Construction administrator job description
Updated March 14, 2024
7 min read
Find better candidates in less time
Post a job on Zippia and take the best from over 7 million monthly job seekers.
Example construction administrator requirements on a job description
Construction administrator requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in construction administrator job postings.
Sample construction administrator requirements
- Bachelor's Degree in Construction Management, Engineering or related field.
- At least 5 years of experience in a construction project.
- Knowledge of building codes and regulations.
- Proficiency in Microsoft Office and construction-related software.
- Experience in budgeting, scheduling and project management.
Sample required construction administrator soft skills
- Strong organizational, communication and interpersonal skills.
- Ability to handle multiple tasks and prioritize workload.
- High attention to detail and problem-solving skills.
- Capability to work independently and as part of a team.
Construction administrator job description example 1
The Professional Group construction administrator job description
Architectural Construction Administrator (CA) works under the direction of the Director of Operations or Principal
Architects managing the production of working drawings for all construction and project types.
Functions of Position
• Participate in weekly Design Group staff meetings. Attend project OAC meetings and any additional
relevant project meetings that pertain to constructability issues.
• Assistance with projects as a TEAM including helping with targeted deadlines while using firm tools and
software.
• Review project documents to anticipate any missing information including design details and company
standards, code compliance and constructability.
• Document all issues when required i.e., RFI’s, Submittals, ASI’s, project photos and field reports.
• Collaboration and interaction with LGE Design Group (DG) coworkers, consultants and owners.
• Collaborate with project teams and LGE Design Build (DB) on project details.
Required Attributes
MOST important is TEAM spirit! Ability to multi-task; can work within a fast-paced environment. Self-motivated, organized and communicates clearly. Must be able to focus on and pay close attention to detail of projects and effectively deliver and meet deadlines on scheduled whenever possible. Knowledge of Revit, pertaining to its integration with contract documents; a high level of knowledge of Excel, Word, Bluebeam and Procore. Understanding of local zoning, building codes and systems, energy codes, ADA requirements, construction documents, construction administration and related procedures. Able to review complete sets of construction documents and identify drawing and design issues and provide resolutions to resolve and effectively coordinate with the entire team and jurisdiction to provide approvals for permits to construction. Help maintain the project process and communications with adjoining departments. Must have firsthand experience in creation and implementation of processes and protocols. Must be able to effectively communicate with construction, estimating, consultants and jurisdictions, etc.
Architects managing the production of working drawings for all construction and project types.
Functions of Position
• Participate in weekly Design Group staff meetings. Attend project OAC meetings and any additional
relevant project meetings that pertain to constructability issues.
• Assistance with projects as a TEAM including helping with targeted deadlines while using firm tools and
software.
• Review project documents to anticipate any missing information including design details and company
standards, code compliance and constructability.
• Document all issues when required i.e., RFI’s, Submittals, ASI’s, project photos and field reports.
• Collaboration and interaction with LGE Design Group (DG) coworkers, consultants and owners.
• Collaborate with project teams and LGE Design Build (DB) on project details.
Required Attributes
MOST important is TEAM spirit! Ability to multi-task; can work within a fast-paced environment. Self-motivated, organized and communicates clearly. Must be able to focus on and pay close attention to detail of projects and effectively deliver and meet deadlines on scheduled whenever possible. Knowledge of Revit, pertaining to its integration with contract documents; a high level of knowledge of Excel, Word, Bluebeam and Procore. Understanding of local zoning, building codes and systems, energy codes, ADA requirements, construction documents, construction administration and related procedures. Able to review complete sets of construction documents and identify drawing and design issues and provide resolutions to resolve and effectively coordinate with the entire team and jurisdiction to provide approvals for permits to construction. Help maintain the project process and communications with adjoining departments. Must have firsthand experience in creation and implementation of processes and protocols. Must be able to effectively communicate with construction, estimating, consultants and jurisdictions, etc.
Post a job for free, promote it for a fee
Construction administrator job description example 2
Mill Creek Residential construction administrator job description
Welcome to Mill Creek! We're glad you're here! At Mill Creek Residential, we believe that every associate is imperative to the success of our organization. We believe in embracing our core values and in the power of People, Places and Relationships.
The Administrative Assistant's primary responsibility is to function as a support role for the Single Family Rental Construction Division and its project management teams operating in the office and on project construction sites. Responsibilities associated with this position include but are not limited to screening and responding to telephone calls, processing invoices, maintaining financial and confidential records, special projects, and performing other various clerical duties.
Essential Functions/Responsibilities
Provides administrative support to the Single Family Rental Construction Project Manager(s) in his/her business or field office, including scheduling appointments, meetings and travel arrangements.Establishes and maintains vendor relationships enabling the Company to maximize best pricing on services through research and negotiation.Responsible for purchasing office supplies and maintaining office equipment; maintains records for all PO's.Processes invoices, payroll, purchase orders, expense reports and maintains organized records.Manages petty cash.Prepares materials for meetings and ensures they are organized and distributed.Compiles and distributes weekly/monthly reports.Provides clerical assistance, which may include typing, copying, filing, recordkeeping, and distributing departmental mail.Coordinates various activities and events for his/her office.Screens and responds to telephone calls and greets visitors.Works on special projects and ensures all processes are completed timely.Assists Project Managers in maintaining accurate Requests for Information (RFI's), Architects Supplement Instructions (ASI's) and submittal logs.Assists in establishing schedules for subcontractors.Ordering of blueprints and tracking deliveries to Subcontractors.Reviews general contracts for pertinent information and coordination with accounts payable.Reviews and types all subcontracts including all attachments and schedule of values.Assist with procurement of permits.Maintains subcontractor insurance log.Assists with coordinating communication between local office and other MCRT local and national offices.Fields complaints, issues and concerns from the public, clients, vendors, associates, etc.
Participates in Company-provided training such as safety, non-discrimination, information systems and harassment prevention.Complies with all Company National Standards, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.All other duties as assigned.
Education and/or Experience
High school diploma or GED required.Associates degree or secretarial certification is preferred for this position.Previous work in a real estate or construction office is a plus.Minimum of one to two years office administration or other relevant experience is required.Notary public is a plus.
Skills/Specialized Knowledge
Proficiency and experience in working with Microsoft business software including Outlook, Word, Excel and PowerPointExperience with Procore, Textura and Yardi software a plus.Ability to use general office equipment, such as telephone, fax machine, printer, scanner, copier and projectors,Excellent customer service and interpersonal skills; ability to relate to others.Professional verbal and written communication skills.Strong organizational and time-management skills.
Ability to perform basic mathematical and accounting functions.Ability to communicate well in English both written and verbally.Experience using Build Pro / Hyphen Solutions
About the Benefits of joining the Mill Creek Team
Competitive compensation Comprehensive medical, dental and vision Employer sponsored short and long term disability, Life and ADD insurance 401k with employer matching Paid time off benefits: Vacation, Sick, Holidays
Mill Creek is an Equal Opportunity Employer
Are you ready to contribute to the success of Mill Creek Residential? If so, apply today and become part of an organization that believes in uncompromising integrity, celebrating successes, continuous improvement, and working hard, smart and together!
The Administrative Assistant's primary responsibility is to function as a support role for the Single Family Rental Construction Division and its project management teams operating in the office and on project construction sites. Responsibilities associated with this position include but are not limited to screening and responding to telephone calls, processing invoices, maintaining financial and confidential records, special projects, and performing other various clerical duties.
Essential Functions/Responsibilities
Provides administrative support to the Single Family Rental Construction Project Manager(s) in his/her business or field office, including scheduling appointments, meetings and travel arrangements.Establishes and maintains vendor relationships enabling the Company to maximize best pricing on services through research and negotiation.Responsible for purchasing office supplies and maintaining office equipment; maintains records for all PO's.Processes invoices, payroll, purchase orders, expense reports and maintains organized records.Manages petty cash.Prepares materials for meetings and ensures they are organized and distributed.Compiles and distributes weekly/monthly reports.Provides clerical assistance, which may include typing, copying, filing, recordkeeping, and distributing departmental mail.Coordinates various activities and events for his/her office.Screens and responds to telephone calls and greets visitors.Works on special projects and ensures all processes are completed timely.Assists Project Managers in maintaining accurate Requests for Information (RFI's), Architects Supplement Instructions (ASI's) and submittal logs.Assists in establishing schedules for subcontractors.Ordering of blueprints and tracking deliveries to Subcontractors.Reviews general contracts for pertinent information and coordination with accounts payable.Reviews and types all subcontracts including all attachments and schedule of values.Assist with procurement of permits.Maintains subcontractor insurance log.Assists with coordinating communication between local office and other MCRT local and national offices.Fields complaints, issues and concerns from the public, clients, vendors, associates, etc.
Participates in Company-provided training such as safety, non-discrimination, information systems and harassment prevention.Complies with all Company National Standards, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.All other duties as assigned.
Education and/or Experience
High school diploma or GED required.Associates degree or secretarial certification is preferred for this position.Previous work in a real estate or construction office is a plus.Minimum of one to two years office administration or other relevant experience is required.Notary public is a plus.
Skills/Specialized Knowledge
Proficiency and experience in working with Microsoft business software including Outlook, Word, Excel and PowerPointExperience with Procore, Textura and Yardi software a plus.Ability to use general office equipment, such as telephone, fax machine, printer, scanner, copier and projectors,Excellent customer service and interpersonal skills; ability to relate to others.Professional verbal and written communication skills.Strong organizational and time-management skills.
Ability to perform basic mathematical and accounting functions.Ability to communicate well in English both written and verbally.Experience using Build Pro / Hyphen Solutions
About the Benefits of joining the Mill Creek Team
Competitive compensation Comprehensive medical, dental and vision Employer sponsored short and long term disability, Life and ADD insurance 401k with employer matching Paid time off benefits: Vacation, Sick, Holidays
Mill Creek is an Equal Opportunity Employer
Are you ready to contribute to the success of Mill Creek Residential? If so, apply today and become part of an organization that believes in uncompromising integrity, celebrating successes, continuous improvement, and working hard, smart and together!
Dealing with hard-to-fill positions? Let us help.
Construction administrator job description example 3
McAdams construction administrator job description
- 5-10 years of relevant experience in Land Development and utility construction OR 5-10 years of relevant experience with construction of detailed landscape and hardscape projects.
- Excellent communication skills used to explain job progress and issues effectively to clients, market sector Project Managers, and Construction Administration Director
- Experience with project management and scheduling software (Procore, PIM, MS Project, etc.)
- Please note that you must be willing to travel (day trips) for project progress inspections
- All candidates must be able to successfully pass a motor vehicle records check, drug screen, and functional assessment
McAdams is a full-service land planning, landscape architecture, civil engineering and geomatics firm located in Durham and Charlotte, NC. McAdams has built its reputation throughout the industry over 38 years by delivering unmatched expertise and unwavering commitment to clients in a variety of markets including municipal, education, healthcare, as well as commercial and residential development. Learn more about us by visiting www.mcadamsco.com .
Some great benefits to working with us:
- Benefit package that includes medical, dental, vision, life insurance, short & long-term disability, long term care, and 401(k)/Roth with company match
- Yearly clothing reimbursements
- Free snacks and cold drinks as well as bagels/donuts on Fridays for breakfast
- Company trips and family events
- Annual education stipend that can be applied to the cost of tuition or other related fees at any accredited higher education institution
All applicants must be authorized to work in the US. McAdams does not sponsor applicants for employment-based visas. We participate in E-Verify. Information from all employees’ Form I-9 is used to confirm work authorization.
EOE: Minorities/Women/Protected Veterans/Individuals with Disabilities. We are equal opportunity employers. Decisions regarding hiring, promotions and terminations are made without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (over 40), disability, genetic information, veteran status or any other legally protected status
Start connecting with qualified job seekers
Resources for employers posting construction administrator jobs
Average cost of hiring
Recruitment statistics
How to write a job description
Examples of work conditions
Construction administrator job description FAQs
Ready to start hiring?
Updated March 14, 2024
Updated March 14, 2024