What does a Coordinator Assistant do?

A coordinator assistant is responsible for performing administrative and clerical tasks, depending on a senior coordinators' advice. Coordinator assistants respond to customers' inquiries and concerns, preparing reports, scheduling meetings, assisting in organizing company events, providing recommendations on improving business operations, and building a good reputation for the business. Other responsibilities include ensuring customer satisfaction and attracting potential client partnerships that would drive revenues for the industry, increasing the company's profitability, and helping achieve the organization's long-term goals and objectives.
Coordinator assistant responsibilities
Here are examples of responsibilities from real coordinator assistant resumes:
- Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
- Experience in putting together bids using multiple subcontractors and preparing RFI's.
- Follow all HIPAA regulations and patient confidentiality.
- Handle personal patient information according to HIPAA regulations.
- Interact with several law firms concerning guardianship application/patient representation for Medicaid application.
- Develop innovative PowerPoint presentation used by the faculty for further education for residents.
- Assist upper management by maintaining payroll records, creating spreadsheets and databases to maintain workload effectively.
- Prepare monthly summary of daily census which include admissions and discharges of Medicaid including self-pay residents.
- Maintain accurate processing of payroll and relate personnel transaction documents, prepare applicable documents and/ or reports.
- Perform secretarial functions including email communications to internal and external business partners, expense reports, spreadsheets, and PowerPoint presentations.
- Coordinate installers, all shipments and deliveries of HVAC equipment.
- Utilize QuickBooks software to generate checks and record daily/weekly deposit information.
- Ensure accurate and efficient operational reporting by assisting with installation and redesign of point-of-sale system with QuickBooks.
Coordinator assistant skills and personality traits
We calculated that 18% of Coordinator Assistants are proficient in Patients, Customer Service, and Data Entry. They’re also known for soft skills such as Writing skills, Interpersonal skills, and Organizational skills.
We break down the percentage of Coordinator Assistants that have these skills listed on their resume here:
- Patients, 18%
Outperformed transplant candidate acceptance expectations by driving communications between physicians, patients, prospective donors, and insurance representatives.
- Customer Service, 18%
Worked with the customer service manager regarding information generated from the marketing department to assist in the handling of customer/consumer inquires.
- Data Entry, 9%
Performed administrative filing/data entry/copying/mail distribution/purged files/organize storage as required.
- Patient Care, 5%
Promoted interdisciplinary and collaborative approach to delivery of patient care.
- PowerPoint, 4%
Used Microsoft PowerPoint and Microsoft Word extensively to create presentation materials, graphics and correspondence.
- Veterans, 3%
Counseled veterans of eligibility of benefits and assisted with economic resources.
Common skills that a coordinator assistant uses to do their job include "patients," "customer service," and "data entry." You can find details on the most important coordinator assistant responsibilities below.
Writing skills. One of the key soft skills for a coordinator assistant to have is writing skills. You can see how this relates to what coordinator assistants do because "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." Additionally, a coordinator assistant resume shows how coordinator assistants use writing skills: "complete data entry of underwriting documentation. "
Interpersonal skills. Many coordinator assistant duties rely on interpersonal skills. "secretaries and administrative assistants interact with clients, customers, or staff," so a coordinator assistant will need this skill often in their role. This resume example is just one of many ways coordinator assistant responsibilities rely on interpersonal skills: "commended for strong interpersonal skills and client relations skills; often served as a liaison between our human resources department. "
Organizational skills. This is an important skill for coordinator assistants to perform their duties. For an example of how coordinator assistant responsibilities depend on this skill, consider that "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of a coordinator assistant: "provided support for organizational development, event planning, hr functions, and policy/procedure analysis and implementation for multiple departments. ".
The three companies that hire the most coordinator assistants are:
- Illumination Foundation10 coordinator assistants jobs
- Adtalem Global Education7 coordinator assistants jobs
- BayCare Health System5 coordinator assistants jobs
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Coordinator assistant vs. Assistant technology coordinator
An assistant program coordinator performs administrative support tasks and assists in organizing programs and activities under a program coordinator's supervision. Their responsibilities typically include monitoring the expenditures and schedules, preparing and processing documents, handling calls and correspondence, creating requests and proposals, communicating with vendors and suppliers, and updating records. They must also assist staff in various tasks and resolve issues promptly and efficiently. When it comes to employment opportunities, an assistant program coordinator may work at learning institutions, government agencies, and private companies.
These skill sets are where the common ground ends though. The responsibilities of a coordinator assistant are more likely to require skills like "patients," "customer service," "data entry," and "patient care." On the other hand, a job as an assistant technology coordinator requires skills like "crisis intervention," "educational programs," "community resources," and "windows." As you can see, what employees do in each career varies considerably.
Assistant technology coordinators tend to make the most money working in the government industry, where they earn an average salary of $40,524. In contrast, coordinator assistants make the biggest average salary, $34,766, in the government industry.assistant technology coordinators tend to reach similar levels of education than coordinator assistants. In fact, assistant technology coordinators are 2.7% more likely to graduate with a Master's Degree and 0.3% more likely to have a Doctoral Degree.Coordinator assistant vs. Assistant program coordinator
Assistant event coordinators assist event team leaders in any activities that are delegated to them. They ensure that the event will run smoothly by anticipating any challenges that may arise. Assistant event coordinators help in all the preparation needed for the event. They join planning sessions and come up with the best ways to execute plans. They may conduct venue oculars, scout for suppliers, and coordinate with external providers. They also assist in setting up the venue, managing the event's execution, and packing up after the event.
In addition to the difference in salary, there are some other key differences worth noting. For example, coordinator assistant responsibilities are more likely to require skills like "patients," "customer service," "data entry," and "patient care." Meanwhile, an assistant program coordinator has duties that require skills in areas such as "developmental disabilities," "mental health," "professional development," and "crisis intervention." These differences highlight just how different the day-to-day in each role looks.
Assistant program coordinators earn a higher average salary than coordinator assistants. But assistant program coordinators earn the highest pay in the government industry, with an average salary of $41,967. Additionally, coordinator assistants earn the highest salaries in the government with average pay of $34,766 annually.In general, assistant program coordinators achieve higher levels of education than coordinator assistants. They're 8.0% more likely to obtain a Master's Degree while being 0.3% more likely to earn a Doctoral Degree.Coordinator assistant vs. Assistant event coordinator
An office services coordinator is in charge of providing administrative support to an office and coordinating all activities to maintain an efficient workflow. Their responsibilities include preparing and processing documentation, answering calls and correspondence, greeting visitors, answering inquiries, producing progress reports, and maintaining records and databases. There are also instances when an office services coordinator must resolve issues, liaise with different departments, and procure supplies. Furthermore, as an office services coordinator, it is essential to assist and encourage staff, all while implementing the company's policies and regulations.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from coordinator assistant resumes include skills like "patients," "customer service," "data entry," and "patient care," whereas an assistant event coordinator is more likely to list skills in "alumni," "event materials," "event space," and "ticket sales. "
Assistant event coordinators typically earn similar educational levels compared to coordinator assistants. Specifically, they're 2.0% less likely to graduate with a Master's Degree, and 0.4% less likely to earn a Doctoral Degree.Coordinator assistant vs. Office services coordinator
Types of coordinator assistant
Updated January 8, 2025