How to hire a coordinator assistant

How to hire a coordinator assistant, step by step

Here's a step-by-step coordinator assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a coordinator assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new coordinator assistant
• Step 8: Go through the hiring process checklist

What does a coordinator assistant do?

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1. Identify your hiring needs

   First, determine the employments status of the coordinator assistant you need to hire. Certain coordinator assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect coordinator assistant also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents coordinator assistant salaries for various positions.

   Type of Coordinator Assistant	Description	Hourly rate
   Coordinator Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$13-18
   Office Services Coordinator	An office services coordinator is in charge of providing administrative support to an office and coordinating all activities to maintain an efficient workflow. Their responsibilities include preparing and processing documentation, answering calls and correspondence, greeting visitors, answering inquiries, producing progress reports, and maintaining records and databases... Show more	$14-23
   Administrative Coordinator	An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures... Show more	$13-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Data Entry
   • Patient Care
   • PowerPoint
   • Veterans
   • CPR
   • Event Coordination
   • Payroll
   • Clerical Support
   • Computer System
   • HR
   • Scheduling Appointments
   • Office Equipment

   Check all skills

   Responsibilities:

   • Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
   • Experience in putting together bids using multiple subcontractors and preparing RFI's.
   • Follow all HIPAA regulations and patient confidentiality.
   • Handle personal patient information according to HIPAA regulations.
   • Interact with several law firms concerning guardianship application/patient representation for Medicaid application.
   • Develop innovative PowerPoint presentation used by the faculty for further education for residents.

   More coordinator assistant duties

3. Make a budget

   Including a salary range in your coordinator assistant job description is a great way to entice the best and brightest candidates. A coordinator assistant salary can vary based on several factors:

   • Location. For example, coordinator assistants' average salary in arkansas is 39% less than in hawaii.
   • Seniority. Entry-level coordinator assistants earn 28% less than senior-level coordinator assistants.
   • Certifications. A coordinator assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a coordinator assistant's salary.

   Average coordinator assistant salary

   $15.99hourly

   $33,260 yearly

   ---

   Entry-level coordinator assistant salary

   $28,000 yearly salary

   Updated December 19, 2025

   Average coordinator assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$39,821	$19
   2	New York	$38,959	$19
   3	District of Columbia	$38,816	$19
   4	Colorado	$38,051	$18
   5	California	$37,099	$18
   6	New Jersey	$36,726	$18
   7	Minnesota	$36,524	$18
   8	Illinois	$35,544	$17
   9	Oregon	$35,304	$17
   10	Maryland	$34,224	$16
   11	Ohio	$33,827	$16
   12	Pennsylvania	$32,635	$16
   13	Florida	$32,255	$16
   14	Arizona	$31,901	$15
   15	Michigan	$31,545	$15
   16	Wisconsin	$31,357	$15
   17	Texas	$31,342	$15
   18	Nebraska	$30,863	$15
   19	Alabama	$30,011	$14
   20	Utah	$29,785	$14

   Average coordinator assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Conviva	$40,136	$19.30
   2	Oregon Health & Science University	$38,015	$18.28	7
   3	New York State Restaurant Association	$37,879	$18.21
   4	Mayor Ethan Berkowitz	$37,672	$18.11	3
   5	Syracuse University	$37,633	$18.09	11
   6	Erie 2-Chautauqua-Cattaraugus BOCES	$37,314	$17.94
   7	International Monetary Fund	$36,877	$17.73	2
   8	Children's Hospital Los Angeles	$36,472	$17.53	2
   9	NBCUniversal	$36,432	$17.52	28
   10	The Brooklyn Hospital Center	$36,343	$17.47
   11	Johnson Controls	$35,995	$17.31	37
   12	Resource Environmental Solutions	$35,911	$17.26	1
   13	Children's Home & Aid	$35,701	$17.16
   14	Gallagher	$35,595	$17.11
   15	Touro College	$35,550	$17.09	9
   16	Holthouse Carlin & Van Trigt LLP	$35,465	$17.05
   17	Hackensack Meridian Health	$35,209	$16.93	30
   18	Bristol Hospice	$35,105	$16.88
   19	University Of Minnesota Physicians	$34,992	$16.82	5
   20	LSC Communications	$34,843	$16.75

4. Writing a coordinator assistant job description

   A coordinator assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a coordinator assistant job description:

   Coordinator assistant job description example

   NATIONAL LEADERS IN PEDIATRIC CARE
   Ranked among the top 10 pediatric hospitals in the nation, Children's Hospital Los Angeles (CHLA) provides the best care for kids in California.
   
   Here world-class experts in medicine, education and research work together to deliver family-centered care half a million times each year. From primary to complex critical care, more than 350 programs and services are offered, each one specially designed for children.
   
   The CHLA of the future is brighter than can be imagined. Investments in technology, research and innovation will create care that is personal, convenient and empowering. Our scientists will work with clinical experts to take laboratory discoveries and create treatments that are a perfect match for every patient. And together, CHLA team members will turn health care into health transformation.
   
   Join a hospital where the work you do will matter-to you, to your colleagues, and above all, to our patients and families. The work will be challenging, but always rewarding.
   
   It's Work That Matters.
   
   Overview
   
   Position Summary: The Care Coordination Assistant under general supervision, will follow general procedures to perform a wide variety of clerical duties in support of inpatient care coordination, Demonstrates commitment to a patient and family focused model of care.
   
   Minimum Qualifications: One year secretarial or unit assistant experience, or equivalent combination of education and experience. One-year experience in a medical setting; experience in medical transcription or equivalent training; experience working in a case management setting.
   
   Education/Licensure/Certifications: College experience preferred, but not required. Training or experience in health care field, familiar with health care terminology. Training or experience with basic secretarial functions/equipment (PC, fax, telephone, copier). Effective verbal and written communication skills. Broad knowledge of computer software including word processing, spreadsheets and presentation applications; keyboarding skill level at 45wpm. Preferred for positions in medical/clinical areas: basic medical and scientific terminology. Bilingual preferred. [If fluent in another language, assist in interpreting on a limited basis (phone calls to families to check demo info, brief dc planning on phone, discuss learning needs/expectations). NOT for extended teaching, not to translate DC orders/instruction in KIDS.]. Language proficiency testing required according to policy MHR 23.1.
   
   Children's Hospital Los Angeles (CHLA) is a leader in pediatric and adolescent health both here and across the globe. As a premier Magnet teaching hospital, you'll find an environment that's alive with learning, rooted in care and compassion, and home to thought leadership and unwavering support. CHLA is dedicated to creating hope and building healthier futures - for our patients, as well as for you and your career!
   
   CHLA has been affiliated with the Keck School of Medicine of the University of Southern California since 1932.
   
   At Children's Hospital Los Angeles, our work matters. And so do each and every one of our valued team members. Your race and ethnicity, religion, age, gender, sexual orientation and ability make you uniquely you - and that is just who we are looking for! So, bring the best of yourself and contribute to our mission in your own unique way.
   
   Diversity inspires innovation. Our experiences, perspectives and backgrounds allow us to better serve our patients. As an equal opportunity employer, we celebrate the differences of our team members.

   Copy this example

   

5. Post your job

   There are a few common ways to find coordinator assistants for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your coordinator assistant job on Zippia to find and recruit coordinator assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with coordinator assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new coordinator assistant

   Once you have selected a candidate for the coordinator assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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