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How to hire a contractor/consultant

Contractor/consultant hiring summary. Here are some key points about hiring contractor/consultants in the United States:

  • In the United States, the median cost per hire a contractor/consultant is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new contractor/consultant to become settled and show total productivity levels at work.

How to hire a contractor/consultant, step by step

To hire a contractor/consultant, you need to identify the specific skills and experience you want in a candidate, allocate a budget for the position, and advertise the job opening to attract potential candidates. To hire a contractor/consultant, you should follow these steps:

Here's a step-by-step contractor/consultant hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a contractor/consultant job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new contractor/consultant
  • Step 8: Go through the hiring process checklist

What does a contractor/consultant do?

A contractor is a self-employed businessperson who agrees to work for a fixed price. His/her job involves the evaluation of clients' needs and actual performance of work. On the other hand, a consultant is a skilled independent businessperson who provides expert teaching and training in a specific market by assisting existing staff for the improvement of operations, problem-solving, and development of strategies. His/her role is to assess clients' needs and provide expert advice and opinion. However, both individuals are not employees, since they came from outside of the organization to perform such services.

Learn more about the specifics of what a contractor/consultant does
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  1. Identify your hiring needs

    First, determine the employments status of the contractor/consultant you need to hire. Certain contractor/consultant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    Hiring the perfect contractor/consultant also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

    This list presents contractor/consultant salaries for various positions.

    Type of Contractor/ConsultantDescriptionHourly rate
    Contractor/Consultant$27-59
    AnalystAnalysts are employees or individual contributors with a vast experience in a particular field that help the organization address challenges. They help the organization improve processes, policies, and other operations protocol by studying the current processes in place and determining the effectiveness of those processes... Show more$25-47
    Business AdvisorBusiness Advisors are consultants responsible for implementing business strategies to improve financial and operational efficiency. They are involved in preparing financial budgets, recommending a change in the operational process, identifying new business opportunities, evaluating a marketing strategy, and reviewing supplier and labor contracts... Show more$32-66
  2. Create an ideal candidate profile

    Common skills:
    • Healthcare
    • Post Implementation
    • Data Analysis
    • Project Management
    • Financial Statements
    • Medicaid
    • Financial Analysis
    • Collective Bargaining
    • Medicare
    • SQL Server
    • HR
    • Process Improvement
    • C++
    • C #
    Check all skills
    Responsibilities:
    • Manage design and development of cloud-base billing application for streamlining payroll and invoicing, as well as offering real-time business analytics.
    • Assist PMO in defining project scope, task and budget, collaborating closely with developers.
    • Bill and provide appropriate documentation to submit reimbursement for services to appropriate insurance to include Medicaid, Medicare, etc.
    • Motivate and ensure SME team member engagement in projects.
    • Provide Linux server setup, documentation, and internal support.
    • Develop and implement SQL store procedures and DTS packages to process client billing data.
    More contractor/consultant duties
  3. Make a budget

    Including a salary range in your contractor/consultant job description is one of the best ways to attract top talent. A contractor/consultant can vary based on:

    • Location. For example, contractor/consultants' average salary in wyoming is 34% less than in new jersey.
    • Seniority. Entry-level contractor/consultants 53% less than senior-level contractor/consultants.
    • Certifications. A contractor/consultant with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a contractor/consultant's salary.

    Average contractor/consultant salary

    $84,811yearly

    $40.77 hourly rate

    Entry-level contractor/consultant salary
    $58,000 yearly salary
    Updated December 14, 2025

    Average contractor/consultant salary by state

    RankStateAvg. salaryHourly rate
    1Massachusetts$96,169$46
    2California$96,016$46
    3New York$95,592$46
    4Virginia$93,140$45
    5District of Columbia$91,180$44
    6Pennsylvania$88,370$42
    7North Carolina$85,105$41
    8Oregon$84,362$41
    9Ohio$84,144$40
    10Arizona$83,691$40
    11Illinois$82,528$40
    12Texas$80,036$38
    13Minnesota$79,095$38
    14Nevada$78,533$38
    15Washington$77,602$37
    16Indiana$76,895$37
    17Utah$75,939$37
    18Georgia$75,418$36
    19Missouri$75,314$36
    20Iowa$71,092$34

    Average contractor/consultant salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Cerner$111,757$53.73
    2Osha Liang LLP$108,592$52.21
    3Hoffmann-LA Roche Inc$101,866$48.97
    4The Walt Disney Company$98,870$47.535
    5Elevance Health$98,264$47.24
    6Crown Equipment$97,004$46.64
    7Amerigroup$96,328$46.31
    8Highmark$91,909$44.19123
    9Censeo Consulting$88,699$42.64
    10Deloitte$87,562$42.103,246
    11FleishmanHillard$86,813$41.74
    12BD$86,400$41.544
    13Dominion Energy$85,396$41.064
    14MicroStrategy$84,888$40.81
    15Turner & Townsend$84,379$40.5713
    16Wells Fargo$82,852$39.8337
    17Hulu$81,325$39.10
    18CRST International$77,925$37.464
    19MassMutual$76,679$36.864
    20Southwire$76,338$36.70
  4. Writing a contractor/consultant job description

    A contractor/consultant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a contractor/consultant job description:

    Contractor/consultant job description example

    2 openings

    1- Remote

    2- Northeast Area *Must be located in the NY, NY, CT or surrounding areas*

    A leader in technology and innovation, Southwire Company, LLC is one of North America’s largest wire and cable producers. Southwire and its subsidiaries manufacture building wire and cable, metal-clad cable, portable and electronic cord products, OEM wire products and engineered products. In addition, Southwire supplies assembled products, contractor equipment and hand tools. We are proud to offer competitive compensation, employee benefits, tuition reimbursement, and unlimited growth opportunities. Our nearly seven decades of progressive growth can be attributed to our determination to developing innovative systems and solutions, exercising environmental stewardship and enhancing the wellbeing of our communities. How will you power what’s possible?

    Job Description

    Provides technical expertise to sales representatives, resellers and customers during the sales process | Performs technical sales support at customer sites or on a multiple-site basis | Resolves technical product/service issues | Assists customers during the sales process to maximize the benefits derived from the organization’s products and/or services | Responsibilities are within the Technical Sales Support Function as a generalist or in a combination of Disciplines

    SUMMARY:

    The Southwire Contractor Solutions Professional is responsible for direct contractor engagement to drive specification and increased revenue of Southwire Solutions. Responsibilities include: Contractor installation training and support, help the customer customize a Solutions plan for each project, be a field resource in the development of new products and Southwire Solutions, and fully support the sales and product management teams.

    RESPONSIBILITIES / DUTIES:

    Proficient with contractor tools: Configurator Plus, Contractor Pulling Calculator, Contractor mobile apps, Sales Force, and ability to assist in the development of future solution tools.

    Receive, acknowledge and process customer requests in a timely manner as it relates to Southwire Solutions.

    Strong knowledge in Solutions to drive specification of Southwire Solutions at targeted contractors.

    Share best practices with contractors to ensure jobsite pulls are performed with Safety as the top priority. Must be OSHA 10 certified.

    Provide field support for Contractor Tools and Southwire Solutions through joint calls and training opportunities.

    Must be able to travel and adjust to changing schedules and deadlines as needed to meet contractor job requirements.

    Perform well in a team environment as well as work independently with little direct supervision.

    Monitor and report to management success of Southwire Solution sales, project hit rate % and revenue generated using Sales Force, and work closely with other CS Team members and provide support as needed.

    Other responsibilities as assigned by supervisor.

    QUALIFICATIONS:

    Bachelor’s degree required or 7+ years industry experience directly related to wire and cable sales

    5 + years directly related experience in commercial construction, project management, or electrical engineering.

    Knowledge of Microsoft Office Suite Applications including Excel, PowerPoint and Word is required. Sales Force and SAP experience preferred.

    Applicant must possess excellent organizational and project management abilities, along with exceptional interpersonal, verbal and written communication skills.

    Ability to travel 50 – 70%

    Competencies

    Nimble Learning

    Customer Focus

    Plans and Aligns

    Collaborates

    Balances Stakeholders

    Action Oriented

    Southwire is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

  5. Post your job

    There are a few common ways to find contractor/consultants for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your contractor/consultant job on Zippia to find and recruit contractor/consultant candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Recruiting contractor/consultants requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

    You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new contractor/consultant

    Once you have selected a candidate for the contractor/consultant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

    It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

    To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
    Sign up to download full list

How much does it cost to hire a contractor/consultant?

There are different types of costs for hiring contractor/consultants. One-time cost per hire for the recruitment process. Ongoing costs include employee salary, training, onboarding, benefits, insurance, and equipment. It is essential to consider all of these costs when evaluating hiring a new contractor/consultant employee.

Contractor/consultants earn a median yearly salary is $84,811 a year in the US. However, if you're looking to find contractor/consultants for hire on a contract or per-project basis, hourly rates typically range between $27 and $59.

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