Contract Coordinators manage the company's contracts with suppliers, vendors, or other external parties. They keep track of all existing agreements and ensure that these agreements are properly documented. They manage the hard copy of the contracts, update suppliers' records, and review contracts to ensure that the best deals are made for their company. They also keep track of all the suppliers and their performance as vendors when tapped by the company. Contract Coordinators oversee different contracts' fulfillment to guarantee that all agreements and stipulations are met, especially deadlines and engagement specifications.

Contract Coordinator Responsibilities

Here are examples of responsibilities from real contract coordinator resumes representing typical tasks they are likely to perform in their roles.

  • Manage PeopleSoft for files in all departments, along with internal intranet managing.
  • Manage tight deadlines to perform experiments, troubleshoot, submit documents, and train personnel.
  • Manage collections, account reconciliation, discrepancies, payments and create spreadsheets, A/R, A/P and supervise receptionist.
  • Manage technical and non-technical vendors to ensure competitive pricing and timely delivery, with proper RFP's and SLA agreements.
  • Assist management in facilitating start-up QSR accounts while effectively managing GPO accounts.
  • Manage expectations of DCMA / DCAA regulators and when necessary defend evaluated/negotiated positions.
  • Install dry wall, windows, stairs, and counter tops.
  • Prepare monthly reports on current projects for GSA review.
  • Exercise and terminate options for contractors for GSA schedule contractors.
  • Monitor the delivery of COMSEC items and for FMS cases.
  • Maintain complete and accurate employee information in HRIS (PeopleSoft) data system.
  • Ensure that FMS sales are contract within the provisions of the FARs and DFARs.
  • Review and analyze grant reports in order to forecast salary allocation and expenses for NIH grants and HFHS grants.
  • Utilize proposal routing form for grant proposals to NIH, NSF, MMF, and AHC; prepare documentation for submission.
  • Develop PowerPoint presentation for submission to IRB.

Contract Coordinator Skills and Personality Traits

We calculated that 12% of Contract Coordinators are proficient in Customer Service, Data Entry, and Contract Management. They’re also known for soft skills such as Analytical skills, Communication skills, and Computer skills.

We break down the percentage of Contract Coordinators that have these skills listed on their resume here:

  • Customer Service, 12%

    Worked closely with manufacturing sales, quality control, customer service and traffic departments to maintain integrity between departments.

  • Data Entry, 7%

    Supervised and reviewed data entry of photography and illustration contracts.

  • Contract Management, 6%

    Lead/facilitated Contract Management Team and reported contracted provider compliance, conditions, quality, performance, and contract outcome requirements.

  • Excellent Organizational, 5%

    Gained positive leadership and teamwork skills all while maintaining excellent organizational skills.

  • Patients, 5%

    Evaluated and transferred patients from outlying facilities to our emergency department.

  • PowerPoint, 4%

    Developed detailed PowerPoint presentations for corporate meetings.

Most contract coordinators list "customer service," "data entry," and "contract management" as skills on their resumes. We go into more details on the most important contract coordinator responsibilities here:

  • Analytical skills can be considered to be the most important personality trait for a contract coordinator to have. According to a contract coordinator resume, "financial analysts must process a range of information in finding profitable investments." Contract coordinators are able to use analytical skills in the following example we gathered from a resume: "perform routine data entry including maintenance of audit exception reporting. "
  • Another commonly found skill for being able to perform contract coordinator duties is the following: communication skills. According to a contract coordinator resume, "financial analysts must explain their recommendations to clients in clear language that clients can easily understand." Check out this example of how contract coordinators use communication skills: "expierenced office professional with excellent organizational and communication skills verbal and in writing. "
  • Contract coordinators are also known for computer skills, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a contract coordinator resume: "financial analysts must be adept at using software packages to analyze financial data, see trends, create portfolios, and make forecasts." We also found this resume example that details how this skill is put to the test: "prepare the college payroll and state/local required reports using computerized payroll system for approx. "
  • A thorough review of lots of resumes revealed to us that "detail oriented" is important to completing contract coordinator responsibilities. This resume example shows just one way contract coordinators use this skill: "financial analysts must pay attention to details when reviewing possible investments, as small issues may have large implications for the health of an investment." Here's an example of how this skill is used from a resume that represents typical contract coordinator tasks: "fast-paced environment, heavy data entry, and great attention to detail. "
  • Yet another important skill that a contract coordinator must demonstrate is "math skills." Financial analysts use mathematical skills when estimating the value of financial securities. This is clearly demonstrated in this example from a contract coordinator who stated: "preferred quantitative and qualitative data analysis. "
  • See the full list of contract coordinator skills.

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    What Operations Specialists Do

    An operations specialist is responsible for optimizing the business' daily operations, ensuring smooth process flow to provide the best services to clients. Operations specialists' duties include analyzing business procedures, identifying opportunities for business improvement, tracking the department's metrics and activities, providing assistance to colleagues, suggesting strategies for operations efficiency, and managing customer's inquiries and complaints. An operations specialist must be an excellent team player and detail-oriented, as well as proven time-management and decision-making skills to meet clients' needs and support the business' objectives.

    In this section, we take a look at the annual salaries of other professions. Take operations specialist for example. On average, the operations specialists annual salary is $11,434 higher than what contract coordinators make on average every year.

    Even though contract coordinators and operations specialists have vast differences in their careers, a few of the skills required to do both jobs are similar. For example, both careers require customer service, data entry, and excellent organizational in the day-to-day roles.

    These skill sets are where the common ground ends though. A contract coordinator responsibility is more likely to require skills like "contract management," "patients," "purchase orders," and "contract administration." Whereas a operations specialist requires skills like "logistics," "basic math," "customer satisfaction," and "operational procedures." Just by understanding these different skills you can see how different these careers are.

    Operations specialists really shine in the government industry with an average salary of $65,446. Whereas contract coordinators tend to make the most money in the finance industry with an average salary of $48,855.

    On average, operations specialists reach similar levels of education than contract coordinators. Operations specialists are 2.8% less likely to earn a Master's Degree and 1.5% less likely to graduate with a Doctoral Degree.

    What Are The Duties Of a Business Developer?

    A business developer specializes in conducting in-depth business analysis and crafting various strategies that would not just help a business grow, but also strengthen client base and brand awareness. One of their primary responsibilities revolves around identifying areas in need of improvement. They come up with new services that will boost customer satisfaction, examining the potential for revenue and figuring out new opportunities from trends or other pre-existing programs within the company. All of this is conducted according to the vision, mission, and policies of the organization.

    Next up, we have the business developer profession to look over. This career brings along a higher average salary when compared to a contract coordinator annual salary. In fact, business developers salary difference is $58,317 higher than the salary of contract coordinators per year.

    Not everything about these jobs is different. Take their skills, for example. Contract coordinators and business developers both include similar skills like "customer service," "project management," and "hr" on their resumes.

    In addition to the difference in salary, there are some other key differences that are worth noting. For example, contract coordinator responsibilities are more likely to require skills like "data entry," "contract management," "excellent organizational," and "patients." Meanwhile, a business developer might be skilled in areas such as "healthcare," "crm," "work ethic," and "excellent presentation." These differences highlight just how different the day-to-day in each role looks.

    It's been discovered that business developers earn higher salaries compared to contract coordinators, but we wanted to find out where business developers earned the most pay. The answer? The manufacturing industry. The average salary in the industry is $118,082. Additionally, contract coordinators earn the highest paychecks in the finance with an average salary of $48,855.

    When it comes to the differences in education between the two professions, business developers tend to reach similar levels of education than contract coordinators. In fact, they're 3.3% more likely to graduate with a Master's Degree and 1.5% less likely to earn a Doctoral Degree.

    How an Operations Internship Compares

    Operations interns learn the management techniques on how to lead and supervise others. Interns usually gain experience by being an unpaid employee in the operational department. They should possess skills like attention to detail, excellent verbal and written communication skills, and strong phone presence. The operations internship objectives include career path exploration, work experience, skills development and refinement, and confidence buildup. The majority of the activities interns are absorbed by the company where they serve an internship.

    The operations internship profession generally makes a lower amount of money when compared to the average salary of contract coordinators. The difference in salaries is operations interns making $9,961 lower than contract coordinators.

    By looking over several contract coordinators and operations interns resumes, we found that both roles utilize similar skills, such as "customer service," "data entry," and "patients." But beyond that the careers look very different.

    There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a contract coordinator is likely to be skilled in "contract management," "excellent organizational," "powerpoint," and "grants management," while a typical operations internship is skilled in "operations intern," "work ethic," "process improvement," and "administrative tasks."

    Interestingly enough, operations interns earn the most pay in the government industry, where they command an average salary of $40,232. As mentioned previously, contract coordinators highest annual salary comes from the finance industry with an average salary of $48,855.

    Operations interns are known to earn similar educational levels when compared to contract coordinators. Additionally, they're 1.0% less likely to graduate with a Master's Degree, and 1.4% less likely to earn a Doctoral Degree.

    Description Of an Operations Associate

    An operations associate is responsible for performing administrative and clerical tasks to support the organization's daily operations. An operations associate must have excellent organizational skills to perform various duties for different business functions under the supervision of an operations manager. Operations associates respond to clients' inquiries and concerns, prepare meeting reports, schedule appointments, assisting on payroll release, update employees' information on the database, process contract agreements, and help the senior management to identify business opportunities that would generate revenues.

    The fourth career we look at typically earns higher pay than contract coordinators. On average, operations associates earn a difference of $9,385 higher per year.

    While their salaries may vary, contract coordinators and operations associates both use similar skills to perform their jobs. Resumes from both professions include skills like "customer service," "data entry," and "excellent organizational. "

    Each job requires different skills like "contract management," "grants management," "purchase orders," and "contract administration," which might show up on a contract coordinator resume. Whereas operations associate might include skills like "sales floor," "basic math," "portfolio," and "work ethic."

    The average resume of operations associates showed that they earn similar levels of education to contract coordinators. So much so that the likelihood of them earning a Master's Degree is 2.9% less. Additionally, they're less likely to earn a Doctoral Degree by 1.4%.