How to hire a contract coordinator

How to hire a contract coordinator, step by step

Here's a step-by-step contract coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a contract coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new contract coordinator
• Step 8: Go through the hiring process checklist

What does a contract coordinator do?

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1. Identify your hiring needs

   Before you start hiring a contract coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect contract coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of contract coordinators and their corresponding salaries.

   Type of Contract Coordinator	Description	Hourly rate
   Contract Coordinator		$15-27
   Business Developer	A business developer specializes in conducting in-depth business analysis and crafting various strategies that would not just help a business grow, but also strengthen client base and brand awareness. One of their primary responsibilities revolves around identifying areas in need of improvement... Show more	$31-75
   Operations Internship	Operations interns learn the management techniques on how to lead and supervise others. Interns usually gain experience by being an unpaid employee in the operational department... Show more	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • Contract Management
   • Excellent Organizational
   • Patients
   • PowerPoint
   • Grants Management
   • Purchase Orders
   • Management System
   • Contract Administration
   • Project Management
   • Contract Terms
   • Vendor Contracts
   • Financial Reports

   Check all skills

   Responsibilities:

   • Manage PeopleSoft for files in all departments, along with internal intranet managing.
   • Manage tight deadlines to perform experiments, troubleshoot, submit documents, and train personnel.
   • Manage collections, account reconciliation, discrepancies, payments and create spreadsheets, A/R, A/P and supervise receptionist.
   • Manage technical and non-technical vendors to ensure competitive pricing and timely delivery, with proper RFP's and SLA agreements.
   • Assist management in facilitating start-up QSR accounts while effectively managing GPO accounts.
   • Manage expectations of DCMA / DCAA regulators and when necessary defend evaluated/negotiated positions.

   More contract coordinator duties

3. Make a budget

   Including a salary range in your contract coordinator job description is one of the best ways to attract top talent. A contract coordinator can vary based on:

   • Location. For example, contract coordinators' average salary in montana is 35% less than in connecticut.
   • Seniority. Entry-level contract coordinators 45% less than senior-level contract coordinators.
   • Certifications. A contract coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a contract coordinator's salary.

   Average contract coordinator salary

   $43,318yearly

   $20.83 hourly rate

   ---

   Entry-level contract coordinator salary

   $32,000 yearly salary

   Updated December 14, 2025

   Average contract coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$53,957	$26
   2	California	$52,223	$25
   3	Oregon	$49,736	$24
   4	New Jersey	$49,361	$24
   5	Texas	$45,939	$22
   6	Washington	$45,836	$22
   7	Pennsylvania	$45,506	$22
   8	Georgia	$44,510	$21
   9	Colorado	$44,193	$21
   10	Nevada	$43,566	$21
   11	Maine	$41,718	$20
   12	Nebraska	$41,697	$20
   13	North Carolina	$41,691	$20
   14	Missouri	$41,219	$20
   15	Maryland	$40,282	$19
   16	Tennessee	$40,000	$19
   17	District of Columbia	$39,870	$19
   18	Minnesota	$39,563	$19
   19	Alabama	$39,321	$19
   20	Florida	$39,289	$19

   Average contract coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	AbbVie	$81,041	$38.96	3
   2	RSM US	$66,169	$31.81
   3	Astronics	$64,502	$31.01
   4	Brookhaven National Laboratory	$62,784	$30.18
   5	HP	$61,709	$29.67
   6	Bloomberg	$61,554	$29.59	5
   7	St. Jude Children's Research Hospital	$57,039	$27.42	3
   8	DDB	$55,931	$26.89
   9	Health Research, Inc.	$55,746	$26.80
   10	Stanford University	$54,322	$26.12	4
   11	Minnesota State Fair	$53,974	$25.95	2
   12	University of Southern California	$53,073	$25.52	4
   13	Collins Aerospace	$52,950	$25.46
   14	STR Holdings	$52,792	$25.38
   15	Prime Healthcare	$52,722	$25.35	5
   16	Henry Schein	$52,453	$25.22
   17	National Football League	$52,348	$25.17	1
   18	Washington State University	$52,122	$25.06	1
   19	City of San Antonio	$51,869	$24.94
   20	Oregon Health & Science University	$51,616	$24.82	2

4. Writing a contract coordinator job description

   A contract coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a contract coordinator job description:

   Contract coordinator job description example

   At AES, we raise the quality of life around the world by changing the way energy works. Everyone makes an impact every day in our small, global teams. Apply here to start an extraordinary career today.
   Contractor Coordinator -
   
   Under general supervision, the Contract Coordinator is responsible for directing and supervising contractors performing general line clearance activities.
   
   Key Responsibilities:
   Directs assigned contractors in safe work procedures, work effectiveness, on the job training, line clearance standards, proper care and use of materials and equipment, customer relations, Company policy and compliance with AES Safety Compliance Standards, as well as, state and local laws. Enforces and complies with all federal safety policies, practices and procedures; ensures that contractors know, understand and apply all safety rules, OSHA and EPA regulations, good work practices and proper line clearance techniques applicable to their work. Ensures quality work is performed on schedule, within competitive cost standards and in accordance with customer expectations. Controls cost by pre-planning the work; estimates labor, material and other costs to complete the work in a safe and competitive manner; coordinates personnel, material and equipment with other Company and contract personnel to achieve the desired job performance. Improves work processes to enhance on-the-job safety, quality of work, customer satisfaction and competitiveness of the division. Serves as division representative to call in contractors during non-scheduled hours for emergency work. Provides supervision, leadership and training to others through day-to-day contact. Prioritizes, directors, monitors and evaluates performance of contractors; Prepares, controls and administers project budgets to achieve maximum business results to overall performance, cost efficiency and reliability
   
   Education Requirements:
   Bachelor's Degree in Forestry or equivalent Vegetation Management experience.
   Additional Skills:
   Effective written and verbal communication skills Strong computer skills Results oriented, self-motivated, and able to work with limited direct supervision Additional vocation or technical training.
   
   AES is an Equal Opportunity Employer who is committed to building strength and delivering long-term sustainability through diversity and inclusion. Respecting all backgrounds, differences and perspectives enables us to improve the lives of our people, customers, suppliers, contractors, and the communities in which we live and work. All qualified applicants will receive consideration for employment without regard to sex, sexual orientation, gender, gender identity and/or expression, race, national origin, ethnicity, age, religion, marital status, physical or mental disability, pregnancy, childbirth, or related medical condition, military or veteran status, or any other characteristic protected under applicable law. E-Verify Notice: AES will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
   
   Safety comes first at AES. To protect the health and safety of our people, customers, communities and partners, and to provide and maintain a workplace that is free of known hazards, AES requires all newly-hired people or current AES people applying for U.S.-based role(s), to be fully vaccinated against COVID-19 or be willing to be fully vaccinated against COVID-19 by their date of hire. Except where prohibited by law or not specifically covered in a collective bargaining agreement, new hires and transfers will be required to provide proof of vaccination during onboarding and periodically thereafter. This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Prevention and local health authorities, as applicable.

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5. Post your job

   To find contract coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any contract coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level contract coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your contract coordinator job on Zippia to find and recruit contract coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit contract coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new contract coordinator

   Once you've decided on a perfect contract coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new contract coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a contract coordinator?