Contracting officer job description

The Andrew Young School of Policy Studies (AYSPS) seeks to hire an experienced Grants & Contracts Officer II. This position will serve as pre- and post-award administrator for the Dean's Office research faculty, AYSPS NextGen, and 2CI Principal Investigators, whose research portfolios are funded by diverse sponsors, including federal, state, local, and private entities. The pre-award duties include proposal preparation (ex: budgets, budget justifications, etc.) and submission of grants and contracts proposals via the GSU Research Portal. This role ensures that all applications meet agency and university guidelines and adhere to published timetables and deadlines. The Grants & Contracts Officer II is also responsible for submitting or assisting the PI in submitting proposals via funder websites and mechanisms such as grants.gov when required. This role reviews proposals submitted by the AYSPS departments via the OSPA Research Portal for accuracy and to ensure that the Dean agrees with the budget and work that is being proposed. The Grants & Contracts Officer II is expected to give feedback to the departments when there are errors or inconsistencies in the proposal submissions. Final approval for proposal submission resides with the Dean and the College Financial Officer.

Post-award activities include broad duties in award management while working closely with the departmental administrators.
The essential duties and responsibilities of the Grants & Contracts Officer II are thefollowing:

Acts as pre-award and post-award research administrator for the Dean's Office research faculty and staff (others as assigned), 2CI, and NextGen faculty with tasks including: proposal and budget development in compliance with federal, state, local, and University; management of project expenditures once awarded until project closeout; facilitation of contract negotiations between faculty, sponsoring agencies and regulatory agencies; facilitation of no-cost extensions, subcontract agreements, and contract modifications. Reviews all proposals, contracts, grant budgeting, and extensions routed through the Research Portal for accuracy and to ensure that the Dean's Office agrees with the budget and work being proposed before submission to the College Financial Officer for signature. Provides technical assistance, support, and guidance to AYS faculty and research staff in developing and preparing proposals and budgets as needed. Train new staff with research support duties such as new departmental business managers or grants and contracts officers. Acts as liaison between department heads, faculty, legal, the Office of Research, and the sponsoring agencies to ensure the success of the proposal submission. Serves as AYS liaison to URSA and OSPA offices, communicates new developments, processes, or critical information in research administration, and presents research administration updates at the bi-annual Andrew Young School staff meetings. Maintains the Andrew Young School awards and submissions database and tracks all sponsored activities within the college or entity. Performs in-depth reviews of the award documents and award notifications throughout the grant and/or contract process. Conduct internal controls/expenditure review audits with CFO to ensure departments comply with GSU requirements regarding internal controls, which are done every other year. Oversee that the AYS complies with the Personnel Effort Reporting requirements for the University. Effort reporting is conducted three times per year. Works with the departments to make sure the Andrew Young School meets University deadlines. Serves as the pre-reviewer for the Dean's Office and the position's research portfolio and works with departments to clear up discrepancies. Acts as a departmental research administrator who has research administrator duties when departmental staff go on leave and/or there is a position vacancy until the vacancy has been filled or staff person returns. Research administration duties only (pre- and post-award). Perform other related duties as assigned by the Dean, Associate Dean, and CFO, such as keeping the AYS research support website updated with relevant college-related resources and information for research and research administrators.



Disclaimer:


This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.

As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.


Qualifications:


Bachelor's degree and three years of related experience; or a combination of education and related experience.


Preferred Hiring Qualifications:


Certified Research Administrator; experience with software/tools such as electronic proposal submission (ex: Cayuse), personnel effort reporting system (ex: ERS), financial system (ex: Oracle PeopleSoft Financials), HR system (ex: ADP), procurement system (ex: SciQuest/PantherMart), and MS Office Suite (Word, Access, Excel, PowerPoint.)


Special Instructions:


To be fully considered for this position, all candidates at the time of submission must provide the following documents:
A complete and accurate GSU application Resume Cover Letter


Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.

Carnegie Mellon University is dedicated to building and disseminating knowledge through research. The Office of Sponsored Programs (OSP) contributes directly to this mission by providing comprehensive support to faculty and staff in the administration of externally sponsored research. The Contract Team assists faculty and researchers in completing contracts with sponsors (both corporations and the government). In addition, we also handle discussions of issues such as intellectual property, confidentiality, publications, and any other contractual concerns.
OSP is searching for Contracts Officer! This is an excellent opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing crucial support by preparing, reviewing, and negotiating a wide variety of agreements and other documents under the general direction of the Senior Contracts Officers and Executive Director. A successful candidate should have extensive experience in drafting, revising and negotiating a number of the following types of agreements: sponsored research agreements, data use agreements, material transfer agreements, memoranda of understanding, collaboration agreements, consortium agreements, teaming agreements, confidential disclosure agreements, SBIR, STTR, educational project agreements, licenses, membership agreements with industry, spin offs, small businesses, federal agencies, non-profits, foundations, and/or other universities. The successful candidate should also have familiarity with licensing issues associated with foreground and background intellectual property and open source and third party software.

Your core responsibilities will include:

Engaging CTTEC in discussions related to background intellectual property and intellectual property license options. Interpreting and clarifying policies, procedures and regulations to ensure consistent administration and compliance. Maintaining and handling status of contract negotiations in OSP's electronic agreement management system. Obtaining input from Risk Management, Environmental Health and Safety, Sponsored Project Accounting on appropriate contractual language and compliance. Overseeing with Regulatory Compliance on matters related to animal and human subjects, Conflict of Interest, and Export Control. Responding to request from Corporate and Foundation Relations to assist in discussions related to the management of intellectual property, confidentiality, publications, and other university policies related to sponsored research. Working with Department level contacts, including faculty, to review proposals including Statement of Work and Budget. Act as the primary point of contact for a designated constituency and lead constituency's assigned agreement workload. Assist other functional units within OSP with processing proposals, awards and subcontracts Collect relevant information from faculty, other internal partners to ensure that agreements accurately reflect the nature of the desired collaborations and address relevant legal and/or compliance issues Identify and prepare any vital documentation, materials or information in support of agreements and sponsored activities Identify issues for approval by various internal compliance partners, and follow agreements through approval process. Initiate contract process with faculty and shepherd agreements though full lifecycle from concept to completion. Monitor communications with stakeholders and assist in the monitoring and maintenance of the OSP mailbox. Document and supervise the contract negotiation lifecycle through regular communications with stakeholders and updates to appropriate databases. Present training programs for University community. Review legal and contractual issues of proposed agreements. Revise and negotiate agreements to comply with University policies and relevant laws, and reduce institutional risk. Prepare and review amendments to agreements. Other duties as assigned.


Flexibility, excellence, and passion are vital qualities within OSP. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to efficiently interact with a varied population of internal and external partners at a high level of integrity. We are looking for a passionate individual that shares our values and who will support the mission of the university through their work.


You should demonstrate:


Thorough understanding of current federal regulations as they relate to OSP agreements, contracts and grants involving research with universities. Ability to work collaboratively with other departments within the University. Ability to provide input and developing policies for reviewing and negating research related agreements. Leadership skills in negotiation of research related agreements, and support and mentor junior staff in their agreement review and negotiations. Ability to lead special projects and other tasks as assigned by supervisor.



Qualifications:


Bachelor's Degree required, Master's Degree preferred 3-5 years Research Contracts Compliance Experience



Requirements:


Successful background check



Are you interested in this exciting opportunity?! Apply today



CMU's COVID-19 Vaccination Requirements:
As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements. The most up-to-date information on CMU's COVID-19 mitigation requirements can be found here: Minimum Requirements to Return to Campus.


Location

Pittsburgh, PA

Job Function

Legal

Position Type

Staff - Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information:



Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran . Statement of Assurance

Job Title: Officer II, Contracts Officer

Department/Country: Institutional Donor Engagement and Advancement (IDEA)

Position Type: Full-Time

Job Location: Baltimore, MD/Remote Telecommuting

About CRS:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS' relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Job Summary:

CRS' IDEA department advances the agency's strategic position by engaging new and existing institutional donors to acquire and steward resources that deliver excellent programs to advance Vision 2030. Teams within the department focus on three main areas: engaging donors/prospects, acquiring new and continued business, and delivering on the outcomes as outlined in the institutional award agreements, in compliance with donor requirements.

The Contracts Officer II will provide support to all CRS staff on the pursuit and implementation of United States Government (USG) and Non-USG contracts. By assisting in the development and revision of CRS' current business processes, you will support the expansion and diversification of CRS' donor base by ensuring that those processes are efficient and compliant with donor requirements.

Knowledge of regulations and experience managing contracts and/or subcontracts will be essential to your success in this role. You will work closely with, and report to, the Sr. Officer, Contracts and Compliance in leading CRS growth efforts through targeted capacity strengthening of CRS staff, development of new tools and guidance, and championing award management best practices.

Internally to IDEA, you will work with the Growth Strategy and Support Unit (GSSU) to support business development efforts to win new USG and Non-USG contracts as well as the Project Support Unit (PSU) to help elevate award management practices that ensure compliance with donor regulations and CRS policy.

QUALIFICATIONS

Education and Experience:

• Bachelor's degree in business/public administration, supply chain, international development, international relations, communications, or related fields.
• Minimum of five years of relevant experience.

Agency-wide Competencies (for all CRS Staff):


These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Required Foreign Language:
Fluency in English required; working ability in French, Spanish and/or Arabic strongly preferred but not required.


Required Travel:
Limited, but not more than 25%.


Work Conditions/Environment:
CRSHeadquarters Office in Baltimore, MD. Remote is possible for the right candidate.


Disclaimer:
This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.


NOTE:
All interested applicants must be authorized to work in the U.S. at the time of application.


EOE/M/F/D/V