How to hire a contractor assistant

How to hire a contractor assistant, step by step

Here's a step-by-step contractor assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a contractor assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new contractor assistant
• Step 8: Go through the hiring process checklist

What does a contractor assistant do?

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1. Identify your hiring needs

   The contractor assistant hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A contractor assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, contractor assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents contractor assistant salaries for various positions.

   Type of Contractor Assistant	Description	Hourly rate
   Contractor Assistant		$15-22
   Field Supervisor	Field supervisors are referred to as the generals for various industries such as engineering, construction, and energy. These supervisors oversee and manage field staff's performance... Show more	$14-28
   Prestressed Concrete Labour	Prestressed concrete labor works at construction sites where they are in charge of handling and processing prestressed concrete materials into structural forms. They typically coordinate with managers and engineers to learn the construction plans and guidelines, design and build structures, prepare materials, and perform corrective measures when necessary... Show more	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Drywall Installation
   • Purchase Orders
   • Administrative Tasks
   • Contract Terms
   • Construction Sites
   • Sheetrock
   • Contract Administration
   • SharePoint
   • Payroll
   • Construction Projects
   • Government Contracts
   • HVAC
   • Contract Modifications
   • Manual Labor

   Check all skills

   Responsibilities:

   • Manage and decide all remodel activities.
   • Construct undergrounds for new homes, complete water systems in copper, pex and cpvc.
   • Remodel bathrooms, install windows and doors, roofing, siding, fencing, landscaping, and general house repairs.
   • Certificate in upnor PEX water line install.
   • Install new 3/4 PVC condensate drains for all coils
   • Experience working with various PVC and metal pipe materials and fittings.

   More contractor assistant duties

3. Make a budget

   Including a salary range in your contractor assistant job description is a great way to entice the best and brightest candidates. A contractor assistant salary can vary based on several factors:

   • Location. For example, contractor assistants' average salary in arkansas is 41% less than in illinois.
   • Seniority. Entry-level contractor assistants earn 28% less than senior-level contractor assistants.
   • Certifications. A contractor assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a contractor assistant's salary.

   Average contractor assistant salary

   $39,453yearly

   $18.97 hourly rate

   ---

   Entry-level contractor assistant salary

   $33,000 yearly salary

   Updated December 16, 2025

   Average contractor assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$52,298	$25
   2	Illinois	$51,898	$25
   3	Massachusetts	$49,200	$24
   4	Hawaii	$46,851	$23
   5	New York	$46,687	$22
   6	Washington	$44,740	$22
   7	Texas	$43,198	$21
   8	Oregon	$41,335	$20
   9	Florida	$40,460	$19
   10	Utah	$39,716	$19
   11	New Jersey	$39,134	$19
   12	District of Columbia	$38,228	$18
   13	Oklahoma	$36,976	$18
   14	Virginia	$36,448	$18
   15	Ohio	$35,345	$17
   16	Pennsylvania	$34,306	$16
   17	North Carolina	$32,472	$16

   Average contractor assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	University of California-Berkeley	$48,326	$23.23
   2	Institute for Energy Research	$47,459	$22.82
   3	Washington State University	$44,054	$21.18
   4	United States Institute of Peace	$43,199	$20.77
   5	Rutgers University	$43,015	$20.68	1
   6	Griffiths Corporation	$42,217	$20.30
   7	Penguin Random House	$42,011	$20.20
   8	SAIC	$41,592	$20.00	1
   9	Carle Foundation	$41,167	$19.79
   10	Bertelsmann	$40,304	$19.38
   11	Xator	$39,939	$19.20
   12	Ritchie Bros. Auctioneers	$39,930	$19.20
   13	Global Consulting Inc.	$39,661	$19.07
   14	First American Financial	$39,585	$19.03
   15	Boston Planning & Development Agency	$39,557	$19.02
   16	Richemont North America, Inc.	$39,289	$18.89
   17	University of Virginia	$39,265	$18.88
   18	Texas Christian University	$39,155	$18.82
   19	The State of Oregon	$39,125	$18.81	1
   20	National Veterinary Associates	$39,023	$18.76

4. Writing a contractor assistant job description

   A good contractor assistant job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a contractor assistant job description:

   Contractor assistant job description example

   Supports the contracting function of Permanente Affiliated Provider Services. Collects data and provides analysis for an array of projects and areas. Maintains the affiliated provider contract files, contract database, prototype agreement database and other information on the shared server. Acts as the primary interface between the contracting area and the claims administration department.Essential Functions:- Manages all aspects of the affiliated provider contract database.- Oversees contract document management, including prototype contract agreements, letters of agreement, amendments, cover letters, and file protocols.- Collects and analyzes data (from OCPS and other sources, focus reports) for use by contract staff during negotiations.- Assists in the development of project RFP's, implementation plans, and communication efforts.- Advises contracts staff of the impact of various payment methodologies on the CAD payment adjudication processes.- Supports the SCPMG contract provider credentialing program.- Represents Permanente Affiliated Provider Services on various committees and work groups related to contract documentation, credentialing and claims administration.
   
   Basic Qualifications:Experience- N/A.Education- Bachelor-s degree in health care or a related field OR four (4) years of experience in a directly related field.- High School Diploma or General Educatioin Development (GED) required.License, Certification, Registration- N/A. Additional Requirements:- Ability to collect and analyze cost/utilization data, utilizing analytical/quantitative skills.- Ability to work with a variety of internal and external personnel at various levels of responsibility, utilizing interpersonal skills.- Project/time management skills.- Strong communication (verbal and written) skills.- Strong computer skills.- Must be able to work in a Labor/Management Partnership environment.
   
   Preferred Qualifications:- Minimum one (1) year of health care experience preferred.- Knowledge of contracting and claims processes preferred.
   COMPANY: KAISER
   
   TITLE: Contracts Specialist Assistant
   
   LOCATION: Pasadena, California
   
   REQNUMBER: 1071284
   
   External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right contractor assistant for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your contractor assistant job on Zippia to find and recruit contractor assistant candidates who meet your exact specifications.
   • Use field-specific websites such as constructionjobs.
   • Post a job on free websites.

6. Interview candidates

   Recruiting contractor assistants requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new contractor assistant

   Once you've selected the best contractor assistant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new contractor assistant first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a contractor assistant?