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Become A Coordinator Assistant

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Working As A Coordinator Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $30,000

    Average Salary

What Does A Coordinator Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Coordinator Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Coordinator Assistant Career Paths

Coordinator Assistant
Medical Assistant Technician Team Leader
Office Manager
5 Yearsyrs
Medical Assistant Office Administrator Executive Assistant
Senior Administrative Assistant
7 Yearsyrs
Medical Assistant Personal Assistant Executive Assistant
Senior Executive Assistant
8 Yearsyrs
Executive Assistant Office Manager Owner
Co-Owner
6 Yearsyrs
Certified Nursing Assistant Team Leader Office Manager
Business Manager
6 Yearsyrs
Certified Nursing Assistant Team Leader Account Manager
Marketing Manager
5 Yearsyrs
Certified Nursing Assistant Specialist Account Executive
Sales And Marketing Manager
6 Yearsyrs
Event Coordinator Account Executive Marketing Manager
Marketing Director
7 Yearsyrs
Event Coordinator Account Executive Office Manager
Practice Manager
9 Yearsyrs
Event Coordinator Marketing Coordinator Consultant
Finance Manager
7 Yearsyrs
Substitute Teacher Consultant General Manager
Chief Executive Officer
8 Yearsyrs
Substitute Teacher Consultant Manager
Business Owner
6 Yearsyrs
Substitute Teacher Teacher Coordinator
Senior Administrative Coordinator
6 Yearsyrs
Project Coordinator Business Analyst Account Manager
Relationship Manager
6 Yearsyrs
Project Coordinator Project Leader Vice President
Founder And Chief Executive Officer
7 Yearsyrs
Project Coordinator Human Resources Coordinator Administrator
Business Office Manager
7 Yearsyrs
Program Coordinator Lead Teacher Director
Administrative Director
8 Yearsyrs
Program Coordinator Administrator Property Manager
Communications Director
6 Yearsyrs
Program Coordinator Specialist Administrator
Administrative Manager
6 Yearsyrs
Office Administrator Human Resources Coordinator Human Resources Generalist
Office Manager Of Human Resources
6 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Team Coordinator 3.1 years
Coordinator 2.7 years
Team Assistant 2.2 years
Client Coordinator 2.2 years
Assistant 2.0 years
Top Careers Before Coordinator Assistant
Internship 10.3%
Cashier 7.7%
Volunteer 5.2%
Assistant 4.0%
Server 3.7%
Teacher 2.2%
Secretary 2.2%
Top Careers After Coordinator Assistant
Internship 7.5%
Cashier 6.8%
Volunteer 4.5%
Server 4.1%
Assistant 3.9%
Manager 2.8%
Teacher 2.7%

Do you work as a Coordinator Assistant?

Coordinator Assistant Demographics

Gender

Female

65.2%

Male

23.1%

Unknown

11.6%
Ethnicity

White

57.6%

Hispanic or Latino

19.7%

Black or African American

11.2%

Asian

7.7%

Unknown

3.8%
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Foreign Languages Spoken

Spanish

57.9%

French

11.3%

Chinese

3.9%

Portuguese

3.5%

Italian

3.4%

Mandarin

3.1%

Korean

3.0%

Russian

2.4%

Japanese

2.3%

Arabic

1.9%

German

1.8%

Vietnamese

1.1%

Cantonese

1.1%

Hebrew

0.7%

Greek

0.6%

Swedish

0.5%

Tagalog

0.5%

Swahili

0.4%

Hindi

0.4%

Carrier

0.4%
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Coordinator Assistant Education

Schools

University of Phoenix

21.5%

Arizona State University

5.5%

Florida International University

5.0%

Miami Dade College

5.0%

University of Central Florida

4.8%

Liberty University

4.8%

New York University

4.8%

Texas A&M University

4.6%

San Francisco State University

4.1%

University of Houston

4.0%

Ashford University

3.8%

University of California - Los Angeles

3.7%

Western Michigan University

3.7%

Texas State University

3.7%

California State University - Los Angeles

3.6%

Johnson & Wales University

3.5%

University of North Texas

3.5%

Kaplan University

3.5%

Virginia Commonwealth University

3.4%

Florida State University

3.4%
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Majors

Business

24.2%

Psychology

8.0%

Communication

7.2%

Health Care Administration

6.0%

Nursing

5.4%

Marketing

5.0%

Criminal Justice

4.5%

Accounting

4.0%

Management

3.7%

Social Work

3.4%

Medical Assisting Services

3.3%

English

3.1%

Liberal Arts

3.1%

Hospitality Management

3.0%

Kinesiology

2.9%

Sociology

2.9%

Education

2.7%

Biology

2.7%

Political Science

2.5%

Public Relations

2.4%
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Degrees

Bachelors

45.3%

Other

21.6%

Masters

14.3%

Associate

10.8%

Certificate

4.4%

Diploma

1.6%

Doctorate

1.4%

License

0.5%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$30,000
View Detailed Salary Report
$19,000
Min 10%
$30,000
Median 50%
$30,000
Median 50%
$30,000
Median 50%
$30,000
Median 50%
$30,000
Median 50%
$30,000
Median 50%
$30,000
Median 50%
$50,000
Max 90%
Best Paying Company
Children's Health
Highest Paying City
Durham, NC
Highest Paying State
Virginia
Avg Experience Level
2.2 years
How much does a Coordinator Assistant make at top companies?
The national average salary for a Coordinator Assistant in the United States is $30,982 per year or $15 per hour. Those in the bottom 10 percent make under $19,000 a year, and the top 10 percent make over $50,000.

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Top Skills for A Coordinator Assistant

  1. Special Events
  2. Customer Service
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Set up promotional kiosks cellular phone demonstration during special events and maintained inventory records for promotional products.
  • Provide an extraordinary highly personalized level of customer service to clients while maintaining their preferences.
  • Consolidate and data entry, and finalize information for various reports in accordance with established procedures.
  • Provided logistics for incoming and outgoing phone calls and facilitate communication processes.
  • Worked closely with Supervising personnel towards preserving a safe environment of the facility for all residents.

How Would You Rate Working As a Coordinator Assistant?

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Top Coordinator Assistant Employers

Jobs From Top Coordinator Assistant Employers

Coordinator Assistant Videos

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