Employment type: Full-time
We are seeking a hands-on Contract / Legal Manager to sit on-site in Miami and take ownership of: (1) closing out existing disputes and claims with subcontractors; (2) active contract administration on current projects; and (3) review/negotiation of new prime and subcontract agreements. You will partner with outside counsel, the US leadership team, and corporate Legal in Italy to protect margin, accelerate close-outs, and de-risk upcoming work.
What you'll do
Claims & litigation management
Coordinate strategy, timelines and documentation for ongoing litigation/arbitration/mediation; manage outside counsel and budgets.
Drive timely claims preparation and defense (time, cost, scope) with project teams; issue first claims within days of entitlement events.
Lead settlement negotiations and draft settlement agreements and releases.
Contract administration (live projects)
Read the contract forensically; map obligations, notice requirements, change mechanisms, risk allocation and remedies.
Track variations, change orders and potential claims; ensure compliant notices and backup are issued on time.
Identify opportunities for commercial recovery (unforeseen conditions, client-driven changes, delay/disruption, force majeure, etc.).
Analyzing the Contract with the Client to identify opportunity and mitigate contractual risks.
Front-end contracts (new work)
Review, redline and negotiate prime contracts and subcontracts (payment terms, LDs, caps, indemnities, insurance, warranty, IP, dispute forums).
Align flow-down terms to subs/suppliers; develop commercial risk registers and negotiation fallback positions.
Governance & enablement
Standardize templates, playbooks and checklists; train PMs/engineers on contract essentials (notices, records, contemporaneous evidence).
Interface with Corporate Legal (Italy) on strategy, sign-off and reporting; maintain a clean document trail and matter tracker.
Corporate Governance: working with the Company Secretary to prepare corporate documents (Board Resolutions, Filing, Shareholders' Meeting etc) and guarantee the compliance with statutory deadlines.
What you'll bring
7+ years in contract management/claims/legal within construction/infrastructure/industrial projects in North America.
Strong knowledge of contract law and construction delivery models (Design-Bid-Build, CM/GC, EPC, PPP); comfortable with AIA/FIDIC or similar.
Demonstrated success closing claims and litigations and negotiating complex commercial terms.
Ability to read drawings, schedules and cost reports and convert technical facts into commercial arguments.
Excellent drafting, negotiation and stakeholder management skills; high urgency and ownership.
Bachelor's/Master's in Law, Construction/Engineering, or related (BAR of Florida)
Languages: English required; Italian a plus for HQ interactions.
Nice to Have: experience in large, multi-stakeholder projects (airports, healthcare, marine, heavy civil).
Work setup & travel
On-site in Miami Monday-Friday; occasional travel to New York and job sites as needed.
Compensation & benefits
Competitive base salary, medical/dental/vision, retirement plan match, paid time off, and other standard benefits.
$47k-81k yearly est. 4d ago
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Utility Contract Specialist
GAI Consultants Inc. 4.6
Contracts specialist job in Fort Lauderdale, FL
Eland Engineering, a GAI Consultants company, is looking for a Utility ContractSpecialist to work out of our Ft. Lauderdale, FL office location. The successful candidate will have had 2-4 years of related experience and minimum requirement of a high school diploma from an accredited high school.
Job Responsibilities:
Identifying the underground location and delineating and marking on the ground of existing utilities, per the requests from Sunshine State One Call, Vendor Project Supervisor, or FDOT Project Manager or designer.
The utility locates shall include, but not limited to, fiber optic cables, power cables, composite cables that constitute Department ITS underground utilities.
The utility locator shall also meet with Utility Locates Requesting Party as necessary in the field to supplement marking ITS utilities.
Whenever available, the utility locator shall assist the ITS Maintenance technician and electrician in performing the installing, maintaining, and repairing ITS devices.
The utility locator shall be able to respond to emergency utility locate ticket(s) as per requested by Vendor Project Supervisor and/or Department's Project Manager or designer.
The utility locator shall document and photograph the work performed on all utility locating and daily activities.
Experience and Education:
2-4 years of related experience
High school diploma from an accredited high school. Technical coursework in related field is preferred.
Reports to:
ITS Maintenance Supervisor
Competencies include:
Oral and written communication skills
Ability to work as part of a team
Commitment to perform tasks in a safe manner
Maintain high quality standards
Why Eland:
At Eland, a GAI company, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that's committed to supporting the communities we serve. Join Eland and distinguish yourself in a company poised for unlimited growth.
We offer competitive salaries, excellent benefits, and a professional work environment.
Benefits of Working at Eland Include:
Health Insurance
Dental Insurance
Vision Insurance
Long-term Disability Insurance
401K Retirement Plan with company match
Life Insurance
Paid Holidays
PTO accrual
Applicable Continued Education Programs
Applicable Certifications and Professional License Fees
Applicable Technical Training and Certification Cost
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
$58k-74k yearly est. 4d ago
Proposal Specialist
LHH 4.3
Contracts specialist job in Tampa, FL
LHH is partnering with a large construction company on a search for a Proposal Specialist position in their Tampa area. In this role you will be responsible for converting the vision of proposals into a compelling layout. There are a lot of growth opportunities, and they have an amazing benefit package. This is a direct hire job that offers a hybrid schedule and pays between $89K - $110/year. Here are more details about this job:
RESPONSIBILITIES
Taking the proposal vision and creating a compelling layout using graphics and visual communications
Create layout and production of material for the proposals
Oversee the narratives for relevance, comprehension and applicability
QUALIFICATIONS
Postsecondary degree in Marketing, Communications or Journalism
5+ Years of experience working in a proposal role from a construction or similar industry
Strong understanding of proposal fundamentals and best practices
BENEFITS
Healthcare benefits, 401(k) with company match and life/disability insurance
Employee ownership opportunities
Top of the market salary offering with discretionary performance bonuses
If you are interested in this role, send your resume to ******************* or to visit *********** to see all of our openings.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://***********/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
$89k-110k yearly 1d ago
Contracts and Compliance Administrator
SolÉ Construction Partners
Contracts specialist job in Gibsonton, FL
Are you a team player who thrives on learning, growth, and collaboration? Sole Construction Partners' culture is unique, and we're seeking an as Contracts and Compliance Administrator who tackles challenges with optimism, goes above and beyond for clients and colleagues, and proactively solves problems. If you're an excellent communicator who builds strong relationships and leads by example, we'd love to have you on our team.
Why Join Us? Sole Construction Partners provides shared services such as HR, finance, IT, and operations support to affiliated construction companies, including Leola Construction, Shell Force Construction, United Drywall & Contracting, JB&B Drywall and Dueall Construction. We are a leading force in Florida's construction industry, built on family values and dedication to excellence, with core values of integrity, innovation, client focus, teamwork, and precision. As part of our team, you'll contribute to efficient operations and high-quality projects while growing in a supportive environment that values attitude, innovation, and client success.
Here's the work you get to do:
Contracts Administration
Draft, review, and process construction contracts, subcontracts, purchase orders, and change orders.
Maintain accurate contract logs, documentation, and tracking systems.
Monitor key contract dates (e.g., expiration, renewal, deliverables, liquidated damages, and other milestones).
Coordinate contract execution and distribution to internal teams and subcontractors.
Assist with pre-qualification of subcontractors and vendors, collecting necessary compliance documentation and making sure they meet the minimum standards set forth by the company.
Insurance Compliance
Track and verify subcontractor and vendor insurance certificates (COIs), endorsements, and waivers.
Ensure all parties meet insurance requirements as specified in contracts and project specs.
Maintain current insurance records and manage expiration tracking with automated alerts or calendars.
Work with insurance brokers and subcontractors to resolve deficiencies or lapses in coverage.
Support risk management efforts by reporting non-compliance and ensuring corrective actions are taken, working with the field as necessary.
Administrative Support
Maintain organized electronic and physical files for contracts, insurance, and related documents.
Support project teams with documentation requests, insurance questions, and contract coordination.
Assist with audits and provide necessary documentation to internal/external stakeholders.
Prepare reports and summaries related to contract status, insurance compliance, and risk exposure.
Here's the kind of person who will be amazing in this job:
You're adaptable, learning excites you, and you embrace change and growth.
You thrive in team settings, supporting your teammates.
You tackle challenges with positivity, optimism, and people say you thrive under pressure.
You go the extra mile for clients and prioritize customer satisfaction.
You solve problems before they become obstacles.
You're an excellent communicator, your words inspire and clarify, fostering strong relationships.
You inspire others through leadership and lead by example.
Position Requirements:
Bachelor's degree in business, construction management, paralegal studies, or a related field preferred.
5+ years of experience in construction administration, contract management, or insurance compliance.
Knowledge of construction contract types (e.g., residential building, AIA, lump sum, GMP, cost-plus).
Familiarity with insurance requirements for construction projects (e.g., GL, WC, Auto, Umbrella).
Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with Procore, Viewpoint, or similar software is a plus.
Strong organizational skills, attention to detail, and the ability to work independently while being a collaborative team player.
$38k-58k yearly est. 3d ago
Contract Administrator
Brevard County 4.4
Contracts specialist job in Viera East, FL
Department:Housing and Human Services Department Organizational Unit:Community Resources
Position Type:Permanent Full Time/Part Time:Full Time
IS APPOINTIVE SERVICE/GRANT FUNDED
$2,022.03 to $2,224.23 biweekly. Actual salary negotiable based on experience and qualifications. Viera/Government Center. Work schedule is Monday through Friday 8:00 a.m. to 5:00 p.m. Performs experienced professional work administering and coordinating contracts and agreements for professional and other services, grants, and other procurement-related agreements for the Housing and Human Services Department.
REQUIREMENTS: Bachelor's degree in Public Administration, Business Administration, Organizational Management, Social Work, Legal Studies, or a closely related field PLUS two (2) years of progressively responsible professional experience in administering or managing program or project contracts. Additional qualifying education and/or experience may be substituted on a year for year basis. Local government contract management experience is preferred. Certified Professional Contract Manager (CPCM), issued by the National Contract Management Association (NCMA), or another similar certification is preferred. Contract management experience in managing and monitoring contracts for public service programs and/or affordable housing projects. Experience with Community Development Block Grant (CDBG), and/or HOME Investment Partnership (HOME), and/or State Housing Initiatives Partnership (SHIP), and/or Neighborhood Stabilization Program (NSP) grant programs is preferred. SPECIAL REQUIREMENTS:Applicants must submit a minimum of a two (2) page writing sample which demonstrates their ability to create professional correspondence, communicate important information, and has been completed within the past two (2) years. The following will not be accepted as a writing sample: cover letter, resume, or typing test. All writing samples must be attached to the candidate's application at the time of application. Must possess, or obtain, prior to employment, a valid Florida driver's license and maintain said license during the term of employment. In the event of a hurricane, major storm, natural or man-made disaster that may threaten the area, the employee will be required to perform emergency duties as directed.
PHYSICAL REQUIREMENTS CHECKLIST
(With or without reasonable accommodations)
PHYSICAL ACTIVITIES / TRAITS
The employee must be able to:
LIFT:20 lbs.
CARRY:20 lbs.
PUSH:20 lbs.
PULL:20 lbs.
In an eight hour day, the employee may have to:
STAND:1 - 3 hours
WALK:1 - 3 hours
SIT:5 - 8 hours
DRIVE:None
The employee must repetitively perform:
Fine manipulation (ex. writing, wiring); Simple grasping (ex. pen, screwdriver)
The employee must be able to:
Balance; Bend; Reach; Stoop
The employee must have:
Good speech; Color Perception; Good distant vision; Good hearing; Good near vision; Use of both eyes
Other necessary physical activities/traits
N/A
WORKING CONDITIONS
Working conditionsthat will apply to the employee:
Work alone; Other working conditions; Work inside; Works Closely with Others
Other working conditions:
N/A
$2k-2.2k biweekly 3d ago
Operations Specialist
Collective Genius Ceo
Contracts specialist job in Tampa, FL
Job Title: Community Liaison
Job Type: Full-Time
Salary: $60,000 Salary, Plus Bonuses
Who We Are:
The Collective Genius Community is the leading destination for the nation's elite real estate investors to experience exponential growth in business & life.
Our mission is to passionately help our privileged members create an amazing lifestyle through growing and protecting their real estate businesses by providing an environment that fosters community, connection, collaboration and contribution.
Role Summary:
Operations Specialist owns the execution of all content, pre-event and ongoing email marketing campaigns, and member-facing digital assets for The Collective Genius (CG). This role blends content production, customer and member email campaigns, podcast promotion, social media execution, portal management, and reporting into one highly accountable position. This is an execution-heavy, detail-driven role for someone who loves clear systems & processes.
Role Responsibilities:
Content & Portal Management
Edit, publish, and archive weekly training and event recordings
Upload videos to AWS and maintain accuracy across all membership portals
Generate AI summaries, tags, thumbnails, and manage Zoom storage
Email Marketing & Campaign Operations
Build, QA, and deploy pre-event and ongoing campaigns in ActiveCampaign
Manage assets, links, timelines, and Teamwork cards
Review copy, landing pages, and links; manage contacts between CRM & Tech Stack
Maintain organized campaign files in Google Drive
Podcast & YouTube Operations
Monitor and manage podcast production in Riverside
Create thumbnails, upload videos to YouTube, and manage playlists
Schedule promotional emails and social posts; organize episode assets
Social Media & Event Promotion
Execute pre-and post-event social campaigns across Social Media
Edit event photos and create Canva graphics
Maintain media trackers and support coordinated content rollouts
Member Operations & Reporting
Onboard/Offboard members and manage communications in ActiveCampaign
Maintain member records, metrics trackers, and reporting files
Calculate and report weekly Facebook ad performance
What We're Looking For:
Strong experience with ActiveCampaign, Canva, and Google Drive, with comfort in video editing using Adobe Premiere, AWS, and Zoom. Experienced in managing recurring content and email workflows, highly organized, detail-oriented, and deadline-driven. Adept at following and continuously improving SOPs, thriving in fast-paced, execution-focused environments, and offering strong in-office availability and communication skills.
Why This Role Matters:
This role keeps CG's content, marketing, and member experience running smoothly. You're not just supporting - you're owning execution across channels, including pre-event email campaigns that directly impact attendance, engagement, and growth.
Benefits:
Competitive salary and performance-based incentives
Health, dental, and vision insurance
Paid TIme Off and Holidays
Opportunities for career advancement and professional development
We offer a dynamic and supportive work environment, competitive salary and benefits, and opportunities for growth and development. If you are a highly motivated professional with a passion for supporting our Community of Real Estate Investors, we encourage you to apply for this exciting opportunity. We have a great team, excellent culture, and serve an amazing group of members.
$60k yearly 5d ago
Contract Administrator
Actone Executive Search 3.9
Contracts specialist job in Tampa, FL
Status: Full-Time
Core Responsibilities
You will manage the end-to-end financial documentation process:
Contract Management: Organize, track, and file all client contracts and amendments.
Invoicing & AR: Generate and process accurate monthly invoices, monitor accounts receivable, and follow up on outstanding payments.
Data Integrity: Maintain precise client data within our financial systems (CRM/ERP).
Support: Prepare essential financial reports and audit documentation.
Qualifications
Bachelor's Degree in Business, Finance, or Accounting (Recent Graduates strongly encouraged)
Experience with Service Contracts
Exceptional attention to detail and proficiency in Excel.
Strong communication and organizational skills.
Why Join Us?
Competitive entry-level salary and comprehensive benefits.
Hybrid work flexibility.
Direct mentorship for professional development in finance and legal administration.
$40k-49k yearly est. 4d ago
Contract Administrator
Synergy Business Consulting, Inc.
Contracts specialist job in Davie, FL
Supports by managing and optimizing automated contract management system. This position handles advanced contract administration duties, ensuring timely and accurate processing of complex agreements. It provides technical and analytical support to improve system efficiency, ensure compliance, and enhance contract lifecycle management.
1. Administers and maintains the automated contract management system, ensuring data integrity, compliance, and efficient workflows. across departments.
2. Reviews contract documentation for completeness, accuracy, and alignment with policies and regulations.
3. Tracks contract milestones, expirations, and renewals, providing proactive notifications and recommendations to departments and the immediate supervisor.
4. Coordinates with Procurement Office, Legal, and internal stakeholders on drafting, negotiating, amending, renewing, and closing contracts.
5. Generates and analyzes regular and ad-hoc reports to evaluate contract performance, compliance and cycle times; recommends process improvements based on data trends.
6. Assists in the development and implementation of standard operating procedures and training materials for system users, to promote consistent and efficient system use.
7. Serves as a subject matter resource on contract management procedures, policies, and best practices.
8. Supports internal audits by preparing documentation, responding to inquiries, and ensuring contract records meet institutional and regulatory requirements.
9. Leads or contributes to special projects to enhance contract administration processes, technology use, and departmental reporting.
10. May provide guidance and mentorship to assigned staff.
1. Working knowledge of contract law, legal terminology, and industry-specific standards.
2. General knowledge of the legal principles governing contracts, including contract formation, performance, breach, and enforcement.
3. Understanding various contract types, such as fixed-price, time and materials, cost-reimbursable, service agreements, non-disclosure agreements (NDAs), and vendor contracts.
4. Working knowledge of pricing models, cost structures, and how to analyze financial terms within contracts.
5. Understanding the importance of confidentiality in handling sensitive information and acting with integrity when managing contracts.
6. Advanced proficiency in contract management software and Microsoft Office Suite.
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$39k-59k yearly est. 5d ago
Senior Contract Specialist
Appleone Employment Services 4.3
Contracts specialist job in Hollywood, FL
Job Title: Senior ContractsSpecialist/ Contract Supervisor
DEPARTMENT: Purchasing
EMPLOYMENT TYPE: Full-Time, Direct Hire
SCHEDULE: Monday-Friday, 8:00 AM-5:00 PM
SALARY RANGE: $90,000-$105,000 annually
POSITION SUMMARY
AppleOne is working with a great government city client to fill a Contracts Supervisor role. The Contracts Supervisor is responsible for overseeing and coordinating the contract administration process within the Purchasing Department. This role assists the Contract Unit Manager in supervising staff and ensuring contracts are properly reviewed, negotiated, executed, and compliant with departmental policies. The Contracts Supervisor serves as a key liaison between internal departments and external vendors throughout the contract lifecycle.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Assist the Contract Unit Manager in supervising and supporting Contract Staff
• Coordinate and facilitate the flow of contracts between Purchasing, Legal, Accounting, Risk Management, Information Technology, and End-User Departments
• Ensure all contracts comply with purchasing policies and regulations
• Serve as the primary point of contact for suppliers, vendors, and internal stakeholders during contract review, negotiation, and execution
• Provide guidance and direction to contract staff regarding procedures, timelines, and compliance requirements
• Maintain accurate contract records and ensure timely tracking and reporting
• Review contracts for completeness, accuracy, and adherence to established standards
• Resolve contract-related issues and escalate complex matters as needed
• Support continuous improvement of contract administration processes
REQUIRED QUALIFICATIONS
• Bachelor's degree in Business Management, Business Administration, Public Administration, Finance, or a related field
• Minimum of six (6) years of experience as a Contract Administrator
• At least two (2) years in a senior-level or lead capacity
• Experience with Lawson or similar ERP systems
• Valid Florida Driver's License
• Strong proficiency in Microsoft Office and Adobe Acrobat
• Experience using contract tracking or contract management systems
• Excellent written, verbal, and interpersonal communication skills
• Ability to travel as needed and work a flexible schedule, including evenings, weekends, and holidays
PREFERRED QUALIFICATIONS
• Master's degree in a related field
• Prior supervisory or team leadership experience
• Experience with Lawson or similar ERP systems
• Experience in public-sector or government environments
WORK ENVIRONMENT & PHYSICAL DEMANDS
• Office-based environment with a hybrid schedule after onboarding
• Occasional travel required
• Ability to sit for extended periods and use standard office equipment
DISCLAIMER
This job description is not intended to be all-inclusive. Duties and responsibilities may be modified or added based on organizational needs.
$29k-49k yearly est. 1d ago
Operations Specialist
MSI Company 4.7
Contracts specialist job in Boca Raton, FL
Support the operational and financial side of our luxury retail business. This role is critical to ensuring accurate inventory management, smooth merchandising operations, and reliable accounting support behind the scenes.
Inventory management
Maintain accurate inventory records for jewelry, watches, and merchandise
Track incoming and outgoing inventory, transfers, repairs, and special orders
Perform regular inventory counts and reconcile discrepancies
Coordinate with vendors, sales staff, and management on inventory needs
Merchandising support
Assist with merchandising coordination, pricing updates, and product organization
Maintain product data including descriptions, SKUs, pricing, and cost details
Support new product launches and seasonal merchandising initiatives
Accounting & administrative support
Assist with accounts payable and receivable processing
Reconcile invoices, vendor statements, and purchase orders
Support daily sales reconciliation and reporting
Maintain organized financial and operational records
Assist with month-end reporting and basic bookkeeping tasks
General back office operations
Support internal controls and operational procedures
Communicate with vendors, repair partners, and internal teams
Handle administrative tasks as needed to support store operations
Qualifications
2+ years of experience in back office, inventory, accounting, or operations support
Retail experience preferred; jewelry or luxury goods experience a plus
Strong attention to detail and organizational skills
Comfortable working with inventory systems, POS software, and Excel
Basic accounting knowledge (AP/AR, reconciliations, reporting)
Ability to manage multiple priorities in a fast-paced retail environment
What we offer
A stable, long-term opportunity with a respected jewelry retailer
Collaborative and professional work environment
Exposure to luxury products and end-to-end retail operations
Competitive compensation based on experience
$34k-58k yearly est. 1d ago
Head of Special Servicing
Lendmarq Capital LLC
Contracts specialist job in Miami, FL
Lendmarq is a direct real estate lender providing specialty bridge and term loan products to residential real estate investors throughout the country. Our company is headquartered in Miami, FL with offices in Westport, CT, and NYC.
We specialize in providing business-purpose mortgage loans for non-owner-occupied investment properties. We offer fix/flip, bridge loans, ground-up construction, and long-term rental financing. Lendmarq and its affiliates have extensive real estate experience and are known for their best-in-class service, and ability to execute.
About The Role:
Lendmarq is actively seeking a qualified individual to assist in building out new processes and procedures for our Asset Management & Special Servicing department. The Head of Special Servicing will be responsible for overseeing the management, resolution, and performance of distressed or underperforming assets across the portfolio. This role will lead strategy and execution related to loan workouts, modifications, restructurings, foreclosures, and other recovery efforts, while partnering closely with credit, legal, asset management, and executive leadership. The ideal candidate brings deep experience navigating complex credit situations and a proven ability to maximize recoveries while mitigating risk.
What You'll Do:
Create impact analysis reports and deliver reports to key stakeholders; design and implement aging and delinquency reports to monitor loan portfolio
Set operating performance metrics and standards for speed, quality, and customer service
Build best in class reporting, prepare analysis over company transaction history, counterparty metrics, performance information and forecasts
Analyze portfolio changes and identify any irregularities that may negatively impact portfolio and/or company
Organize and lead meetings with key stakeholders to review accounts
Review loan data, file maintenance and perform periodic audits of loan servicing files
Where applicable, negotiate extension options and/or modifications with borrowers
Manage DIL, short sales, REO process in compliance with performance standards Refer files to foreclosure, oversee attorneys managing the foreclosure process Calculate expected returns on troubled assets
Qualifications:
Bachelor's degree in real estate, Finance, Economics, Business, or a related field
Minimum 8 years of experience in special servicing, loan workouts, asset management, or credit within commercial or private lending
Demonstrated expertise in restructurings, modifications, foreclosures, bankruptcies, and negotiated resolutions
Strong leadership experience managing teams and setting servicing strategy across diverse asset types
Ability to assess risk, develop recovery strategies, and drive outcomes in high-pressure or time-sensitive situations
Experience collaborating with legal counsel, investors, and internal stakeholders to execute resolutions
Excellent analytical, negotiation, and communication skills with executive-level presence
What We Offer:
We believe in supporting our employees both professionally and personally. Our comprehensive benefits package includes:
Health Insurance - Robust medical coverage with costs primarily covered by the employer.
401(k) Retirement Plan - Plan for your future with our retirement savings program.
Commuter Benefits Program - Save on your daily commute with pre-tax transportation options.
Employee Assistance Program (EAP) - Access free and confidential support for personal or professional challenges.
Financial Wellness Resources - Tools and guidance to help you reach your financial goals.
Paid Time Off - Enjoy 15 days of PTO annually, plus company-observed holidays.
Sick Leave - Take care of your health with 5 paid sick days per year.
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$30k-51k yearly est. 5d ago
Transportation Operations & Carrier Specialist
Transcargo Solutions
Contracts specialist job in Miami, FL
Company: TransCargo Solutions
Type: Full-time
TransCargo Solutions is a third-party logistics (3PL) provider specializing in transportation and warehousing solutions for renewable energy, industrial, and project cargo clients across the United States. We work closely with EPCs, developers, OEMs, and manufacturers, providing reliable inland transportation, drayage, transloading, and storage services nationwide.
We are expanding our operations team and are looking for a Carrier Pricing & Capacity Specialist to strengthen our carrier network and support day-to-day transportation execution.
Role Overview
This is an operations-focused role with strong pricing and carrier-management responsibility. You will be responsible for sourcing capacity, pricing lanes, booking loads, and developing long-term relationships with partner carriers to support ongoing and project-based freight.
This is not a cold sales role, it is a hands-on position working closely with operations, account management, and customers to ensure competitive pricing and reliable execution.
Key Responsibilities
Source and book truckload capacity using DAT, Truckstop, and other load boards
Price lanes using DAT RateView, market analytics, and historical data
Negotiate rates and terms with partner carriers
Build and maintain long-term carrier relationships
Support daily load coverage and execution for dry van, flatbed, stepdeck, and specialized freight
Monitor market trends to adjust pricing strategies accordingly
Coordinate closely with the operations and customer-facing teams
Ensure carrier compliance (insurance, onboarding documents, performance tracking)
Support project-based and high-volume transportation opportunities
Requirements
1-2 years of experience in carrier sales, dispatch, or transportation operations
Strong knowledge of DAT load boards, lane pricing, and market analytics
Experience negotiating with trucking companies and owner-operators
Understanding of U.S. truckload market dynamics
Highly organized, detail-oriented, and execution-driven
Comfortable working in a fast-paced logistics environment
Strong communication skills (English required, Spanish a plus)
What We Offer
Competitive base salary + performance incentives
Growth opportunity within a specialized and fast-growing 3PL
Exposure to renewable energy and industrial logistics projects
Collaborative team environment with real operational responsibility
Long-term career path in operations, pricing, or account management
$34k-57k yearly est. 5d ago
Business Development Specialist
Blue Gems MGMT
Contracts specialist job in Orlando, FL
Blue Gems Management is one of Florida's fastest-growing vacation rental management companies.
We help homeowners maximize income while delivering five-star hospitality that keeps guests returning. As we continue to scale, we're hiring a Business Development Associate to help expand our property portfolio across Central Florida.
About the Role
The Business Development Associate owns the full acquisition cycle: prospecting, discovery calls, property evaluations, presenting the Blue Gems value proposition, and closing new homeowner agreements.
This role is for someone who enjoys connecting with people, understands how to identify opportunity, and thrives in a performance-driven environment. You will speak directly with homeowners, investors, and real estate partners, guiding them through how their property can succeed as a short-term rental under Blue Gems.
Responsibilities
• Identify and connect with homeowners and investors interested in vacation rental management
• Conduct outbound outreach through cold calling, texting, email, and social channels
• Run discovery calls and property assessments
• Present customized proposals outlining revenue potential
• Negotiate and close new management agreements independently
• Attend networking events, meetups, and open houses to build relationships
• Maintain a clean and accurate CRM with detailed pipeline tracking
• Collaborate with operations for a smooth post-close handoff
You Will Thrive in This Role If You Are
• A confident communicator who enjoys starting conversations
• Motivated by results, consistency, and personal accountability
• Organized, structured, and strong at follow-through
• Curious about real estate, investment performance, and hospitality
• Comfortable working in a fast-paced, high-outreach environment
This Role Is Not a Fit If
• You avoid outbound outreach or cold conversations
• You rely on others to close deals for you
• You struggle with rapid context switching or rejection
Required Qualifications
• 1-2 years of sales or customer-facing experience (real estate, hospitality, property management, etc.)
• Strong communication and presentation skills
• Ability to independently manage a full sales cycle
• Self-motivated with a track record of consistent follow-up
Nice to Have
• Experience with vacation rental markets (Airbnb, VRBO)
• Familiarity with dynamic pricing tools or STR analysis platforms
• CRM experience
• Bilingual (English/Spanish/Portugese)
• Real estate license or willingness to obtain one within 4 months
What Success Looks Like
30 Days: Learn the Blue Gems pitch, STR fundamentals, and begin consistent outreach
60 Days: Run full discovery calls and deliver proposals
90 Days: Independently close new homeowner clients and contribute steady monthly portfolio growth
Compensation
• Base salary: $20,000-$40,000
• On-target earnings: $150,000+ (base + commission)
$20k-40k yearly 5d ago
Warehouse Operations Specialist
Effy Jewelry 3.9
Contracts specialist job in Doral, FL
Employment Type: Full-time
Salary: $38,000 - $45,000
About Us
Effy Jewelry is a renowned, family-owned fine jewelry brand with over four decades of experience in luxury retail. Known for our craftsmanship, innovation, and attention to detail, our collections are available in more than 150 land and cruise-based boutiques worldwide. Beyond fine jewelry, we also operate HF Duty Free Team, a dedicated division specializing in multiple product categories within the Duty Free and Travel Retail sector.
Our Doral, FL warehouse plays a vital role in ensuring the smooth flow of operations, from inventory control to order fulfillment, supporting our commitment to excellence at every stage of the business. As part of our team, you will join a group of professionals who value precision, safety, and collaboration. We take pride not only in the jewelry we create, but also in the people who help bring it to our customers.
Job Summary
We are looking for a dependable and skilled Warehouse Operations Specialist to join our team in Doral, FL. In this role, you will manage end-to-end warehouse operations, ensuring efficiency, accuracy, and safety in all aspects of inventory control, order fulfillment, forklift operations, and system updates. The ideal candidate is hands-on, experienced with warehouse management systems like Magaya, highly organized, and committed to maintaining operational excellence. You will play a critical role in supporting our team and ensuring that our products move smoothly from the warehouse to our customers.
This role is a full-time, onsite position based at our Effy Jewelry Warehouse location. The selected candidate will be required to work onsite five days per week.
Candidates must be Miami-based.
Key Responsibilities:
Perform daily order picking, packing, and outbound shipment coordination.
Receive and allocate inbound shipments, ensuring accurate placement and tracking.
Operate within the Magaya (or similar WMS) system to maintain real-time inventory updates.
Re-palletize, shrink-wrap, and prepare cargo for outbound logistics.
Organize and map merchandise within the warehouse for efficient retrieval and storage.
Conduct regular inventory audits and reconcile any discrepancies.
Operate forklifts to load/unload cargo and safely move materials throughout the facility.
Maintain a clean, organized, and safe warehouse environment.
Perform equipment checks and adhere to all warehouse safety protocols.
Collaborate with warehouse and logistics teams to support workflow and efficiency.
Qualifications:
Proven experience in warehouse operations, inventory management, and forklift operation.
Valid forklift certification required.
Proficiency with WMS systems (Magaya preferred).
Strong attention to detail, organization, and communication skills.
Physical ability to lift, move, and re-pack merchandise as needed.
Reliability, initiative, and a strong work ethic.
Candidates must have valid work authorization for the U.S. at the time of application and throughout employment; we are not able to sponsor visas.
Effy Jewelry is committed to diversity in its workplace and is proud to offer equal employment opportunities to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other legally protected characteristic in the location in which the candidate is applying. Effy Jewelry applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.
$38k-45k yearly 1d ago
Proposal Specialist
Balfour & Co
Contracts specialist job in Aventura, FL
Balfour & Co. is one of the world's leading Collegiate and High School commencement services companies, offering innovative, personalized products like class jewelry, yearbooks, regalia, school uniforms and photography. With brands such as Balfour , GradImages , ArtCarved , and more, we've been helping students celebrate life's most meaningful moments since 1913. Balfour has around 4,000 employees and operates in 3 countries.
Position Summary:
The Proposal Specialist will lead the development of persuasive and visually engaging proposals in response to RFPs, RFQs, and other solicitations. You'll manage the entire proposal process-from strategy and coordination to final submission-ensuring each response is timely, compliant, and tailored to the client's needs. Success in this position requires strong writing skills, creativity, and a sharp eye for detail, as well as the ability to collaborate across teams and clearly communicate complex ideas. Your work will directly support business growth by helping the company win new opportunities and strengthen client relationships.
Essential Position Functions:
Monitor bid management resources daily to identify new opportunities, distribute notifications and initiate the creation of the initial proposal draft.
Proactively solicit bid opportunities through including mass communication to educational procurement offices across North America.
Manage the proposal writing, building and editing process while also maintaining and updating all templates to remain current with offerings and business initiatives.
Coordinate with multiple departments including IT, finance, marketing and operations to develop comprehensive responses and compliant proposals.
Handle all proposal finalization, including but not limited to final document review, notarization, signatory responsibilities, packaging, shipping, and delivery confirmation.
Drive ongoing development of business intelligence, including public records (FOIA) requests, forecasting future opportunities and archiving competitor submissions to enhance future bidding efforts.
Provide other Sales support assigned to support customer retention and revenue growth.
Skills
Strong command of language and ability to craft persuasive, clear, and compliant proposals
Ability to manage multiple deadlines and coordinate cross-functional teams
Precision in formatting, compliance, and addressing RFP/RFQ requirements
Excellent verbal and written communication skills for internal collaboration and client-facing documents
Ability to interpret solicitation documents and extract key requirements
Familiarity with tools like PowerPoint, Adobe InDesign, or proposal automation software
Experience with platforms like Salesforce, SharePoint, or proposal management systems
Education/Experience:
Bachelor's degree in business administration, Communications, Marketing, or a related field
At least 2 years of experience in proposal development, procurement, vendor solicitation or similar
Experience in managing end-to-end proposal processes and contributing to successful bids
Experience working in industries such as manufacturing, contracting, consulting, is preferred
$45k-69k yearly est. 5d ago
Loan Operations Specialist
Climate First Bank
Contracts specialist job in Tampa, FL
We are changing FINANCE to finance CHANGE!
Climate First Bank is a Florida Benefit Corporation, state chartered, FDIC insured commercial bank. With now three physical branches in St Petersburg, Winter Park and Mount Dora and one digital branch, we are offering a full suite of banking products including personal and business banking and loan products (solar, residential, commercial, SBA and more). We are passionate about the environment, social issues and overall leaving our communities and the world better than we found it.
We want YOU to help us on this mission and are looking for exceptionally hard-working, passionate and bright new team members.
We are a team of growth focused, goal-oriented and competitive individuals. We collectively work hard to achieve our mission and growth-related milestones and continue to set and exceed new goals almost daily. We love what we do, and we love working with people who are just as excited about our objectives as we are!
Come join our Loan Operations team as a Loan Operations Specialist and take your career to a level unattainable in a traditional bank environment! The Loan Operations Specialist prepares loan documents and will be responsible for addressing appropriate title insurance coverage to protect Climate First Bank's interests. Please note that this general outline will be further specialized based upon skillset and fit within the Loan Operations department.
This position is remote within the State of Florida. Additional States may be considered on a case by case basis. Please send a resume to apply.
Benefits:
Competitive compensation
Employer paid medical, vision and dental insurance
Employer paid disability and life insurance
401k match
Employee Stock Options
Compelling incentive plans
Employee only rates for certain loan products
Working with an amazing team of dedicated and like-minded individuals!
Being part of an exciting venture with amazing opportunities for growth and opportunities!
Primary Responsibilities:
Loan Documentation- Prepare loan documents utilizing LaserPro and review attorney prepared loan documents. Order title work and flood determinations.
Closing Process- Coordinate closings. Process loan fundings. Review loan documentation post-closing for accuracy and compliance within loan policy.
Reporting- Prepare and maintain loan policy exception report. Prepare monthly documentary stamp tax report
Operations- Assist in developing policies and procedures. Book new loans and renewals on core
Payment and Loan Processing- Process payments/draw requests. Process property tax payments. Process loan maintenance. Paid Loan Processing, including preparing and filing releases. Daily/Monthly reconciliations.
Monitoring- Track real estate taxes and insurance on collateral. Monitor UCC-1 expiration dates and file continuation. Verify rate changes. Verify escrow analyses.
Requirements:
Ability and desire to thrive in a fast-paced, performance driven environment with frequent routine changes.
Detail-oriented, resourceful, creative and organized self-starter.
Ability to complete assignments with little oversight and supervision. Sound judgement on when to ask questions and escalate to a team member or manager.
Must have excellent computer skills including extensive use of Windows, Microsoft Office Programs.
Physical Demands:
Sustained standing and sitting.
Frequent use of PC, including typing or sustained attention to monitor.
Occasional lifting of basic office files or equipment up to 20 lbs.
Equal Opportunity Statement:
At Climate First Bank we truly believe that our people are our strength and the diverse talents they bring to our workforce are directly linked to our success. Diversity and inclusion are at the core of our values and mission. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.
Equal Opportunity Employer/Disability/Veterans
E-Verify Statement:
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
$34k-58k yearly est. 2d ago
Contract Specialist
Healthcare Support Staffing
Contracts specialist job in Orlando, FL
HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career!
Job Description
ContractSpecialist
Are you an experienced
contractspecialist
looking for a new opportunity with a prestigious healthcare company? Do you want the chance to advance your career by joining a rapidly growing company? If you answered “yes" to any of these questions - this is the position for you!
ContractSpecialist Daily Responsibilities:
The contractspecialist with perform duties to track, organize and process documentation and activities related to the organization's contractual arrangements
Conduct credentialing required by Pharma and Payor contracts, including Medicare and Medicaid, working within the limits of standard or accepted practice
Track and organize documentation pertaining to contractual arrangements for Company. Provide support for contract renewals and related departmental communication with company representatives and business sponsors
Review and analyze contract requirements to ensure completeness and note any compliance requirements
The contractspecialist will communicate with manager and team regarding compliance requirements, and to provide awareness of audit requirements
Provide support related to arrangements and schedules for audits
Process and track credentialing activities related to Pharma & Payor contracts, including Medicare and Medicaid enrollments and revalidations
Process and track new Medicare and Medicaid enrollments as required or requested and work with Business Sponsor representatives and team to communicate progress of enrollment process
Update internal documents with changes and new enrollments
Hours for this Position:
Monday - Friday, 8am - 5pm
Advantages of this Opportunity:
Competitive salary, negotiable based on relevant experience
Benefits offered, Medical, Dental, and Vision
Fun and positive work environment
Qualifications
ContractSpecialist Requirements:
HS diploma or equivalent (Bachelor's degree is highly preferred)
1-3 year experience with Medicare & Medicaid
4 years of experience reviewing contracts and handling credentialing process coming from a healthcare background
Strong computer skills - Microsoft Office, EMR, seek out answers on websites, etc.
Strong multi-tasker, adaptable/Flexible, comfortable working in a fast-paced environment, deadline driven, strong organizational skills, well-spoken, actively listening, speaking, and writing, detail oriented (able to conduct audits), able to prioritize, able to maintain confidentiality of sensitive information.
Able to maintain focus and attention to detail in high-volume working environment while managing multiple complex projects and priorities and meeting time commitments.
Additional Information
Interested in hearing more about this great opportunity? Please call and e-mail your resume to me for immediate consideration.
Darnelle Cadet
407-478-0332 ext 122
$50k-83k yearly est. 1d ago
Contract Specialist
Milvets Systems Technology 4.0
Contracts specialist job in Orlando, FL
JOB TITLE: ContractSpecialist
JOB TYPE: Full-Time
JOB CLASSIFICATION: Salary Exempt
REPORTS TO: CEO
MANDATORY: Considering local candidates with US Citizenship. Employer will not sponsor applicants for work visas for this position.
ABOUT THE COMPANY
Since its founding in 1986, MILVETS Systems Technology, Inc. has been a reliable provider of quality services in the information and technology fields. As a Service-Disabled Veteran-Owned Small Business, certified by the Small Business Administration as a Small Disadvantaged Business, the company was founded to offer efficient, cost-effective information technology services to commercial and government clients.
POSITION SUMMARY
MILVETS Systems Technology, Inc. is seeking a ContractSpecialist experienced in all facets of contract related responsibilities for a geographically dispersed SDVOSB headquartered in Orlando, Florida. You will execute all contract planning; contract bid pricing, bill rate determination, procurement and will work with government, prime, sub, and teaming contract professionals responsible for the full contract life cycle. You will have ultimate responsibility for all facets of contracting. Additionally, you will ensure contract and procurement support provided to MILVETS leaders shows value and contributes to the overall success of the company. The ContractSpecialist is a key position on the MILVETS Executive Leadership Team and reports directly to the President/Owner. You will be responsible for providing leadership over all Contract related tasks while delivering on strategic initiatives within a culture that is consistent with MILVETS values.
CORE RESPONSIBILITIES
Provide leadership and resources (contracting & procurement professionals) with skill sets necessary to help MILVETS deliver on current contracts
Implement solutions to further Business Development/Capture in support of new business goals
Manage corporate level risk - “participate in fixed price reviews, fill the role of the MILVETS OCI Compliance Officer, assess and advise of contractual execution and funding risks
Interface with DCMA and DCAA and maintain compliant business systems (purchasing & property) to retain government certifications and improve our Pwin percentage
Owner of Contracts & Procurement policies and procedures - “streamline and tailor to business needs, as necessary”
Ensure contracts and proposal information are properly entered into SharePoint and other corporate databases and securely maintained. Set guidance based upon regulation changes (FAR, DFAR, etc.)
Lead MILVET's industry presence and establish relationships with senior leaders in Government and partners to ensure positive working relationships and understanding of our customers' missions
Drive procurement initiatives which reduce costs and drive value for MILVETS customers
Facilitate the introduction of small business partners to MILVETS and our BD efforts
Other duties as assigned
EXPERIENCE AND CREDENTIALS
Experienced Contracts and Procurement professional with 10+ years of increasing contract/procurement management proficiency
10+ years of supervisory experience culminating in a leadership role
Active security clearance a plus but not required
Full understanding of Federal government acquisition and contractual processes and procedures including FAR, DFAR, etc.
Proven negotiating and persuasive skills when negotiating terms/conditions and drafting contracts
Recognized for motivating large teams, complex problem solving and developing future leaders
Strong analytical as well as excellent communication skills (both written and verbal), possessing high-energy, decision-making skills, intelligence, and accountability
Must have a management style which encourages open expression of ideas and opinions and a full discussion of differing points of view
Proven interpersonal skills working in a matrixed environment
A proven successful track record of expanding company's business markets and client base in the federal contracting arena
A firm understanding of the principles of successful business development, customer engagement and the ‘voice-of-the-customer's
Strong critical thinking and logical reasoning skills and the ability to apply them to solve issues and predict potential customer contract risks
Good working knowledge of desktop/laptop computers, MS Office tools, as required to accomplish responsibilities
Conducts business development with impeccable ethics; leads by example and fosters ethical behavior at all times
OTHER SPECIFIC DUTIES REQUIRED:
Applicants selected will be subject to a U.S. Government NAC background check and must meet eligibility requirements for access to classified information
Due to the nature of work performed, U.S. citizenship is required
CPARS POC and Administration, PPIRS POC and Administration
Prepare NDAs and TAs when MILVETS is the Prime and negotiate with Subs
Review/negotiate NDAs and TAs with Primes when MILVETS is a Sub
Prepare Quotes and Purchase Orders for contract purchases
Subcontract development/negotiation/execution when MILVETS is a Prime
Subcontract review/negotiation/execution when MILVETS is a Sub
Prime contract review/negotiation/execution when MILVETS is a Prime
GSA GWAC Program Manager and Contract User Administrator - PM is a mandatory position to be identified (key personnel) and must attend all the GWAC PM reviews and meetings called by GSA
Alliant Small Business
VETS
VETS 2
GSA Schedule 70 Contract POC and Administrator
Navy Seaport NxG Contract POC and Contract User Administrator
Online Reps & Certs completion/update for MILVETS' Large Primes
SAM registration POC and Administrator
Accounting Dept support for Bank requests
Proposal pricing when we are the Prime and a Sub
Price/Cost Proposal Narrative development when we are the Prime
Obtain required data to develop the price-to-win for proposals when we are the Prime
Reps & Certs for Proposals when we are Prime and a Sub
Salary determination for new contract employees
DCAA Audit support
Request debriefs for proposals we do not win
Develop protest grounds when desired by our President/CEO
Respond to protests when necessary
GSA ASSIST and CPRM Website company administrator for user access/roles
Set up new contracts and post necessary data and contract modifications to GSA ASSIST CPRM module for all GWAC awards
Maintain corporate knowledge base and documentation
Review potential opportunities for bid/no-bid assessments
Maintain Contract and Subcontract files
Alert MILVETS Accounting Dept when invoice non-routine contract task orders
POC for all proposal submissions, both as a Prime and as a Sub
Contribute to our CMMI certification efforts - Capability Maturity Model (V2.0) certification efforts
Works closely with COO, Technical Director and BD Director to ensure smooth synchronization of all BD/Contracts resources
Ensure compliance with ISO 9001 documentation required to be completed by Director, BD, e.g., bid/no-bid forms, and other related MILVET's staff policies and procedures
Closely monitor government potential lucrative opportunities for MILVETs, to include Sources Sought, RFIs, RFP's, and Sole Source and teaming opportunities
PREFERRED QUALIFICATIONS
Previous Military Service or Government employee beneficial
Advanced degree or background in Information Technology (IT) and Cyber planning and operations
Experience with developing, implementing, or optimizing capture and proposal processes
A solid background with SDVOSB Multiple Award Contracts, MAC/IDIQ; especially VETS2, OASIS, GSA STARS3, SEWPSVI and ALLIANT3 is a plus
CLEARANCE:
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information.
MILVETS offers an excellent benefits package including Health Insurance, Dental Insurance, Life Insurance, Disability Insurance, Vision, 401(k), Paid Time Off.
Equal Employment Opportunity
Applicants for U.S. based positions with MILVETS Systems Technology, Inc. must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
******************** E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.
MILVETS Systems Technology is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
MILVETS Systems Technology, Inc. is an Equal Employment Opportunity/Affirmative Action Employer and maintains a Drug-Free Workplace.
MILVETS Systems Technology, Inc. (“MILVETS”) uses JazzHR Talent Fit AI to assist in candidate evaluation. This tool leverages artificial intelligence to generate insights but does not make autonomous hiring decisions. All employment decisions are made solely by MILVETS' recruitment and management teams.
Candidate data processed through JazzHR Talent Fit AI is handled in compliance with applicable privacy and data protection regulations, including GDPR, and MILVETS' internal policies. MILVETS is an Equal Opportunity Employer (EOE) and complies with all relevant EEOC regulations to ensure fair and equitable hiring practices.
By applying, candidates acknowledge and consent to the use of this tool for recruitment purposes.
$77k-104k yearly est. Auto-Apply 42d ago
Contracts Administrator
Parkson Corp 4.2
Contracts specialist job in Fort Lauderdale, FL
General Description:
In general, the Contracts Administrator will assist in the management of all aspects of the Company's document systems, including analysis, review, and/or processing of purchase orders, insurance issues, licensing and permitting filings, corporate registrations, other transaction documents such as NDAs, etc., as well as offer other organizational assistance to the needs of the Contracts Team and the Company.
Essential Functions:
Process paperwork and forms related to orders and shipments.
Draft correspondence such as order acknowledgements and create other documents and forms as may be necessary.
Review substantive contract terms based on company playbook and propose revisions or exceptions (with supervision)
Summarize completed contract terms using company's templates
Review prime contract documents to identify key risk terms for the company
Maintain contract data into internal software systems and databases.
Establish and/or maintain spreadsheets to track orders from start to completion.
Review, analyze, and edit contract documents provided by external customers as part of the contract process, with adherence to the Company's policies and standards.
Answer internal questions from other departments in the Company regarding contractual language or terms and conditions.
Establish and/or maintain spreadsheets which track matters related to litigation, intellectual property registration, licenses, and permits, as needed.
Maintain physical and electronic filing systems.
Assist with other special projects as may be required or necessary and providing general office support.
Manage Insurance Certificates, bonds, and related requests.
Manage spreadsheets with sales representative data such as products and region.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Education:
Bachelor's degree strongly preferred.
Experience:
Minimum 3 years contract administration experience, preferably in the construction, manufacturing, engineering, or environmental industry.
Familiarity with basic legal provisions common to contract documents.
Experience working with RFP's, bids, quotations, and various contract documents utilized in procurement transactions.
Knowledge, Skills & Abilities:
Excellent written and verbal skills.
Excellent problem-solving skills and ability to multi-task with a process improvement focus.
Proficient knowledge and use of Microsoft Office (especially Word and Excel) and Adobe Acrobat. Should be able to use “redlining” and compare-documents review functions of Microsoft Word, in particular.
The ability to independently prioritize requests, balance workload, and meet deadlines in a fast-paced environment.
A strong attention to detail; very organized, efficient, and professional.
Demonstrate cooperation with and meet the needs of the Contracts Team and other departments throughout the organization.
Licenses and/or Certifications:
Paralegal Certification is a plus.
Benefits include health care (medical, dental, vision) with coverage starting on the first day of employment as well as 401(k) with company match and holiday pay.
Parkson Corporation is committed to a diverse and inclusive workplace. Parkson Corporation is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
$51k-68k yearly est. 21d ago
Legal Contract Administrator
Firstservice Corporation 3.9
Contracts specialist job in Plantation, FL
Perform duties to provide support with contract-related activities, working within the limits of standard or accepted practice. Skills & Qualifications: * Generate contract and addendum proposals in accordance with policies, legal requirements and contract specifications with a high degree of accuracy and within established timeframes.
* Maintain and update information in computer databases for new, existing and lost clients, as per established contract management procedures with a high degree of accuracy and within established guidelines.
* Assist internal and external contacts by addressing routine contract-related queries, questions, requirements and concerns. Escalate items to supervisor as necessary.
* Input project or contract information into appropriate databases maintaining accuracy and checking for completion. Update database records as necessary when information changes. Create charts or spreadsheets to track or detail information.
* Assist Legal staff for contract-related tasks.
* Conduct business at all times with the highest standards of personal, professional and ethical conduct.
* Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
* May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
* Ensure all safety precautions are followed while performing the work.
* Follow all policies and Standard Operating Procedures as instructed by management.
* Perform any range of special projects, tasks and other related duties as assigned.
Knowledge & Skills:
* Associate's Degree in Business or related field from an accredited college or university; and one to three years' administrative experience; or equivalent combination of education and related experience.
* Excellent customer service skills.
* Excellent verbal and written communication skills.
* Detail oriented and strong organizational and multitasking skills.
* Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, PowerPoint, and Outlook. Strong proficiency researching the Internet.
* Ability to work with highly sensitive or confidential information.
* Ability to meet deadlines and work well under pressure.
* Ability to work in a team environment as well as independently and be self-driven.
* Critical thinking, problem solving, judgment and decision-making abilities.
What We Offer:
As an associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time
#LI-TL1
INDHOH
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************.
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.