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Conference coordinator skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Dr. Jokima Hiller,
Duane Sunwold
Conference coordinator example skills
Below we've compiled a list of the most critical conference coordinator skills. We ranked the top skills for conference coordinators based on the percentage of resumes they appeared on. For example, 14.8% of conference coordinator resumes contained conference calls as a skill. Continue reading to find out what skills a conference coordinator needs to be successful in the workplace.

15 conference coordinator skills for your resume and career

1. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how conference coordinators use conference calls:
  • Facilitate conference calls for companies nationwide and internationally, using procedures dependent on type of conference.
  • Performed customer service and reservations for conference calls, operated windows based conferencing equipment.

2. Reservations

Here's how conference coordinators use reservations:
  • Managed internal & external reservations for audio and videoconferencing requirements over telephone and via e-mail.
  • Alternated from Operations to processing new account information, reservations as operational needs demanded.

3. Event Planning

Here's how conference coordinators use event planning:
  • Assist planner with all facets of event planning from inception until - Create directional signs and steam press advertising banners.
  • Log requests as received and ensure each request is assigned to a member of the Catering or Event Planning staff.

4. Audio Visual Equipment

Here's how conference coordinators use audio visual equipment:
  • Work closely with Multimedia team and Restaurant Associates to ensure appropriate audio visual equipment and catering requirements are provided.
  • Operated and maintained audio visual equipment.

5. Conference Planning

Here's how conference coordinators use conference planning:
  • Develop electronic decision/milestone planning data and oversee registration systems to ensure efficient and cost effective conference planning and management.
  • Organized conference planning packets and delegation for conference events.

6. Event Management

Event management applies project management to the development and creation of corporate events such as conferences, festivals, ceremonies, concerts, or formal parties.

Here's how conference coordinators use event management:
  • Executed the logistics of Event Management, handled customer concerns and ensured customer satisfaction
  • Provided conference and event management services and on-site support.

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7. Reservation System

A reservation system is a software or computer-based system which is used to keep a record of transactions related to travel, hotel booking, tickets, cab expenses, and others.

Here's how conference coordinators use reservation system:
  • Handle room and office bookings using Rendezvous reservation system and focus on maximizing room utilization.
  • Accommodated last-minute requests/changes; expedited and monitored the reservation system to satisfy client requirements.

8. Conference Services

Here's how conference coordinators use conference services:
  • Provide administrative support to Catering and Conference Services Managers in daily activities.
  • Administer and coordinate everyday activities of conference services department.

9. Event Space

Here's how conference coordinators use event space:
  • Ensured the proper use of function space, exhibit hall and event space using DAYLIGHT and Meeting Matrix.
  • Monitored the cleanliness of the facility, conducting inspections of all event spaces and furniture.

10. Meeting Rooms

A meeting room is a room set aside solely to hold meetings and conferences to discuss issues, set priorities, and make decisions. A meeting room also can be used to hold training sessions, brainstorming, and/or strategy sessions.

Here's how conference coordinators use meeting rooms:
  • Directed set-up of registration area, meeting rooms and all contracted services such as food and beverage, a/v, etc.
  • Ensured that meeting rooms are set-up correctly, with the proper equipment and amenities, prior to the start of meetings.

11. Room Set-Up

Here's how conference coordinators use room set-up:
  • Make arrangements with departments and subcontractors to provide necessary services, such as room set-up, audio-visual materials, and catering.
  • Assisted with room set-ups (layout of tables, chairs, staging, and carpet) to accommodate summer conference attendees.

12. Banquet Event Orders

Here's how conference coordinators use banquet event orders:
  • Negotiate contracts, manage meeting space, organize room blocks, and setup Banquet Event Orders with hotels and restaurant partners.
  • Improved internal communication flow and client satisfaction by redesigning the conference event orders and event detail sheets.

13. Group Resumes

Here's how conference coordinators use group resumes:
  • Paticipated in planning process, reviewing group resumes, BEOs and REOs prior to group arrival.
  • Increase efficiency in group resumes due to extensive knowledge and expertise in Room Divisions.

14. Meeting Space

A meeting space refers to the room assigned for the conductance of a meeting, where people participating in the meeting can get together for a discussion and where formal or informal meetings are held. Typical meeting space is usually in an office building, and the room contains all the necessary equipment or material that would ensure the comfort of the participants and give them access to everything they might need during the discussion.

Here's how conference coordinators use meeting space:
  • Coordinated and reserved meeting space for corporate conference center.
  • Coordinated all aspects of corporate and non-profit meetings including logistics of meeting space, room accommodations and creating menu for dining.

15. Video Conferences

Here's how conference coordinators use video conferences:
  • Work closely with senior management and administration team to ensure video conferences are correctly scheduled.
  • Coordinated video conferences with over 15 Fortune 500 enterprises internationally.
top-skills

What skills help Conference Coordinators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on conference coordinator resumes?

Dr. Jokima HillerDr. Jokima Hiller LinkedIn profile

Assistant Professor, Missouri State University

Employers are seeking candidates who are:
- Adaptable, Flexible
- Have transferable skills such as customer service, financial management, problem solving, critical thinking, etc.
- Self-starter

What conference coordinator skills would you recommend for someone trying to advance their career?

Duane SunwoldDuane Sunwold LinkedIn profile

Instructor, Spokane Community College

Personal Communication Skills, Vocational Math, Food Science

What type of skills will young conference coordinators need?

Barbara ConnellBarbara Connell LinkedIn profile

Chair of Events Industry Council’s CMP Governance Commission and CEO at the American Society for Gastrointestinal Endoscopy, Events Industry

Depending on the position that is available, various items draw attention. If a manager or junior role is being filled, an experience that shows continued alignment within a field or type of activity and learning within that field or activity is appealing. Dedication and consistency are always attractive. If a senior role is being filled, deep levels of varied responsibility and achievement are indicators that an individual is committed, focused, and likely to be a successful leader. Tenure is also attractive; staying in a position for 3-5 years or more is a positive trait and shows that the organization's investment will be protected.
Do you want to know more?
Read more about what experts have to say about conference coordinator

List of conference coordinator skills to add to your resume

Conference coordinator skills

The most important skills for a conference coordinator resume and required skills for a conference coordinator to have include:

  • Conference Calls
  • Reservations
  • Event Planning
  • Audio Visual Equipment
  • Conference Planning
  • Event Management
  • Reservation System
  • Conference Services
  • Event Space
  • Meeting Rooms
  • Room Set-Up
  • Banquet Event Orders
  • Group Resumes
  • Meeting Space
  • Video Conferences
  • Travel Arrangements
  • EMS
  • Conference Room
  • Conference Registration
  • BEOs
  • Front Desk
  • Summer Conference
  • Conference Logistics
  • Event Logistics
  • Conference Materials
  • Food Service
  • Name Badges
  • Conference Program
  • PowerPoint
  • Trade Shows
  • Conference Speakers
  • External Clients
  • Conference Events
  • Site Selection
  • Contract Negotiations
  • Guest Speakers
  • Conference Assistants
  • Promotional Materials
  • Press Releases
  • RFP
  • Logistical Support
  • CME
  • Expense Reports
  • On-Site Registration
  • International Conferences
  • Delphi
  • VIP
  • On-Site Logistics

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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