Contract administrator/contract specialist job description

Supporting Shipping and Receiving of all customer deliverables as well internal hardware and software needs.

Receive and process customer orders into Salesforce.com and track orders from receipt to delivery and invoicing.

Process prospective customer bailment agreements with contracts department and help arrange equipment to be delivered to customer and returned to BAE upon bailment completion.
Support Maintenance Support Renewals Team in managing overall schedule. Support team in arranging, packing, and shipping marketing materials for trade shows and customer demonstrations. Burn media (CDs/DVDs) of software to provide to customers. Support Sales & Sales/Engineering teams on various prospective & current customer deliverables. Support team in overall office management.
Responsible to support daily Business Operations for Cybersecurity Product Portfolio.Team consists of 4 team members.1 Program Manager, 2 Functional Support Specialists, and one Customer Renewal Support Specialist.

This role will be performed in a Hybrid capacity, with the incumbent working both in-office & remotely, from home.


Required Education, Experience, & Skills


Bachelor's Degree Preferred
Pursuant to a specific U.S. Government contract, selected individual must be a U.S. Citizen or Permanent Resident.



About BAE Systems Electronic Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

We are pioneers. We were the first to break the sound barrier and design the first functional jetpack. We were aboard NASA's first lunar mission and brought advanced tiltrotor systems to market. Today, we are defining the future of on-demand mobility. At Bell, we are proud to be an iconic company with superb talent, rapidly creating novel and coveted vertical lift experiences.

The Contracts Administrator Specialist at Bell performs various contract administration tasks, including reviewing RFPs, preparing ERs, responding to proposals, analyzing Work Authorizations, conducting negotiations, writing, and reviewing contracts, issuing proposal/contract guidance, answering customer correspondence, and conducts negotiations and writing/review/closeout of contract docs.

Coordinate Requests for Information (RFIs)/Requests for Proposal (RFPs)/Requests for Quotation (RFQs) with internal and external customers.

Coordinate Estimate Requests (ERs) and Statements of Work (SOWs) with internal and external customers.

Coordinate proposal preparation, manage and prepare internal documentation for gate approvals as required, and obtain management approval for submission to the customer.

Develop proposal and contract strategy to include risk mitigation and responsibility as the primary point of contact for the review of terms and conditions of contract/requirement documents for compliance.

Develop negotiation strategy and leads negotiations of proposal with commercial and/or government customers ensuring customer needs are satisfied while meeting Bell business and financial objectives.

Performs contract administration from contract award to contract closeout, which may include: internal notification of contract award and coordination of requirements to functional departments to advise of obligations during performance, contract notifications to customer, identification and resolution of changes by application of knowledge of contract clauses and policies and procedures, monitor funding and expenditures, facilitation of invoicing, coordination of all import/export licenses and authorizations, documentation of delivery/completion to the customer, and contract closeout.

Assess, maintain, and utilize Bell information management systems for reports/metrics, correspondence, files, presentations, analyses, and contract administration.
Manage special assignments and projects within Contracts. Coordinate with and influence personnel in multiple functions, Integrated Program Teams (IPTs), and Centers of Excellence (COEs) and at a variety of levels to ensure effective and efficient compliance with contractual and customer requirements. Adapt and improve business processes/practices to meet company goals and satisfy customer needs. Demonstrate exceptional customer relationship management skills. Primary liaison between external customer and Bell for contractual matters.



Specific Preference/Responsibilities:


USG Contracts Commercial Contracts
Responsible for regional contract administrations and contractual requirements during air shows involving interaction with management of other functional departments, affiliates, and the customer as necessary. Coordinate all actions and processes required for contract development, completions, and deliveries. Maintain and disseminate aircraft allocation information. Support trade show events.



Education Requirements:
Bachelor's Degree in Business Administration or related field OR 7+ years of related experience.
Position Requirements:
7 or more years combined experience in Contracts, Pricing, Legal, Business Management, Program Management, or Procurement. PC proficiency in Microsoft office is required. Must be able to work effectively with customers and with employees from other Bell departments. Must have the ability to organize, plan and prioritize a variety of contracts assignments.
Preferred Skills:
Master's degree preferred. USG Contracts - Familiarity with FAR/DFARS and USG acquisition process. Familiarity with UCC, international acquisition regulations and processes, and commercial agreements.
Don't miss the chance to join a diverse, inclusive environment where you feel a sense of belonging. As a member of our global workforce, you will collaborate with dedicated, enthusiastic teams where unique experiences, backgrounds and ideas combined with a strong passion for our products take us above and beyond flight.

Posting Title
Contract Administrator Specialist II

Location
CO - Golden

Position Type
Regular

Hours Per Week
40


COVID-19 Safety Protocols


Employment at NREL is contingent upon your compliance with all NREL and U.S. Department of Energy (DOE) safety protocols and mitigation efforts directed at the COVID-19 pandemic.


Working at NREL

The National Renewable Energy Laboratory (NREL), located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for research and development of renewable energy and energy efficiency technologies.

From day one at NREL, you'll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you'll have the opportunity to engage through our eight employee resource groups, numerous employee-driven clubs, and learning and professional development classes.

NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.

Our planet needs us! Learn about NREL's critical objectives, and see how NREL is focused on saving the planet.

Note: Research suggests that potential job seekers may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who is interested in this opportunity to apply. We seek dedicated people who believe they have the skills and ambition to succeed at NREL to apply for this role.


Job Description


The Technology Transfer Office actively pursues opportunities to patent and license NREL inventions, software, and technologies, and establishes partnership agreements to move cutting-edge innovations to market. This role:

• Administers, extends, negotiates, seeks approval for and terminates standard contracts. Advises management and other staff of contractual rights and obligations; compiles and analyzes data; and maintains historical information. Monitors company performance on routine contractual obligations.
• Originates all company correspondence of contractual significance
• Knowledge of business and legal transactions and contract negotiations, participate and lead negotiations with partners from industry, universities, foreign entities and others to process Non-Disclosure agreements, Material Transfer Agreements, and other agreements as appropriate.
• Work closely with NREL technical staff, NREL legal office, NREL licensing team and within the Technology Transfer Office as part of the Technology Partnerships team.
• Working within statutory requirements, the prime contract between Alliance for Sustainable Energy, LLC and the DOE and NREL policies, demonstrate judgment in applying principles to develop and secure approval for technology partnership agreements.

Complexity & Scope of Impact

Contributes to the completion of organizational projects and goals. Errors in judgment or failure to achieve results may require expenditures of resources to rectify.

Decision Making & Problem Solving

Provides solutions to a variety of problems of moderate scope and complexity.

Supervision & Independence

Works under general supervision. Follows established procedures. Work is reviewed for soundness of technical judgment, overall adequacy and accuracy.

Interaction & Collaboration

Contacts are typically with immediate Group or Center/Office with occasional external contacts.


Basic Qualifications

Relevant Bachelor's Degree and 2 or more years of experience or equivalent relevant education/experience. Or, relevant Master's Degree or equivalent relevant education/experience. General knowledge and application of technical standards, principles, theories and techniques. Frequent application of industry concepts and principles. General knowledge of laws, regulations, principles, procedures and practices related to specific field. Skilled in problem solving, written and verbal communication. Ability to use various computer software programs.


Additional Required Qualifications

• General knowledge and application of technical standards, principles, theories and techniques.
• Frequent application of industry concepts and principles.
• General knowledge of laws, regulations, principles, procedures and practices related to specific field.
• Skilled in problem solving, written and verbal communication.
• Ability to use various computer software programs.
• Good interpersonal skills.

Preferred Qualifications

• Excellent organization skills for a high volume of electronic and hard copy files.
• Ability to handle multiple projects under limited supervision, work well under pressure, meet deadlines and be a strong team player with willingness to take initiative.
• Proficient in PowerPoint, Outlook, Excel, Word, SharePoint, and Adobe Acrobat.
• Proficient at handling and organizing information.
• Ability to quickly turn around tasks with minimum supervision.
• Good written and oral communication skills including the ability to draft professional correspondence.
• Ability to effectively work in an environment in which you will be exposed to confidential information and Documents.
• Detail oriented with superior proof-reading skills.
• Ability to work independently with minimal direction as well as in a team environment.

Annual Salary Range (based on full-time 40 hours per week)

Job Profile: Professional II / Annual Salary Range: $60,400 - $99,700

NREL takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee's salary history will not be used in compensation decisions.


Benefits Summary

Benefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

* Based on eligibility rules

Submission Guidelines

Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

EEO Policy

NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

EEO is the Law | Pay Transparency Nondiscrimination | Reasonable Accommodations


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