How to hire a coordinator and research assistant

How to hire a coordinator and research assistant, step by step

Here's a step-by-step coordinator and research assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a coordinator and research assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new coordinator and research assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the coordinator and research assistant you need to hire. Certain coordinator and research assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a coordinator and research assistant to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a coordinator and research assistant that fits the bill.

   Here's a comparison of coordinator and research assistant salaries for various roles:

   Type of Coordinator And Research Assistant	Description	Hourly rate
   Coordinator And Research Assistant	Natural sciences managers supervise the work of scientists, including chemists, physicists, and biologists. They direct activities related to research and development, and coordinate activities such as testing, quality control, and production.	$14-26
   Study Director	Technically, a study director carries out scientific responsibilities for protocol design or study plan and approval. Study directors supervise the gathering, analysis, interpretation, documentation, and reporting of data results... Show more	$26-56
   Clinical Project Manager	A clinical project manager specializes in developing and organizing clinical trials. Their responsibilities revolve around planning and coordinating with all necessary personnel and experts, scheduling meetings, and preparing necessary documentation, ensuring compliance with all laws and regulations... Show more	$35-65

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Data Collection
   • IRB
   • Data Entry
   • PowerPoint
   • Research Projects
   • Informed Consent
   • EMR
   • Surgical Procedures
   • Data Analysis
   • Clinical Trials
   • Research Assistants
   • Epic
   • FDA

   Check all skills

   Responsibilities:

   • Monitor program progress and students' accomplishments toward achieving establish objectives and deadlines per guidelines from the NIH!
   • Assess study participants for adverse reactions or complications and manage side effects of chemotherapy and other study relate drugs.
   • Organize and analyze data using SPSS.
   • Review and maintain regulatory documents at various sites and for FDA submission.
   • Assist in preparation and presentation for sponsor/ FDA site visits and audits.
   • Follow up with patient's progress, laboratory results, following HIPAA guidelines.

   More coordinator and research assistant duties

3. Make a budget

   Including a salary range in your coordinator and research assistant job description helps attract top candidates to the position. A coordinator and research assistant salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a coordinator and research assistant in Missouri may be lower than in New York, and an entry-level coordinator and research assistant usually earns less than a senior-level coordinator and research assistant. Additionally, a coordinator and research assistant with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average coordinator and research assistant salary

   $41,804yearly

   $20.10 hourly rate

   ---

   Entry-level coordinator and research assistant salary

   $30,000 yearly salary

   Updated January 22, 2026

   Average coordinator and research assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$51,267	$25
   2	Massachusetts	$46,936	$23
   3	Maryland	$46,273	$22
   4	California	$45,447	$22
   5	District of Columbia	$44,861	$22
   6	Michigan	$44,634	$21
   7	Pennsylvania	$44,620	$21
   8	Oregon	$41,793	$20
   9	Ohio	$40,655	$20
   10	Florida	$38,662	$19
   11	Alabama	$35,679	$17

   Average coordinator and research assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Center for Global Development	$50,684	$24.37	1
   2	Michigan State University	$50,455	$24.26	6
   3	CSIS	$49,854	$23.97
   4	The Brookings Institution	$48,740	$23.43
   5	Montgomery County Public Schools	$48,718	$23.42
   6	Cornell University	$47,196	$22.69	21
   7	City of Baltimore	$47,067	$22.63	1
   8	M3 Global Research	$46,426	$22.32	6
   9	Mount Sinai Health System	$45,155	$21.71	97
   10	Alaka`ina Foundation Family Of Companies	$41,402	$19.90	2
   11	Tenet Healthcare	$38,755	$18.63	6
   12	Huntsville Hospital	$36,605	$17.60	2
   13	UPMC	$33,368	$16.04	16

4. Writing a coordinator and research assistant job description

   A coordinator and research assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a coordinator and research assistant job description:

   Coordinator and research assistant job description example

   This position will predominately provide coordinating assistance to the Director of Online, working closely with the team on execution of the business strategy. Furthermore, the role will provide administrative assistance to the VP / GM of North America. We will give you day to day exposure to collaborative and creative teams that are responsible for bringing the Dr.Jart brand experience to consumers across North America. This is a fantastic opportunity to join a team and get exposure to multiple facets of the business including commercial areas like online as well as digital and creative execution. We are looking for someone to hit the ground running as a day-to-day support to the team.
   
   This role would be split as follows: 70% Online team support, 20% administration support to VP / GM, and 10% Creative team support. This individual would possess the ability to build collaborative cross functional relationships and proactively seek ways to improve organizational efficiencies with the ability to perform a broad range of activities across functions.
   Brand Site and Retailer.com Responsibilities (70%):
   
   * Manage product database including new product set-up, copy and how to use information
   * Assist with monitoring product inventory daily including out of stock items and managing new product setup
   * Active merchandising of the site to ensure a best-in-class customer experience - i.e. removing sold out items, moving down older products, adding seasonally appropriate copy and headers as well as content and scheduling timely removal of past programming
   * Create and track monthly requests for site and product copy (copy for homepages, landing pages, products and SEO-optimized copy) for brand.com and r.com accounts
   * Develop special projects such as seasonal landing pages, social trend-driven value sets and editorial content in partnership with Marketing and Consumer Engagement/Social teams
   * Execute site refresh process (request relevant assets in site specs in accordance with refresh schedule, looping in database resources and engineers where applicable); open bug tickets and enhancement tickets as needed; partner with UX team on new site functionalities and building experiences
   * Update database to reflect discontinued products, changes in price, shades, weight and copy. Maintain product categories in database for drjart.com and retailer sites
   * Develop and enter keywords to improve on site search as well as external search programs.
   * Assist with monthly reporting and monitor site KPIs and performance; adjust site experience as needed to maximize KPIs (such as monitoring site searches and clicks across the site menu; react accordingly in partnership with Director).
   * Collaborate with creative team to request assets for new products, GWPs, and site launches
   * Conduct final user testing and QA on all new pages, applications, offer codes and new products to ensure accuracy, browser compatibility and high-quality user experience
   * Partner with Creative, Copy, Account Management and Marketing teams to plan retailer specific asset requests for product launches, copy, images, GWPs, promotions, category features, etc.
   * Provides all assets and product setup information to retail.com teams
   
   Administrative Responsibilities (20%):
   
   * Manage weekly and monthly presentations that require cross functional team input - monitor and track timely slide completion across team members, compile presentation, check content for formatting
   * Book and coordinate travel schedule
   * Prepare and process expense reports on time on behalf of the VP
   * Assist VP / GM with ad hoc needs as it relates to larger NA meetings, events, etc.
   
   Creative Responsibilities (10%):
   
   * Support Creative Director in needs to prepare for monthly photo shoot, including coordinating delivery of comps in time for shoot
   * 1-3 years work experience preferred
   * College degree required
   * Proficiency in Microsoft Word, Excel, Outlook and Powerpoint
   * Aptitude for working with web-based tools
   * Ability to handle a fast-paced environment, work well under pressure, problem-solve and seek excellence in execution
   * Active within social media and digital platforms in a global capacity
   * Has a foundational understanding of the editorial / media landscape across online, social
   * Strong interpersonal and communication skills
   * Excellent team player with the ability to build, foster and nurture supportive and collaborative relationships with a range of leadership
   * Outstanding written, oral, and presentation-based communications skills
   * Highly-organized and detail-oriented, with a strong ability to manage multiple projects simultaneously in a fast-paced environment
   * An 'early adopter' of digital trends, and has a passion for digital projects with a keen eye for design and user experience
   * Consistent quality, attention to detail and a results-oriented mindset

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right coordinator and research assistant for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your coordinator and research assistant job on Zippia to find and recruit coordinator and research assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with coordinator and research assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new coordinator and research assistant

   Once you have selected a candidate for the coordinator and research assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new coordinator and research assistant first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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