Contracts specialist resume examples from 2025

Q: What is the job description of a contract specialist?

The job description of a contract specialist is someone responsible for every phase of contract development, from researching the legal regulations to negotiating the terms and preparing the print document.

Q: What should a contract specialist put on a resume?

A contract specialist should put skills and accomplishments related to negotiating, drafting, and managing important legal documents on a resume. The entire resume (from the profile summary to work experience to skills section) should showcase your qualifications as a contract specialist.

Q: What skills does a contract specialist need?

The skills that a contract specialist needs include a strong understanding of contract management and procurement, legal negation, and soft skills such as strong communication and writing abilities.

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Updated March 26, 2025

6 min read

All resume examples

Contracts specialist resume

Laura Gray

(880) 555-6301 | lgray@example.com

Charleston, SC | 44227 E. First Rd. - 31017

Work experience

2019 - Present
Contracts Specialist, Blackbaud - Charleston, SC
- Review contracts and contractual agreements to make sure they follow company policies and guidelines.
- Ensured compliance with company policies and procedures, including revenue recognition and pricing policy.
- Help design, develop and fine tune procedures used by the Customer Operations (CO).
- Provided support and assistance in essentially all areas of Federal Acquisition Regulations (FAR) based Federal procurement.
2009 - 2019
Contracts Specialist, Boeing - Charleston, SC
- Utilized contracting expertise to develop and negotiate creative business solutions for both internal and external customers.
- Review Request for Proposals (RFPs) and communicate cost proposal requirements to team members.
- Generated proposals and completed negotiations for new and follow-on business; provided lead proposal support for internal and external customers.
- Manage and supervised six logistics/maintenance supervisor and five General Dynamic Information Management logistics contractors while deployed to Kuwait.
2001 - 2009
Pricing Analyst, Boeing - Charleston, SC
- Analyzed outgoing and incoming contracts for accuracy and input relevant information in the Project Management Database (PMdb).
- Analyze critical data managing schedules and inventories to meet customer requirements following inventory policy and procedures while maintaining data integrity.
- Evaluate RFP's including; Identification and redlining of proper terms and conditions, creating contract letters for customer response.
- Project Management: NCR Routeback initiative, Shipside Support for One Tooling, "One Metric" initiative K-Level Manager L.E.A.D.S.

Skills

Contractor Performance
Sales Goals
Financial Statements
Sales Tools
Contract Negotiations
Veterans
POS
R
SQL
Delivery Orders

Education

Bachelor's Degree, Legal Support Services (1993 - 1996)
South University
Savannah,

Contracts specialist resume

Barbara Rice

(850) 555-3380 | brice@example.com

Chantilly, VA | 66454 E. First St. - 34626

Work experience

2011 - Present
Contracts Specialist, Northrop Grumman - Chantilly, VA
- Contract negotiations and customer interface for all Texas and California contractual instruments.
- Conduct Prime and Subcontract closeout in accordance with FAR (Federal Acquisition Regulations) and Northrop Grumman Corporation policies and procedures.
- Execute and negotiate of non-disclosure agreements, proprietary information exchange agreements and contractual modifications.
- Led processes for ordering, distribution and closeouts: organized incoming documentation, assessed financial statements (i.e.
2009 - 2011
Contracts Specialist, Defense Logistics Agency - Fort Belvoir, VA
- Prepare solicitation documents utilizing the PADDS, procurement automated data and document system, a contract writing computer system.
- Obtained secret security clearance and knowledge of the Federal Acquisition Regulations System (FAR).
- Award Determination/ Preparation - Prepares award purchase orders, delivery orders, and contracts.
- Resolved and reduced routine problems with manufacturers based on Government regulations, policies, and procedures.
2004 - 2009
Business Coordinator, MetLife - Somerset, NJ
- Provided accurate and timely service to internal business partners.
- Provided internal and external customer service, in compliance with FINRA regulations, regarding licensing and training.
- Reviewed incoming Requests for Proposal (RFP.)

Skills

Veterans
Financial Statements
Applicable Laws
Information Technology
Photoshop
Contractor Performance
Business Development
Business Services
Intellectual Property
Business Clients

Education

Bachelor's Degree, Business (1996 - 1999)
Miami Dade College
Miami,

Contracts specialist resume

Frank Knight

(590) 555-1262 | fknight@example.com

Austin, TX | 4923 S. Second Ln. - 41225

Work experience

2018 - Present
Contracts Specialist, IBM - Austin, TX
- Acted as a contracts consultant for both internal and external customers.
- Worked with multiple customers acquiring purchase orders and ensuring accurate timecard reporting.
- Received and evaluated purchase orders from customers to ensure that order requirements were consistent with the company's proposal.
- Administer status changes with customer contracts, process payments and purchase orders
2015 - 2018
Contracts Specialist, AT&T - San Antonio, TX
- Reviewed resumes and interviewed new Contract Specialist candidates.
- Achieved $8.6MM savings & $5.6MM in Diversity spend for business units for copiers.
- Assisted with customer inquiries, discrepancies and disputes, and ensure prompt resolution in accordance with company policy and procedures.
- Provide interpretation of terms and conditions of contractual obligations to landlords.
2005 - 2015
Business Specialist, AT&T - Austin, TX
- Trained, evaluated and encouraged the professional development of customer service personnel.
- Received Customer Service Quality awards for exhibiting empathy toward callers.
- Facilitated new employee training according to best practices and company procedures.
- Received recognition for superior customer service, most technical on team and fastest call time average.
- Achieved high sales percentage with consultative, value-focused customer service approach.

Skills

Technical Assistance
Contract Negotiations
Business Partners
Contractor Proposals
Financial Statements
Financial Needs
Customer Service
Healthcare
Communication
Product Knowledge

Education

Bachelor's Degree, Business (1997 - 2000)
San Jose State University
San Jose,

Contracts specialist resume

Joyce Pierce

(790) 555-0053 | jpierce@example.com

Saint Louis, MO | 41068 W. Second Rd. - 82258

Work experience

2011 - Present
Contracts Specialist, World Wide Technology - Saint Louis, MO
- Process sales & purchase orders.
- Act as a consultant to program offices assisting personnel in acquisition planning and strategy to anticipate future government needs.
- Prepared all acquisition processes, procedures and funding justifications necessary to purchase goods and services.
- Provided expert Acquisition Planning support to Program Officials to identify appropriate procurement strategies.
2010 - 2011
Contracts Administrator, Boeing - Saint Louis, MO
- Monitored scopes of work, contract performance, costs, billing and payments.
- Compiled and created reports and uploaded to multimedia decks and SharePoint for flight and training service metrics.
- Ensured subcontractor compliance FAR and prime contract flowdown requirements.
- Drafted and executed non-disclosure agreements in support of business needs.
- Researched and evaluated Federal Acquisition Regulation (FAR)/Defense Federal Acquisition Regulation (DFAR) clauses.
2009 - 2010
Purchasing Assistant, Caterpillar - Joliet, IL
- Processed and completed these purchase orders so the payable department could issue payment.
- Initiate the re-sourcing process for all backordered items on non-stock purchase orders.

Skills

Purchase Orders
Order Entry
Acquisition Planning
Supplier Performance
Product Development
Procedures
Sole Source
Telephone Calls
Contract Review
Customer Specifications

Education

Bachelor's Degree, Business (2006 - 2009)
DeVry University
Oakbrook Terrace,

Contracts specialist resume

Carol Knight

(820) 555-6296 | cknight@example.com

McLean, VA | 22854 N. Cedar Ln. - 14444

Work experience

2019 - Present
Contracts Specialist, Science Applications International ... - McLean, VA
- Administer contracts by Federal Acquisition Regulation and Defense Federal Acquisition Regulation on a cradle to grave expectation.
- Analyze contracts for estimates on labor, travel and other direct costs associated with contractual obligations.
- Prepare and execute Contract and Subcontract Closeout Packages.
- Trained on regulatory compliance issues affecting customer service and service contracts
2015 - 2019
Contracting Officer, Science Applications International ... - McLean, VA
- Acted as the primary liaison for all GSA Schedules task orders and activities.
- Compile and maintain a master list of all contract Closeout activities.
- Prepared/reviewed/negotiated proposals, Teaming agreements and Non-Disclosure Agreements.
- Lead contract negotiations and prepare documentation of negotiated agreements.
- Examined estimates for all contract costs and schedules and reviewed bids for conformity to contract requirements.
2013 - 2014
Business Internship, IBM - Washington, DC
- Provided data analysis to support business intelligence reporting.
- Project Management Assistant: Maintained all project deliverables, financial reporting, training and status updates for the team.
- Key team member on closing $180M, 5 year contract with Client for Cloud Services solution.
- Award: Best Intern of Global Relationship Business Operations

Skills

Communication
Product Development
Acquisition Planning
Financial Statements
External Customers
Special Events
Swot
Project Management
Business Operations
UAT

Education

Master's Degree, Business (2014 - 2015)
Strayer University
Washington,
Bachelor's Degree, Business (2010 - 2013)
Strayer University
Washington,

How to write a contracts specialist resume

Craft a resume summary statement

A well-written resume summary is basically an elevator pitch. You are summing up your skills and experience in a few sentences to wow recruiters, hiring managers, and decision makers into giving you an interview. Here are some tips to putting your best foot first with your resume summary:

Step 1: Mention your current job title or the role you're pursuing.

Step 2: Include your years of experience in contracts specialist-related roles. Consider adding relevant company and industry experience as relevant to the job listing.

Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.

Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.

These four steps should give you a strong elevator pitch and land you some contracts specialist interviews.

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List the right project manager skills

Your Skills section is a place to list all relevant skills and abilities. Here is how to make the most of your skills section and make sure you have the right keywords:

Look at the job listing and skills listed. You need to include the exact keywords from the job description to get your resume in front of an actual human. Do you have those skills? Fantastic! Be sure to list them.
Include as many relevant hard or technical contracts specialist skills as possible for each job you apply to.
Be specific with the skills you have and be sure you are using the most up to date and accurate terms.

These five steps should give you a strong elevator pitch and land you some contracts specialist interviews.

Here are example skills to include in your “Area of Expertise” on a contracts specialist resume:

Veterans
DOD
Contract Administration
Contract Terms
Contract Management
Market Research
Customer Service
Price Analysis
Business Administration
Acquisition Strategy

Acquisition Planning
Contract Modifications
Contractor Performance
Contract Negotiations
Federal Government
Source Selection
Purchase Orders
Delivery Schedules
Price Negotiation
Sole Source

Management System
Excellent Interpersonal
Contract Types
RFP
Patients
Rehabilitation
Financial Reports
Data Entry
Contract Award
Procurement Actions

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How to structure your work experience

Your work experience should be structured:

With your most recent roles first, followed by earlier roles in reverse chronological order.
Job title, along with company name and location on the left.
Put the corresponding dates of employment on the left side.
Keep only relevant jobs on your work experience.

How to write contracts specialist experience bullet points

Remember, your resume is not a list of responsibilities or a job description. This is your chance to show why you're good at your job and what you accomplished.

Use the XYZ formula for your work experience bullet points. Here's how it works:

Use strong action verbs like Led, Built, or Optimized.
Follow up with numbers when possible to support your results. How much did performance improve? How much revenue did you drive?
Wrap it up by explaining the actions you took to achieve the result and how you made an impact.

This creates bullet points that read Achieved X, measured by Y, by doing Z.

Here are effective examples from contracts specialist resumes:

Work history example #1

Contracts Representative

Bank of America

Emailed reports to management personnel.
Administered various contracts assuring FAR and DFARS compliance and the terms and conditions of contracts.
Maintained corporate files between WAM!NET and EDS on NMCI (Navy/Marine Corp Internet)
Assisted in the RFP and vendor selection process, performed cost analysis, composed outsourcing options and assessed confidentiality risk.
Ensured all contracts followed established FAR, DFARS, ACC-APG and PGI regulations.

Work history example #2

Business Internship

POMCO

Helped develop new SaaS-based web application product for commercialization (management's pet project).
Researched government bid opportunities for audiovisual communications, including a large project for East Carolina University.
Accompanied top outside sales representatives to presentations of company's benefits, using information booths and PowerPoint presentations.
Assisted IT to develop user interface CRM & prepare one point governance table.
Constructed and continually update 5 regional Account Plans with company review PowerPoint Presentations.

Work history example #3

Contracts Specialist

General Dynamics

Ensured proposals met RFP/RFE rationale and justification requirements.
Provided written documentation and notifications for award justifications and negotiation memorandums for subcontracts in compliance with FAR/DFAR requirements.
Maintained current knowledge of relevant contractual procedures and practices, including the FAR and DFARS.
Managed effective relationships with suppliers, senior managers, procurement personnel, engineers, internal customers, and logistics analysts.
Negotiated and administered DOD/Navy contracts as well as Patent and Trade Mark Office.

Work history example #4

Contracts Specialist

Battelle

Coordinated with GSA Contracting Officers for modifications to existing schedules.
Reviewed Government/Commercial proposals at RFP stage and advised management on contractual issues relating to risk and unique requirements needing compliance.
Managed and administered approximately 4 Large IDIQ vehicles, with over 800 task orders worth approximately $350+ Million.
Coordinated and reviewed pricing models ensuring RFP requirements were met.

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Add an education section to your resume

The education section should display your highest degree first.

Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.

If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.

Here are some examples of good education entries from contracts specialist resumes:

Bachelor's Degree in legal support services

South University, Savannah, GA

1993 - 1996

Bachelor's Degree in business

Miami Dade College, Miami, FL

1996 - 1999

Highlight your contracts specialist certifications on your resume

Certifications are a great way to showcase special expertise or niche skills. Some jobs even require certifications to be hired.

To list, use the full name of the certification and the organization that issued it, along with the date of achievement.

If you have any of these certifications, be sure to include them on your contracts specialist resume:

Certified Professional Contracts Manager (CPCM)
Certified Federal Contracts Manager (CFCM)
Federal Acquisition Certification - Contracting Officer's Representatives Level I (FAC-COR)
Project Management Professional (PMP)
Certified Billing and Coding Specialist (CBCS)
Certified Management Accountant (CMA)
Certified Commercial Contracts Manager (CCCM)
Certified Associate in Project Management (CAPM)
Certified Pharmacy Technician (CPhT)
Program Management Professional (PgMP)

Contracts specialist resume FAQs

What is the job description of a contract specialist?

What should a contract specialist put on a resume?

What skills does a contract specialist need?

Have more questions? See all answers to common business and financial questions.

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Updated March 26, 2025

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