Contract Administrative Assistant Resume Examples 2023

Research Summary. We analyzed 906 contract administrative assistant resumes to determine which ones land the most jobs. Below you'll find examples of resumes that can help you get an interview (and a job offer) from companies like Adecco USA and ManpowerGroup. Here are the key facts about contract administrative assistant resumes to help you get the job:

The average contract administrative assistant resume is 534 words long
The average contract administrative assistant resume is 1.2 pages long based on 450 words per page.
Data entry is the most common skill found on a contract administrative assistant resume. It appears on 15.6% of resumes.

After learning about how to write a professional contract administrative assistant resume, you can make sure your resume checks all the boxes with our resume builder.

Contract Administrative Assistant Resume Example


Brian Wood Contract Administrative Assistant Contact Information Atlanta, GA (610) 555-0699 bwood@example.com Skills Purchase Orders Powerpoint Office Procedures Counsel Procedures Consultants Administrative Problems ISO Travel Arrangements Appropriate Files Employment History Contract Administrative Assistant 2019 - Present United Parcel Service Atlanta, GA Audit contracts, documentation, enter contracts to database and customer services. Update processes and procedures as needed to reflect changes on sales support issues in a Master Operating Plan. Balanced policy renewals and modifications for the Business Development department. Coordinated meetings, travel arrangements, conference calls, video conferences, staff training, departmental budget and expense reports. Gather data necessary for psychological evaluations, conduct vision and hearing screenings related to special education evaluations. Administrative Coordinator 2009 - 2019 CERNY HOUSING DEV FLORIDA MORTGAGE REVENUE Orlando, FL Managed front desk (phone calls, email & greeted customers) Maintained customer files Prepared paperwork for short sales/ purchases Provide telephone and written communication to clients and other state agencies relative to Child Support Enforcement. Processed files and ensured efficient management of documents within office databases as well as on the company website. Maintained weekly calendars, meetings, conference calls and schedules. Department Secretary (Part-Time) 2008 - 2009 State of Florida Orlando, FL Advance Word Processing, use of Microsoft Excel/Office, and creates PowerPoint presentations. Acted as a liaison for multiple research centres and maintained a local subject database. Answered and screened telephone calls. Education Associate's Degree Psychology 2007 - 2009 University of Central Florida Orlando, FL


Gloria Lane Contract Administrative Assistant Contact Info Detroit, MI (670) 555-2590 glane@example.com Skills Outpatient ServicesGeneral PublicPurchase OrdersRegistration ProcessAnnual BudgetFinancial StatementsPowerpointData BaseSharepointScheduling Appointments Employment History Contract Administrative Assistant 2020 - Present Kelly Services Detroit, MI Prepared PowerPoint presentations Assembled Sales marketing materials Prepared monthly Excel and PowerPoint reports Filled in for staff members when they were out of office as assigned by the building administrators. Assist in special projects as requested by the Post Award Services Manager and Assistant Director. Administrative Support 2014 - 2020 Express Services Pittsburgh, PA Maintained effective, timely, and helpful communication with a variety of community members. Aided Human Resources supervisor in day to day operations of office management. Registrar 2007 - 2011 HCA Healthcare Richmond, VA Verified patients' insurance eligibility and financial obligations on Passport Healthcare System. Register patients and verify demographic information and insurance to cover the emergency room visit. Registered patients in Emergency Room and Admitting departments, gathering demographic info, insurance info, and payments as needed. Trained/supervised new patient access employees with hands-on demonstrations. Education Doctoral Degree Computer Science 2011 - 2014 New Jersey Institute of Technology Newark, NJ Master's Degree Computer Science 2006 - 2007 New York University New York, NY Bachelor's Degree Computer Science 2003 - 2006 California State University - San Bernardino San Bernardino, CA


Alan Perkins Contract Administrative Assistant Barceloneta, PR aperkins@example.com (520) 555-6815 Experience Contract Administrative Assistant 2020 - Present PfizerBarceloneta, PR Supported managers with extensive domestic and international travel arrangements. Trained/mentored other administrative staff members. Scheduled interviews, meetings, and large-scale conference calls. Administrative Coordinator 2015 - 2020 Baxter Regional Medical CenterBarceloneta, PR Document Control/Customer Service Maintain and update document release and work in progress information on internal database. Collaborated with Patient Care Managers, other department managers and/or Executive Managers to ensure safe, quality care for all patients. Provided secretarial support for the Director of TurnAround and supervised 8 secretarial staff. Used document control for various contracts and agreements. Monitor policy process and maintain communication with key contacts. Department Secretary 2014 - 2015 Merck & Co.Barceloneta, PR Follow up of purchase orders on a timely manner. Provide administrative support to 5 departments Create and follow through of purchase orders Assisted in the creation and distribution of PowerPoint presentations for company executives and outside affiliates. Prepare general correspondence, memos, PowerPoint presentations and monthly reports. Skills Medical Supplies Legal Documents Direct Reports Purchase Orders Scheduling Meetings Secretarial Support Office Procedures Patient Care Administrative Tasks Office Functions Education High School Diploma 2014 - 2014

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How your resume should look:

The job title on your resume should match your application for the role.
Ensure your work experience focuses on achievements, rather than responsibilities.
Recruiters and hiring managers suggest fitting your resume on one page.

Choose From 10+ Customizable Contract Administrative Assistant Resume templates

Zippia allows you to choose from different easy-to-use Contract Administrative Assistant templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Contract Administrative Assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Contract Administrative Assistant Resume Format And Sections

1. Add Contact Information To Your Contract Administrative Assistant Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Contract Administrative Assistant Resume Contact Information Example #1

Hank Rutherford Hill

St. Arlen, Texas | 333-111-2222 | hank.hill@gmail.com

Do you want to know more?

How To Write The Perfect Resume Header

2. Add Your Relevant Education To The Resume

Your resume's education section should include:

The name of your school
The date you graduated (Month, Year or Year are both appropriate)
The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

Academic awards (Dean's List, Latin honors, etc. )
GPA (if you're a recent graduate and your GPA was 3.5+)
Extra certifications
Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

If you're a recent graduate, you might opt to place your education section above your experience section
The more work experience you get, the shorter your education section should be
List your education in reverse chronological order, with your most recent and high-ranking degrees first
If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Check More About Contract Administrative Assistant Education

Majors

36.8%

6.1%

5.6%

5.3%

Contract Administrative Assistant Resume Relevant Education Example #1

Associate's Degree In Psychology 2007 - 2009

University of Central Florida Orlando, FL

Contract Administrative Assistant Resume Relevant Education Example #2

Bachelor's Degree In Liberal Arts 2010 - 2013

Santa Monica College Santa Monica, CA

3. Next, Create A Contract Administrative Assistant Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

Include 6-12 skills, in bullet point form
List mostly hard skills; soft skills are hard to test
Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Contract Administrative Assistant Skills For Resume

Data Entry Skills
Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.
Payroll Skills
Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.
Administrative Functions Skills
Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Top Skills for a Contract Administrative Assistant

Source: Zippia.com

Data Entry, 15.6%

Purchase Orders, 9.4%

PowerPoint, 8.5%

Expense Reports, 4.6%

Other Skills, 61.9%

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume

4. List Your Contract Administrative Assistant Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

Don't have any experience?

How To Show Your Experience On a Resume... Even When You Don't Have Any

Work History Example # 1

Logistics Coordinator

Old Navy

Performed cashier functions such as using a POS system for exchanges, purchases, and returns.
Created a Logistics procedures manual documenting both internal and external processes relating to shipping.
Conducted recurring PowerPoint presentations for client on campaign status.
Established inland transportation operations with overseas logistics providers in China, India, and Indonesia, supporting Target-managed import strategy.
Maintained ERP inventory system to provide accurate information for sales and customer service departments.

Work History Example # 2

Recruiting Coordinator

University of Oregon

Interviewed prospective candidates to assess qualifications and capabilities; guided candidates through application process.
Created PowerPoint presentations for teacher development sessions and organized feedback evaluation forms from each session.
Engaged passive candidates via LinkedIn recruiter.- Posted job advertisement to various websites locally and nationally.
Provided assistance to the nurse manager and selected charge nurses with KRONOS inquires.
Processed new hire paperwork, completed background investigations and entered data for all new substitutes into the HRIS and SubFinder System.

Work History Example # 3

Contract Administrative Assistant

Dart National Bank

Interfaced daily with lawyers, City staff, consultants and subcontractors.
Increased productivity through effective PowerPoint presentations, and assured proposals and contracts were accurate for internal clients.
Keyed departmental payroll; maintained accuracy of attendance and payroll tracking for the multiple organizations supported (approximately 75 employees).
Created and assembled meeting packets for about 38 clients split between 4 consultants every quarter using PowerPoint.
Exercised experience in Microsoft Office to include Excel, Word and PowerPoint and also knowledge of web research and input.

Work History Example # 4

Administrative Project Assistant

Adecco Staffing, USA

Prepared excel spreadsheet and small PowerPoint presentation.
Sorted, prepared and organized mailings and performed data entry and facilitated communication flow with management
Archived and organized program documents using SharePoint.
Scheduled and arranged pickups and deliveries; using FEDEX, UPS, and USPS.
Utilized existing PowerPoint presentation to make Score cards in Excel database with tangible metrics system.

5. Highlight Your Contract Administrative Assistant Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your contract administrative assistant resume:

Certified Nurse Assistant (CNA)
Medical Assistant
Word 2010 Certification
Certified Medical Administrative Assistant (CMAA)
Certified Paralegal/Certified Legal Assistant (CP/CLA)
Certified Medical Office Manager (CMOM)

More Certifications For Contract Administrative Assistant

6. Finally, Add a Contract Administrative Assistant Resume Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

Are you a recent grad?

Read our guide on how to write a resume summary statement

And If You’re Looking for a Job, Here Are the Five Top Employers Hiring Now:

Common Contract Administrative Assistant Resume Skills

Data Entry

Purchase Orders

PowerPoint

Expense Reports

SharePoint

Financial Reports

Payroll

Administrative Tasks

Provides Administrative Support

Contract Administration

Office Equipment

Word Processing

Front Desk

Meeting Minutes

Administrative Functions

Event Planning

Calendar Management

Clerical Support

Telephone Calls

Conference Calls

Hard Copy

Management System

International Travel Arrangements

Real Estate

Scheduling Appointments

Administrative Assistance

Office Management

Government Contracts

PeopleSoft

Background Checks

RFP

Office Operations

Insurance Certificates

QuickBooks

Computer System

A/P

Financial Data

Provide General Support

Contract Database

A/R

Writing Letters

Sales Orders

Lotus Notes

FedEx

Ariba

Oracle Financials

Contract Administrative Assistant Jobs

Links To Help Optimize Contract Administrative Assistant Resumes

Updated May 19, 2023