Top Coordinator Assistant Skills

Below we've compiled a list of the most important skills for a Coordinator Assistant. We ranked the top skills based on the percentage of Coordinator Assistant resumes they appeared on. For example, 10.2% of Coordinator Assistant resumes contained Customer Service as a skill. Let's find out what skills a Coordinator Assistant actually needs in order to be successful in the workplace.

The six most common skills found on Coordinator Assistant resumes in 2020. Read below to see the full list.

1. Customer Service

high Demand
Here's how Customer Service is used in Coordinator Assistant jobs:
  • Worked with the customer service manager regarding information generated from the marketing department to assist in the handling of customer/consumer inquires.
  • Coordinate internal departments to create and maximize productivity, efficiency and responsiveness to all customer service issues within the parking system.
  • Provide customer service and administrative assistance to project manager by coordinating information between construction managers, architects, and installers.
  • Provide an extraordinary highly personalized level of customer service to clients while maintaining their preferences.
  • Attended workshops for personal and professional advancement in customer service, communication, and leadership.
  • Provided elite customer service and satisfaction, performing quality move coordination on a daily basis.
  • Earned corporate commendation and bonuses for exceeding all performance expectations and outstanding customer service.
  • Maintained a positive attitude and excellent customer service to all internal and external customers.
  • Facilitated catering events by ensuring great customer service through team work and improvisation.
  • Provide customer service, answering questions about merchandise and advised on merchandise selection.
  • Managed daily operations of a busy office while providing excellent customer service.
  • Provided excellent customer service and assisted customers with any questions or concerns.
  • Managed general business operations including customer service and product sales orders.
  • Recognized by superiors for providing excellent customer service and technical support.
  • Work with customer service representative regarding members needs in Care Coordination.
  • Developed and recommended enhancements to the office procedures and customer service.
  • Received and expedited internal and external customer service calls daily.
  • Performed administrative support, event logistics and customer service duties.
  • Demonstrate professional commitment to customer service both externally and internally.
  • Monitored and organized front-office operations and provided impeccable customer service.

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2. Data Entry

high Demand
Here's how Data Entry is used in Coordinator Assistant jobs:
  • Performed administrative filing/data entry/copying/mail distribution/purged files/organize storage as required.
  • Consolidate and data entry, and finalize information for various reports in accordance with established procedures.
  • Improved the data entry by organizing information on excel spreadsheets, eliminated redundancies and increased efficiency.
  • Develop data entry and records management systems for electronic health record implementation.
  • Completed various data entry spreadsheets for general administrative and record keeping purposes.
  • Conduct manual data entry for validation and or verification.
  • Performed data entry operations utilizing Excel.
  • Provided a variety of basic clerical functions such as: typing, faxing, scanning, and data entry upon request.
  • Completed accurate data entry related to Client Prior Authorization Records, as well as Support Intensity Scale Assessments into Statewide Databases.
  • Standardized scheduling process to minimize planning conflicts, data entry, and assisting development of PeopleSoft Software programs for employees.
  • Organize compliance files and labeling folders * Data entry of compliance information into database * Retrieval and disposal of compliance folders
  • Test scan products, record price changes, create price tags, set up for sales promotions, pricing data entry
  • Performed administrative duties including filing, data entry, creating and maintaining spreadsheets, and customer relations and interactions.
  • Conducted training with all departments for all guest profile and data entry procedures to ensure inputting is done properly.
  • Assisted Quality Coordinators and Data Analysts with other various tasks, data entry, chart ordering and non-clinical review.
  • Position entailed: Data entry, light phones, scheduling, opening new files and all other administrative duties.
  • Perform data entry, manage application credentials, answer telephones, and execute daily projects assigned by Admission staff
  • Scheduled and greeted parents for meetings, answered phones, purchased supplies, data entry, billing and coding
  • General office duties and projects as needed including reception, payment of bills, data entry into database.
  • Provided excellent support in office, including: data entry; filing; records management; and billing.

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3. Special Events

high Demand
Here's how Special Events is used in Coordinator Assistant jobs:
  • Maintained personal and professional calendars, planned and scheduled special events, and provided strategic advice on operations and initiatives.
  • Set up promotional kiosks cellular phone demonstration during special events and maintained inventory records for promotional products.
  • Managed staffing/scheduling of four departments for each event and ensured appropriate coverage for special events and re-staging.
  • Managed special events including corporate picnics, summer concerts and Halloween events from the operational perspective.
  • Coordinated highly-attended special events and programs attracting strong visibility and community support for PTA programs.
  • Assist Volunteer Coordinator with planning of Volunteer orientation sessions and other special events.
  • Coordinated and managed special events for Marines and family members stationed in Okinawa.
  • Communicated with prospective students about their scheduled tours and special events on campus
  • Planned special events nursing pavilion, including holiday and individual events.
  • Assisted in developing and executing promotions and special events.
  • Executed in-store sales training and product representation during special events
  • Organized special events and displayed advertising materials.
  • Participated in special events alongside seniors.
  • Assisted and lead with organizing, designing/setup of special events for the city, and distributing information on upcoming special events.
  • Provide management assistance to the Activity Coordinator which include scheduling, budgeting, filing, volunteers, and special events.
  • Aided the Office of Special Events in all aspects regarding arranging, organizing, and assembling college wide special events.
  • Negotiate favorable terms and pricing agreements with hotels, vendors, caterers and other providers for service at special events.
  • Arranged logistics for special events including large conferences, moot court, school activities, and various meetings.
  • Planned and facilitated special events for club members including birthdays, anniversaries, 4 July, etc.
  • Host and assist in set up of special events (birthday, anniversary, work parties).

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4. Patient Care

high Demand
Here's how Patient Care is used in Coordinator Assistant jobs:
  • Coordinate administrative support and patient care of 300+ end-stage renal disease patients within high-volume hospital department.
  • Promoted interdisciplinary and collaborative approach to delivery of patient care.
  • Assisted Patient Care Coordinators with resolving patient escalations.
  • Developed and modified individualized patient care plans.
  • Coordinated patient care activities with other departments.
  • Worked closely with physicians and nurses to ensure maintenance of administrative and patient care records for Bone Marrow Transplant workup list.
  • Schedule appointments for diagnostic tests, procedures, consult, home health, social work and other patient care needs.
  • Serve as a liaison between management, clinical staff, and the community for processing and verifying patient care plans.
  • Stocked supplies, checked equipment, answered call lights, assisted with patient care, and performed hospital errands.
  • Maintained patient care database by entering new information as it became available; verifying insurance and reports.
  • Performed clerical and clinical duties, by assisting coordinator with any and all aspects of patient care.
  • Created monthly report to verify and follow-up with patient care upon discharge and revocation from agency.
  • Assist the service coordinator in ensuring optimal patient care and smooth daily functioning of hospital.
  • Planned and set up for any patient care, collected all pertinent information from patient.
  • Assist transplant coordinators in all aspects of patient care and facilitate the continuum of care.
  • Planned staff development activities and programs to improve staff knowledge and improve patient care.
  • Prepared and maintained accurate medical logs related to patient care and status.
  • Assisted in ensuring optimal patient care and smooth daily function of office.
  • Managed clinic overseeing staff and daily operations, budget, patient care.
  • Function as member of an interdisciplinary team to facilitate patient care.

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5. Safe Environment

high Demand
Here's how Safe Environment is used in Coordinator Assistant jobs:
  • Worked closely with Supervising personnel towards preserving a safe environment of the facility for all residents.
  • Promoted personal and co-worker safety to help maintain a clean, orderly and safe environment for residents and staff.
  • Position: Room Coordinator/Assistant Maintain a clean and safe environment for children during their stay at our church.
  • Provide secure, safe environment for the children in the Fitness Center's childcare area.
  • Provided activities for youth to do, in a secure, safe environment.
  • Create a nurturing and safe environment to foster personal growth and learning.
  • Provide safe environment for school aged children in the inner city after school
  • Identify, prevent, and/or correct unsafe environmental work conditions.
  • Develop a safe environment for abused children to be themselves.
  • Maintained a safe environment for children to speak freely.
  • Maintained structures lab in optimal conditions, providing students a clean and safe environment to conduct experiments.
  • Helped maintaining a healthy safe environment for homeless clients and staff members 4.

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6. Ensure Compliance

high Demand
Here's how Ensure Compliance is used in Coordinator Assistant jobs:
  • Conducted internal audits for Quality Management System Procedures to ensure compliance and standardization of processes for warehouse inventory.
  • Monitored event activities to ensure compliance with applicable regulations and tracked customer satisfaction / solved any customer problems.
  • Reviewed client documentation to ensure compliance with regulatory requirements and internal guidelines.
  • Completed documentation meticulously to ensure compliance with state and company regulations.
  • Prepare internal reports and ensure compliance for qualification is maintained.
  • Compiled information for quarterly audits to ensure compliance with requirements.
  • Monitor event activities to ensure compliance with applicable regulations and laws, and resolution of any problems that arise.
  • Prepare import/export documentation in adherence with USCBP and USITC guidelines to ensure compliance with regulatory agencies.
  • Support the review and approval of protocols and actions to ensure compliance with company policies.
  • Help monitor the activities of events to ensure compliance with the applicable regulations.
  • Worked with development departments to coordinate new center open dates to ensure compliance.
  • Completed file reviews to ensure compliance of client case files and billing.
  • Oversee export process and ensure compliance with U.S. & International regulations.
  • Conducted monthly safety audits to ensure compliance with written guidelines and established protocol.Responsible for fire prevention training.
  • Inspect sporting equipment and/or examine participants in order to ensure compliance with event and safety regulations.

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7. Phone Calls

high Demand
Here's how Phone Calls is used in Coordinator Assistant jobs:
  • Provided logistics for incoming and outgoing phone calls and facilitate communication processes.
  • Answered phone calls/organized and sorted paperwork.
  • Review requests faxes and phone calls for patient records, and provide support for the clinical staff of the Joint center.
  • Receive phone calls and interact with potential patients and family members to provide them information about hospice and palliative care.
  • Answer phone calls and call back potential clients to answer their questions and discuss what is needed for their application.
  • Received phone calls, answered questions and provided information regarding to the association in a polite and professional manner.
  • Answer all phone calls, assist all students and guest with information and transfer calls to correct the department.
  • Organized students' files into filing cabinet* Answered phone calls and booked appointments* Supplied students with answers to questions
  • Acquired the ability to answer a high velocity of phone calls and the skill to handle them accordingly.
  • Answered phone calls, attended meetings once a month to make sure everything was up to date.
  • Answered and received phone calls from all Michigan based assisted living facilities for mobile diagnostic testing.
  • Assisted all service coordinators and their cases by the following: Answered and directed phone calls.
  • Assisted the Project Coordinator with making copies of legal documents and answering phone calls.
  • Obtained and distributed daily ticket counts, wrote correspondence, and fielded phone calls.
  • Communicated with the Interns and donors through personal phone calls and mass mail campaigns.
  • Supported ReStore staff by contacting potential ReStore donors, scheduling pickups and answering phone calls
  • Received phone calls and served as a liaison between customers and team leaders.
  • Filed paperwork and answered all phone calls while at the office between events.
  • Handled general office duties such as answering phone calls, filing etc.
  • Help assist DHF Coordinator by making phone calls and setting up appointments.

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8. Event Coordination

high Demand
Here's how Event Coordination is used in Coordinator Assistant jobs:
  • Notified event coordination when certain expenditures were over budget.
  • Conducted event coordination and logistic.
  • Helped with on-site wedding production: set-up, break down and event coordination.
  • Assisted Event Coordinators in management and day of event coordination.
  • Assist in event coordination and overall design.
  • Assisted with Full Event Coordination Execution.
  • Assisted with campaigning and event coordination Managed and maintained online calendar and contacts Manage and update social media presence

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9. Email

high Demand
Here's how Email is used in Coordinator Assistant jobs:
  • Managed overall office functions including filing, emailing, organizing, and creating projects and financial/budget management.
  • Created and managed email marketing campaigns and managed advertising campaigns and corresponding performance reports.
  • Receive incoming calls/emails from members/providers/Care Coordinators, and assist in resolving issues and concerns.
  • Use email and online software/database to schedule appointments and operate department.
  • Maintained email communication between staff, students and administrators.
  • Prepared and email/mails letters of transmission and notification letters.
  • Assisted with scheduling staff meetings, respond to inquiries both internal and external, and manage communications via email and phone.
  • Provide marketing and promotions for events using constant contact, various social media platforms, direct emailing and other marketing platforms.
  • Acted in an administrative role for day to day operations and customer relations, including phone call and email request management.
  • Created brochures, spreadsheets, call lists, bulk email, and mailing lists that were previously non-existent at the club.
  • Engage based on established service plan contracts, solicited client feedback and documented all interactions via live e-chat and email correspondence.
  • Handle phone calls, emails, and information inquiry requests from District homeowners, clients, vendors, and internal customers.
  • Corresponded with and answered any questions or concerns from sponsors and donors via phone, email, meetings, and letters.
  • Processed and reconciled outstanding balances with various utility companies (phone/email) to avoid utility shut offs and late payment charges.
  • Design fliers for Banneker-Douglass Museum program & events that are printed & used on State of Maryland national email database.
  • Typed in bids and send out emails to salesmen which included orders that were being sent out the next day.
  • Generated monthly prospecting letter and email blast campaigns by generating ex-date reports based of prospect policy expiration dates in EPIC.
  • Prepare all outgoing DeCA sales information for all field personnel via mail, email, DMI website and IPAD.
  • Maintain open communicate with team members and office staff via, text, email, phone, IM etc.
  • Use Exact Target to deploy emails, segment email audience, scrub lists, and track marketing campaign results.

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10. Office Supplies

high Demand
Here's how Office Supplies is used in Coordinator Assistant jobs:
  • Developed/implemented inventory system for office supplies to prevent overstocking.
  • Maintained inventory of training and office supplies
  • Maintained all office supplies/ inventory.
  • Performed office functions such as composing and typing routine correspondence, maintaining the filing system, and ordering office supplies.
  • Ordered office supplies for all departments in the hotel, including supplies for all office machines in the hotel.
  • Prepare requisitions of office supplies and equipment and arrange for control of distribution and maintenance of appropriate records.
  • Invoice payments, generate payments to vendors, prepare bank deposits, purchase / maintain office supplies.
  • Monitor and maintain office supplies, ensure office equipment is properly maintained and serviced.
  • Order office supplies, maintain equipment, protect confidential files and distribute mail.
  • Order office supplies and responsible for keeping office area clean at all times.
  • Maintained and organized all office supplies in accordance with grant funding guidelines.
  • Processed invoices, ordered office supplies and monitored budget for the department.
  • Performed general office duties such as order office supplies and maintained records.
  • Handled all administration duties reception; filing and maintain all office supplies.
  • Place orders for kitchen supplies, deliver coffee and office supplies.
  • Managed and maintain office supplies inventory and maintenance of office equipment.
  • Ordered all stationery and office supplies for the sales team.
  • Ordered all office supplies, including supplies from corporate headquarters.
  • Maintained and ordered office supplies and processed applicants for hire.
  • Maintain orderliness of office supplies, filing and equipment.

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11. Staff Members

high Demand
Here's how Staff Members is used in Coordinator Assistant jobs:
  • Train staff members to effectively implement age appropriate film curriculum.
  • Create international staff outings and organize staff members travel itinerary.
  • Provided calendar management for staff members.
  • Appointed tasks to members of various fields from the medical staff members to the workers in housekeeping and maintenance section.
  • Maintain and update all staff members training records, including maintenance of training certifications and all other training documentation.
  • Promoted to shift supervisor which included supervising a unit of 3 staff members per shift and 11 clients.
  • Work closely with parents and staff members responding to general specific inquiries regarding the Chivas USA programs.
  • Manage, define roles and ensure appropriate training of 5 - 20 staff members at various events.
  • Educate other staff members on issues related to aging and service coordination to better assist residents.
  • Recruited 150 staff members for resident training, using a tracking system to populate candidates.
  • Assisted with billing and coding for the office and trained staff members on coding.
  • Applied content through training sessions and presentations for over fifty staff members monthly.
  • Run errands for various staff members, including equipment and supply pick-ups.
  • Supervised and implemented Residential care for 8 students and 16 staff members.
  • Screen referrals for CCM services and discuss them with RN staff members.
  • Answer phones calls and direct them to appropriate medical staff members.
  • Supervised eight staff members at the boathouse and waterfront learning facility.
  • Ensured that 20+ staff members followed the care plans at hand.
  • Collaborate with other staff members/Interdisciplinary Team and run care plan meetings.
  • Assist in training staff members on Child Plus computer system.

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12. Setup

high Demand
Here's how Setup is used in Coordinator Assistant jobs:
  • Communicated copiously with clients to ensure various setup and itinerary specifications.
  • Utilized SharePoint to manage product setup process and communicated deadlines cross-functionally.
  • Advertise employment opportunities, sort applications and setup interviews.
  • Coordinated recording and seating structures for specific setups.
  • Inventory receipt/management and merchandise display setup.
  • Track and account for all inventory during setup and strike, reporting final inventory count to sales manager following each event.
  • Scheduled meetings in conference rooms and ensured conference rooms were clean and setup properly before meetings and wiped down afterwards.
  • Advised clients on setup options, greeted and directed guests, provided clients with estimates on cost of events.
  • Provided leadership and assistance in setup, execution, and management of large-scale trade shows and events.
  • Assisted in setting up film sets including lighting and sound setups for the cast and crew.
  • Initiate EDI setup with trading partner including initial contact, EDI testing version migration and documentation.
  • Worked closely with all vendors and participated in the setup and breakdown of event.
  • Gather accurate event information, ensure that event setups are accurate for events.
  • Played key role in setup for high-visibility Ted 2012 Convention and USITT Conference.
  • Advised the company on giving the staff dual monitor setups for increased efficiency.
  • Supervised crew during setup and tear-down for meetings, conventions and events.
  • Complete setup and breakdown before and after rentals along with light cleaning.
  • Monitored and maintain company-wide computer network; new user setup and training.
  • Directed POS register and server setup/configuration prior to ship to store location.
  • Helped assist vendors with production setup for both ceremony and reception.

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13. Insurance Companies

high Demand
Here's how Insurance Companies is used in Coordinator Assistant jobs:
  • Communicate with representatives from health/dental insurance companies to discuss benefits/claims issues.
  • Obtained necessary authorizations and referrals to bill insurance companies.
  • Contacted insurance companies to obtain patients insurance information.
  • Faxed utilization reviews to insurance companies.
  • Contacted insurance companies to determine family coverage and understand which procedures the division would need to assist with financially.
  • Research data and collect documentation for the patients may have completed the measure and submit to insurance companies.
  • Work with hundreds of different insurance companies to ensure their clients will not lose any money when investing.
  • Answered calls from the home health care centers and insurance companies regarding patient benefits, payments and authorizations.
  • Initiate and obtain HMO insurance referrals, obtaining prior authorization for various medications through patient insurance companies.
  • Assist patients in transferring health insurance companies, successfully translates safe presentations to Spanish classes.
  • Work closely with insurance companies to verify benefits and appropriate CPT and ICD-9 codes.
  • Utilized skills in medical terminology to code billing invoices, working with insurance companies.
  • Assist the COO in all matters of provider credentialing with all major insurance companies.
  • Collaborate with insurance companies to ensure payment for patient visits, procedures and surgeries.
  • Contacted insurance companies to check clients' policy coverage, benefits and/or exclusions.
  • Placed outbound calls to insurance companies with policyholders to set up claims.
  • Submitted all prior authorization with dental narratives to insurance companies for treatment.
  • Collaborate effectively with other medical offices, insurance companies, and vendors.
  • Assisted in acquiring approvals from insurance companies for Insulin Pumps.
  • Prepare records for insurance companies for financial approval.

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14. Powerpoint

high Demand
Here's how Powerpoint is used in Coordinator Assistant jobs:
  • Used Microsoft PowerPoint and Microsoft Word extensively to create presentation materials, graphics and correspondence.
  • Created educational materials including a brochure and PowerPoints by analyzing field and laboratory data.
  • Developed innovative PowerPoint presentation used by the faculty for further education for residents.
  • Developed PowerPoint and other graphic presentations for all internal and external presentations
  • Created and delivered PowerPoint presentations for department and sales meetings.
  • Created and updated PowerPoint presentations utilizing extensive charts and graphics.
  • Created PowerPoint presentations for nursing staff for patient education.
  • Design PowerPoint presentations for meetings with top-level executives.
  • Created PowerPoint presentations used for business staff meetings.
  • Created PowerPoint presentations used for school development.
  • Maintained seminar records including PowerPoint presentation sheets
  • Instructed scheduled classes on Microsoft Word, Excel, Access, PowerPoint, Publisher, FileMaker Pro and various computer programs.
  • Prepared various PowerPoint presentations for President s meetings with bonding company, bank, and prospective clients.
  • Prepared all materials for regional meetings held by manager from handouts to creating PowerPoints for presentations.
  • Excel, & PowerPoint Developed educational and entertaining programs for the student body and staff.
  • Created training materials and conducted staff training for Word, Excel and PowerPoint.
  • Assist IT department with Microsoft Word, Excel, PowerPoint and Interaction training.
  • Created monthly church newsletter with PowerPoint software for distribution to all members.
  • Prepared all Excel spreadsheets, PowerPoint and Word documents for weekly management meeting
  • Applied knowledge of Microsoft Word, PowerPoint, Excel and Access.

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15. Purchase Orders

average Demand
Here's how Purchase Orders is used in Coordinator Assistant jobs:
  • General office management (organization, place/process purchase orders, deliveries, publication subscriptions and renewals).
  • Executed agreements, processed requisitions, purchase orders and card reconciliation.
  • Processed stock and non-stock requisitions and purchase orders efficiently and accurately.
  • Maintained & adjusted purchase orders accurately & consistently.
  • Administer supplier and subcontractor purchase orders.
  • Advised CARE students 2nd appointments, purchase orders, invoiced, supply orders for both CARE students and CARE Office.
  • Reconciled procurement card purchases and paid invoices, set up vendor contracts and purchase orders and made regular departmental deposits.
  • Update and production of shipping, receiving, expedited orders, purchase orders and inventory control reports in Access database.
  • Performed system transactions to create and process purchase requisitions, purchase orders, record production and consumption of materials.
  • Composed and prepared many forms of interoffice and outside correspondence such as: letters, memorandums and purchase orders.
  • Administered the updating of inventory spread sheets as well as the creation of purchase orders & sales orders.
  • Created purchase orders as well as expedited the delivery of all items to ensure accurate and prompt installation.
  • Created reports of pending purchase orders and open sales orders to keep owner current for business decisions.
  • Organized and filed purchase orders, invoices for technology and catering orders, and other office documents.
  • Initiate preparation of Service Orders, Purchase Requisitions, and Purchase Orders and RFP's for Subcontracts.
  • Entered Purchase Orders and created styles in Brand Manager system to ensure all information was accurate.
  • Assisted Test Equipment Sales team with quotes, orders, shipping, purchase orders and billing.
  • Coordinate and enter FOB vendor purchase orders into VCI for all Dollar General Distribution Centers.
  • Assist purchasing manager with posting confirmations, creating purchase orders and checking for receiving errors.
  • Originate requisitions and purchase orders for 67 counties and 5 districts in IFAS Extension.

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16. Travel Arrangements

average Demand
Here's how Travel Arrangements is used in Coordinator Assistant jobs:
  • Provided initial interaction with applicants to review job specifications, travel arrangements and overnight accommodations.
  • Coordinate travel arrangements, prepare expense reports and help with monthly budget reconciliations and reimbursements.
  • Assisted with the coordination of candidate interviews including scheduling interviews and coordination of travel arrangements.
  • Provided managerial support including scheduling, travel arrangements, and crew management.
  • Make travel arrangements including preparation of travel claims and requisition requests.
  • Reserved all travel arrangements including hotel and rental car reservations.
  • Prepared international and domestic travel arrangements and expedited expense reports.
  • Coordinated domestic and international travel arrangements and transportation travel request.
  • Maintain calendar and arrange travel arrangements for 4 RVP/General Superintendents.
  • Drive end-to-end travel arrangements for destination weddings.
  • Coordinated travel arrangements and developed show outlines/books.
  • Organized planner meetings and maintained travel arrangements.
  • Maintain appointments and travel arrangements.
  • Manage all contest winner needs such as travel arrangements and executing artist Meet and Greets at radio station events.
  • Coordinated inventory, purchase office supplies, classroom supplies and make travel arrangements for staff and classroom trips.
  • Provided administrative support in all company travel arrangements for five Vice Presidents and CEO and front office reception.
  • Handled travel arrangements, scheduled meetings, filing, greeted visitors and represented company in professional manner.
  • Manage and maintain executive's schedules, appointments, and all travel arrangements for multiple owners.
  • Provided assistance with schedules, organizing travel arrangements for cast, crew and production executives.
  • Assisted in coordinating travel arrangements for hockey teams including players, parents, and coaches.

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17. Scheduling Appointments

average Demand
Here's how Scheduling Appointments is used in Coordinator Assistant jobs:
  • Complete front office duties which includes: answering phones, scheduling appointments, billing/bookkeeping.
  • Managed the Foreign Trade Coordinators calendar - scheduling appointments, reservations and coordinating business trips.
  • Managed the electronic calendar and mailbox of the frequently traveling Director; scheduling appointments and coordinating with two international partners.
  • Utilized excellent communication and organizational skills in scheduling appointments, travel planning which included flight, hotel and car reservations.
  • Provide administrative support to the Executive Director including scheduling appointments, meeting preparation and development of materials for presentations.
  • Supported District Sales Manager with his day-to-day responsibilities including scheduling appointments, interviews and projects.

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18. Front Desk

average Demand
Here's how Front Desk is used in Coordinator Assistant jobs:
  • Provided Front Desk assistance and customer care, provided general clerical and administrative duties, monitored gymnasium and maintained gym inventory.
  • Completed all documentations required for routine front desk operations.
  • Train new front desk employees on how to assist patients to ensure they feel taken care of during their entire visit.
  • Performed Front Desk Receptionist duties that involved client intake and assessment, answering client calls, and maintaining client files.
  • Performed front desk duties including greeting potential clients, new employees, various vendors and UPS, Fed X.
  • Managed day-to-day operations for the office and staff, including front desk/telephone coverage and in-service class registrations for employees.
  • Coordinate materials for upcoming events also performed Front Desk Receptionist duties such as answer phones and receive visitors.
  • Input all group rooming lists and special requests and forward pertinent information to the front desk staff.
  • Provided assistance with members, guests, reservations, memberships, front desk, and sales transactions.
  • Supervised front desk operations, accounts receivable, equipment maintenance, and office and training inventory.
  • Worked at front desk taking calls, answering questions, and providing information about UMAA.
  • Provide excellent customer service by performing front desk duties in a friendly and timely manner.
  • Operated the front desk and supported with answering phone calls as well as answering emails.
  • Wine sales, front desk wine tasting experiences and Vintner of the Month promotion.
  • Support the office team members at the front desk by directing and logging calls.
  • General office duties, train staff and fill in at the front desk regularly
  • Assisted front desk in collecting water bill payments and setting up new accounts.
  • Provided front counter support, cover front desk phones, greeted patients.
  • Front desk, appointments and any office work my boss would need.
  • Occupy the front desk, answer the phone, and assist visitors/students.

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19. Internet

average Demand
Here's how Internet is used in Coordinator Assistant jobs:
  • Demonstrate computer literacy including using Microsoft Office products and expertise in using Internet-based applications.
  • Facilitated all communication via internet and phone regarding departmental inquiries.
  • Managed an internet mail order service
  • Aided in the set-up of production systems such as, Internet, phone lines and fax.
  • Created and executed numerous projects using Excel, MS Word, and the Internet.
  • Know how to hookup computers and assure they are connected to the internet.
  • Maintain file and conducts internet searches for specific products and meeting venues.
  • Designed the Training Department's Internet page and was responsible for updates.
  • Posted monthly menu on the internet to increase food service.
  • Conduced internet searches for specific products and meeting venues.
  • Developed sales reports and other Internet sales related projects.
  • Prepared Internet orders for processing.
  • Coordinated effectively with OTM Division in Baton Rouge and BellSouth to expedite and process orders for telecom and Internet access.
  • Assist customers with resumes on MS Word, and Employment sites Assist customers to navigate the internet as well as e-mail
  • Searched for subcontractors using internet, contractors blue book and yellowpages.
  • Worked with scanner equipment, and internet programs to facilitate and give the outmost experience and service to our Lockbox customers.
  • Develop all internet marketing and email major links to the client Develop listing packets with marketing tools and information.

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20. Real Estate

average Demand
Here's how Real Estate is used in Coordinator Assistant jobs:
  • Prepared settlement statements for real estate and personal injury settlements.
  • Maintained productive relations with mortgage brokers, real estate brokers and lenders to increase the law firm's loan portfolio.
  • Closed all Real Estate transactions for Land Crazy team including all due diligence involving client contact and HUD statements.
  • Direct communication and liaisons with various departments including, Design, Store Planning, Marketing and Real Estate.
  • Processed all Real Estate transactions including Listings, Sales & Rental Agreements, and all legal correspondence.
  • Develop client relationships with key representatives in supporting client's corporate real estate goals and objectives.
  • Accessed and downloaded excel data containing Real Estate Owned properties assigned to law office for closing.
  • Advertise Rentals social media, real estate orientated websites, and by word of mouth.
  • Assisted Coordinator in assigning 100+ clients to real estate agents to buy/sell/ rent a home.
  • Process and review real estate documents to ensure legal compliance for real estate transactions.
  • Served in an administrative support role for a top producing Real Estate Agent.
  • Reviewed Pending/Post Settlement documents in an online filing system for Real Estate documents.
  • Create and exchange correspondences with vendors and clients using professional real estate software.
  • Performed general administrative duties as needed for Housing and Real Estate Departments.
  • Monitored progress of real estate listings and upcoming closings with home buyers.
  • Draft real estate contracts for all property listings & sales contracts.
  • Maintained files for real estate agents, ordered inspections and reports.
  • Assisted broker with completing real estate transactions and organizing files.
  • Worked on the creative side of real estate for owners/agents.
  • Assist a Real estate team with their everyday tasks.

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21. New Clients

average Demand
Here's how New Clients is used in Coordinator Assistant jobs:
  • Initiated new business processes for scientific, engineering, and other data according to operating instructions for new clients.
  • Monitored and responded to operating and error messages and assisted other Computer Associates Managers as well as new clients.
  • Screen new community referrals and conduct assessments of new clients to determine the client goals and service eligibility.
  • Develop and implement crisis communications plans, communications audits and media training programs for existing and new clients.
  • Managed intake assessments of new clients seeking representation and paired them with an attorney at the firm.
  • Assisted new clients with completing clinical personal data inventories prior to service with a licensed psychiatrist.
  • Explained shelter rules to each new client and gave new clients a tour of the shelter.
  • Generate new clients over the phone by understanding customer needs and providing appropriate project plan.
  • Content development and marketing outreach focusing on acquiring new clients and maintaining current clients.
  • Scheduled new clients with therapist and medical doctors specific to the clients need.
  • Research new clients and introduce them to the company.
  • Provided training and orientation to new clients and employees.
  • Completed intake eligibility paper work for new clients.
  • Created all marketing materials to solicit new clients.
  • Developed sales building techniques to attract new clients.
  • Create proposals and agreements for new clients.
  • Market and communicate with potential new clients.
  • Researched homes for new clients in regards to their budgets versus Fair Market Rent.
  • Document management, added all new clients and matters into Hummingbird DM, added or removed "Ethical Walls".

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22. Special Projects

average Demand
Here's how Special Projects is used in Coordinator Assistant jobs:
  • General administrative duties and other special projects as assigned.
  • Managed special projects from inception through implementation.
  • Assist with Special Projects, most recent special project was the roll-out of a new web-based lease administration database software.
  • Assisted the Conference Center Coordinator with filing correspondence, mailings, data entry, and other special projects.
  • Collaborated with other administrative team's members, HR and the Finance departments on special projects and events.
  • Work on special projects per supervisor request; this is more than half of typical day's work.
  • Updated and maintained manager's documents for interviews, and assisted managers with special projects as needed.
  • Coordinated with other assistants in special projects and building of reports for the New York Account Executives.
  • Research and present special projects via orally, written or in PowerPoint to President and management.
  • Supervised 11 Career Assistants in completion of daily tasks, special projects, & program coordination.
  • Coordinate, assist, and implement special projects involving volunteers, staff, and scholars.
  • Assisted with special projects, to include mailings, distributions, and client requests.
  • Maintained the office environment by answering phones, filing and performing special projects.
  • Assisted Outreach Director with special projects, event planning, and staff training.
  • Organized and lead special projects and events with and for the residents.
  • Assist our Director of advertising, logo and trademarking with special projects.
  • Participate in Special Projects, Bank celebrations, and Live First moments.
  • Assisted senior counsel and paralegals in the organization of special projects.
  • Assist principal and/or other personnel in order to complete special projects.
  • Assisted with the coordination of photo shoots and special projects.

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23. Daily Activities

average Demand
Here's how Daily Activities is used in Coordinator Assistant jobs:
  • Participated as a team member*Supported persons with mental disabilities*Planned weekend activities and meals*Documented daily activities and goals*Ensured clients received necessary medications
  • Organized daily activities for 60 memory impaired residents, including: sensory activities, reminiscence therapy and validation therapy.
  • Logged residents' daily activities and provided monthly evaluations based on log activity.
  • Coordinate daily activities for residents with physical limitations, including health status reporting.
  • Collaborate with other program coordinators on daily activities for residents.
  • Organized daily activities in Senior Activity Center.
  • Coordinate daily activities and parent involvement.
  • Job duties included: Meeting with clients and caregivers weekly, and taking clients out for daily activities alongside medical visits.
  • Conducted daily activities that include but are not limited to: daily exercises, shopping, games, events, etc.
  • Assist the Client Coordinators with daily activities and services for 15,000 plus estimated clients for 50 designated law firms.
  • Reported any seniors issues to assigned staff and answered families questions about the seniors daily activities.
  • Assist with daily activities for a large roster of artists, radio stations and field staff.
  • Assist in developing daily activities and implementing the same in accordance to the elder specific need.
  • Managed the calendars and daily activities for Chief of Counsel, 3 attorneys and 6 executives.
  • Facilitated daily activities for clients with mental and physical disabilities in a group setting.
  • Support with the bands' daily schedule - travel plans, interviews, daily activities
  • Assisted with operation and coordination of the programs daily activities and functions.
  • Assist the branch manager in daily activities within the branch office.
  • Created, revised and implemented support plans for daily activities.
  • Manage groups of 15-20 youth ages 3-12 in daily activities.

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24. Facebook

average Demand
Here's how Facebook is used in Coordinator Assistant jobs:
  • Created/Managed Stanley Daniels Football Camp Twitter and Facebook social media campaigns.
  • Planned on campus events by developing advertisements using Twitter, Facebook, university newspaper, poster ads, and YouTube.
  • Used social media tools like Twitter and Facebook to reach out to International Students
  • Update our synagogue Facebook page with photos and events.
  • Constructed posts featuring highlights of past events on Facebook.
  • Developed and maintain social networks facebook and twitter for Oakland University Commencements.
  • Published more than 30 Mexican cultural events through social media platforms such as the official Facebook page and Twitter account.
  • Created and managed an official company page for House Autry Mills on Facebook to facilitate interaction with customers.
  • Created promotional flyers for annual concerts and fundraisers which were posted through via Facebook and local areas.
  • Generated 1,000 Twitter followers and 500 Facebook Friends Designed fliers, t-shirts, and other campaign materials.
  • Designed and distributed promotional materials including social media marketing (Facebook, Twitter, and Instagram).
  • Maintain social presence for the office on platforms such as Facebook, Twitter, and Wordpress.
  • Managed the DiNapoli Specialty Foods social media accounts, including Facebook, Twitter, and Instagram.
  • Created and managed one of the company's brands Facebook pages, Pico Pets.
  • Expand our reach through social media by utilizing vehicles such as Twitter & Facebook..
  • Operate salon social media accounts: Facebook, Instagram, etc.
  • Created Terese's business page on Facebook and LinkedIn page.
  • Promoted the event via Facebook, JWUlink, Twitter and in the Gaebe Commons.
  • Updated company's events on various social worksites such as facebook,.

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25. Expense Reports

average Demand
Here's how Expense Reports is used in Coordinator Assistant jobs:
  • Created reports/presentations; coordinated budgets; processed expense reports; completed projects to support department initiatives.
  • Process monthly expense reports reflecting supporting documents and budget system indicators.
  • Prepared corporate American Express expense reports.
  • Audited expense reports for all 11 managers on a monthly basis to ensure complied with company policy.
  • Tracked minutes and notes for weekly meetings using notes to prepare expense reports, and production/programming documents.
  • Assisted, as needed, with general clerical duties such as filing/organization and preparing expense reports.
  • Managed monthly expense reports for the production department & improved efficiency of supplies' database.
  • Aided in the preparation and processing of expense reports for remote ABC and ESPN shows.
  • Managed expense reports for field staff, working foremen, supervisors and technical directors.
  • Maintained records and prepared monthly expense reports for purchases made with the Purchasing card.
  • Maintained schedule, facilitated meetings, maintained files and generated expense reports.
  • Performed administrative duties such as expense reports, scheduling and budget bookkeeping.
  • Entered expense reports and authorized travel expenses for VP and Sales Team.
  • Compiled detailed ministry budgets, expense reports, and capital expenditures!
  • Prepare Expense Reports and Internal Bills of Sales for marketing department.
  • Achieved 100% compliance preparing Regional manager's expense reports.
  • Input expense reports every month and numerous office duties.
  • Processed contracts, releases, and expense reports.
  • Processed expense reports and invoices for the department.
  • Prepared budgets and expense reports for each event.

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26. Medical Records

average Demand
Here's how Medical Records is used in Coordinator Assistant jobs:
  • Monitored and maintained medical records to develop meal plans for residents based on individual nutritional needs.
  • Maintained and updated medical records policies and procedures according to current state and federal regulations.
  • Reviewed and retrieved pertinent information from medical records for quality audits.
  • Assigned medical records numbers and entered information on spreadsheet daily.
  • Performed all duties associated with medical records and administration.
  • Audited current/purged medical records and closed deceased/ discharged records.
  • Ensured confidentiality and security of all medical records.
  • Support documentation for completion of medical records.
  • Helped integrate internal medical records department.
  • Scan medical records into electronic system.
  • Assist with maintenance of patient files, process and maintains records sent to storage and responsible for copying medical records as needed
  • Investigated claims by reviewing video coverage, medical records, and witness statements in conjunction with research on the individual claimant.
  • Interviewed homeless client's background history, (criminal, family, social history, medical records) etc.
  • Set up client accounts on computer; processed transactions; maintained/updated files on charges, insurance and medical records.
  • Control Desk, Trainer Review medical records for complete and accurate information, physician's acceptance and tests performed.
  • Contacted provider sites and offices to set up dates to review and retrieve medical records for QARR/HEDIS review.
  • Generated and maintained all files and medical records of all the children participating in the summer program.
  • Complete a wide range of technical tasks, including medical records management, scheduling, and reporting.
  • Gather and analyze medical records and special release forms and forward them to the appropriate Care Coordinator.
  • Respond to medical records requests from patients and medical insurances, Make copies and send records.

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27. Medicaid

average Demand
Here's how Medicaid is used in Coordinator Assistant jobs:
  • Prepared monthly summary of daily census which include admissions and discharges of Medicaid including self-pay residents.
  • Complete application to determine Medicaid application with HRA-Public Assistance and Medicaid offices within Medicaid guidelines.
  • Interacted with several law firms concerning guardianship application/patient representation for Medicaid application.
  • Assisted primarily Spanish-speaking clients in completing Medicaid/ Food Stamp Applications.
  • Updated Excel spreadsheets regarding medical office's Medicaid information.
  • Guided the CHP Medicaid Department in CMS and NCQA Responsible for leadership and coordination of prospective subscriber activities.
  • Informed patients of other community programs that offered assistance such as Medicare, Medicaid and Food Stamps.
  • Interpreted rules, regulations, Laws and applied policies and procedures to how they applied to Medicaid.
  • Created and implemented solutions to work closely with Arizona's Medicaid system and the Department of Corrections.
  • Find and contact all new members to program, verifies Medicaid eligibility and completes new member packet.
  • Billed Medicaid through Champs website for home visits, as a work from home independent agent.
  • Provided office support to Care Coordinators who were providing services under the LTC/HCBS Medicaid Waiver Program.
  • Assisted/screened patients for the NHTD (Nursing Home Transition & Diversion) Medicaid waiver program.
  • Scheduled Medicaid transportation for residents to be brought to and from medical doctors' appointments.
  • Analyzed Medicaid paid claims and determined which claims were related to the accident.
  • Coordinated with Attorney and Insurance Adjusters in reference to money owed to Medicaid.
  • Acted as a Medicaid Pending Specialist, helped member s maintain Medicaid eligibility.
  • Verified eligibility for Medicaid and Child Health Plus (CHP) members.
  • Assist patients with filing for Medicaid, Medicare, and Social Security.
  • Handled high volume calls in reference to Medicaid and/or Alliance members.

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28. Administrative Tasks

average Demand
Here's how Administrative Tasks is used in Coordinator Assistant jobs:
  • Assisted the Education Coordinator in various administrative tasks, utilizing time management, organization and efficiency.
  • Performed routine administrative tasks, entered test scores and maintained updated payment and demographic information.
  • Carried out various administrative tasks such as database compilation.
  • Performed general office support and administrative tasks.
  • Manage all administrative tasks including; but not limited to expenses, business travel and heavy phones for three label executives.
  • Determined more than 30 variables unique to each project to complete administrative tasks for Project Managers and work orders for electricians.
  • Performed administrative tasks, which included: greeting and escorting guests, scheduling meetings, and receiving and distributing mail.
  • Assisted hospice manager, hospice liaisons, and nurse case managers with wide various of clinical and administrative tasks.
  • Assist the Department coordinator with administrative tasks such as scanning, creating files, and other clerical work.
  • Pulled files, made copies, answered phones, and performed various administrative tasks as assigned.
  • Assisted in administrative tasks such as filing, faxing, copying, and maintaining data.
  • Performed variety of office administrative tasks in support of the Director of Career Services.
  • Performed a variety of administrative tasks in support of the marketing efforts.
  • Direct support of individuals with disabilities as well as administrative tasks.
  • Assist salon owner with administrative tasks and salon results.
  • Assisted library staff in general administrative tasks and projects.
  • Performed routine administrative tasks, entered test scores and maintained updated paymentand demographic information while working closely with teachers.
  • Reviewed and maintained interactive cellular tower leases * Performed administrative tasks associated with leasing management
  • Assisted with administrative tasks, including data entry, filing, and room scheduling Assisted in preparations for clinical examinations
  • Assist Principle Investigators (PI) on various administrative tasks for Programatica grant.

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29. Monthly Reports

average Demand
Here's how Monthly Reports is used in Coordinator Assistant jobs:
  • Provided monthly reports summarizing business growth, combination sales, customer client purchase activity.
  • Managed invoicing and billing processes, prepared and presented monthly reports
  • Revitalize comprehensive monthly reports monitoring progress toward yearly goals.
  • Prepared monthly reports on franchise operations.
  • Produce monthly reports to the director that will update all program progress as well as problem areas and problem resolution.
  • Supervised supplier relationship management, monthly reports, on-site visits, maintenance resumes, and scheduling of vendor committee functions.
  • Completed monthly reports, created annual budget and edited and created standard operating procedures and training manuals for next season.
  • Calculated weekly incentives for department, input payroll, furnished weekly and monthly reports to Supervisors.
  • Write monthly reports dealing with projects worked in the program for Executive Director Office.
  • Check lesson plans for accuracy and monthly reports as well as daily reports.
  • Completed monthly reports on client progress for parole and probation officers.
  • Invoiced and ran weekly and monthly reports in AS 400.
  • Compiled various monthly reports and spreadsheets for the corporate office.
  • Prepared monthly reports & coordinated events & meetings.
  • Created newsletters, monthly reports and tracked inventory.
  • Typed and proofread weekly and monthly reports.
  • Provided clerical assistance with Center special projects including monthly reports and maintaining projecttimeline.
  • Completed all Individual Habilitation Plan monthly reports.
  • Handled all incoming calls and orders Daily, weekly and monthly reports on all inventory and sales
  • Oversee the budget for each program Collect any funds raised by the organization Create monthly reports of the activities

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30. Osha

low Demand
Here's how Osha is used in Coordinator Assistant jobs:
  • Assisted with surgical procedures, scrubbed/sterilized instruments, and implemented JCAHO/OSHA regulations.
  • Coordinated updated OSHA regulations with job site Superintendent.
  • Managed yearly voluntary OSHA inspections.
  • Eliminate operational redundancies, streamline existing process, and correct wasteful and unsafe practice following the OSHA and DOT guidelines.
  • Assessed chemical hazards based on OSHA, EPA, DEC, and Corporate regulations to ensure regulatory compliance.
  • Performed audits and inspections to ensure that each branch remained compliant with OSHA and company standards.
  • Trained employees on food preparation and kitchen safety that complied with OSHA regulations.
  • Develop plant Safety Program to ensure safety meets the requirements issued by OSHA.
  • Assist in identifying, following, and enforcing OSHA and EPA regulations.
  • Created company policies manual, employee handbook and OSHA compliant safety procedures.
  • Conduct yearly OSHA compliance audits of 23 outlying offices.
  • Followed OSHA regulation to ensure health and safety.
  • Oversee construction of wind farm for OSHA requirements.
  • Involved with OSHA Team & record keeping of MSDS books.
  • Managed, monitored, and maintained records for all required and regulatory training, including automated OSHA certification testing process.
  • Coordinated all OSHA and Environmental personnel training to meet applicable regulatory requirements.
  • Sterilize instruments/operatory rooms and maintain OSHA standards and regulations.
  • Conduct fitting and training of respiratory mask in compliance with Osha regulations.
  • log and OSHA 300 Expedited the processing of medical bills related to Workers Comp.
  • Complete I-9 forms Process paperwork for direct deposits Mentor employees as they complete OSHA courses Create agendas for meetings

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31. Lesson Plans

low Demand
Here's how Lesson Plans is used in Coordinator Assistant jobs:
  • Revised and implemented daily lesson plans to encourage participants to practice physical activities and educate them with health awareness.
  • Organized literacy programs and lesson plans for non-English speaking students developing grade-level skills.
  • Ensured copies of lesson plans, instructor's qualifications, etc, were filed in accordance with facility policies and procedures.
  • Create and execute weekly lesson plans based upon individual screening and assessments, in addition to Head Start requirements.
  • Copy lesson plans for guest instructors and assist them when necessary with copies, phone calls and scheduling.
  • Created and executed lesson plans, assisted students with homework help, and taught various life skills.
  • Review and approve all lesson plans, portfolios, class schedules and anything related to curriculum.
  • Planned and carried out a number of my own lesson plans alongside a supervising teacher.
  • Facilitated recycling workshops for teachers to enhance and produce lesson plans for students.
  • Prepared lesson plans in assigned subject areas and submitted outlines for teachers review.
  • Implemented lesson plans set forth under the direction of the Educational Coordinator Supervisor.
  • Helped create and establish new curriculum and lesson plans for youth ages.
  • Assist owner in creation of lesson plans for children ages 3-6 yrs.
  • Collected lesson plans every week from the staff of teachers.
  • Created daily lesson plans for children between ages K-College.
  • Completed lesson plans weekly for activities for the group.
  • Organized the classroom and lesson plans for the week.
  • Develop lesson plans for the junior students.
  • Coordinated lesson plans for other employees.
  • Organized literacy programs and lesson plans.

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32. Twitter

low Demand
Here's how Twitter is used in Coordinator Assistant jobs:
  • Coordinate social media functions including JACK website and Twitter.
  • Clipped from website, magazine, online magazine, Instagram, and twitter to be serviced to clients/designers.
  • Recruited/instructed volunteers and participated in Twitter team (social media marketing).
  • Monitored twitter and created twitter analytics/reports for publicists on influencers and press.

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33. High Volume

low Demand
Here's how High Volume is used in Coordinator Assistant jobs:
  • Provided technological and operational assistance during CMC hosted events of high volume.
  • Answered and screened a high volume of incoming calls, treating clients with respect and providing information and referrals as needed.
  • Implement and create study specific interactive tracker to assure accurate high volume subject follow up visits in accordance with study protocol.
  • Performed a high volume of data entry, which included Microsoft Excel and the company's internal records system.
  • Answered a high volume of incoming calls and in person inquiries from clients and colleagues.
  • Managed and coordinated high volumes of material for distribution to various employees within the company.
  • Imputed a high volume of data for the Collections Department regarding film rights and finances.
  • Receive a high volume of calls from incoming resident applying for recruitment.
  • Answered and directed incoming calls in high volume call center.
  • Answer high volume of calls while maintaining exceptional service levels.
  • Expedited high volume of acknowledgments and guided sign-off appointments.
  • Lead chair side assistant in high volume cosmetic practice.
  • Assisted the main Coordinator with high volume of leave requests in anticipation of the company buy-out by Time Warner / AOL.

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34. Press Releases

low Demand
Here's how Press Releases is used in Coordinator Assistant jobs:
  • Develop and distributes press releases/communicate with media outlets.
  • Handled media relations for a concert at Jazz at Lincoln Center; prepared press releases and organized press conference and interviews.
  • Designed and maintained company website, wrote press releases, and analyzed medical research to increase market presence.
  • Composed, Promoted, supervised press releases, emails and social-mediums generating over 10,000 customers.
  • Coordinated design award entries and provided support for press releases and photography for completed projects.
  • Drafted press releases and design mediums to inform media on new products and events.
  • Prepare press releases and contact potential media outlets to broadcast client information and events.
  • Create promotional materials for events that included press releases & marketing material.
  • Produce press releases for local & national media outlets.
  • Designed and created promotional pieces and press releases.
  • Scheduled weekly meetings, prepared internal and external marketing materials: newsletters, press releases, brochures, email blasts.
  • Executed monthly mass mailings, press releases, and main- tained membership database.

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35. Computer System

low Demand
Here's how Computer System is used in Coordinator Assistant jobs:
  • Requested customer identifier information and locate customer in internal computer system.
  • Performed data entry into appropriate computer systems.
  • Updated information on agency computer system.
  • Managed home mortgage files from various HARP Division sites and entered the data into the computer system for modification and verification.
  • Obtain patient signature and follow all other company procedures, also complete computer system intake at time of arrival.
  • Check patients in for appointments and enter in information in our computer system, Handle patient insurance and payments.
  • Assist records with checking for completeness and accuracy of record entries in the in-house and state computer system.
  • Maintained the upkeep of the data that filtered the computer system for the employees to conduct business.
  • Updated patient charts in computer system; called bereaved patients; filed paperwork; restocked utility office
  • Obtained authorization from insurance companies for patient services rendered enter data into the Epic computer system.
  • Designed and implemented a new computer system to record client history from paper files.
  • Enrolled and entered employee's dental and medical insurance into the computer system.
  • Screened calls, greeted clients and entered new listings in computer system.
  • Key data into our computer system to maintain patient and office records.
  • Matched purchase orders with invoices and attached to machines in computer system.
  • Recorded files by entering in computer system and kept confidential.
  • Train new personnel on daily processes and computer system.
  • Provided technical assistance to computer system users and clients.
  • Input safety equipment and supplies into the computer system.
  • Updated computer systems to reflect all documents obtained.

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36. HR

low Demand
Here's how HR is used in Coordinator Assistant jobs:
  • Coordinated and processed event contracts, collected event fees/deposits; facilitated security and insurance requirements through external vendors.
  • Supported Fashion Director and Senior Stylist in executing design concepts and merchant strategy through marketing and presentation visuals.
  • Collaborate with Lead Engineer throughout the processing of back office details to effectively coordinate maintenance activities.
  • Controlled expenditure orders through maintenance of appropriate records and review of expenditures and actions.
  • Assist with additional HR functions including on-boarding/termination process, profile changes and employment verification.
  • Enhanced youth performance and attendance through mentoring, one-on-one discussions and motivational strategies.
  • Lead various administrative processes after following through on initiating a paperless environment.
  • Maximized opportunities through cultivation of professional relations with production field sales personnel.
  • Assisted program coordinator in organizing numerous fundraisers over a three-year time period.
  • Promoted radical hospitality throughout all interactions and communications with guests and staff.
  • Assist families with private/public health insurance through effective benefit management practices.
  • Entered event information through scheduling database that greatly enhanced efficiency.
  • Assisted in restructuring company through drafting contracts and licensing agreements.
  • Marketed seasonal events through correspondence with downtown merchants and professionals.
  • Tracked student-specific information through quarterly review and updating of spreadsheets.
  • Increased productivity through following and enforcing policy and procedures.
  • Synchronized patient treatment times between Radiation Therapy and Chemotherapy.
  • Encourage isolated participants towards group participation through one-on-one interactions.
  • Provided knowledgeable assistance to sales specialists through inventory management.
  • Established and maintained relationships with contractors/vendors/suppliers throughout market.

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37. Treatment Plans

low Demand
Here's how Treatment Plans is used in Coordinator Assistant jobs:
  • Initiate, review and revise treatment plans accordingly; Order necessary diagnostic tests and written prescriptions with approval of supervising physician.
  • Evaluated and formulated treatment plans for unit consumers to ensure consistency with physician diagnosis and estimated length of stay.
  • Prepare treatment plans And CFARS for client Psychiatric treatment plans, Assist the Psychiatric Nurse with vitals.
  • Helped support the development in Interim Treatment plans, Comprehensive Treatment plans and quarterly evaluations.
  • Work with interdisciplinary team members to evaluate client s progress and recommend appropriate treatment plans.
  • Coordinated case management and comprehensive treatment plans for patients and family members in mourning.
  • Assessed the needs of clients, developed and implemented treatment plans.
  • Create behavior treatment plans and individual service plans.
  • Prepare treatment plans and educate patients as needed.
  • Assist with billing and patient treatment plans.
  • Present treatment plans and finance options.
  • Input all treatment plans into computer.
  • Edit treatment plans on computer.
  • Partner with multidisciplinary healthcare team to develop and implement strategic treatment plans, from donor solicitation to post-transplant care.
  • Developed treatment plans and adjusted during the course of treatment.
  • Performed individual counseling sessions Created treatment plans, case management Coordinated after care programs for patients.

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38. Telephone Calls

low Demand
Here's how Telephone Calls is used in Coordinator Assistant jobs:
  • Managed receptionist area, including greeting visitors and responding to telephone calls.
  • Provide monthly supportive bereavement telephone calls and render resource referrals as needed.
  • Answered telephone calls from potential participants who were solicited through advertisements.
  • Operated as a focal point for visitors, received telephone calls, e-mails, faxes, etc.
  • Received and screened incoming and outgoing correspondence and telephone calls to ensure deadlines were met.
  • Conducted telephone calls to the students' parents/guardians to determine participation in the program.
  • Receive, direct and relay all incoming telephone calls and fax to appropriate personnel/department.
  • Answered incoming telephone calls, and made telephone calls to customers concerning their accounts.
  • Field telephone calls, received and direct clients to their proper location.
  • Place telephone calls or arrange conference calls.
  • Triaged patient/family telephone calls throughout day, and made PRN patient visits.
  • Answered and directed incoming telephone calls 3.

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39. Suite

low Demand
Here's how Suite is used in Coordinator Assistant jobs:
  • Represented Suite Nation in public relations/liaison capacity on matters relating to events and at departmental meetings.
  • Demonstrated services to existing/potential customers and assists them in selecting those best suited to their needs.
  • Organize and decorate the Bride&Groom suite with roses, candles and pastry table.
  • Have a working knowledge of Microsoft Office and WordPerfect Suite, and QuickBooks.
  • Coordinated all inpatient and outpatient surgeries with local surgery suites and hospitals.
  • Created and modified documents using Microsoft Office Suites 2010.
  • Experience in Quick Books and Microsoft Office Suite.
  • Utilized Microsoft Office Suite software to complete documents.
  • Update website using Adobe Suites and Contribute.
  • Advised school students on selection of challenging science projects suited to individual goals Provided educational resource evaluation and project evaluation
  • Calendar support and facilities management for the Dean's Suite using bConnected, Outlook, and the Haas Events Management System.
  • Utilized Microsoft Office, Giftworks, WordPress and Adobe Creative Suite to manage responsibilities for this position.
  • Work with coordination staff in support of all Skyward/WESPaC suite of Financial Management and HR applications.
  • Completed Patient Walk-Out Maintained records with Eaglesoft software suite.

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40. Word Processing

low Demand
Here's how Word Processing is used in Coordinator Assistant jobs:
  • Mail room supervisions/bulk mailings/output processing/data entry/word processing/messenger.
  • Executed intensive word processing including key client documentation including agreements, spreadsheets, and internal/external correspondence.
  • Perform clerical work such as word processing, filing, data entry, and basic maintenance and upkeep of the warehouse.
  • Skilled in office automation, database management, spreadsheets, word processing, and automated software.
  • Maintain occupancy information using databases, word processing, and spreadsheet formats.
  • Use word Processing, keyboarding, windows in a working environment.
  • Supported several staff (including President and CFO) with various software and word processing issues.
  • Utilized word processing software to develop content documents with SMEs for approval and review.

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41. Vital Signs

low Demand
Here's how Vital Signs is used in Coordinator Assistant jobs:
  • Performed appropriate research protocol procedures, including but limited to vital signs, pregnancy tests and blood collections.
  • Prepare youth for examinations and record the medical intake, take vital signs, height and weight.
  • Scheduled appointments for patients, medication refills, checked vital signs.
  • Measured and recorded intake and output and vital signs.
  • Monitor patient's vital signs via computer application.
  • Obtain vital signs as needed for each patient and assist RNs on the floor, and put in physician orders.
  • Assist coordinators with clinical trials, take vital signs, lab preparation, perform skin testing, study documentation
  • Take vital signs, access mediports, Start IV Lines and peripheral blood draws.
  • Assist in initial vital signs, patient demographical update, EKGs, stock supplies.
  • Measure vital signs; perform finger sticks, venipunctures and phlebotomy as needed.
  • Obtain vital signs upon arrival and discharge .

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42. Promotional Materials

low Demand
Here's how Promotional Materials is used in Coordinator Assistant jobs:
  • Worked with internal and external resources to develop promotional materials, media kits and newsletters including and overseeing delivery and distribution.
  • Created and implemented educational programs public relations campaigns, promotional and developed promotional materials, resulting in increased event attendance.
  • Developed, designed and distributed promotional materials to targeted audience in all efforts to publicize event.
  • Assist with implementation and monitoring of event marketing strategies & promotional materials.
  • Managed inventory of all promotional materials including supplies, samples and literature.
  • Created promotional materials and seminar agendas for Executive Leadership Center programs.
  • Conducted comparative research and generated promotional materials for marketing campaigns.
  • Revised and proofread all promotional materials and documents.
  • Develop marketing and promotional materials for school offerings.
  • Developed reports, presentations and other promotional materials.
  • Compiled sales data and distributed promotional materials.
  • Distribute promotional materials to local businesses.
  • Coordinated and hosted seminars; created invitations, designed promotional materials, booked venues, and selected guest speakers.
  • Assisted in the creation of promotional materials to attract new clientele.
  • Created and designed brochures, flyers, and other promotional materials.
  • Helped plan and set up events - Edited promotional materials
  • Created marketing and promotional materials Performed data analysis Created and analyzed data trends

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43. VIP

low Demand
Here's how VIP is used in Coordinator Assistant jobs:
  • Directed VIP relations for critical event stakeholders.
  • Assisted in organization of Presenter/VIP events.
  • Assisted election committee chair person with election process, helped maintain backstage security and VIP support during sessions of the show.
  • Secured visas for over 175 US service members and 30 VIPs and dignitaries entering and leaving the country.
  • Traveled to art auctions, VIP parties and artist shows for assistance as needed across all galleries.
  • Assisted in execution of various high profile events including hosting VIP guests and helping with their travels.
  • Collaborated with a team of 4 to organize and host VIP donor events for over 600 people.
  • Assisted guests, visitors and VIP clientele with general information, way finding, and history.
  • Assisted in ordering trophies and prizes, decorating and setting up for the VIP reception area.
  • Oversee Vendor village and assure all VIP's are taken care of in their private tents.
  • Job entailed assisting VIPS Coordinator with Administrative functions in Public School Setting.
  • Oversaw/Coordinated VIP and Complimentary ticket packages; Contests with Bands.
  • Booked reservations for event talent and VIPs.
  • Schedule and set up of appointments for VIP patients including Horry County Fire and Rescue and Logistics Health, Inc.
  • Advance arrangements and host VIP Events; including sound check party, pre-show party, after show party.
  • Coordinated on site with high end vendors, VIP clients, security teams and transportation.
  • Worked front of house with organizing VIP clientele guest lists Hosted high profile fashion influencers Interacted with and entertained guests

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44. CPR

low Demand
Here's how CPR is used in Coordinator Assistant jobs:
  • Completed training classes related to general health issues, CPR and other health emergencies and proper medication monitoring and management.
  • Receive over 40 hours annually in training related to positive culture, MUI/UI reporting practices, and first aid/CPR.
  • Certified in CPR, AED, and administration of oxygen, lifeguard, and application of first aid.
  • Instructed participants in defensive Driving Class, Instructed participants in American Heart Association First Aid and CPR classes.
  • Re-called each summer session, CPR/ First Aid certification.
  • Scheduled appointments, consults, admissions, and pre admission into the VISTA and CPRS system.
  • X-Ray certified along w/Osha and Hippa certified, CPR cert.

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45. Veterans

low Demand
Here's how Veterans is used in Coordinator Assistant jobs:
  • Counseled veterans of eligibility of benefits and assisted with economic resources.
  • Assisted Veterans Coordinator in meeting Veterans Affairs standards.
  • Referred military students to Veterans Coordinator when needed.
  • Coordinated recreation events/activities for disabled veterans.
  • Be present at all times to answer any questions veterans may have via phone, email or in person.
  • Work with the Veterans Administration in keeping all medicines and supplies up to date for those using these benefits.
  • Train clinical and support staff on how to address the unique needs of military veterans.
  • Coordinated events in the community to benefit local veterans and boost their moral.
  • Assist in correcting any referrals that providers or Veterans are having issues with.
  • Assist Veterans with enrolling and receiving their proper Veteran school benefits.
  • Counseled patients on MEANS Tests, Co-Payments and Veterans Benefits.
  • Assist Veterans with the enrollment of classes and financial aid.
  • Document all communications with veterans, providers, and VAMC.
  • Certified veterans for Post 9/11 GI Bill benefits.
  • Provided over 300 new and current student veterans with mentorship and counseling on available services and programs.
  • Interviewed, trained and managed new employees under the supervision of the Veterans Coordinator.
  • Have solid knowledge and understanding of VA benefits and assist student veterans as needed.

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46. Quickbooks

low Demand
Here's how Quickbooks is used in Coordinator Assistant jobs:
  • Used QuickBooks to complete data for bookkeeping/reporting/billing.
  • Run new employee background checks and enter new employees in QuickBooks.
  • Assisted with Accounts Receivable and Accounts Payable using QuickBooks.
  • Enter checks the company writes into QuickBooks software.
  • Continue entry of contract information in QuickBooks.
  • Recorded various data in QuickBooks system.
  • Created estimates and invoices in QuickBooks to completion Maintained correspondence with high-profile clients and vendors on a daily basis
  • Assist Accounts Payable and Accounts Receivable in Data Entry into Quickbooks along with account reconciliations.
  • Process payroll for over one hundred employees using Sage Business Works and Quickbooks.
  • Enter weekly timesheets in QuickBooks.
  • Perform administrative duties for a chiropractic office including: patient coordination, insurance verification and billing (Quickbooks) X-ray development
  • Inputed all Accounts payables and receivables into QuickBooks Software program.

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47. Weekly Basis

low Demand
Here's how Weekly Basis is used in Coordinator Assistant jobs:
  • Verify on a weekly basis the customers and promoters availability.
  • Maintained warehouse inventory list and updated on weekly basis.
  • Monitored the success and ratings of competitor's mutual funds on a weekly basis and reported results to the President.
  • Coordinate resources and activities for the clients on a weekly basis for the clients in the program.
  • Monitored academic progress and communicated with coaches, professors, and administration on a weekly basis.
  • Assisted on organizing documents that were boxed and shipped across country for Storage on weekly basis.
  • Create and manage work schedule for students on a weekly basis throughout the academic tear.
  • Reported issues and recommended solutions to clients on weekly basis to ensure quality customer service.
  • Calculate payroll and sales on weekly basis, check time cards versus schedule.
  • Conducted orientations on a weekly basis and conducted training on a monthly basis.
  • Performed on a weekly basis of ordering supplies for the clinic.
  • Meet new patients on weekly basis in preparation for Renal Transplant.
  • Updated sellers on a weekly basis for traditional business.
  • Review of employee deduction reports on a weekly basis.
  • Contacted youth on a bi- weekly basis.
  • Schedule extraboard employees on a weekly basis by communication with all chefs in hotel and meeting their specific needs.
  • Corresponded with Hepatitis Project Officer on a weekly basis to insure compliance with the grant and CDC regulations.
  • Managed client renewals and cancelations on a weekly basis.
  • study programs on a weekly basis.
  • Maintain an inventory report of all For Sale and Sold HUD properties for the BLB commission report on a weekly basis.

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48. EMR

low Demand
Here's how EMR is used in Coordinator Assistant jobs:
  • Keep updated and accurate information on all patient's files using EMR.
  • Assess vital signs, input information in EMR system.
  • Access to Care cast, EMR, IDX, MUSE, POSTNTRACK, EPF, PICIS and EPIC.
  • Maintained patient accounts using the EMR and Allsripts, analyzed insurance claims and provided repayment counseling and collection services to patients.
  • Complete order in EMR and submit to Superbill including any other charges.
  • support & medical computer software programs (Medical Manager & EMR)
  • Scan outside labs result and clinical notes to the Cerner EMR.
  • Documented on the EMR: McKesson PT, Practice Pro, GE Healthcare, etc.
  • Assist with transition to EpiCare systems EMR, trained "Super User".
  • Experienced on United product&policy, knowledge of Facet, Comcotex, Maces, Allscripts/Mysis(EMR).
  • Scrub color additions Skills Used Customer service Teamwork Proficient computer skills (word, excel, and emr)

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49. Meeting Minutes

low Demand
Here's how Meeting Minutes is used in Coordinator Assistant jobs:
  • Attend bi-weekly meetings for the Economic Development Commission Committee* Take meeting minutes bi-weekly* Prepare and type bi-weekly agendas.
  • Coordinated and recorded and distribute meeting minutes for academic department meetings.
  • Schedule, coordinate, and facilitate meetings, including preparing agenda, documenting meeting minutes, meeting action items and follow-up.
  • Provided staff support for Board including production of monthly financial reports, meeting minutes and other communications.
  • CARE Advisory Board meeting- organized event, handled correspondence, meeting minutes, and refreshments.
  • Facilitate staff meetings and Consumer Council meetings with the completion of all meeting minutes.
  • Prepare agendas, patient dispositions, and record meeting minutes for weekly selection committee.
  • Conduct Annual Participant Progress Review meetings with the completion of all meeting minutes.
  • Managed crew schedules, supervisor schedules and weekly meeting minutes notes.
  • Organized and typed all meeting minutes, reports and agendas.
  • Transcribed and distributed WHERC monthly meeting minutes to attendees.
  • Organized meetings with compliance and took meeting minutes.
  • Transcribe meeting minutes on a monthly basis.
  • Attended business meetings and transcribed meeting minutes.
  • Coordinate weekly meeting minutes and schedules.
  • Entered meeting minutes & documentation.
  • Composed and drafted all outgoing notices and newsletters for tenants Prepared meeting minutes
  • Answered phones and scheduled reservation for student events Typed letters and recorded meeting minutes for advisory council Hosted student led events
  • Moved jobs, lot splits and used Symix Recorded meeting minutes, set up assignments, moved jobs for shipment.

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50. Client Information

low Demand
Here's how Client Information is used in Coordinator Assistant jobs:
  • Executed project number generation, updated CRM/Vision system and ProjectLink database with client information for marketing and internal company forecasts.
  • Maintain individual route books with personalized client information using Microsoft Excel and ensure daily distribution to volunteers.
  • Handled confidential client information, maintained objectivity and provided clear accurate and unbiased assistance.
  • Gathered client information provided custom guest statistical reports displaying progress and individual fitness accomplishments.
  • Utilized database to store accurate client information and order fluctuations.
  • Work in salon with supervisor and clients completing tasks such as organization/cleaning, client information input, and coordinating follow-up appointments.
  • Use Service Point 5 (HMIS) system to input new client profiles and maintain client information.
  • Updated databases and spreadsheets with new client information to aid scouting and recruiting team.
  • Manage and input all client information into client database system.
  • Created and maintained databases to track account and client information.
  • Supported case workers/managers in entering client information in CAN.
  • Enter client information in secure database.
  • Input client information and charges.
  • Coordinate moving/possession schedules.Input all client information into client database system.
  • Maintained Business Development Officers client information in Salesforce database.
  • Open new files by reviewing contracts and obtaining client information to complete pre-processing.
  • Schedule clients for evaluation Data entry, and update client information system.
  • Use of microsoft excel to maintain event schedule and client information.
  • Enter patient/ client information into computer.

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20 Most Common Skill for a Coordinator Assistant

Customer Service13.7%
Data Entry12.2%
Special Events8%
Patient Care6.7%
Safe Environment6.3%
Ensure Compliance6.3%
Phone Calls6%
Event Coordination5.4%

Typical Skill-Sets Required For A Coordinator Assistant

RankSkillPercentage of ResumesPercentage
1
1
Customer Service
Customer Service
10.2%
10.2%
2
2
Data Entry
Data Entry
9%
9%
3
3
Special Events
Special Events
6%
6%
4
4
Patient Care
Patient Care
4.9%
4.9%
5
5
Safe Environment
Safe Environment
4.7%
4.7%
6
6
Ensure Compliance
Ensure Compliance
4.7%
4.7%
7
7
Phone Calls
Phone Calls
4.4%
4.4%
8
8
Event Coordination
Event Coordination
4%
4%
9
9
Email
Email
4%
4%
10
10
Office Supplies
Office Supplies
3%
3%
11
11
Staff Members
Staff Members
2.8%
2.8%
12
12
Setup
Setup
2.2%
2.2%
13
13
Insurance Companies
Insurance Companies
2.2%
2.2%
14
14
Powerpoint
Powerpoint
2%
2%
15
15
Purchase Orders
Purchase Orders
1.9%
1.9%
16
16
Travel Arrangements
Travel Arrangements
1.9%
1.9%
17
17
Scheduling Appointments
Scheduling Appointments
1.8%
1.8%
18
18
Front Desk
Front Desk
1.6%
1.6%
19
19
Internet
Internet
1.4%
1.4%
20
20
Real Estate
Real Estate
1.4%
1.4%
21
21
New Clients
New Clients
1.4%
1.4%
22
22
Special Projects
Special Projects
1.3%
1.3%
23
23
Daily Activities
Daily Activities
1.3%
1.3%
24
24
Facebook
Facebook
1.3%
1.3%
25
25
Expense Reports
Expense Reports
1.3%
1.3%
26
26
Medical Records
Medical Records
1.2%
1.2%
27
27
Medicaid
Medicaid
1.1%
1.1%
28
28
Administrative Tasks
Administrative Tasks
1.1%
1.1%
29
29
Monthly Reports
Monthly Reports
1%
1%
30
30
Osha
Osha
0.9%
0.9%
31
31
Lesson Plans
Lesson Plans
0.9%
0.9%
32
32
Twitter
Twitter
0.9%
0.9%
33
33
High Volume
High Volume
0.9%
0.9%
34
34
Press Releases
Press Releases
0.9%
0.9%
35
35
Computer System
Computer System
0.9%
0.9%
36
36
HR
HR
0.8%
0.8%
37
37
Treatment Plans
Treatment Plans
0.7%
0.7%
38
38
Telephone Calls
Telephone Calls
0.7%
0.7%
39
39
Suite
Suite
0.7%
0.7%
40
40
Word Processing
Word Processing
0.7%
0.7%
41
41
Vital Signs
Vital Signs
0.7%
0.7%
42
42
Promotional Materials
Promotional Materials
0.6%
0.6%
43
43
VIP
VIP
0.6%
0.6%
44
44
CPR
CPR
0.6%
0.6%
45
45
Veterans
Veterans
0.6%
0.6%
46
46
Quickbooks
Quickbooks
0.6%
0.6%
47
47
Weekly Basis
Weekly Basis
0.6%
0.6%
48
48
EMR
EMR
0.6%
0.6%
49
49
Meeting Minutes
Meeting Minutes
0.6%
0.6%
50
50
Client Information
Client Information
0.6%
0.6%

26,677 Coordinator Assistant Jobs

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