who will set the event strategy.
* Collaborate with other marketing teammates (Demand Generation Managers, Social Media Manager, and Creative Director) to ensure advance visibility into event details, creative needs, deadlines, attendee list needs, etc
* Communicate with Sales to educate them on event details and ensure leads are being tracked properly in Salesforce.
* When live events return, book travel and hotel room accommodations.
* Set up sponsor booth materials (within the event portal if virtual) or ship needed items to the event location (ie, show booth, collateral, lead retrieval devices, etc).
* Closely analyze the success of each event and propose/ track improvements to the experience by leveraging a post-event survey.
* Assist with other groups within the marketing team or departments within the company on their event planning needs.
5d ago

Event Coordinator

Asset Mark
Remote or Concord, CA
The Job/What You'll Do:

Based in the corporate office, the Event Coordinator coordinates events and meetings for AssetMark, Inc. which supports financial advisors across the country with investment and practice management needs. The Event Coordinator's primary responsibilities include but are not limited to logistics of AssetMark industry, advisor client, and internal meetings, campaign tracking and measurement and acting as a liaison to internal constituents.

We are seeking qualified applicants who can work in a hybrid model. Our current return to work model is Monday/Friday remote and Tuesday, Wednesday and Thursday in an AMK office. We strongly believe that this model will allow you to network, train and collaborate with your colleagues, but also have the flexibility to work remotely. This position is open to the following AssetMark Financial offices: Concord, CA


* Assist with assigned contractual and logistic work associated with planning and executing meetings and events (typically day meetings or two-day events).
* Oversee collateral orders for regional meetings.
* Monitor event registration and provide attendance reports.
* Coordinate, track, and follow-up on attendee manifests for select events.
* Enter campaigns into Sales Force, update with links and relevant documents.
* Implementation, tracking and measurement of sales campaigns
* Design and execute targeted sales campaigns in CRM system
* Optimize flight schedule and ensure effective execution and delivery of sales campaigns
* Create and maintain dashboards in to provide sales reps and leaders key data
* Collaborate with technology and CRM team and others to resolve any technical issues

* Deliver regular reports of campaign results to sales leadership (and other business units), including evaluation of KPIs
* Provide insight into the delivery and effectiveness of sales campaigns
* Maintain regular measurement of the ROI of sales campaigns
* Responsible for quality of data derived from sales campaigns and business intelligence derived from sales campaigns

* Work directly with broker dealer partners to secure AMK event attendance approval for IARs of BDs
* Communicate to internal constituents (Sales, Business Partners and Marketing) all relevant event property and logistic details in a timely manner to ensure alignment across the business. In addition, seek feedback from internal partners about event logistics to continue to improve event outcomes over time.
* Collaborate with event team content on strategist scheduling and communication.
* Serve as part of the team that delivers a superb experience for attendees of the firm's annual Gold Forum meeting - a premier event for the most committed advisors working with the firm. Areas of work include logistics for 3-day meeting of 1,000 people.
* Assist with event calendar management for multiple distribution channels.
* Provide virtual event support and other logistical assistance for internal meetings.
* Manage multiple projects with tight deadlines, as assigned, demonstrating flexibility in a fast-paced environment.

Knowledge, Skills, Abilities:

* Proven ability to manage several large-scale projects that may occur simultaneously.
* Excellent project management and organizational skills.
* High level of initiative and self-motivation.
* Team player with positive, can-do attitude.
* Ability to work effectively with all levels of sales organization and across functions.
* Excellent interpersonal and communications skills, both written and verbal, with all levels of company.
* Detail and service-oriented.

Required Qualifications:

* 0 - 2 years event planning experience.
* High-level proficiency in Microsoft Office applications especially with Excel and PowerPoint.
* Travel per year approximately 20% for on-site management of events

Preferred Qualifications:

* Bachelor's degree
* CRM/Salesforce CRM experience a plus
* Webinar meeting management experience.
* Previous experience working on/with a corporate marketing team
* Previous experience in the Financial Services industry

Who We Are & What We Offer:

AssetMark's mission is centered around helping financial advisors make a difference in the lives of their clients. To help them do that, we aim to provide advisors with holistic support. Whether that's through compelling technology that facilitates a better client experience, consulting services that ensure advisors' businesses are running at their best, or offering a comprehensive suite of investment solutions. AssetMark's platform empowers advisors to provide the highest level of service possible to their clients.

* Flex Time Off (Take what you need)
* 10 days Sick/Mental Health Days
* 401K - 6% Employer Match
* Medical, Dental, Vision - HDHP or PPO
* HSA - Employer contribution
* Volunteer Day
* Career Development / Recognition


As an Equal Opportunity Employer, AssetMark is committed to building a diverse and inclusive workplace where everyone feels valued.
8d ago

Events Coordinator

Jones Lange Lasalle Inc.
Arlington, VA
About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!


As an Events Coordinator with JLL, you will act as the liaison between requesters and the facilities team, overseeing set-ups for meetings and events. Event Coordinators will assist in directing and monitoring the Event Setup team, Facilities, Security, and the Audio Visual Technicians. Responsibilities include, but are not limited to:

* Oversee set-up personnel for performance and cost effectiveness
* Support Customers and vendors during onsite meetings and events
* Contact and direct outside service providers as needed to meet customer requirements
* Schedule conference rooms
* Coordinate with Facilities Team to order and maintain a working inventory of conference room furniture
* Coordinate conferences and events using customer preferred scheduler
* Oversee possible office amenities (Pop-Up Shop, local vendors onsite for the day, etc…)


Minimum Requirements include:

* Bachelor's degree from an accredited institution or four or more years of experience in lieu of degree
* Two or more years of General Events experience
* Advanced knowledge of Microsoft Office; knowledge of facilities management software a plus
* Knowledge of principles and practices of work safety and building codes (BOMA Standards)
* Excellent written and verbal communications skills, including accruate grammar and business correspondence
* Ability to strategically multitask, prioritize, and complete projects with changing deadlines and high levels of urgency
* Ability to withstand long and flexible working hours, including occasional travel and outdoor events
* Organized, self-motivated, dependable, and detail-oriented


What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
14d ago

Department Travel And Event Coordinator

University of Wisconsin Madison
Remote or Madison, WI
16d ago

Coordinator of Competitive Sports, Camps, and Special Events

George Mason University
Fairfax, VA
2d ago

Events Coordinator

Greenway Health
35d ago

Events Coordinator

Remote or Holmdel, NJ
31d ago

Seasonal Festival Coordinator, Events Beverage and Partnerships Logistics

Sundance Institute
Remote or Park City, UT
50d ago

Public Affairs & Event Coordinator (Secret) - DODP6

E3 Federal Solutions
Arlington, VA
60d+ ago

Event Coordinator (Secret clearance + DARPA or DoD Experience Required)

Applied Memetics LLC
Arlington, VA
60d+ ago

Event Coordinator/Regency of Dominion Valley

Up To Par Services LLC
Haymarket, VA
60d ago

Virtual Events Coordinator

Remote or Hoboken, NJ
60d+ ago

Event Coordinator - College Park Airport - Seasonal

Maryland National Capital Park
Berwyn Heights, MD
6d ago

Sales Coordinator - Special Events Seasonal

National Harbor, MD
29d ago

Special Events Coordinator

City of Rockville
Rockville, MD
60d+ ago

Event Coordinator, Office of Event Management & Scheduling- Georgetown University Law Center

Georgetown University
Washington, DC
Easy Apply
3d ago

Marketing Special Events Coordinator

McLean, VA
60d+ ago

USAID/DDI Special Assistant

Dexis Online
Washington, DC
2d ago

Sales Coordinator - Special Events Seasonal

Marriott International
National Harbor, MD
30d ago

Coordinator, Events

Washington Nationals
Washington, DC
2d ago

Event Coordinator, Office of Event Management & Scheduling - Georgetown University Law Center

Georgetown Univerisity
Washington, DC
Easy Apply
26d ago

Meetings & Events Coordinator

AMDA-The Society for Paltc Medicine
Remote or Columbia, MD
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2d ago
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Regional Event Coordinator

Ruth's Chris Steak House
Washington, DC
10d ago

Events Coordinator - $25/hr-$35/hr - Washington, DC

Beacon Hill Staffing Group, LLC
Washington, DC
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5d ago
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Special Assistant

Department of Health and Human Services
Washington, DC
15d ago

Cybersecurity Events Coordinator

Artlin Consulting
Alexandria, VA
53d ago

Event Coordinator, CoStar, DC

Costar Realty Information, Inc.
Washington, DC
17d ago

Event Coordinator, CoStar, DC

Costar Group, Inc.
Washington, DC
18d ago

Special Events Coordinator

Agricultural Research Service
Washington, DC
11d ago

Special Events Coordinator

Department of Agriculture
Washington, DC
13d ago

Coordinator - Event Production

Washington, DC
30d ago

NERA Events Coordinator - Washington, DC or Chicago

Marsh & McLennan Companies, Inc.
Washington, DC
39d ago

Special Assistant

Freedom House
Washington, DC
60d+ ago

Average Salary For a Conference Coordinator

Based on recent jobs postings on Zippia, the average salary in the U.S. for a Conference Coordinator is $38,395 per year or $18 per hour. The highest paying Conference Coordinator jobs have a salary over $48,000 per year while the lowest paying Conference Coordinator jobs pay $30,000 per year

Average Conference Coordinator Salary
$38,000 yearly
$18 hourly
Updated October 17, 2021
10 %
90 %

Highest Paying Cities For Conference Coordinator

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CityascdescAvg. salaryascdescHourly rateascdesc
New York, NY
Rockville, MD
Kissimmee, FL

5 Common Career Paths For a Conference Coordinator

Event Coordinator

An event coordinator is responsible for planning and working out on special events based on the client's specifications. Event coordinators' duties include suggesting appropriate venues, providing cost estimates and financial reports, selecting best vendors for the event's needs, and working on the client's approval for any adjustments to be made. An event coordinator must have excellent communication, time-management, organizational, and critical-thinking skills to address any concerns and possible inconsistencies that might affect the event's performance.

Executive Assistant

Executive assistants are employees who are assigned to work under the supervision of company executives. They manage the activities of the executives they are assigned to by manning the executive's calendar, scheduling appointments, setting meetings, ensuring that the executives are familiar with their schedule for the day, and taking note of any deliverable that may be needed. They are also responsible for taking care of any document or paperwork that the executive needs, as well as preparing presentation materials or briefers for meetings. Executive assistants are also usually exposed to actual company operations to further understand how the business works and to be of better help to the executive.

Program Coordinator

Program coordinators are mid-level employees who are assigned to work on a program of a specific department. They handle the communications between their department and any other department that they may need to collaborate with. They coordinate action plans and activities to ensure that the departments are aligned. They are present during the planning stage for the program so that they will be familiar with action items. They are directly involved in the implementation by liaising with the involved departments. Program coordinators should have good communication skills, interpersonal skills, and organization skills.


Consultants are individuals who were tapped by a company or an organization to work on a specific activity, depending on their field of expertise. They act as guides for the organization in undertaking projects that are related to their field. Consultants would usually assist organizations in planning, often giving advice when the need arises. They would, at times, take the lead in activities that involve data gathering and interpretation of data gathering results so that they can provide solid recommendations on actions that the organization may undertake. They may also guide the organization in implementing any changes brought about by their consultancy and in evaluating the effectiveness of the changes.

Project Coordinator

Project coordinators act as the liaising body between different departments involved in a specific project. They are members of the group assigned to work together for special projects or undertakings that will benefit the organization. Project coordinators join meetings of the special committee, from planning to evaluation. They take notes and jot down action plans. They ensure that the committee members assigned to do specific tasks are doing so. They also guarantee project success by ensuring that the people involved in the project are working well together.

Illustrated Career Paths For a Conference Coordinator