Top Contracts Specialist Skills

Below we've compiled a list of the most important skills for a Contracts Specialist. We ranked the top skills based on the percentage of Contracts Specialist resumes they appeared on. For example, 11.0% of Contracts Specialist resumes contained Acquisition Procedures as a skill. Let's find out what skills a Contracts Specialist actually needs in order to be successful in the workplace.

The six most common skills found on Contracts Specialist resumes in 2020. Read below to see the full list.

1. Acquisition Procedures

high Demand
Here's how Acquisition Procedures is used in Contracts Specialist jobs:
  • Provided contracting functions for commodities, services, and construction using simplified acquisition procedures, negotiation and other approved methods.
  • Conducted training for contractors in contract management, acquisition procedures, and quality assurance procedures.
  • Followed federal regulations pertaining to acquisition procedures and supplemental regulations for leasing specific programs.
  • Process procurement request using simplified acquisition procedures under contracting officers supervision.
  • Procured low dollar equipment utilizing the governments simplified acquisition procedures.
  • Acquire various commercial supplies and services using simplified acquisition procedures.
  • Simplified acquisition procedures and closeout requirements based on FAR.
  • Perform laboratory supplies acquisitions utilizing simplified acquisition procedures.
  • Manage, perform, and administer contracting functions for construction using simplified acquisition procedures, negotiation, and other approved methods.
  • Manage procurement portfolios and perform both basic and specialized acquisition functions, FAR 13 simplified acquisition procedures and FAR 15.
  • Awarded Contracts using Simplified Acquisition Procedures (SAP), both below and above Simplified Acquisition Threshold (SAT).
  • Instructed and trained peers in the use of Microsoft Excel and Simplified Acquisition Procedures (SAP).
  • Use of Simplified Acquisition Procedures (SAP), Small Business Procedures, and Commercial Acquisition procedures.
  • Review the purchase request, statement of work or specifications for completeness and conformance to acquisition procedures.
  • Have a working knowledge of Simplified Acquisition Procedures and those exceeding the simplified acquisition threshold.
  • Manage the overall procurement process: simplified acquisition procedures FAR 8.4 and FAR 13.
  • Awarded $2,500 to $340K commercial Purchase Orders utilizing Simplified Acquisition Procedures.
  • Awarded over $200,000 in commodity purchases, primarily using Simplified Acquisition Procedures.
  • Achieved a cost savings for the government using streamlined acquisition procedures.
  • Awarded millions of dollars via simplified acquisition procedures in NBS system.

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2. Purchase Orders

high Demand
Here's how Purchase Orders is used in Contracts Specialist jobs:
  • Gained experience with Indefinite-Delivery Indefinite-Quantity and requirements contracts, small dollar purchase orders, Blanket Purchase Agreements, and exercising options.
  • Directed and supervised all local and offshore procurement functions including checking and reviewing purchase orders and project implementation.
  • Worked with the Engineering and Technical Support Department to review specifications and product descriptions before awarding purchase orders.
  • Reviewed and approved requests for quotes, purchase orders, delivery orders, modifications and associated documentation.
  • Prepared documents such as purchase orders, blanket delivery orders, basic ordering agreements and modifications.
  • Prepared memos to departments regarding updating or creating Purchase Orders based upon the executed out-going subcontracts.
  • Solicited, awarded and administered federal construction/renovation, services and commodities contracts and purchase orders.
  • Ensured consistently and effectively interpreted specifications, requisitions, purchase orders, and delivery reports.
  • Negotiated and administered commodity/service purchase orders, delivery orders, and blanket purchase agreements.
  • Streamlined integrated purchase orders during merger, and maintained purchase orders request data accuracy.
  • Reviewed contracts, modifications and purchase orders for accuracy and obtained necessary management approvals.
  • Verified and matched purchase orders based on submitted commercial/technical bids and proposals.
  • Processed, administered and maintained signed contracts, modifications and purchase orders.
  • Reviewed purchase requisitions and processed purchase orders for school equipment and/or furniture.
  • Review purchase orders/contracts terms/conditions and FAR clauses for recommendation of company exceptions.
  • Requisitioned and approved purchase orders for contracts and change notification requests.
  • Placed purchase orders, processes requisitions and finalizes purchase documentation.
  • Processed requisitions and authorized purchase orders for all district locations.
  • Review customer purchase orders, design/seismic/material specifications and associated information.
  • Interviewed thirty-five vendors and contractors concerning purchase orders.

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3. Contract Documents

high Demand
Here's how Contract Documents is used in Contracts Specialist jobs:
  • Index contract documents to the appropriate transaction/entity to facilitate immediate access to source documentation by company personnel and or Government auditors.
  • Create contract documents specific to customer approved financing, review incoming contracts, customize forms for specific code related requirements.
  • Created unique reports and projects requested by management requiring special research of contract documents to locate the necessary information.
  • Produced and drafted contract documents and means necessary to execute a contract and contract modification for assigned action.
  • Discussed the intent and objectives of contracts/modifications with originating parties; reviewed/negotiated all proposed contract documents and bids.
  • Supported Clients and Internal Sales and Sales Operations Controllers and trusted with Fiduciary responsibility for signing contract documents.
  • Established and managed master procurement and contract documents for the Contracting Officer and Contracting Officer's Technical Representative.
  • Produced contract documents, modifications and associated supporting documentation with minimal, if any, oversight or rework.
  • Prepare and execute contract documents assuring strict adherence with acquisition policies and procedures prescribed by applicable regulations.
  • Conducted internal and external meetings and negotiations, both domestically and internationally, to finalize contract documents.
  • Build and maintained physical and electronic contract documents assuring accuracy and organization for Contract Administrators and Auditors.
  • Developed a naming convention for contract documents and implemented a consistent contract document filing procedure.
  • Provide Subcontracts duties to include effective acquisition planning and development of comprehensive subcontract documents.
  • Prepared specifications, request for proposals and other contract documents for accuracy and completeness.
  • Performed quality review on contract documents to ensure accurate delivery of documents to clients.
  • Recommend award decision along with final decision documentation and preparation of final contract documents.
  • Develop contract documents and contract planning conference baselines and acquisition coordination team briefings.
  • Demonstrated mastery of complex contract documents across various industries and business units.
  • Execute and Negotiate of contract documents using company-approved templates for agreements.
  • Prepare solicitation and contract documents, including contract amendments and addenda.

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4. Financial Statements

high Demand
Here's how Financial Statements is used in Contracts Specialist jobs:
  • Operated Charity Program which required patient screening, processed applications and financial statements.
  • Conducted statistical analysis, evaluating balance sheets and financial statements.
  • Analyzed budgets, utility allowances and Annual Financial Statements.
  • Managed all accounts payable and accounts receivable functions for completion of month-end financial statements.
  • Obtained general information to process new counterparty request forms, including credit history and financial statements.
  • Analyzed Financial Statements of offerors to determine financial capability to perform on Government contracts.
  • Book and maintain depreciation schedules, including footnote to financial statements.
  • Led processes for ordering, distribution and closeouts: organized incoming documentation, assessed financial statements (i.e.

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5. Contractual Obligations

high Demand
Here's how Contractual Obligations is used in Contracts Specialist jobs:
  • Evaluated and monitored contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.
  • Prepare Certifications and Representations in accordance with regulatory requirements and provide instructions to company with regard to contractual obligations.
  • Managed the resolution process of member/plan complaints/grievances and ensured compliance with contractual obligations and regulatory requirements.
  • Determine necessity for applicable amendments and/or extensions of contracts and compliance of contractual obligations.
  • Managed high volume of owner-operator contractors in understanding and adhering to contractual obligations.
  • Provide interpretation of terms and conditions of contractual obligations to landlords.
  • Monitored customer payment performance to ensure contractual obligations were fulfilled.
  • Review project performance and compliance with Company contractual obligations.
  • Tracked contractual obligations using IFMIS financial software.
  • Verified performance in light of contractual obligations.
  • Ensured that contractors fulfilled contractual obligations.
  • Worked in conjunction with Legal, Sales and Finance to ensure customer expectations and compliance were in line with contractual obligations.
  • Advised sales representatives on contractual obligations, amendments and negotiations and drafted contracts including sales, leases and construction contracts.
  • Measure supplier performance via metrics and key performance indicators to deliver value to Occidental and ensure compliance to contractual obligations.
  • Reviewed and managed contractual obligations of the parties and provided continual review to ensure all terms and conditions were met.
  • Reviewed and managed contractual obligations and provided continual review to ensure that all terms and conditions are met.
  • Acted as a key adviser for Executive Management and Global Sales regarding pricing and contractual obligations.
  • Evaluate aircraft sales contracts to ensure that all contractual obligations were performed.
  • Tracked orders from entry to shipment, ensuring compliance with contractual obligations.
  • Create and manage a process to measure vendor performance against contractual obligations.

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6. RFP

high Demand
Here's how RFP is used in Contracts Specialist jobs:
  • Recruited to leverage extensive knowledge of RFP and contract negotiation/management processes within a public/governmental environment.
  • Analyze RFP to determine proposal requirements and establish proposal formatting and style guidelines.
  • Supported business development opportunities through RFP and award process.
  • Prepared specifications and distributing RFP's
  • Send out RFP s for critical awards on the FAR appraisal which will regulate the price charged to other Federal Agencies.
  • Supervised the preparation of IFB's, RFP's, supervised of all Contract Administration of contracts and small purchase documentations.
  • Directed vendor relations, price negotiations, RFP processing, purchase order generation and other procurement functions to meet anticipated demand.
  • Possessed working knowledge of the FAR; helped write the RFP along with the monitoring of compliance with all contract aspects.
  • Develop, evaluate and provide guidance on Request for Proposal (RFP) and Request for Proposal (RFP) requirements.
  • Performed two in-scope determination of additional work, RFP of two additional requirements, evaluated two proposals and negotiated price.
  • Coordinated and developed Request for Proposals (RFP's) and fulfilled contracts by reviewing for the department of Defense.
  • Assisted in the RFP and vendor selection process, performed cost analysis, composed outsourcing options and assessed confidentiality risk.
  • Provided legal counsel in the areas of contracts, risk management, compliance, RFP s and other special projects.
  • Review client and RFP requirements to determine contract type and content to negotiate contract arrangements and modifications throughout the contract.
  • Prepared and submitted Qualifications/Marketing Packets, EOI's and RFP's to City and State agencies for contractual opportunities.
  • Verified A/P and A/R valued at $27M in contract unit managing Request for Proposal (RFP) processes.
  • Receive proposals, review for acceptability and adherence to RFP instructions, and forward to government customer for evaluation.
  • Assemble all documents and build Requests for Proposals/Quotes (RFP/Q) packages for submission to Code 02 for action.
  • Contract Specialist with proven expertise in drafting non-standard/complex government, software professional services, RFP updates and renewal agreements.
  • Performed detailed analysis of Requests for Proposals (RFP) to determine responsiveness to the solicitation for labor services.

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7. Federal Acquisition Regulation

high Demand
Here's how Federal Acquisition Regulation is used in Contracts Specialist jobs:
  • Established technical requirements for acquisitions, Sourcing and participated in negotiations in compliance with associated Federal Acquisition Regulations (FAR).
  • Review customer requisition for completeness and determine appropriate method of procurement in accordance with the Federal Acquisition Regulation FAR.
  • Analyze procurement documents and make award determinations in accordance with the Federal Acquisition Regulation as well as other supplements.
  • Worked extensively with the Federal Acquisition Regulations, Defense Federal Acquisition Regulations and Federal Information Resource Management Regulations.
  • Review A-E selection actions to determine compliance with Federal acquisition regulations and contract and procurement policies and procedures.
  • Implement Federal Acquisition Regulation (FAR) and Defense Acquisition Regulation guidelines to meet procurement cost control regulations.
  • Utilize appropriate acquisition methods, governed by the Federal Acquisition Regulations, in awarding and administering contracts.
  • Conducted contract administration, performance evaluation and termination in accordance with Federal Acquisition Regulations (FAR).
  • Followed Federal Acquisition Regulations (FAR) to determine compliance of vendor proposals submitted against a solicitation.
  • Managed assigned contract programs and award fee evaluation functions in relation to Federal acquisition regulation specifications.
  • Assist in proposal development, including analyzing and interpreting the Federal Acquisition Regulation for proposal compliance.
  • Evaluated quotations for compliance with purchase descriptions, conformance with applicable clauses and Federal Acquisition Regulations.
  • Purchased computer systems/software and services for the Federal Government in accordance with all Federal Acquisition Regulations.
  • Confirmed proposal plans met contractual requirements of the Federal Acquisition Regulations and cost Accounting Standards.
  • Prepared and issued solicitation and solicitation documents in accordance with the Federal Acquisition Regulation.
  • Ensured appropriate spending in accordance with published fiscal constraints and the Federal Acquisition Regulation.
  • Negotiated, translated and administered all Embassy Contracts in compliance with Federal Acquisition Regulations.
  • Researched best value pricing and vendor information for quality assurance under Federal Acquisition Regulations.
  • Have a comprehensive knowledge of Federal Acquisition Regulations and Federal Pricing Procedures and policies.
  • Purchased in accordance with Federal Acquisition Regulations, as well as agency specifications.

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8. Market Research

high Demand
Here's how Market Research is used in Contracts Specialist jobs:
  • Screened purchase requests against required sources of supply, determined funds availability, conducted market research and performed contract close-out documentation.
  • Perform market research/analysis to determine availability of the requirement: analyzes market trends, commercial practices, conditions and technological advances.
  • Performed market research, prepared contractual files and electronic documents, researched and provided analysis utilizing policies, guidance and regulations.
  • Achieved perpetual cost savings by eliminating unnecessary expenditures by performing extensive market research - even though this practice was not mandated.
  • Conduct market research to determine exact acquisition requirement specifications with emphasis on commercially available items and identify potential sources of procurement.
  • Conducted industry analysis through market research, historical contract review, and solicitation research, ensuring transparency and well defined requirements.
  • Conduct market surveys and prepare written documentation of market research and support program offices in documenting small business capability analyses.
  • Analyzed purchase requests and conducts market research to determine the necessary documentation and formulate solicitation approach and award method.
  • Perform market research and analysis to determine availability of the requirement adhering to commercial practices and market trends.
  • Perform market research and advise Department of Transportation stakeholders on cost trends to conduct sustainable transportation policy studies.
  • Perform market research and assist Government personnel by suggesting or reviewing acquisition strategies or program management alternatives.
  • Conducted market research, performed data collection, analyzed negotiations to determine price reasonableness/compared prices among offers.
  • Conducted Market Research for various requirements and make determinations in order to meet small/disadvantaged business participation goals.
  • Conducted market research, prepared solicitations, solicited proposals, and evaluated bids before awarding contracts.
  • Perform market research, analyze bids, determine contractor responsibility and make awards under delegated authority.
  • Develop procurement plans by reviewing previous history, market research and specifications or technical data packages.
  • Conducted market research and documented file in support of exercising options or re-competing the requirement.
  • Perform market research and technology assessments on defense technology to ensure program documentation is adequate.
  • Conduct market research, issues solicitations, evaluates proposals, negotiates and administers acquisitions.
  • Perform market research to determine the availability of supplies and services with specialized requirements.

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9. Contractor Performance

high Demand
Here's how Contractor Performance is used in Contracts Specialist jobs:
  • Provide knowledgeable federal procedures to verify contractor performance of all acceptable contractual services and all optional provisions and any expired contracts.
  • Formulate planning, solicitation preparation, evaluation, award and post-award administration of the contract and prepare contractor performance assessment reports.
  • Performed contract administration actions including modifications, negotiation changes, and exercise of options, contractor performance/delays and disposition of claims.
  • Monitored contractor performance through contract documents, telephone conversations, correspondence and site visits for compliance with all contractual requirements.
  • Monitored and evaluated complete contractor performance and compliance with input as to terminate or extend contracts when necessary.
  • Monitored contractor performance and inspected all completed work to ensure terms and conditions met with contract specifications.
  • Participated in identifying risks in business deals and provides advice on mitigating risks while monitoring contractor performance.
  • Performed contract administration, monitor contractor performance and immediately notify the contracting officer of any problem areas.
  • Utilized business practices and market conditions sufficient to evaluate bid responsiveness, contractor responsibility and contractor performance.
  • Negotiated cost-effective contracts, coordinating requests for waivers or deviations from terms and monitoring contractor performance.
  • Collect information regarding contractor performance and enter information into Contractor Performance Assessment Reporting System (CPARS)
  • Utilize contract administration practices and techniques in order to monitor contractor performance and solve related problems.
  • Reviewed and monitored contractor performance to ensure 100 percent compliance with statutory and contractual requirements.
  • Monitored contractor performance, resolved problems, and negotiated contract changes and contract terminations.
  • Monitored contractor/ subcontractor performance as required by the Department of Labor and Davis Bacon.
  • Monitor contractor performance by conducting site visits and coordinating actions with Quality Assurance personnel.
  • Compiled and analyzed contractor performance levels and reported monthly metrics to senior government officials.
  • Identify potential contractors and evaluate bid responsiveness, contractor responsibility and contractor performance.
  • Monitor contractor performance for compliance to contractual requirements and prepares written evaluations monthly.6.
  • Drive continuous improvement through the contractor performance management process and performance based contracts.

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10. Contract Management

high Demand
Here's how Contract Management is used in Contracts Specialist jobs:
  • Coordinated proposal audits, negotiated interim and final overhead rates, documented contractor performance, and managed all contract management activities.
  • Support Company Representative in defining the Contract Management strategy and establishing the systems, processes and organization for effective contract management.
  • Worked collaboratively with the Associate Director of Clinical Contracts & Finance to implement and refine internal contract management and approval process.
  • Provided agents contracting administration through contract management, licensing, acquisitions, renewals, agent appointments, terminations and report ordering.
  • Demonstrated outstanding contract management skills, advised higher ranking team members on cost saving and negotiating techniques various government projects.
  • Exhibited proficiency in supporting program management and resolve client issues by defining, formulating, and executing improved contract management.
  • Provide contract management support to multiple operating units in the preparation of contractual provisions and the administration of contract proposals.
  • Provided consulting expertise to internal and external customers by developing and providing formal contract management training and interpreting contractual provisions.
  • Identified/provided training needs/guidance for achieving/evaluating contract management and procurement program goals, contract administration, policies, and procedures.
  • Provided technical assistance, expertise & oversight for all subordinate contract management office activities in administering delegated contracts.
  • Created visibility and transparency throughout the entire contract management cycle by actively managing the database and contract records.
  • Recommended alternatives and assisted in developing contract management procedures to achieve efficiency for managing current and future requirements.
  • Provided multiple discipline consulting support to government contractors that included business development, contract administration and contract management.
  • Ensured data integrity and record structure in legacy contract management system for conversion to new Oracle-based contracts system.
  • Provided verification of material deliveries and contract performance with the Defense Contract Audit and Defense Contract Management Agencies.
  • Determined and specified improved processes for ongoing contract management, including the creation of standard operating procedures.
  • Review and collaborate with colleagues about contract management processes and procedures to recommend improvements for contract management.
  • Ensured standard methodologies for contract management were implemented during financial analysis, negotiations and contracting phases.
  • Consulted on a project for UnitedHealthcare Corporate to design and implement a nation-wide contract management system.
  • Led contract management ensuring terms and conditions met company guidelines and led any discrepancies to resolution.

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11. Contract Award

high Demand
Here's how Contract Award is used in Contracts Specialist jobs:
  • Created score sheets and facilitated evaluations for vendor responses, provided recommendation for final contract award, and reviewed/edited final contract.
  • Determined adequacy of competition and prepared supporting files and contract award documents for Clearance Reviews, resolving all review comments.
  • Conducted negotiations, market research, and meetings with contractors and customers to resolve technicalities affecting contract award and administration.
  • Applied corrective revisions as necessary to finalize and administer contract awards, including renewals and modifications of contract option years.
  • Determined contractor's financial responsibility prior to contract award by analyzing company data, conducting interviews, and writing memorandums
  • Recommended contract award based on determination of the most advantageous offer and prepares necessary documentation to support recommendations.
  • Created and issued all solicitation documents and addenda in preparation for hard bid openings and corresponding contract award.
  • Served on contract award review panels, prepared post-negotiation business clearances, and negotiated modifications to contracts.
  • Communicated directly with senior managers and other employees regarding bid opening results and recommendations for contract award.
  • Exercised initiative and good judgment for developing and coordinating the customer requirements package to recommend contract award.
  • Developed, negotiated, and administered contract solicitations, contract award and agreements for various Federal programs.
  • Prepare contract award documents, supporting documentation and coordination through all requisite levels for approval.
  • Prepared price negotiation memorandums and determinations and findings as necessary to support contract award decisions.
  • Determine successful contract award based upon independent judgment, responsiveness, and reasonableness of price.
  • Manage acquisition planning, solicitation actions, contract awards, administrative actions and closeout procedures.
  • Executed mandatory reports, correspondence and filings requesting approval to issue solicitations or contract awards.
  • Perform contract administration duties such as entering contract award/modification information into Next Generation online system.
  • Evaluated all offers received to identify potential qualified successful vendors for the contract award.
  • Conducted technical evaluation meetings instructing/training clients in the evaluation process leading to contract award.
  • Recommended contract awards and submitted complete contractual documents for Contracting Officer's signature.

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12. GSA

high Demand
Here's how GSA is used in Contracts Specialist jobs:
  • Processed newly awarded GSA Schedule prime contracts and modifications and communicated changes to senior management, accounting and program managers.
  • Conducted negotiations between GSA and contractors, amended and modified contracts processed payments and semi-monitor contractor's performances.
  • Contribute to GSA's/division mission in terms of awarding contracts to provide Information Technology Services for Government Customers World-Wide.
  • Awarded contracts under full and open competition procedure, commercial acquisition procedure and GSA/FSS acquisition procedures.
  • Conducted Full Acquisition Staff workload analysis and presented determinations and findings to GSA Executive Officers.
  • Maintained compliance with government requirements for General Services Administration pricing; updated GSA website.
  • Work closely with senior management to generate GSA schedule modifications and renewal.
  • Utilized FBO/GSA for formal advertising and soliciting; conducted negotiations frequently.
  • Managed GSA Professional Engineering Services Schedule and Information Technology Schedule.
  • Awarded numerous contracts for both purchase and delivery orders including GSA, GCPC, and one-time buys for supplies and services.
  • Task Order issued under the GSA area-wide contract for electric and energy management services with a 10 year period of performance.
  • Prepared time and material, fixed price agreements for GSA Schedule and commercial off-the-shelf contract agreements for products and professional services.
  • Prepared FFP, and T&M agreements for GSA Schedule contract and commercial off-the-shelf agreements for products and professional services.
  • Evaluated and verified vendors within the Central Contractor Registry, Excluded Parties List System, GSA, and other government agencies.
  • Administrated Federal Telecommunications Services (FTS) GSA Schedule 70, and negotiate commercial and federal contract agreements with suppliers.
  • Issued contracts against General Service Administration (GSA) Federal Supply Schedules and Open Market posted via Federal Business Opportunities.
  • Possess a thorough knowledge of PD2-SPS database, GSA E-Buy, FedBizOps, and functional knowledge of Central Contracting Registration.
  • Served as Project leader for GSA Group Site Acquisition Project to house over 100,000 evacuees after Hurricanes Katrina and Rita.
  • Issue orders through the use of blanket purchase agreements, GSA schedules, other federal schedules and open market purchases.
  • Coordinated with the U.S. General Services Administration (GSA) to award contracts to deployed forces in Afghanistan and Iraq.

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13. Source Selection

high Demand
Here's how Source Selection is used in Contracts Specialist jobs:
  • Worked in fast-paced Department of Defense operational environment with key responsibility for preparing requests for proposals inclusive of source selection documents.
  • Manage source selection evaluations to ensure strict confidentiality of sensitive information > Track funding commitments, obligations, expenditures and liquidation.
  • Provided assistance in executing procurement functions including facilitating implementation of policy, training, bidding, bid analysis and source selection.
  • Participated in security classified negotiations and source selection processes for secret weapons acquisitions with senior pentagon officials.
  • Conducted source selections, negotiated and documented purchase contracts and binding agreements within the procurement commitment authority.
  • Prepare source selection decision documents, congressional notifications, and post award administration for complex construction contracts.
  • Assist in evaluation process and assure written documentation to support-either informal or formal source selection procedures.
  • Prepared Source Selection Decision Document in support of set-aside for Service disabled Veteran Owned Business.
  • Determined procurement strategies, milestones, solicitation methods and source selection for all contract acquisitions.
  • Advertise requirements, prepared moderate to complex solicitations, and participated in source selection process.
  • Developed solicitations and evaluated responses, performed source selection by negotiations for best value.
  • Perform source selections using best value trade-off methodology and lowest price technically acceptable.
  • Assist in the evaluation process and assure written documentation to support source selection procedures
  • Developed and prepared solicitations using various source selections to include special provisions.
  • Prepare Business Clearance Memorandums and Simplified Acquisition Source Selection memorandums.
  • Develop and monitor source selection criteria and technical evaluation plans.
  • Implemented source selection panels for technical and contractual evaluations.
  • Enter proposal data into automated source selection systems.
  • Assisted with development of new/revised source selection procedures.
  • Conducted competitive source selections and commercial solicitations.

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14. Small Business

high Demand
Here's how Small Business is used in Contracts Specialist jobs:
  • Negotiated subcontracting plans when required by thoroughly evaluating all business operations and procedures to ensure adequate business opportunities for small business.
  • Support the attainment of established MICC small business goals by considering potential small business contracting opportunities during the acquisition process.
  • Served as Small Business Coordinator, selecting procurement methods, exceeding set-aside goals and complying with all competition requirements.
  • Ensured that contracts requiring Subcontracting Plans included acceptable percentages of small business and small disadvantaged business participation.
  • Established professional relationships with internal and external customers, vendors, and Small Business Administration.
  • Applied for and obtained company's Small Business Administration and South Carolina Minority Business certifications.
  • Review specifications to identify and resolve problems which limit competition and participation by small businesses.
  • Contributed to the decrease in government spending by participating in small business acquisition programs.
  • Participated in small business education and outreach opportunities including the VA NationalSmall Business Conference.
  • Evaluated proposed actions' viability for small businesses and various disadvantaged small business programs.
  • Reviewed potential small business market and selects procurement packages for small business set-asides.
  • Promote competition and Department of Defense small business goals whenever appropriate and applicable.
  • Evaluate and interpret strategies for increasing potential contracting opportunities for Small Businesses.
  • Prepare Non-Disclosures Agreements for various Satellite vendors and potential small business vendors.
  • Prepared letters for the Small Business Administration to determine responsibility of contractors.
  • Negotiated contracts, including Small Business Innovation and Research endeavors.
  • Planned, implemented and monitored Small Business Subcontracting Plan.
  • Enforced small business group underwriting guidelines.
  • Developed relationships as a small business.
  • Solicited quotations from small businesses.

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15. Contract Types

average Demand
Here's how Contract Types is used in Contracts Specialist jobs:
  • Determined appropriate procurement method using a variety of contracting methods and contract types.
  • Provide experience with various contract types and cradle-to-grave functionality.
  • Determined appropriate contracting methods and contract types.
  • Contract types include Fixed-Price and Indefinite-Delivery.
  • Recommended acquisition strategy and contract types.
  • Negotiated and administered various contract types, including FFP, CPFF, CPIF, and CPAF under hybrid major systems contract.
  • Contract types were fixed-price, cost-reimbursement, indefinite-delivery, time and materials, labor-hours for design, and research and development.
  • Frequent topics of discussion include PWS, acquisition milestones, evaluation criteria, contract types, technical evaluations and pricing reports.
  • Interpret contract provisions and clauses, utilizes various contracting methods and contract types to include Contracting by Negotiation and Sealed Bidding.
  • Possessed experience with varied contract types, including Firm Fixed Price/IF, Cost Plus Fixed Fee and Time and Material.
  • Administered various contract types, monitoring the full process from cradle to grave with close coordination with the program office.
  • Awarded the following contract types: firm-fixed price, cost-plus-fixed-fee, time & materials, labor hours, and hybrids.
  • Determine appropriate method of procurement (bidding or negotiation) using a wide range of contracting methods and contract types.
  • Performed all administrative actions on different contract types resulting in avoiding disputes, timely payments and on time delivery.
  • Served in a Procurement Analyst capacity by conducting multiple Pre-Award & Post Award contract reviews for various contract types.
  • Prepared and negotiated multiple contract types, including leases, state/federal subcontracts, settlements and custody and service agreements.
  • Administered a variety of contract types, including CPFF, CPAF, T&M and Firm Fixed Price.
  • Contract types including Material Transfer Agreement, Collaboration Research Agreement, Professional Service Agreement, Sponsorship Agreement, etc.
  • Award contract types: Firm Fixed price, Fixed Price Incentive, Time and Material, and Task/Delivery orders.
  • Contract types included: Cost Reimbursable, Firm Fixed Price, Fixed Price, and Time and Materials.

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16. Contract Terms

average Demand
Here's how Contract Terms is used in Contracts Specialist jobs:
  • Reviewed/Analyzed and certified the operational, efficiency of negotiated contract terms in relation to DaVita's contractual standards.
  • Determine and maintain inventory of key contract terms for hospital and specialized physician agreements and alternative quality contracts.
  • Conducted hospital implementation of approved contracts by disseminating new agreements and communicating key contract terms to designated departments.
  • Perform contract administration of existing consultant and construction services by interpreting and applying contract terms and conditions.
  • Provided technical leadership and assistance in developing contract specifications, contract terms, and ensuring contract compliance.
  • Negotiated contract terms and conditions for non-commercial construction contracts and various commercial commodities and services contracts.
  • Negotiated contract terms, prepared awards and completed required documentation in accordance with federal regulations.
  • Provided communication support including explaining contract terms and conditions to both OTIM personnel and contractors.
  • Reviewed incoming signed contracts to ensure legality and accuracy of contract terms prior to execution.
  • Prepare and issue unilateral and bilateral contract modifications supported by documentation to modify contract terms.
  • Coordinated the communication process to notify internal departments of provider and subscriber contract terms.
  • Oversee executed contract terms against contractor performance and make recommendations for appropriate corrective action.
  • Reviewed policies and procedures to facilitate adherence to Federal regulations and contract terms.
  • Managed, performed and negotiated non-standard contract terms and conditions and non-disclosure agreements.
  • Monitored and evaluated contractor performance for compliance with contract terms and regulatory requirements.
  • Prepared determinations and findings, interpreted contract terms and conditions and performed reconciliations.
  • Evaluate existing contract terms, analyze profitability and recommend updates for future contracts.
  • Administer information programs to ensure mutual understanding of Contract terms and conditions.
  • Monitored subcontracting activities and ensured compliance with contract terms and applicable regulations.
  • Fostered effective communication with vendors; negotiated contract terms, conditions and compliance

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17. Customer Service

average Demand
Here's how Customer Service is used in Contracts Specialist jobs:
  • Provided high quality customer service for providers and members in regard to claim resolution, benefit interpretation and plan utilization.
  • Managed vendor registration/setup for new company, partnering with Human Resources to ensure uninterrupted customer service and business revenue recognition.
  • Provided financial and economic analysis and customer service to local contractors and conducted training workshops for Michigan Works program.
  • Developed positive customer service relations with Provider Representatives assigned to our group for claims issues and pending status follow-up.
  • Process contracts daily while practicing client confidentiality, demonstrating excellent customer service skills, assisted with special projects.
  • Manage customer services agreements, ensuring accuracy of information within payers systems and compliance with contractual requirements.
  • Trained four Rubbermaid divisions that operated through seven warehouses to initiate their own international customer service department.
  • Coordinated detail-driven projects, including conference housing-Excelled in customer service and promoting On-Campus Housing-Promoted to Financial Specialist
  • Completed voluntary customer service training to learn ways to enhance customer satisfaction and to improve productivity.
  • Provided effective and timely customer service through interaction with customers, industry representatives and management.
  • Resolved client/ employee benefit issues by demonstrating effective customer service and making sound business decisions.
  • Collaborated with engineering and contract teams to identify customer service renewals and retention of contracts.
  • Strengthened and expanded 220 established business accounts by providing excellent customer service and prompt follow-up.
  • Provide excellent customer service to Customers, Contractors and internal government representatives through entire process
  • Selected as the primary office Customer Service representative to better facilitate the shop personnel.
  • Provided quality customer service Compared plans and assisted recipients with determining their best options.
  • Mitigated and resolved escalated customer service issues and expedited concerns for high demand customers.
  • Trained new members ensuring uninterrupted customer service to numerous government activities and contractors.
  • Conducted customer service surveys in our division, receiving a highly satisfactory rating.
  • Provide customer service to Provider Representatives, Network Development Managers and field personnel.

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18. Contract Modifications

average Demand
Here's how Contract Modifications is used in Contracts Specialist jobs:
  • Communicated with contractors and personnel at Government agencies to obtain information needed to independently prepare administrative solicitation amendments and contract modifications.
  • Initiated bilateral and unilateral contract modifications and period of performance and funding documentation utilizing Procurement Desktop Defense (PD2).
  • Verified evidence of contractor's progress, negotiating contract modifications with advertising teams and issued termination notices to advertisers.
  • Initiated requests for contract modifications, prepared purchase requests and forwarded requirements to the program manager for processing.
  • Provided financial analysis by initiation, procurement, and validation of funds needed for contract modifications and awards.
  • Monitored contractors performance and solved problems relating to contract modifications, contract payments and other similar problems.
  • Prepared appropriate documentation for contract modifications and reconstruction of purchase orders using PRISM and requested Delphi reports.
  • Issued executed contracts, contract modifications, and conference notes electronically and proposal letters to potential bidders.
  • Reviewed and approved requests for contract modifications and amendments and re-negotiated terms and conditions as needed.
  • Performed post-award activities related to contract administration, including negotiation of contract modifications and delivery orders.
  • Review contract modifications received from customer for accuracy and enter revised values into Cost Point.
  • Negotiate and draft contract modifications and change orders caused by changes in requirements and/or specifications.
  • Prepared Non-Disclosure Agreements, Teaming Agreements, Subcontracts, Subcontract Modifications and other Contract Documentation.
  • Managed contract administration including contractor performance, subsequent negotiations, or any contract modifications.
  • Created unilateral contract modifications to existing subcontracts; communicated same to subcontractors and customers.
  • Process all post-award contract modifications including exercising options years, incremental funding, etc.
  • Negotiated and awarded multiple contract modifications for increased ceiling modifications and Engineering Change Proposals.
  • Monitored contractor performance, issue SF-30 contract modifications, process modifications and process payments.
  • Drafted Contracting Officers Authorization Letters, Contract Modifications and memorandum related to Contract administration.
  • Assisted in preparing and performing contract modifications for government contracting officer's approval.

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19. Task Orders

average Demand
Here's how Task Orders is used in Contracts Specialist jobs:
  • Improved the operational management of the Procurement Automated Data and Documents System to efficiently process new task orders and modifications.
  • Administered a $3.5M Indefinite Delivery Indefinite Quantity contract including execution of task orders and contract modifications.
  • Negotiate contracting actions and awards Architectural Engineer contracts, task orders and modifications.
  • Analyzed proposals and issued purchase/task orders and contract documents to successful vendors.
  • Monitored profitability on contracts and task orders by reviewing periodic reports.
  • Created templates for standardized contract modifications and task orders.
  • Modify contract/task orders and delivery orders.
  • Worked in Pre-Award contracting office specializing in IT services, simplified acquisition of commercial supplies and services, and delivery/task orders.
  • Worked closely with the finance office and updated their financial report when funding was incorporated into the delivery or task orders.
  • Awarded seven new Task Orders within four months to include creating solicitations, reviewing proposals, and developing all associated documentation.
  • Administered over 20 purchase orders and ten task orders during the execution phase of Angkor Sentinel 2013 peacekeeping exercise in Cambodia.
  • Learned the basics of A-E contracting and took over writing over 90% of all A/E Task orders in FY 2008.
  • Create and route documents including purchase requests, purchase orders, task orders, contracts, delivery orders, and modifications.
  • Fulfilled DOE procurement requirements for advertising, selection, negotiation, contract preparation, and administration of contracts and task orders.
  • Prepared Task Orders, modifications, and change orders for the National Institutes of Health, Architect/Engineering and Construction Contracting Branch.
  • Managed cost-reimbursement task orders using quick close-out and desk audit procedures for order under the threshold established by FAR 42.708.
  • Provide cradle to grave contract administration for approximately sixty (60) Army and Air Force contracts and task orders.
  • Played an integral role as a member of 7 evaluation teams for new medical task orders throughout the United States.
  • Review and process Contract Modification, Change Orders, Task Orders, Delivery Orders and entered into Cost Point system.
  • Administered supply, service, and construction task orders and contracts ranging from several thousand to over $10 Million.

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20. Idiq

average Demand
Here's how Idiq is used in Contracts Specialist jobs:
  • Award Delivery/Task Orders off of IDIQ's, BPA calls to include FFP contracts under and over the simplified acquisition threshold.
  • Awarded $34M Hybrid Firm-Fixed-Priced Indefinite Delivery, Indefinite Quantity (IDIQ) contract for major IT systems design and support.
  • Utilized IDIQ contract vehicles, usually existing, to order general office supplies and bulk items for use at the PEO.
  • Trained over 30 team members on IDIQ management and administrations and Field Ordering Officer procedures to streamline and sustain field operations.
  • Processed delivery orders against IDIQ contracts; assisted the Contracting Officers (CO) in drafting COR Letters for new acquisitions.
  • Processed and coordinated all necessary procurement documents, Blanket Purchase Agreements (BPA's), (IDIQ's).
  • Supported and assisted a co-worker with her workload and awarded 8 IDIQ's long term contracts for M16 spare parts.
  • EAGLE II Multiple Award, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract in support of information technology (IT).
  • Worked with BPA, Cost, FFP, and IDIQ type contracts.RESULTS: Successfully managed $21M+ contract portfolio.
  • Awarded fixed price contracts as well as Sole Source Contracts, IDIQ Contracts as well as Blanket Purchase Agreements.
  • Created and processed Firm Fixed Price, Cost Plus Fixed Fee, Level of Effort, and IDIQ contracts.
  • Monitored financial status of IDIQ, Firm Fixed Price, Fixed and other contracts, applied modifications when necessary.
  • Served as Source Selection Evaluation Board member for the award of an IDIQ contract valued at $60 million.
  • Administered $2B Fuel Blanket Purchase Agree (BPA) program while simultaneously managing transition to IDIQ contract.
  • Procured hundreds of necessary commercial supplies and services using SAP, IDIQ, BPA and general contract vehicles.
  • Contract Specialist for the Department of the Navy Small Computer Indefinite Delivery Indefinite Quantity IDIQ program management office.
  • Composed financial reports to support disputed billing statement Reported status of IDIQ contracts to Commander for board review.
  • Work closely with leadership to develop federal, state and private RFP, RFA and IDIQ proposals.
  • Spearheaded team through tough negotiations on new $2M Mission Planning effort for SDB II WPS IDIQ.
  • Used PD2 to prepare the modification/delivery orders and ensured that all CLINS matched the Basic IDIQ document.

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21. Dfars

average Demand
Here's how Dfars is used in Contracts Specialist jobs:
  • Negotiated projects under FAR 15 and DFARS regulations including Engineering Change Proposals and Contract Change Proposals valued at $16.6 million.
  • Solicited, evaluated, negotiated, and administered awards in accordance with FAR and DFARS.
  • Administered various contracts assuring FAR and DFARS compliance and the terms and conditions of contracts.
  • Provided acquisition support for IT and labor contracts pursuant to FAR and DFARS regulations.
  • Utilized FedBiz Ops to publicize requirements in accordance with the FAR and DFARS.
  • Review terms and conditions and FAR and DFARS clauses and determine their applicability.
  • Ensured all contracts followed established FAR, DFARS, ACC-APG and PGI regulations.
  • Utilized the FAR and DFARS to determine applicability of contract clauses and provisions.
  • Apply knowledge of clauses within the FAR/DFARS/AFARS and acquisitions specific guidelines.
  • Adhered to FAR and DFARS contract verbiage and code.
  • Train 25 contracting professionals communicating FAR and DFARS policies.
  • Adhered strictly to guidelines set forth by DFARS.
  • Completed eight weeks of DFARS procedure training.
  • Searched the FAR/DFARS/AFARS, DAAP, DLA's AcquiPedia library, and local guidance.
  • Represented the interest of the NCIS organization in operating within compliance of the FAR / DFARs
  • Keep current with contracting regulations (FAR, DFARS, etc.
  • Audited files in accordance with FAR/DFARS.
  • Detail-oriented, organized, flexible and able to respond to last minute changes In-depth knowledge of FAR, DFARS, and AFFARS
  • Administered subcontracts ensuring compliance with applicable FARs and DFARs clauses.
  • Ensured compliance with FAR, DFARs and SOFARs requirements.

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22. Contract Requirements

average Demand
Here's how Contract Requirements is used in Contracts Specialist jobs:
  • Administered Indefinite Delivery Indefinite Quantity Base Roofing contract; contractor corrected employee payrolls based on contract requirements; strong contract administration.
  • Established contract database consisting of outline of contract requirements and early alters for maintenance of contract deliverable and time sensitive requirements.
  • Evaluated and monitored contract performance to ensure compliance with contracted obligations; assisted with clarifying contract requirements and resolved conflicts.
  • Collaborated with cross-functional user groups to develop specifications, contract requirements, evaluation criteria, and quality assurance procedures.
  • Assisted in the analysis of contract requirements, collected necessary supporting material and generated and processed documents for approval.
  • Foster robust COR oversight program to support enhanced knowledge of contract requirements and communication with contracting officers.
  • Interfaced with internal and external customers to evaluate and review contract requirements for adequacy and completeness.
  • Monitor contractor performance in accordance with contract requirements ensuring that quality products and services are provided.
  • Maintain current and accurate information and files according to agency policy and procedures and contract requirements.
  • Tracked daily contract requirements/assignments and generated reports depicting progress, follow up and its prioritization.
  • Coordinated and monitored compliance with Medicaid, licensing and Lead Agency contract requirements.
  • Reviewed Contractor quotes and proposals to ensure accuracy in accordance with contract requirements.
  • Provided research, analysis & guidance to customers in developing contract requirements.
  • Initiate and manage the preparation of documents necessary to fulfill contract requirements.
  • Collected, organized, and analyzed data to determine initial contract requirements.
  • Communicated with contractors daily to clarify contract requirements & resolve issues.
  • Advised management of potential problems related to performance of contract requirements.
  • Reviewed invoices for accuracy and contract requirements then submitted for payment.
  • Respond to internal inquiries regarding base contract requirements and interpretation.
  • Resolve discrepancies and define contract requirements with Health Service Administrators.

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23. Contract Closeout

average Demand
Here's how Contract Closeout is used in Contracts Specialist jobs:
  • Recommend contract award to contracting officer, prepared contractual modifications, and consulted with Defense Contract Management Agency for contract closeout.
  • Provided post-award contracting actions such as contract modifications, cost/price adjustments, delivery schedule oversight, add/delete products and contract closeout.
  • Maintain Accurate Contract Correspondence Records - Maintains accurate and meticulous records surrounding all correspondence pertaining to the contract closeout process.
  • Prepared & processed amendments to solicitations, change orders and/or modifications to contracts or agreements & administered contract closeouts.
  • Demonstrated comprehensive experience in contract termination, claims, final settlement for equitable adjustment and contract closeout.
  • Conducted contract closeout reviews in accordance to Federal Acquisition Regulation and Department of Defense policies and procedures.
  • Prepared and delivered a PowerPoint presentation before senior level management at Navy headquarters on Contract Closeouts.
  • Assisted higher graded specialist perform contract administration including delinquency reports, delinquent delivery and contract closeout.
  • Completed difficult labor-hour contract closeout by resolving unfavorable audit results from Defense Contract Audit Agency.
  • Performed contract closeout procedures that assure accomplishment and/or delivery of the contracted items.
  • Provided guidance to Division employees needing assistance in resolving complicated contract closeout actions.
  • Utilize automated tools to perform contracting functions and perform contract closeout documentation.
  • Communicated with Contracting Officer Representatives to gather required information for contract closeout.
  • Identified effective methods and procedures for accomplishing contract closeout payment issues.
  • Manage and administer contracts awarded by predecessors through contract closeout.
  • Monitored and administered contractor performance from initiation through contract closeout.
  • Complete contract closeout actions following final delivery and payment.
  • Contributed in proposal pricing support and contract closeout administration.
  • Monitored contractor performance through final payment and contract closeout.
  • Reviewed and prepared contracts to facilitate contract closeouts.

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24. Service Contracts

average Demand
Here's how Service Contracts is used in Contracts Specialist jobs:
  • Administered professional service contracts including reviewing proposals/work orders, issuing work orders and monitoring dollars allocated and spent under contracts.
  • Authorized to perform the duties and responsibilities to ensure satisfactory administration of service contracts and avoid duplication of functions.
  • Performed Contract Specialist duties to assist Contracting Officers regarding acquisition activities for a variety of supply and/or service contracts.
  • Communicated effectively with executive employees on 3 extensive service contracts ensuring success of integrated training for 5 countries.
  • Prepared and managed oilfield service contracts for internal approval in accordance with company policies and legal requirements.
  • Administer and analyze standard and non-standard natural gas pipeline construction and operations service contracts and agreements.
  • Developed and executed commodity and service contracts utilizing commercial and negotiated acquisition procedures.
  • Administered Omnibus service contracts for Engineering and Logistics support.
  • Negotiated and prepared service contracts for major medical facilities.
  • Guarantee the consistency of Business Technology professional service contracts.
  • Processed service contracts for military housing occupants.
  • Execute high-dollar service contracts and intergovernmental agreements.
  • Communicated effectively with clients regarding service contracts.
  • Developed and implemented residential/service contracts.
  • Worked in a joint contracting environment with Navy to resolve process challenges such as created option year checklist for service contracts.
  • Managed over $1.2B in service contracts and managed $713M worth of USG property; over 91,000 line items total.
  • Drafted and negotiated service contracts, supply agreements, software licenses and other commercial agreements for B2B software and network services.
  • Managed various service contracts according to entity's needs (e.g., plumbing, electrical, masonry, etc.)
  • Worked on CRADLE-TO-GRAVE R&D contracts and simplified acquisitions for Support, Studies, and Service Contracts for BARDA.
  • Negotiated contracts, clinical trial agreements and fee for service contracts for the Department of Genetic Medicine and Rare disease.

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25. Sole Source

average Demand
Here's how Sole Source is used in Contracts Specialist jobs:
  • Analyzed contractor qualifications and cost-to-support sole source award decisions and provided convincing arguments to limit competition and justify sole source awards.
  • Reviewed requirements documentation to include line item descriptions, availability of funds, brand name purchasing and/or sole source justification.
  • Awarded contracts through competitive seal bidding/proposal, negotiated services, sole source, emergency and non-emergency process as deemed necessary.
  • Promote utilization of Small Business, Disadvantage Business and other special preference programs in competitive and sole source negotiation environments.
  • Write and review justifications for sole source or full an open competition acquisitions and other documentation for adequacy and pertinence.
  • Penned Price Negotiation Memorandums and negotiated with contractors to reach optimal solutions for government in a sole source environment.
  • Establish objectives relative to acquisition planning, determining whether competition exists, or preparing Justification for sole source actions.
  • Negotiated competitive and sole source acquisitions and prepared business clearances requesting authority to negotiation and make contract awards.
  • Analyzed requirement packages for availability of funds, descriptions, delivery requirements, and justification for sole source.
  • Prepared Sole Source Justification/ Determination and Finding, Source Selection Plan/Acquisition Strategy Plans.
  • Review and provide recommendations for Sole Source Justifications and Brand Name Justification.
  • Analyzed sole source and competitive proposals and related technical and cost evaluations.
  • Researched information to confirm sole source justifications given by requiring activities.
  • Reviewed requests for procurement including justifications for sole source.
  • Determined if sole source/brand name justifications are required.
  • Prepared solicitation documentation and sole source justification.
  • Prepared justifications for sole source requirements.
  • Prepared sole source justifications as necessary.
  • Assist customers with requirements documents (PWS, SOW, IGCE, Sole Source, Acquisition Plans and Market Research).
  • Evaluated contractor quotes/proposals involving sealed bidding, negotiations, qualified products list, commercial buys, sole source, small business.

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26. Contract Files

average Demand
Here's how Contract Files is used in Contracts Specialist jobs:
  • Maintained contract files, generated support documentation, scanned contract documents into database and tracked and managed subcontract billing and invoices.
  • Provided leadership for project team gathering contract documentation and completed due diligence of contract files to determine what documentation was missing.
  • Maintained official contract files/folders and other documentation in an organized manner for ease and timeliness of access.
  • Maintained accurate records of active and completed contracts and ensures contract files are complete and adequately documented.
  • Assisted coworkers with management of contract files and developed statistical summary sheets to support contracting officer negotiations.
  • Maintain appropriate contract files and records, compile operational data and generate necessary reports.
  • Converted and indexed approximately 500 hard copy contract files into electronic format.
  • Developed and implemented updated system for managing contracts and contract files.
  • Maintained contract files and correspondence in accordance with Federal procurement regulations.
  • Performed market research and price/cost analysis for official contract files.
  • Incorporate changes into existing documentation and maintain contract files
  • Prepared and archived official government contract files.
  • Analyzed subcontract files and made audit recommendations.
  • Maintain contract files with appropriate support documentation.
  • Maintained contract files and coordinated project documents.
  • Prepared contract files and electronic documents.
  • Manage contract files in CCA's document management system, including cleaning up files for future use by the commercial groups.
  • Create and modify contracts in system; create contract files for Small Business review, self-inspections, and quality assurance.
  • Utilize Microsoft Office daily to track, reconcile, report, maintain and organize contract files in process for closeout.
  • Prepare Contract files for closeout assuring that all documents meet requirements, policies and guidelines referencing to FAR 4.804-5.

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27. Acquisition Strategy

average Demand
Here's how Acquisition Strategy is used in Contracts Specialist jobs:
  • Review procurement requests and analyzes requirements to determine milestones and acquisition strategy to include set asides for small businesses.
  • Planned, developed, and executed an acquisition strategy, which included fulfilling objectives of socioeconomic programs.
  • Prepared Acquisition Plans, Acquisition Strategy Reports and Acquisition Milestone Reports consistent with Navy regulations and policies.
  • Lead and participated in acquisition strategy meetings involving high level management and foreign government stakeholders.
  • Developed acquisition strategy involving previous history, market conditions and specifications or technical data packages.
  • Participate in acquisition strategy development and planning by providing data input and attending meetings.
  • Prepared acquisition, performance work statement and briefed Wing Leadership on acquisition strategy/milestones.
  • Developed the acquisition strategy while communicating customer's needs to potential offers.
  • Conducted market research and provide sound information in developing acquisition strategy.
  • Develop acquisition strategy by reviewing previous history and market conditions.
  • Devised acquisition strategy and procedures for all construction contracts.
  • Developed acquisition strategy plans and milestones.
  • Provide sound, independent counsel to senior level Program Managers on acquisition strategy, contract execution, and fiscal law compliance.
  • Briefed NAVAIR Headquarters on the acquisition strategy of the COLDS program at the Acquisition Review Board.
  • Lead contract specialist for drafting and getting approved a $35M CPFF Acquisition Strategy and Plan.
  • Determine the most appropriate acquisition strategy and contract type based on requirements.
  • Oversee the acquisition strategy for all contracting efforts.
  • Provided pre-award and post-award contracting advice and assistance to Program Offices on acquisition strategy, approach and methodology.
  • Provide pre-awarded acquisition strategy and post-award support on procurement actions and government contracts/purchase orders.

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28. Delivery Orders

average Demand
Here's how Delivery Orders is used in Contracts Specialist jobs:
  • Ensured appropriate funding and required waivers, certifications, and approvals were obtained for purchase request prior to awarding delivery orders/contracts.
  • Developed milestone charts, solicitations, modifications, task/delivery orders, technical specifications, and other contract administration functions.
  • Prepared and issued request for quotes/proposals, task/delivery orders, modifications and amendments for the Contracting Officer.
  • Administered purchase/delivery orders, blanket purchase agreements, maintenance agreements, and other contractual instruments.
  • Awarded multiple delivery orders with varying complexities including orders for telecommunications equipment and surveillance equipment.
  • Created delivery orders against contracts managed through completion; reconciled order invoices with delivery tickets.
  • Processed delivery orders and contracts for operational acquisitions, including related research and supplemental documentation.
  • Generate modifications, amendments and delivery orders as needed within the formal Standard Procurement System.
  • Conducted contract administration actions on awarded open purchase contracts and delivery orders against existing contracts.
  • Negotiated delivery orders and modifications and writes price negotiation memorandums to support pricing agreements.
  • Assisted and reviewed cost estimates before submitting to the government for new delivery orders/modifications.
  • Reviewed and processed delivery orders for construction and/or service type indefinite delivery contracts.
  • Negotiate delivery orders against architect-engineer contracts; requirements involve use of appropriated funds.
  • Prepared purchase and delivery orders, modifications, and negotiated acquisition objectives.
  • Reviewed and signed purchase/delivery orders, modifications, and other contractual documents.
  • Perform timely closeout of delivery orders and assist in contract terminations.
  • Administered purchase/delivery orders within the micro-purchase and simplified acquisition thresholds.
  • Performed contract administration functions on contracts/delivery orders that were awarded.
  • Identified and processes contracts/delivery orders eligible for Quick Closeout Procedures.
  • Issued bilateral and unilateral modifications for purchase and delivery orders.

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29. RFQ

average Demand
Here's how RFQ is used in Contracts Specialist jobs:
  • Managed and approved supplier selections through RFQ process, cost optimization and historical price history comparison.
  • Administered entire sourcing activity from RFQ/RFP through contract execution.
  • Prepared price quotes (RFP/RFQ) for Government agencies and assisted them with renegotiating their contract for the upcoming fiscal year.
  • Developed and managed supply chain documentation project which included implementation, planning and scheduling of new RFP and RFQ templates.
  • Develop Requests for Quotations (RFQ) consistent with the product or service being acquired and the process being utilized.
  • Responded to all RFP's/RFQ's pertaining to the continuation of expiring contracts as well as the development of new business.
  • Designed RFQ forms and implemented process for project bid packages for civil, mechanical, architectural, and electrical.
  • Maintained records of all purchasing actions; Bid decisions, RFQ requests, Purchase Order transactions and e-mail communication.
  • Received, reviewed and responded to Request for Proposals (RFP) and Request for Quotes (RFQ).
  • Prepared RFP, RFI, and RFQ's as well as purchase orders, Contracts and delivery orders.
  • Prepared RFP/RFQ documents, bid tabulations, recommendation for award on purchases not covered by existing contracts.
  • Prepared and solicited Requisitions For Quotes (RFQ's) and evaluated received quotes from qualified bidders.
  • Led in RFX negotiations including RFP, RFQ, RFB proposal writing for IT data acquisition.
  • Evaluate responses to RFQ's by determining offer or compliance with provisions and statement of work.
  • Reviewed and created RFP's and RFQ's for internal clients regarding services for cell sites.
  • Prepare analysis for Request for Proposal/Request for Quote (RFP/RFQ) and recommend pricing to management.
  • Generated and developed RFQ s and RFP s and provided statistical reporting for yearly department updates.
  • Created and issued Request for Quotes (RFQ) for requirements on the Allegheny National Forest.
  • Issued Request for Quotes (RFQ) to various vendors to obtain accurate pricing information.
  • Prepared request for Quotation (RFQ) and Request for Proposal (RFP).

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30. Contract Actions

low Demand
Here's how Contract Actions is used in Contracts Specialist jobs:
  • Reviewed and verify the accuracy of contractor proposals, and recommend award and administration of civil construction contract actions.
  • Provide direct communication with government Contracting Officers and Contracting Officer Representatives concerning pending contract actions and requests.
  • Develop milestones for contract actions taking in consideration funding, competition, delivery requirements and other contingencies.
  • Coordinate contract actions with weapons system cell, buyer, inventory manager, technical/quality representatives as appropriate.
  • Demonstrate a dedication to customer requirements and keep customers informed on all contract actions.
  • Reviewed post award contract actions and develops alternate courses of action as necessary
  • Trouble shot difficult procedural and regulatory contract actions For oversight review.
  • Monitored program performance for scope changes and initiated appropriate contract actions.
  • Processed contract actions involved in Alpha Contracting and Mini-Alpha Contracting.
  • Evaluated and negotiated contract actions, modifications and terminations.
  • Review incoming contract actions for accuracy.
  • Participate in meetings and coordinate with the government and contractor support staff as needed to recommend and prepare post-award contract actions.
  • Conduct policy research, analysis, interpretation and review of contract actions for compliance with applicable regulations, policies and procedures.
  • Utilize the Procurement Desktop System (PD2) to prepare contract actions and prepared FPDS-NG CAR reports for individual contract actions.
  • Analyze and interpret aspects of procurement policies and procedures in order to recommend actions or alternative policies relating to contract actions.
  • Tracked the status of contract actions using an automated system and notified senior personnel as necessary of items requiring immediate action.
  • Performed work related to the review of contract actions or provisions to determine regulatory compliance or to improve contract competition.
  • Briefed the Contracting Office on a frequent basis regarding program status, schedule and emerging issues on all contract actions.
  • Serve as a resource for team members needing assistance or specialized information regarding contract actions as well as system inquiries.
  • Briefed the Battalion, Brigade Commander, and MICC Headquarters on high dollar SATMO contract actions exceeding $360M.

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31. Counsel

low Demand
Here's how Counsel is used in Contracts Specialist jobs:
  • Managed the Company's substantial asbestos litigation liabilities via close relationships with the Company's National Coordinating Counsel and various insurers.
  • Interacted with potential customers, existing customers and their counsel along with internal and external associates and authorized dealers.
  • Provided effective counseling to new and current customers on procurement processes to ensure efficient submission of requirements packages.
  • Analyzed contracts and performed legal analysis and risk assessment and collaborated with counsel to promote corporate policies.
  • Provided legal advice concerning contract interpretation and enforcement of intellectual property rights working with intellectual property counsel.
  • Counseled and conducted on-the-job training and evaluated delegated work for completeness and compliance with acquisition regulations.
  • Participate in conference calls with manufacturer account representatives and/or legal counsel to finalize agreements and amendments.
  • Possessed line management responsibilities including professional development, performance appraisals, employee counseling, and invoicing.
  • Provided liaison between Virginia Mason Medical Center General Counsel and Virginia Mason Health Plan departments.
  • Prepared foreign military sales proposals and reviewed and revised international agreements under corporate counsel supervision.
  • Handled all communications, document reviews and revisions between department and corporate legal counsel.
  • Counseled, trained and prepared employee evaluations; developed/implemented/monitored adherence to policies and procedures.
  • Supported Regional Counsel and conducted legal research and analysis for local contracting claims.
  • Provided administrative support to the General Counsel, including litigation discovery projects.
  • Provided financial counseling services to families in extreme financial and emotional hardships.
  • Collaborated with legal counsel to mitigate risks for large-scale negotiation efforts.
  • Conducted periodic counseling, prepared and conducted annual performance reviews.
  • Work directly with legal counsel involving contracting requirements and procedures.
  • Corresponded with corporate counsel when finalizing agreements and contracts.
  • Counseled senior management on viable new business opportunities.

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32. Solicitation Documents

low Demand
Here's how Solicitation Documents is used in Contracts Specialist jobs:
  • Originate and finalize competitive solicitation documents incorporating procurement principals.
  • Develop solicitation documents selecting clauses, ensuring clear and complete specifications, including packing, delivery requirements and other supplemental stipulations.
  • Prepared solicitation documents, reviewed proposals, conducted negotiations, made award recommendations and carried out post award contract administration actions.
  • Prepare written requests for proposal; publicize requirements; issue solicitation documents; analyzes offers received; prepares negotiation positions.
  • Prepared solicitation documents, selected appropriate acquisition method and insured appropriate clauses, specifications, and delivery requirements were included.
  • Prepared solicitation documents and analyzed bids or proposals for conformance using contracting methods such as sealed bidding and negotiation procedures.
  • Prepared solicitation documents, negotiated and awarded contracts, administered and terminated various types of contracts and research agreements.
  • Prepared and issued solicitation documents, performed detailed analysis of bids or proposals using SAP and other procurement tools.
  • Prepare solicitation documents utilizing the PADDS, procurement automated data and document system, a contract writing computer system.
  • Prepared solicitation documents, incorporating specialized provisions, such as, cost escalation factors, socioeconomic programs, etc.
  • Prepared solicitation documents, including advising and assisting in source selection procedures and evaluation criteria and requirement-specific instructions.
  • Advise Project Managers and technical staff on issues relating to proposal development, acquisition strategies and solicitation documents.
  • Issued solicitation documents ensuring appropriate provisions and clauses were included and ensured solicitations were consistent with requirements.
  • Reviewed requisitions to determine if proper specifications and/or purchase descriptions were included in solicitation documents as required.
  • Provided assistance to operations staff in the development of contract solicitation documents and technical proposal evaluation.
  • Assist in the development of individual acquisition requirements, evaluation criteria, and solicitation documents.
  • Prepare and issue solicitation documents selecting appropriate clauses, ensuring clear and complete specifications.
  • Reviewed requisitions to determine that specifications or descriptions are included in solicitation documents.
  • Prepare request for proposals/quotes/solicitations; post solicitation documents on required federal website.
  • Prepare required solicitation documents, Determination and Findings, Justifications and Approvals.

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33. Contract Negotiations

low Demand
Here's how Contract Negotiations is used in Contracts Specialist jobs:
  • Provide supplier and contractor performance management; contracting activities and contract negotiations, including best practices concerning general policies and procedures.
  • Supported contract negotiations and coordinated procurement documentation, including contracts, task orders, subcontracts, and modifications.
  • Compile Excel / Lotus Managed Care Contract terminology spreadsheets for revenue enhancement review and assistance with contract negotiations.
  • Traveled extensively to meet with Military customer face-to-face during contract negotiations that ensured forward movement of program.
  • Designed and implemented an innovative contract evaluation system that quantifies and measures the success of contract negotiations.
  • Accomplished 6 collegiate semester hours devoted specifically to contract negotiations, union negotiations, and employment contracts.
  • Administered and initiated contract negotiations based on requirements, pricing, delivery schedule and organizational objectives.
  • Prepared proposals and participated in contract negotiations, maintained a close working relationship with Budget Analysts.
  • Performed as liaison between account executive and sales coordinators to establish account history and contract negotiations.
  • Participate in contract negotiations through direct customer interaction to ensure proper contract acquisition and fulfillment.
  • Obtained technical reviews, evaluations, and pricing documentation needed to conduct contract negotiations.
  • Performed efficient contract negotiations, sealed bidding, or Small Business Administration procedures.
  • Managed non-disclosure agreements for government employees in contract negotiations with potential contractors.
  • Provided legal support to the business organizations throughout contract negotiations with customers.
  • Contract negotiations and customer interface for all Texas and California contractual instruments.
  • Focused on contract negotiations and performed critical review of purchase requests.
  • Handled S level documentation and contract negotiations with customer and representatives.
  • Conducted contract negotiations and prepared provider contract language for review.
  • Perform complex contract negotiations within state contracting requirements and limitations.
  • Served as negotiator during contract negotiations on various professional services.

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34. FFP

low Demand
Here's how FFP is used in Contracts Specialist jobs:
  • Negotiated commercial-type FFP contracts with foreign contractors in overseas setting.
  • Awarded roughly $500K in FFP contracts for retail canopy fixtures at five Exchange locations in support of branding/image upgrade projects.
  • Advised on legal matters, strategic sourcing, and site surveying over 30 FFP contracts over a 3 month rotation.
  • Apply contracting principles, policies, government regulatory requirements and methods to Commercial and Non-Commercial FFP & CPFF types.
  • Close out of subcontractor and prime contracts including T&M, FFP, and all Cost Type Contract.
  • Negotiate FFP proposal for A76 training course and obtain consideration for A76 training course not performed as specified.
  • Solicit, negotiate and administer FFP contracts to maintain short-term surge support workforce for various missions.
  • Gained Extensive knowledge and experience on Firm Fixed Price (FFP) contract type.
  • Analyzed and revised multiple protocols listed on a FFP schedule.
  • Awarded a $500 million FFP BOA exclusively for FMS.
  • Utilized multiple contracting types, FFP and Seal Bidding.
  • Performed cradle to grave contracting functions on FFP contracts.
  • Closed out T&M, FFP, LH, and CPFF contracts.
  • Negotiated and administered FFP contracts for the Naval Postgraduate School (NPS), Monterey, CA.
  • Processed completed pre- and post-award FFP and CPFF contracts for closeout for military installations.
  • Update FFP,FFP/LOE, T&M, and CPFF contracts and subcontracts in CLM.

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35. Cost Analysis

low Demand
Here's how Cost Analysis is used in Contracts Specialist jobs:
  • Performed market research and price/cost analysis on various elements of contractor proposal to evaluate reasonableness and determine final price position.
  • Experience managing contract tendering, documentation & development, purchasing strategy, commercial negotiation, and cost analysis.
  • Reviewed cost analysis, evaluated for adequacy, and coordinated these efforts with the project/technical support personnel concerned.
  • Performed in-depth technical market research and analyzed past performance to prepare acquisition planning recommendations and cost analysis.
  • Utilized Cost Analysis Techniques to evaluate and justify fair pricing and or requirements with inadequate price delivery.
  • Performed cost analysis on proposals, conducted negotiations, and recommended awards to program managers.
  • Analyze and review Government cost analysis reports prepared in response to contractor proposals.
  • Performed price and cost analysis and prepared negotiation positions using technical analysis.
  • Trained co-workers on policies and procedures including cost estimating and cost analysis.
  • Prepared written artillery supply proposals, pricing narratives and cost analysis.
  • Performed should-cost analysis to calculate market pricing against proposed pricing.
  • Performed simple cost analysis for upper management presentations of E-procurement.
  • Negotiated and administered production contracts, performed cost analysis.
  • Utilize a variety of price/cost analysis techniques.
  • Performed price/cost analysis of bids/offers received.
  • Price and cost analysis procedures and techniques used to prepared negotiation specifications and bid to plan and accomplish the set goals.
  • Prepared and finalized the cost analysis for all contracts and modifications for the joint venture between the United States and Russia.
  • Provided cost analysis, cost savings reports, vendor analysis and performance, and budget variance reports to senior level management.
  • Maintained and managed all subcontract pricing, cost analysis, negotiations, awards, administration, terminations and close outs.
  • Review quotes, negotiate, conduct price/cost analysis and award FFP spares contracts at fair and reasonable prices.

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36. Price Analysis

low Demand
Here's how Price Analysis is used in Contracts Specialist jobs:
  • Review and evaluate contractor's proposals and prepare price analysis of proposed items by performing market research to determine price reasonableness.
  • Perform cost/price analysis, including review of cost breakdowns to determine reasonableness and conformance to applicable regulations, directives or policies.
  • Perform cost/price analysis to determine reasonableness of price by comparison of current competitive prices, trend analysis and market survey.
  • Incorporate liquidated damages when applicable; ensure the appropriate insurance coverage and payment/performance bonds are acquired; perform price analysis.
  • Coordinated directly with Program Managers to generate cost/price analysis, negotiate labor rates and provide supporting documentation for proposals.
  • Conduct cost/price analysis to help develop competitive ranges and complex pricing arrangements and utilize incentives and/or sharing arrangements.
  • Evaluated and performed cost and price analysis on proposals, generating the Government Objective and preparing negotiation position.
  • Perform evaluation of offers, comparative price analysis for reasonableness and recommendation of awards to the Contracting Officer.
  • Conducted cost/price analysis; reviewed procurement actions to determine cost effectiveness; prepared price reasonableness determination memorandums.
  • Experience administering subcontracts with minimal supervision, including subcontract negotiation, terms and conditions and price analysis.
  • Conduct cost/price analysis of contractor proposed costs to complete various types of transportation contracts and requirements.
  • Utilized cost/price analysis techniques in evaluation of contractor proposals, change orders and conduct negotiations.
  • Utilized cost/price analysis techniques during the evaluation of contractor proposals, and while conducting negotiations.
  • Request cost price analysis and review cost breakdowns to determine reasonableness and establish adequate pricing.
  • Performed extensive cost/price analysis and evaluations of contractor proposals to provide informed negotiation recommendations.
  • Performed analysis and estimates cost and price utilizing cost/price analysis, period of performance.
  • Conducted price analysis of all information in proposal for accuracy and price reasonableness.
  • Improved proposal evaluation by creating streamlined spreadsheets for accurate tracking and price analysis.
  • Conducted market research and cost/price analysis to optimize the government's acquisition requirements.
  • Analyzed proposals, performed cost/price analysis, and prepared negotiation planning and documentation.

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37. Data Entry

low Demand
Here's how Data Entry is used in Contracts Specialist jobs:
  • Ensured maintenance of data quality standards for data entry of provider transactions and maintain accuracy in documentation daily in database.
  • Provide monitoring support of data entry into database, making sure all information is entered accurately for appropriate rate.
  • Managed complex planning and prioritization of workload including research and analysis, information management, reporting, data entry.
  • Provided accurate and timely data entry to maintain integrity of contract information for external and internal users.
  • Responded to inquiries for promotional marketing programs, generated sales leads and performed demographic data entry.
  • Performed data entry and produced electronic imaging of contracts for clients, specifically insurance providers.
  • Executed data entry role with professionalism and gained service operations experience.
  • Monitored client systems and performed data entry updates for internal databases.
  • Review purchase proposals for accuracy and legibility before data entry.
  • Standardized data entry in contract database for corporate reference.
  • Process within software applications for data entry, error correction, and contract system builds, updates, or cancellations.
  • Re-designed the contract template for faculty summer work assignments improving the accuracy and efficiency of contract completion and data entry.
  • Perform various data entry, copying and mail-related tasks on daily basis to ensure uninterrupted flow of information throughout office.
  • Experience keeping detailed records of incoming and outgoing contract-related documents and supporting senior staff with record keeping and data entry.
  • Reviewed active contracts for accuracy and compliance, billing adjustments, data entry and other tasks as assigned.
  • Submitted my data entry which required extreme accuracy and speed to corporate at the end of each day.
  • Prepared and/or provided data entry, insurance, surety, contractor license review and Labor Compliance reports.
  • Process new and existing customer accounts including data entry, sales orders, and Installation date.
  • Performed audits on all employees' data entry work and provided monthly reports for supervisor.
  • Established a new contract data entry record processing 90 contracts in an 8 hour day.

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38. Logistics

low Demand
Here's how Logistics is used in Contracts Specialist jobs:
  • Executed and assisted contract operations, requirements generation, administrative, and logistics support actions for a contingency contracting organization.
  • General Supply Specialist-Air Reserve Technician/Logistics Readiness Superintendent/Budget Analyst/Resource Advisor--Coordinated logistics activities and plans for affected staff agencies.
  • Facilitated performance evaluation on multiple Facilities and Logistics projects with Management.
  • Utilized Logistics Management Process and SAP software for contract administration.
  • Attend all contract/logistics information classes in the surrounding military installations.
  • Managed inventory and distribution activities of the third-party logistics provider.
  • Solicited suppliers and managed logistics as directed.
  • Negotiate contracts to manage customs and logistics for vessels at ports of entry and with offshore service companies for coordinated services.
  • Coordinated FMS case development by interfacing with RSAF Engineering, Logistics, Munitions, Supply and other Directorates to determine requirements.
  • Developed negotiating strategies for Performance Based Logistics group, which consisted of 50+ suppliers with a total value of $280M+.
  • Performed numerous special assignments involving the development of policies and procedures across the spectrum of Air Force Air Logistics contracting.
  • Ensured product configurations were entered correctly into proposal tool and all logistics included (warranty, freight, etc.)
  • Developed Logistics Support Schedules, Product Support Packages, and function on Integrated Product and Process Team (IPPT).
  • Experienced with at least three acquisition disciplines such as logistics, financial, program management, technology, and terminology.
  • Awarded the largest contract at FISC Norfolk totaling $1.6 billion over 5 years for warehousing and logistics support.
  • Initiated and worked on the development team for an F-135 Performance Based Logistics (PBL) Plan and strategy.
  • Worked closely with a variety of individuals from multiple departments and backgrounds on details and logistics related to acquisition.
  • Recalled to Active Duty in support of the Special Operations Command Acquisitions and Logistics Directorate (SOAL-K).
  • Achieved/negotiated a contractor reduction of In-House Logistics (IL) from a proposed 92.13% to 91.25%.
  • Participated in the first Lean Six Sigma project held by the Defense Logistics Agency in Huntsville, AL.

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39. DOD

low Demand
Here's how DOD is used in Contracts Specialist jobs:
  • Focus on acquisition management and contract consulting and provide assistance to acquisition management and support offices of highly visible DoD activity.
  • Develop computer-related input/output in accordance with current procurement and administrative policies and procedures, and DoD Standard Operating Procedures.
  • Developed requirements and wrote technical specifications for DoD hazardous waste disposal contracts.
  • Developed and maintained quality relationship with NASA, DoD and subcontract customers
  • Provided customer support for Defense Telecommunications high levels of personnel consisting of DoD Chief of Staffs and their Chief Executive Officers.
  • Performed life cycle acquisition support for the award of supplies and services contracts for DOD military components and other customers worldwide.
  • Interpret and review Federal DoD contracting laws, GAO cases, executive orders, contract provisions and clauses for complex requirements.
  • Managed documents from Department of Defense (DoD) - Managed and maintained coded documents which arrive for processing from DoD.
  • Drafted and negotiated software contract terms and conditions for Federal civilian, DOD, state, local and higher education markets.
  • Conducted technical workshops with account executive to promote efficient energy technologies to Corp of Engineers, Architects/DoD vendors, and sub-engineers.
  • Applied Department of Defense (DOD) Federal Acquisition Regulation (FAR) when performing procurement functions using simplified acquisition methods.
  • Managed and provided oversight on multiple USAF, Industrial Security Contracts/Programs (ISCP), on PAFB and DoD downrange.
  • Worked with GSA contracts/sub contracts, clients such as DOD: United States Army and United States Navy for example.
  • Focused on the distribution of print services and the eventual upgrade to online documents and services for the DoD.
  • Completed DoD Pest Management course, U.S. Army Academy of Health Sciences, Ft. Sam Houston, TX.
  • Support the preparation, organization, and maintenance of DoD acquisition records and files documenting performance and compliance.
  • Copper Cap Program; I perform contract actions as per the needs of DoD and the Air Force.
  • Created and managed hard copy and electronic file folders in accordance with DoD and agency file system requirements.
  • Input customer purchase requests into DOD Automated System, process supply procurement packages for Contracting Officer signature.
  • Provide acquisition support to the PEO IWS staff for reviewing compliance to Navy and DOD policy.

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40. Government Contracts

low Demand
Here's how Government Contracts is used in Contracts Specialist jobs:
  • Developed and implemented methodologies and written procedures concluding government contracts and grants, which provided economic and humanitarian assistance.
  • Offer outsourcing capabilities in all areas of administrative requirements that government contracts mandate from bid proposals through invoicing.
  • Performed contracting functions related to development and execution of government contracts, using all procurement methods.
  • Drafted, negotiated and administered government contracts including construction, architect-engineer, and building operations.
  • Research, administratively and financially all information required for the closeout of government contracts.
  • Negotiated, produced and implemented government contracts to document acquisition agreements between stakeholders
  • Remained up-to-date on current laws and regulations pertaining to government contracts.
  • Prepare pricing calculations for various Satellite projects for various government contracts.
  • Reviewed awarded government contracts before they closed the account permanently.
  • Contract Specialist responsible for award and administration of government contracts.
  • Managed Government contracts and ensured timely invoice processing and payment.
  • Provided assistance to small business entering into government contracts.
  • Inputted all newly procured government contracts into Foundation system.
  • Reconciled financial invoice vouchers and closed out government contracts.
  • Helped business receive government contracts including proposal development.
  • Prepared government contracts for final validation and completion.
  • Evaluated and monitored non-personal service for government contracts.
  • Prepared, reviewed and negotiated government contracts.
  • Coordinate and facilitate Government Contracts Operations Summit.
  • Performed comprehensive analyses for government contracts.

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41. Contract Specialists

low Demand
Here's how Contract Specialists is used in Contracts Specialist jobs:
  • Planned, developed and delivered peer training on sales based contracting processes that improved efficiency and effectiveness of all Contract Specialists.
  • Manage sourcing initiatives in collaboration with Toyota's internal business customers, Senior Contract Specialists, stakeholders and suppliers.
  • Identify inconsistencies, discrepancies and/or trends within the contract record with contract specialists and recommended appropriate modifications.
  • Supervised contract specialists and institutional property officer, and occasionally performed controller duties, when needed.
  • Created and implemented Standard Operating Procedures on invoice process for departmental use by other contract specialists.
  • Improved training for future contract specialists through participation in pilot fundamentals of acquisition course.
  • Monitored physical inspection results in collaboration with Central Contract Specialists.
  • Identified and communicated discrepancies to appropriate managers and Contract Specialists.
  • Submitted completed requisition packages to contract specialists for review.
  • Reviewed majority of contract actions assigned contract specialists.
  • Mentored and trained new contract specialists
  • Assist FEMA in conducting market research for requested items and preparing other contract specialists for hurricane season with special training exercises.
  • Distributed awards, task order, delivery orders and modifications to the contractors, program office and contract specialists/contracting officers.
  • Provide contract administration support to Sr. /Contract Managers and Sr. Contract Specialists in the Consulting Group and National Security Groups.
  • Led contracting teams of project managers, civil engineers, attorneys, cost and price analysts, and contract specialists.
  • Contract Specialists provide responsive, innovative, and efficient procurement solutions to enable the U.S. Army's global workforce.
  • Review and approve contract actions for a team of five (5) Contract Specialists and Purchasing Agents.
  • Signed contractual documents prepared by contract specialists who do not have the authority to sign as contracting officer.
  • Mentored contract specialists and interns in the use of command computer programs, contract administration and negotiation strategies.
  • Lead a team of three Contract Specialists; developed priorities and critical project deadlines and assigned work load.

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42. Management System

low Demand
Here's how Management System is used in Contracts Specialist jobs:
  • Provided oversight and understanding of the contractor's business management systems to determine contractor compliance and adherence to the contractual requirements.
  • Develop and maintain the contracts/grant tracking system to monitor the programs to ensure necessary management systems are properly maintained and utilized.
  • Assisted in compilation and processing of customer contracts by entering and maintaining all documents in company database management system.
  • Updated and maintained database management system for financial and administrative tracking that includes entering new files upon their arrival.
  • Managed SalesForce accounts to ensure integrity of customer, entitlement data, and access in proprietary License Management Systems.
  • Exercise judgment in escalation of issues requiring attorney and senior business visibility; Administer online contracts management system.
  • Reviewed technological licensing, partnership, publishing, & intellectual property agreements for implementation into contracts management system.
  • Improved productivity/processes within the district by automating computer tasks and reporting between contact management system and Excel.
  • Processed sales orders for customers leasing / purchasing document management systems and services in assigned territory.
  • Managed training records utilizing a documentation management system - employee set-up, data entry and reporting.
  • Provided excellent case tracking and documentation through proprietary case management system (Agency Integrator).
  • Monitored the automated management system and provides feedback to reflect status of procurement plans.
  • Produce legal contracts using information generated from internal computer-based customer relationship management systems.
  • Assessed implementation and robustness of all contractors Safety Management Systems /HSE Plans.
  • Negotiated $2.8M Human Resource Information Management System consultant contract.
  • Implement processes to streamline closeout procedures and database management systems.
  • Streamlined office operations by conceptualizing and executing file management systems.
  • Utilized order management system to trace/track/solve technical problems.
  • Reconciled pay periods and payment management system.
  • Identify discrepancies within quality management system.

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43. Federal Government

low Demand
Here's how Federal Government is used in Contracts Specialist jobs:
  • Negotiated highly beneficial contracts and served as crucial company resource in resolving complex contractual/business issues regarding federal government programs.
  • Communicated directly with DCMA and other governmental authorities in keeping within the regulations required by the Federal Government.
  • Reviewed, prioritized, and organized company assets to assure awarding and fulfillment of Federal Government contracts.
  • Employed Demand Management policies, principles and procedures to ensure cost effectiveness for federal government acquisitions.
  • Provide acquisition, contracts and subcontracts management in support of numerous federal government contracts.
  • Solicited, negotiated, and awarded contracts with commercial organizations and Federal Government.
  • Documented and tracked federal government American Recovery Reinvestment Act grant records.
  • Administered classified and unclassified federal government and commercial contracts.
  • Assisted Government Contracts Manager w/Federal Government contracts administration.
  • Assisted in writing and developing the Subcontracting plan monitoring and compliance guide that was to be used throughout the Federal Government.
  • Controlled forms regarding allocations, budgeting restrictions and constraints between federal government and the state under the Master Cooperative Agreement.
  • Provided proposal briefs to the evaluation team concerning a company's submission package for contract with the Federal Government.
  • Work with potential and current contractors answering questions and providing them with information about the Federal Government bid process.
  • Terminated Federal Government Contracts which included one which went to the Court of Federal Claims which upheld my determination.
  • Used FEDBIZOPPS.GOV to search, monitor, retrieve and bid on procurement opportunities solicited by the federal government.
  • Provide knowledge of concepts, practices, and procedures as they pertain to the Federal Government contracting arena.
  • Prepared change orders proposals, prepared invoices for submission to the federal Government, tracked costs and funding.
  • Performed market research for the best overall cost analysis of acquired goods and services to the Federal Government.
  • Analyzed and concurred with various companies on the marketing and sales programs offered to the Federal Government.
  • Reviewed offers from vendors proposing to market commercial items on contract to sell to the federal government.

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44. Information Technology

low Demand
Here's how Information Technology is used in Contracts Specialist jobs:
  • Positioned as an Information Technology Administrator fielding and implementing a new system for Special Operations Command located in Tampa, Florida.
  • Procured highly specialized equipment, components and systems that included information technology equipment and systems, and professional and technical services.
  • Maintained full accountability for evaluating contract issues, including information technology, travel services, conference planning and data collection.
  • Appointed program manager of Information Technology to ensure all policies and regulations are up held and office sustains operational security.
  • Negotiated and drafted information technology contracts for software development, licensing, and distribution to national and international markets.
  • Updated provider network profile information as necessary and collaborated with Information Technology staff on existing and new systems configurations.
  • Procure highly specialized and information technology equipment and systems, professional and/or technical services and a variety of supplies.
  • Served as Information Technology Division internal process auditor, and participated in organization's Total Quality Management program.
  • Negotiated Information Technology contracts and licensing agreements for telecommunications network software development, maintenance and systems support.
  • Managed contracting processes to procure information technology and telecommunications goods and services for the Information Services Division.
  • Identified systems and information technology requirements suitable for strategically sourced enterprise-wide acquisitions and enterprise license agreements.
  • Negotiated cost savings for large-scale outsourcing engagements with several top tier Information technology outsourcing organizations.
  • Provided Information Technology software and hardware technical expertise and training to all departmental employees.
  • Integrate information technology and managed care contract data to improve upon existing reporting systems.
  • Facilitate FDIC s Information Technology Application Services (ITASII) Oral Presentations/Mission Capability Evaluations.
  • Conducted price analysis for a $190M Information Technology Security Support Services procurement.
  • Coordinate with external providers and facilitate on-site Information Technology training sessions and workshops.
  • Review request for the procurement of highly complex information technology solutions and services.
  • Provided excellent customer service to over 200 information technology contractors per week.
  • Managed major construction and information technology projects.

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45. Full Range

low Demand
Here's how Full Range is used in Contracts Specialist jobs:
  • Performed the full range of supervisory functions for approximately 15 senior and developmental level acquisition personnel.
  • Performed full range of contract administration responsibilities, including issuing modifications.
  • Directed the full range of contract administration actions required for acquisitions
  • Can perform a full range of administrative functions simultaneously in support of the NCO along with support of its customer base.
  • Conduct full range of acquisition, purchasing and contracting activities for IT products and services from vendors using Momentum purchasing system.
  • Perform the full range of assigned contract administration functions including negotiation, contract management, and modifications within FAR/DFARS guidelines.
  • Perform the full range of closeout functions for eligible purchase orders, task orders and contracts post award.
  • Provided full range of contract scheduling, development, negotiation, awarding, administration and termination services.
  • Performed full range of duties as a Government contract specialist, negotiator and administrator for the Dept.
  • Performed full range of upgrades and modifications to voice, video, and network connections.
  • Contract Specialist- Iowa City, Ia.- Provided a full range of contracting officer duties.
  • Launched and operated sole proprietorship, providing a full range of nail services.
  • Perform the full range of closeout functions for expired awards.
  • Perform the full range of contract administration functions.
  • Provided a full range of contracting officer duties.
  • Provided full range of contracting support to USAID/Kiev.
  • Performed full range of contract admin duties.
  • Performed full range of contract administration actions; included issuance of contract modifications, negotioation of change and exercise of options.
  • Executed full range of contracting functions such as pre-award, contract administration, and negotiated and settled claims and disputes.
  • Processed full range contracts (Pre, post, close out) and coordinated with contractors whenever required.

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46. Ensure Compliance

low Demand
Here's how Ensure Compliance is used in Contracts Specialist jobs:
  • Coordinate, administer, and monitor insurance policies (excluding employee-related benefits) to ensure compliance with government and contractual regulations.
  • Acted as independent liaison with contracting principals and representatives to ensure compliance with contract specifications and resolution of problems and issues.
  • Review procurement requests to ensure compliance with procedures, regulations and sufficiency of technical specifications or purchase description and documentation.
  • Researched and reported on minority vendor participation on services contracts to ensure compliance with municipal customers' statutory requirements.
  • Provided coordination with contracting representatives to ensure compliance with contract specifications and resolution of problems and issues when necessary.
  • Maintained a close working relationship with Legal Department to ensure compliance with regulatory and operational requirements and guidelines.
  • Developed and produced physician employment contracts to ensure compliance with federal, legal and company-wide policies and regulations.
  • Researched historical data to ensure compliance with appropriate laws/regulations, corporate and local group policies and procedures.
  • Managed contract administration and final reviews by CQA Audit Staff to ensure compliance with corporate policies/procedures.
  • Reviewed and approval of contractual documents to ensure compliance with customer specifications and company policies.
  • Monitored subcontracting plans to ensure compliance with documented socioeconomic goals within the subcontracting plans submitted.
  • Worked closely with subcontractors and vendors to ensure compliance with all applicable Government regulations.
  • Conducted over 500 Monthly Quality Control Inspections to ensure compliance of all regulatory requirements.
  • Manage legal documentation for projects and ensure compliance with applicable policies and requirements.
  • Interpret and clarified standard policies and procedures to ensure compliance with governmental regulations.
  • Reviewed and negotiated business contracts to ensure compliance with University policies and procedures.
  • Review contracts to ensure compliance to company policy specifications and other requirements.
  • Work with Federal Departments and Agencies to ensure compliance within regulatory requirements.
  • Reviewed proposed procurement opportunities to ensure compliance with applicable laws and regulations.
  • Conducted audits and revised contracts to ensure compliance with company regulations.

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47. Special Projects

low Demand
Here's how Special Projects is used in Contracts Specialist jobs:
  • Maintain communication with management regarding development within areas of assigned responsibilities and perform special projects as required or requested.
  • Completed special projects and assignments related to contracting and procurement in support of internal and external program areas.
  • Assisted with special projects including database reconciliation, financial related audits, and rent negotiation and reconciliation.
  • Administered and coordinated a complex grants portfolio including Cooperative Agreements and highly technical special projects.
  • Verify and entered new residential contracts, verify jurisdiction agencies, complete special projects when needed
  • Participated in special projects as assigned by the underwriting manager.
  • Participate in special projects as allocated by manager or director.
  • Execute special projects as designated by Senior Management.
  • Selected to participate in numerous special projects.
  • Originated and managed numerous special projects.
  • Participated in contracting-related special projects.
  • Worked in tandem with management on special projects and tools that would benefit my team and the company as a whole.
  • Advise sales team, business partners, customers, and procurement on contract related matters, and special projects.
  • Provided back-up for other team members, handled special projects as assigned with final results provided timely and accurately.
  • Used expertise in contract and purchase order administration to conduct multiple special projects related to the Procure-to-Pay software launch.
  • Work on special projects with the Lease Administration Manager on acquisitions and processing letters to new Tenants and Landlords.
  • Selected as a partnership coordinator for the U.S. Forest Service to develop relationships and raise funds for special projects.
  • Consulted with CEO and CFO to identify areas of non-compliance, reduce risk, and fulfill special projects.
  • Track and report monthly metrics for contract performance and optimization, revenue and compliance Special Projects:.
  • Reported and assigned to the Business Office Manager and CEO for assistance with time sensitive special projects.

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48. COR

low Demand
Here's how COR is used in Contracts Specialist jobs:
  • Facilitate modification negotiations and prepare corresponding price reasonableness memorandums.
  • Analyzed and evaluated bids and proposals in accordance with established procedures and guidelines; selected or recommended supplier for contract award.
  • Prepared appropriate solicitation documents, determined correct solicitation method, and determined sources to be solicited; solicited vendors and contractors.
  • Managed public bid openings, reviews bids and determines responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements.
  • Correspond daily with customer, maintaining positive two-way communication through face-face, telephone or using detailed emailing to handle continuous business.
  • Rank compliant offers according to evaluation criteria specified within solicitation and develop methodology for cross comparisons of offers and pricing analysis.
  • Review bids and determine responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements when using sealed bidding.
  • Initiated and coordinated service contract processing from receipt of customer documentation through recurring, retroactive, and corrective invoicing.
  • Designed Category Management contract approval forms and documents used for initiation and record of all requested goods and services.
  • Researched and recorded data for purchase analysis and reporting activities, developed numerous department efficiency/analysis/forecasting reports using Excel.
  • Prepared and maintained written documentation verifying the accuracy of monthly payments to landlords including notification of corrective actions.
  • Prepared and reviewed licensing applications and other forms for completeness and accuracy in accordance with insurance commission.
  • Factored man-hours, facilities materials, overhead and general administration in accordance with regulations and contract provisions.
  • Provided contract management and administration in accordance with company policies, legal requirements, and customer specifications.
  • Reviewed and analyzed administrative documents and made recommendations to ensure compliance with corporate and legal policies.
  • Collaborated with corporate hotel managers, site owners, and general managers to ensure successful operation.
  • Manage budget trending according to specified budget schedules to certify cost reimbursable and administrative invoices.
  • Prepare monitoring reports and correspondence, handle actions, collections and conduct follow-up monitoring activities.
  • Maintained a wide variety of administrative duties and records to support leadership with business development.
  • Prepared solicitation documents and incorporated provisions and clauses as governed by the Federal Acquisition Regulation.

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49. Contract Compliance

low Demand
Here's how Contract Compliance is used in Contracts Specialist jobs:
  • Facilitated special projects for managing contracts such as ensuring regulatory and health plan contract compliance and executing letters of agreement.
  • Advised technical specialists and vendors on contract specification, monitored contract compliance, investigated and resolved discrepancies.
  • Reviewed system configuration to ensure contract compliance with regulatory requirements to ensure excellence in claims payment.
  • Insured corporate contract compliance by researching analyzing and submitting required subcontractor documentation for DCAA Assist Audit.
  • Monitored contractor performance to ensure regulatory and contract compliance through labor checks and interviews.
  • Ensured contract compliance post-execution through periodic monitoring and reporting of designated Terms and Conditions.
  • Researched contract compliance issues and ensured compliance with program objectives and program specifications.
  • Monitor contract compliance and contractor performance to assure compliance with Federal regulations.
  • Ensured contract compliance with applicable federal and internal procurement guidelines and policies.
  • Conducted on-site contract compliance audits including vehicle inspections and process reviews.
  • Protected contract compliance standards by collaborating with the project management department.
  • Championed efforts in contract compliance by determining necessity for amendments.
  • Established necessary administrative controls & procedures to insure contract compliance.
  • Monitored contract compliance and negotiated amendments and change orders.
  • Collaborated with customers to resolve contract compliance matters.
  • Perform on-site monitoring visits to determine contract compliance.
  • Generate reports required to monitor contract compliance.
  • Examine, evaluate, and investigate eligibility for or conformity with laws and regulations governing contract compliance of licenses and permits.
  • Monitored internal and subcontractor labor costs and direct and indirect Expense Report (ER) processes to ensure contract compliance.
  • Developed and integrated standardized processes and tools and focused on contract compliance and risk mitigation, protecting and enhancing margins.

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50. Delivery Schedules

low Demand
Here's how Delivery Schedules is used in Contracts Specialist jobs:
  • Administered fixed price contracts, negotiated changes to contract delivery schedules, ensured timely delivery of items on government contracts.
  • Filed and maintained correspondence related to each contract file and analyzed requests for deviations concerning contract specifications and delivery schedules.
  • Monitored contractor performance to ensure compliance with applicable laws, delivery schedules, payment provisions and other contractual requirements.
  • Monitored progress reports and progress schedules for compliance with negotiated completion dates and extended delivery schedules as required.
  • Managed and resolved post-awards issues with vendor non-compliance and review contract delivery schedules and monitored vendor performance.
  • Monitored supplier delivery schedules, inventory positions and lead times to ensure performance met company's requirements.
  • Negotiated extension of delivery schedules exercised options, price adjustments and issued modifications to the contract.
  • Managed contractual aspects of procurement process, including product quality, delivery schedules and pricing.
  • Ensured company personnel performing work under the contract understood contract requirements and delivery schedules.
  • Discussed tracking deliveries, monitoring payments, contracting vendors to discuss delivery schedules.
  • Monitored performance compliance, delivery schedules, payment provisions and contract reporting documents.
  • Negotiated modifications for extensions of delivery schedules, price adjustments, equitable adjustments.
  • Monitored and examined performance requirement, delivery schedules, materials management and procurement.
  • Approved or rejected requests for deviations from contract specifications and delivery schedules.
  • Assisted in the negotiation of extensions of delivery schedules and contract modifications.
  • Provided recommendations regarding the adequacy of purchase descriptions and proposed delivery schedules.
  • Negotiated extension of delivery schedules.
  • Negotiated extensions of delivery schedules, price adjustments, labor hours, modifications to the contract, and similar agreements.
  • Determined contractor's responsibility, adherence to delivery schedules and prices, & evaluated responsiveness of bids and offers.
  • Demonstrated proficiency in explaining all products, services, turnaround times, delivery schedules and guarantees to the clients.

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20 Most Common Skill for a Contracts Specialist

Acquisition Procedures16.4%
Purchase Orders9.9%
Contract Documents9.2%
Financial Statements7.5%
Contractual Obligations7.2%
RFP4.5%
Federal Acquisition Regulation4.5%
Market Research4.4%

Typical Skill-Sets Required For A Contracts Specialist

RankSkillPercentage of ResumesPercentage
1
1
Acquisition Procedures
Acquisition Procedures
11%
11%
2
2
Purchase Orders
Purchase Orders
6.7%
6.7%
3
3
Contract Documents
Contract Documents
6.2%
6.2%
4
4
Financial Statements
Financial Statements
5%
5%
5
5
Contractual Obligations
Contractual Obligations
4.9%
4.9%
6
6
RFP
RFP
3%
3%
7
7
Federal Acquisition Regulation
Federal Acquisition Regulation
3%
3%
8
8
Market Research
Market Research
3%
3%
9
9
Contractor Performance
Contractor Performance
2.8%
2.8%
10
10
Contract Management
Contract Management
2.3%
2.3%
11
11
Contract Award
Contract Award
2.2%
2.2%
12
12
GSA
GSA
2.1%
2.1%
13
13
Source Selection
Source Selection
2.1%
2.1%
14
14
Small Business
Small Business
2%
2%
15
15
Contract Types
Contract Types
2%
2%
16
16
Contract Terms
Contract Terms
1.9%
1.9%
17
17
Customer Service
Customer Service
1.9%
1.9%
18
18
Contract Modifications
Contract Modifications
1.8%
1.8%
19
19
Task Orders
Task Orders
1.7%
1.7%
20
20
Idiq
Idiq
1.6%
1.6%
21
21
Dfars
Dfars
1.6%
1.6%
22
22
Contract Requirements
Contract Requirements
1.5%
1.5%
23
23
Contract Closeout
Contract Closeout
1.5%
1.5%
24
24
Service Contracts
Service Contracts
1.4%
1.4%
25
25
Sole Source
Sole Source
1.4%
1.4%
26
26
Contract Files
Contract Files
1.4%
1.4%
27
27
Acquisition Strategy
Acquisition Strategy
1.4%
1.4%
28
28
Delivery Orders
Delivery Orders
1.4%
1.4%
29
29
RFQ
RFQ
1.3%
1.3%
30
30
Contract Actions
Contract Actions
1.3%
1.3%
31
31
Counsel
Counsel
1.2%
1.2%
32
32
Solicitation Documents
Solicitation Documents
1.1%
1.1%
33
33
Contract Negotiations
Contract Negotiations
1.1%
1.1%
34
34
FFP
FFP
1%
1%
35
35
Cost Analysis
Cost Analysis
1%
1%
36
36
Price Analysis
Price Analysis
1%
1%
37
37
Data Entry
Data Entry
1%
1%
38
38
Logistics
Logistics
1%
1%
39
39
DOD
DOD
1%
1%
40
40
Government Contracts
Government Contracts
1%
1%
41
41
Contract Specialists
Contract Specialists
1%
1%
42
42
Management System
Management System
0.9%
0.9%
43
43
Federal Government
Federal Government
0.9%
0.9%
44
44
Information Technology
Information Technology
0.9%
0.9%
45
45
Full Range
Full Range
0.8%
0.8%
46
46
Ensure Compliance
Ensure Compliance
0.8%
0.8%
47
47
Special Projects
Special Projects
0.7%
0.7%
48
48
COR
COR
0.7%
0.7%
49
49
Contract Compliance
Contract Compliance
0.7%
0.7%
50
50
Delivery Schedules
Delivery Schedules
0.7%
0.7%

16,255 Contracts Specialist Jobs

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