Contracts administrator job description
Updated March 14, 2024
8 min read
A contracts administrator, as the name suggests, is an employee in charge of managing business contracts. Their duties include acting as a liaison between two or more parties, development and modification of contracts, and negotiations.
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Example contracts administrator requirements on a job description
Contracts administrator requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in contracts administrator job postings.
Sample contracts administrator requirements
- Bachelor’s degree in business administration, finance, or related field
- Thorough understanding of contractual law and regulations
- Experience in contract negotiation
- Excellent organizational, problem-solving, and analytical skills
- Proficiency in MS Office and other contract management software
Sample required contracts administrator soft skills
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
- High attention to detail and accuracy
- Ability to interpret and explain contract terms
- Time-management and multitasking abilities
Contracts administrator job description example 1
Laboratory Corporation of America Holdings contracts administrator job description
Recently Labcorp announced a strategic partnership with one of the leading nonprofit health systems in the United States. We will expand the reach of our clinical services in the Midwest, South and Northeast U.S. by assuming management of 95 hospital-based laboratories across 10 states once the transactions are completed. As we work to strengthen laboratory stewardship and provide high-quality, high-value, innovative and responsive laboratory services, we would like to announce an opening for a
Contracts Administrator (Leasing) in Tampa, FL for a newly created Division. This new Division is part of Labcorp's Diagnostics business segment.
Main responsibilities include:
Negotiating lease terms for new and renewals of lease agreements Obtaining required documentation to support approval of lease agreements Submitting Lease Expenditure Proposals via Serena Business Management (SBM) Maintaining lease information in Corporate databases - Vision Preparing leases operating expenses and annual reconciliations Reviewing and responding to landlord inquires Preparing, editing and reviewing contracts and other documents related to Labcorp's business interests Maintaining files and databases for contracts and other legal documents Interacting with Labcorp clients and vendors as needed Coordinating with corporate legal, IT, pricing, finance departments and senior management to complete mutually acceptable contract language that satisfies the policy guidelines set forth by the company Coordinating with divisional operations and sales departments to obtain accurate and complete information related to completing requests for contracts/agreements in a timely and thorough manner
License/Certification/Education:
Requires a High School Diploma or equivalent, and prefer an Associate's Degree with 3-5 years of relevant experience.
Skills Required:
Attention to details Excellent communication skills, both written and oral Knowledge and understanding of legal/contract language Proficiency in Microsoft Office programs Good organizational skills Commercial real estate experience (preferred)
Labcorp is proud to be an Equal Opportunity Employer:
As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, age, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.
For more information about how we collect and store your personal data, please see our Privacy Statement.
Contracts Administrator (Leasing) in Tampa, FL for a newly created Division. This new Division is part of Labcorp's Diagnostics business segment.
Main responsibilities include:
Negotiating lease terms for new and renewals of lease agreements Obtaining required documentation to support approval of lease agreements Submitting Lease Expenditure Proposals via Serena Business Management (SBM) Maintaining lease information in Corporate databases - Vision Preparing leases operating expenses and annual reconciliations Reviewing and responding to landlord inquires Preparing, editing and reviewing contracts and other documents related to Labcorp's business interests Maintaining files and databases for contracts and other legal documents Interacting with Labcorp clients and vendors as needed Coordinating with corporate legal, IT, pricing, finance departments and senior management to complete mutually acceptable contract language that satisfies the policy guidelines set forth by the company Coordinating with divisional operations and sales departments to obtain accurate and complete information related to completing requests for contracts/agreements in a timely and thorough manner
License/Certification/Education:
Requires a High School Diploma or equivalent, and prefer an Associate's Degree with 3-5 years of relevant experience.
Skills Required:
Attention to details Excellent communication skills, both written and oral Knowledge and understanding of legal/contract language Proficiency in Microsoft Office programs Good organizational skills Commercial real estate experience (preferred)
Labcorp is proud to be an Equal Opportunity Employer:
As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, age, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.
For more information about how we collect and store your personal data, please see our Privacy Statement.
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Contracts administrator job description example 2
CACI International contracts administrator job description
Time Type: Full time
Minimum Clearance Required to Start: TS/SCI with Polygraph
Employee Type: Regular
Percentage of Travel Required: Up to 10%
Type of Travel: Local
CACI has an opportunity for a Contractor Administrative Support professional to join our team in Fairfax, VA.
What you'll be responsible for:
Providing travel, logistics, document, and TDY support involving Contractor linguists. Working closely with the Program Manger to ensure Contractor linguists meet mission requirements. Escorting non-badged Contractor personnel who require access to classified spaces. Working closely with Sponsor management to ensure Contractor linguist are available and ready for deployment. The Contractor Administrative Support shall be required to work out of the customer facility no less than fifty (50) percent of the time.
Experience and skill requirements:
Current TS/SCI w/Poly, or eligible for crossover. Three or more years of experience in contracts or administrative support Experience providing travel documentation. Desired: Previous Sponsor experience.
What We Can Offer You:
We've been named a Best Place to Work by the Washington Post. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive benefits and learning and development opportunities. We are mission-oriented and ever vigilant in aligning our solutions with the nation's highest priorities. For over 55 years, the principles of CACI's unique, character-based culture have been the driving force behind our success.
Company Overview: At CACI, you will have the opportunity to make an immediate impact by providing information solutions and services in support of national security missions and government transformation for Intelligence, Defense, and Federal Civilian customers. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.
As a federal contractor, CACI is subject to any federal vaccine mandates or other customer vaccination requirements. All new hires are required to report their vaccination status.
Minimum Clearance Required to Start: TS/SCI with Polygraph
Employee Type: Regular
Percentage of Travel Required: Up to 10%
Type of Travel: Local
CACI has an opportunity for a Contractor Administrative Support professional to join our team in Fairfax, VA.
What you'll be responsible for:
Providing travel, logistics, document, and TDY support involving Contractor linguists. Working closely with the Program Manger to ensure Contractor linguists meet mission requirements. Escorting non-badged Contractor personnel who require access to classified spaces. Working closely with Sponsor management to ensure Contractor linguist are available and ready for deployment. The Contractor Administrative Support shall be required to work out of the customer facility no less than fifty (50) percent of the time.
Experience and skill requirements:
Current TS/SCI w/Poly, or eligible for crossover. Three or more years of experience in contracts or administrative support Experience providing travel documentation. Desired: Previous Sponsor experience.
What We Can Offer You:
We've been named a Best Place to Work by the Washington Post. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive benefits and learning and development opportunities. We are mission-oriented and ever vigilant in aligning our solutions with the nation's highest priorities. For over 55 years, the principles of CACI's unique, character-based culture have been the driving force behind our success.
Company Overview: At CACI, you will have the opportunity to make an immediate impact by providing information solutions and services in support of national security missions and government transformation for Intelligence, Defense, and Federal Civilian customers. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.
As a federal contractor, CACI is subject to any federal vaccine mandates or other customer vaccination requirements. All new hires are required to report their vaccination status.
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Contracts administrator job description example 3
Owens & Minor contracts administrator job description
At Owens & Minor, we are a critical part of the healthcare process. As a Fortune 500 company with 50+ facilities across the US and 18,000 teammates in over 90 countries, we provide integrated technologies, products and services across the full continuum of care. Customers-and their patients-are at the heart of what we do.
Our mission is to empower our customers to advance healthcare, and our success starts with our teammates.
Owens & Minor teammate benefits include:
Medical, dental, and vision insurance, available on first working day 401(k), eligibility after 30 days of employment Employee stock purchase plan Tuition reimbursement Development opportunities to grow your career with a global company
Job Summary
- Corporate Contracts Administrator works with assigned internal and external partners to ensure the accurate interpretation and maintenance of national Group Purchasing Organization agreements and individual hospital/Integrated Delivery Network cost contracts. Assists in the resolution of contract and rebate issues upon analyzing contract information. Assists with maintaining the expiring contracts database.
Core Responsibilities-
Ensures Regional, Integrated Delivery Network (IDN) or Group Purchasing Organization (GPO) agreements and/or Integrated Delivery Network (IDN) contracts are correctly loaded into contracts administration databases and retained according to audit/compliance policies. Enters relevant contract data into pricing systems, ensuring contract updates (product cost, customer eligibility, etc.) are incorporated and maintained in an efficient, accurate and timely manner. Monitors and processes contracts transmitted through Electronic Database Interchange (EDI) networks. Processes customer agreement conversions into contract form, ensuring contracts are loaded into the contracts database accurately. Proactively notifies appropriate teams of expiring contracts. Reviews expiring contract reports and requests renewals from vendor or manufacturing representatives. Requests approval for contract amendments/extensions. Responds to inquiries from vendors, buy groups (IDN, GPO, etc.) and internal departments regarding contract specifications and related issues. Assists the Rebate team in researching and resolving rebate discrepancies between rebate credits and claims. Processes exclusions requested by internal teams (Rebate, Sales, etc.). Approves or rejects requests for deviations from contract specifications and delivery schedules. Works with the Product Pricing team to resolve issues that affect the contract database. Assists with quarterly contract audits Performs additional duties as directed
Qualifying Experience-
High School Diploma or GED, required 1 or more years of relevant work experience (contracts administration, pricing, general business/healthcare administration, supply chain/distribution, etc.) or any combination of relevant education and experience to meet the above requirements. General understanding of the databases and data entry procedures Ability to accurately enter data into a software system/database Ability to work with customers to resolve contract issues General organizational skills including the ability to prioritize among multiple, competing demands Demonstrated analytical and problem-solving skills Ability to perform independently as well as collaborativelyas a team player Excellent verbal and written communication skills Attendance (green zone) Collaboration & Influence Decision Making Learning & Adaptability May serve as Subject Matter Expert for an assigned area of contract Administration coverage May work special projects assigned by Supervisor May be asked to work alternate shifts or longer hours as needed
#LI-ST1
If you feel this opportunity could be the next step in your career, we encourage you to apply.
Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.
Our mission is to empower our customers to advance healthcare, and our success starts with our teammates.
Owens & Minor teammate benefits include:
Medical, dental, and vision insurance, available on first working day 401(k), eligibility after 30 days of employment Employee stock purchase plan Tuition reimbursement Development opportunities to grow your career with a global company
Job Summary
- Corporate Contracts Administrator works with assigned internal and external partners to ensure the accurate interpretation and maintenance of national Group Purchasing Organization agreements and individual hospital/Integrated Delivery Network cost contracts. Assists in the resolution of contract and rebate issues upon analyzing contract information. Assists with maintaining the expiring contracts database.
Core Responsibilities-
Ensures Regional, Integrated Delivery Network (IDN) or Group Purchasing Organization (GPO) agreements and/or Integrated Delivery Network (IDN) contracts are correctly loaded into contracts administration databases and retained according to audit/compliance policies. Enters relevant contract data into pricing systems, ensuring contract updates (product cost, customer eligibility, etc.) are incorporated and maintained in an efficient, accurate and timely manner. Monitors and processes contracts transmitted through Electronic Database Interchange (EDI) networks. Processes customer agreement conversions into contract form, ensuring contracts are loaded into the contracts database accurately. Proactively notifies appropriate teams of expiring contracts. Reviews expiring contract reports and requests renewals from vendor or manufacturing representatives. Requests approval for contract amendments/extensions. Responds to inquiries from vendors, buy groups (IDN, GPO, etc.) and internal departments regarding contract specifications and related issues. Assists the Rebate team in researching and resolving rebate discrepancies between rebate credits and claims. Processes exclusions requested by internal teams (Rebate, Sales, etc.). Approves or rejects requests for deviations from contract specifications and delivery schedules. Works with the Product Pricing team to resolve issues that affect the contract database. Assists with quarterly contract audits Performs additional duties as directed
Qualifying Experience-
High School Diploma or GED, required 1 or more years of relevant work experience (contracts administration, pricing, general business/healthcare administration, supply chain/distribution, etc.) or any combination of relevant education and experience to meet the above requirements. General understanding of the databases and data entry procedures Ability to accurately enter data into a software system/database Ability to work with customers to resolve contract issues General organizational skills including the ability to prioritize among multiple, competing demands Demonstrated analytical and problem-solving skills Ability to perform independently as well as collaborativelyas a team player Excellent verbal and written communication skills Attendance (green zone) Collaboration & Influence Decision Making Learning & Adaptability May serve as Subject Matter Expert for an assigned area of contract Administration coverage May work special projects assigned by Supervisor May be asked to work alternate shifts or longer hours as needed
#LI-ST1
If you feel this opportunity could be the next step in your career, we encourage you to apply.
Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.
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Updated March 14, 2024
Updated March 14, 2024