Coordinator jobs in Brookline, MA

Under direct supervision of the Executive Director, coordinates the department/division's residency/fellowship training program in accordance with department/GME (Graduate Medical Education) policies. Follows established plans on a yearly cycle in accordance with department/GME requirements to ensure compliance, including recruitment and onboarding of house staff, maintenance of medical education databases and completion of assigned projects including planning and coordinating education and social events, in accordance with established priorities, time and funding limitations. Coordinates internal and external program relations, communicating with faculty and house staff to ensure smooth communications and effective coordination of GME training programs. Key responsibilities Works with training program leadership team to coordinate and provide administrative support for all aspects of the GME training program for the department. Prepares, maintains and distributes educational materials and curriculum. Supports the candidate selection process. Coordinates and schedules interviews and follow-up. Acts as a resource for candidates, assisting as needed with travel arrangements. Coordinates all aspects of onboarding. Ensures the timely input of documents related to licensing, visas, credentialing and moonlighting in accordance with regulatory requirements. Coordinates annual orientation programs including scheduling, speakers, conference rooms, trainings, and other new hire requirements including IDs, computer access and training. Collects and maintains required records and data for house staff, faculty, and alumni. Maintains New Innovations GME database including duty hours, evaluations and personnel records in accordance with department/GME requirements. Interprets and applies ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency and regulatory requirements, and hospital policies to support compliance. Coordinates, prepares and distributes materials for educational conferences, didactic sessions, M&M (Morbidity & Mortality) conferences and special events throughout the year. Coordinates evaluation and attendance tracking for events. Acts as a resource to house staff and as a liaison for the house staff/training program. Provides administrative support to house staff as directed by the program director. Informs house staff of policies, procedures and schedules. Works to diffuse conflicts by accommodating reasonable requests; escalates issues to manager as needed. Provides administrative support to the department as directed. Minimum qualifications Education: Associate's degree required. Bachelor's preferred. Experience: 1 year administrative work experience required. Prior administrative experience in a hospital or educational setting preferred. General proficiency with computerized office applications including email, word processing and spreadsheet applications is required; fluency with Microsoft Office applications is preferred. Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles. Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations. Excellent organizational and planning skills with strong attention to details. Ability to understand, interpret and apply applicable regulatory requirements and hospital policies to ensure programmatic compliance with graduate medical education program training requirements.. Schedule: Monday- Friday, 100% Onsite The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Schedule: Monday-Friday 8:30am-4:30pm Salary: $54,000 - $65,000 annually The Training Enrollment & Certification Coordinator supports the operational execution of learning and certification requirements across the organization. This role is responsible for managing staff enrollment into required training, monitoring certification status, generating reports, and communicating directly with learners and supervisors regarding deadlines, next steps, and requirements. In addition, this role owns the Learning & Development SharePoint repository, ensuring that department documents, SOPs, job aids, and training assets are accurate, organized, and accessible. Job Duties: Training Enrollment & Scheduling Support • Enrolls staff into required learning programs and maintains roster accuracy across systems. • Ensures class assignments, waitlists, cancellations, and rescheduling tasks are processed accurately and on time. • Communicates enrollment confirmations, instructions, and reminders to learners and supervisors. • Schedules and tracks New Employee Trainings and identifies instructors to facilitate courses. Certification Tracking & Status Monitoring • Tracks required certifications (MAP, Relias training, Safety Care, CPR/First Aid, etc.) and updates records as completions occur. • Runs reports to identify upcoming expirations and overdue certifications and sends notifications accordingly. • Supports Senior Coordinator in maintaining compliance dashboards and certification logs. Reporting & Data Integrity • Pulls routine compliance and enrollment reports for program leadership and other stakeholders as assigned. • Performs data validation checks and partners with LMS Administrator to resolve data errors or record mismatches. • Supports audit preparation by ensuring documentation and records are stored and accessible. SharePoint Repository Ownership • Owns and maintains the L&D SharePoint document library, including folder structure, file naming standards, access permissions, version control, and archive management. • Uploads and updates SOPs, job aids, forms, and other training materials in collaboration with Pod 1 and Pod 2 leadership. [• Ensures staff always have access to the most current approved documentation. Learner & Stakeholder Communication • Responds to inquiries related to enrollment, certification status, deadlines, and required next steps. • Sends standardized notices and reminders to individuals and groups to support timely completion of training. • Assists in drafting communications for training announcements and process updates. Other Duties • Provides operational support during high-volume certification cycles or system transitions. • Serves as a backup for Senior Coordinator duties during absences or peak workload periods. • Produces job aids as needed. • Performs other related duties as assigned. Typical Requirements: • 1+ years of experience in training coordination, HR administration, compliance tracking, or related administrative work • Experience in human services, healthcare, education, or compliance-driven environments • Familiarity with LMS platforms (Relias preferred) Preferred /Required Education: High School diploma or GED required. Bachelor's degree in training, human resources, business administration, business management, or related field preferred. In some cases, experience may be substituted for academic training. Driving Requirements: Driving is not required. Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit *********************** My Job. My Community. My Vinfen.

About the Role: A Chemtek is seeking a motivated and detail-oriented Operations Coordinator to support daily operations across production, procurement, inventory, and sales. Working closely with company leadership, you will help ensure efficient coordination between lab and business functions. . As the company grows, you'll have clear opportunities to expand your responsibilities and advance within a dynamic, fast-paced environment. Responsibilities: Sales Support Prepare and issue customer quotations based on pricing and lead-time guidance. Track inquiries, follow-ups, and order status through CRM or ERP systems. Communicate with customers regarding quotations, documentation, and delivery updates. Procurement Request and compare vendor quotations for chemicals, packaging, and consumables. Create and track purchase orders to ensure timely delivery of materials. Maintain supplier records, certifications, and compliance documentation. Inventory Management Record and update material movements in the inventory system. Perform regular stock checks and reconcile discrepancies. Monitor inventory levels and coordinate reorders as needed. Shipping and Receiving Receive incoming materials, verify documentation, and ensure proper labeling and storage. Prepare outgoing shipments, including packing lists, labels, and carrier coordination. Follow applicable shipping regulations for chemical products (e.g., DOT/IATA). Production Support Assist in scheduling and coordinating production activities based on material availability and sales orders. Maintain accurate batch records and product documentation for traceability. Support general lab organization and workflow efficiency. Qualifications: Required: Bachelor's degree in chemistry, operations, logistics or similar. Proactive and open attitude to learn and take on new tasks. Detail oriented personality and approach to work. Excellent organizational and communication skills. Ability to work independently and solve problems independently. Work in-person 5 days a week at offices located in Woburn, MA Proficient in Microsoft Suite (Word, Excel, etc...) Preferred: Experience in a laboratory, manufacturing, or logistics setting. Experience working with ERP software Experience working with ChemInventory or similar inventory tracking software Compensation: Salary is commensurate with qualifications and experience Bonuses and incentive compensation Benefits: 401k retirement program with company matching. paid holidays, paid sick leave, paid vacation, medical, vision, and dental insurance About Us: A Chemtek Inc. (ACT) is an ISO 9001 certified organic chemistry and analytical laboratory based in Woburn Massachusetts. ACT specializes in providing organic reference materials and custom synthesis services for our customers in the fields of pharmaceutical research, food, environmental analysis and more. Our mission is to provide scientists working in the analytical chemistry field that make life and the environment safer, healthier, and more sustainable. For additional information, please visit our website *****************

Are you passionate about helping others and thrive in a fast-paced, patient-focused environment? IWP (Injured Workers Pharmacy) is seeking a dedicated and compassionate Enrollment Coordinator to join our team! As the first point of contact within IWP for injured Workers, you'll play a crucial role in educating new patients and guiding them through the enrollment process for our specialized Workers Compensation pharmacy services. What You'll Do Serve as the initial point of contact for patients referred by Law Firms and Practice Groups via inbound and outbound calls Educate patients about the value and benefits of IWP's services while completing the intake process using persuasive communication techniques to encourage enrollment Gathering information from referrals to convert them to active patients during the enrollment call to ensure a smooth first experience with IWP Coordinate and follow up with patients referred by physicians, and law firms via telephone and text who have enrolled but do not yet need assistance with prescriptions Manage daily work queues with attention to detail by having a results-oriented mindset to drive urgency Uphold quality assurance standard by consistently meeting Key Performance Indicators (KPIs) and maintain accurate documentation of all contacts Use your problem solving, communication, and time management skills to collaborate with Sales, Enrollment, Customer Service (Patient Experience), and Pharmacy teams to resolve any issues or delays with patient shipments Take ownership of each interaction and go the extra mile to deliver a positive patient experience, being empathetic and demonstrating compassion What You'll Need to Succeed Ability to work a full-time schedule: 11:30 - 8:00 PM ET Rotating Saturdays once fully trained 2+ years of customer service experience (inside sales, account management, call center, hospitality or other client facing roles) Healthcare industry experience is a plus Experience with CRM software like HubSpot or similar Bilingual in Spanish (required) Strong Problem-solving abilities and a proactive mindset Excellent organization and time management skills Exceptional attention to detail and commitment to accuracy Clear, professional verbal and written communication skills Ability to thrive in a fast moving, team-oriented call center environment Flexibility and adaptability in response to changing priorities or procedures Proficient documentation and follow up skills Bilingual in Spanish (required) Why Join IWP? At Injured Workers Pharmacy (IWP), we're more than just a pharmacy - we're the Patient Advocate Pharmacy. Every day, we make a real difference in the lives of injured workers around the country by ensuring fast, hassle-free access along with No upfront or out-of-pocket costs for the medications they need. As a specialized home delivery pharmacy focused on workers compensation, we partner with medical professionals, attorneys, and insurance carriers to help injured workers get back on their feet and live full, productive lives. But what truly sets us apart? Our people. At IWP, you'll find a team that's passionate, driven, and united by a shared mission of helping injured workers in a time of need. We foster a culture of collaboration, open thinking, and yes - we have fun doing it. If you're looking for a career with purpose, a team that supports you, and a place where you can grow, IWP is the place to be. We offer competitive pay, outstanding benefits, and exciting opportunities for advancement. Check us out online at ******************* Make A Difference With IWP Injured Workers Pharmacy (IWP) is proud to be THE Patient Advocate Pharmacy, helping injured workers around the country access their prescription medications with ease. As a specialized workers' compensation home delivery pharmacy, we collaborate with the legal, medical, and insurance communities to help injured workers return to a productive life. At IWP we believe in our service, but it's the people who make it a great place to work. We value our employees and strive for a culture of teambuilding, open mindedness, and fun. If that sounds like something you'd like to be part of, we'd love to hear from you! Your compensation will include a competitive salary, generous benefits, and opportunities for growth and development. We are dedicated to attracting and retaining top talent with competitive and fair compensation. The salary range for this role is $22/hr - $26/hr. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Pay Rate: 21-23 per hour Local to Boston - Hybrid role - Somerville, MA 02145 3 month contract to start through Randstad Reporting to the New Hire Experience Manager, the Talent Operations Coordinator is responsible for owning the candidate experience throughout the pre-boarding process for both internal and external associates. The Talent Operations Coordinator will provide excellent candidate experience and be responsible the pre-boarding of all associates, including obtaining required forms, scheduling occupational health and I-9 appointments ensuring completion of all pre-boarding requirements including background, compliance, reference checks and, set up of systems access. Principal duties and accountabilities Provide exceptional customer service to candidates, hiring managers, and recruiters throughout the pre- boarding process Lead the new hire pre-boarding process (accepted offer through New Employee Orientation) Communicate via email, phone, or in person with newly hired employees to ensure successful completion of all required pre-employment requirements including I-9, Occupational Health Clearance, background, compliance, and reference checks. Set up new employees in HRIS system(s) Run and create reports in the Applicant Tracking System. Continuously identify and implement ways to improve the pre-boarding experience. Partner with team leadership on strategic projects as they arise Qualifications Bachelor's Degree or relevant work experience Experience or strong interest in a career in Human Resources Experience with an Applicant Tracking System (Taleo, Workday, PeopleSoft) Proficiency in Microsoft Word, Excel, PowerPoint, Outlook Skills, Abilities, and Competencies Strong customer service experience Ability to work independently with little day-to-day supervision Excellent communication abilities - written/verbal Experience handling high-volume and multiple tasks in a fast-paced environment Strong organizational skills and detail-oriented Demonstrated problem-solving skills Ability to manage sensitive and confidential information Team player in a high-volume and fast-paced environment

A top Boston hospital is seeking an administrative coordinator to support a busy surgeon. This is an excellent opportunity for individuals looking to jumpstart their healthcare administration career within an organization that prioritizes employee growth and development! Responsibilities: Manage patient and surgeon scheduling, ensuring seamless coordination. Handle billing and reimbursement processes accurately and efficiently. Oversee calendar management, travel arrangements, and office operations. Organize materials for meetings, presentations, and national conferences. Serve as a point of contact for visitors, medical students, and external partners. Support office operations by ordering supplies, maintaining records, and handling correspondence. Provide coverage for other administrative team members as needed. Participate in departmental meetings and assist with special projects as needed. Qualifications: Bachelor's degree required, ideally in healthcare management, health policy, or a related field. At least one year of customer service experience or experience in a healthcare setting preferred but not required. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to handle confidential information with discretion. This is a great opportunity to gain hands-on experience in healthcare administration and grow within a renowned hospital system. If you are detail-oriented and eager to support high-level medical professionals, apply today.

This role supports a variety of outsourced preclinical studies by coordinating timelines, data flow, and communication between internal teams and external partners. The position is highly cross-functional and requires strong organization, attention to detail, and comfort managing multiple parallel workflows. This is an onsite position. Key Responsibilities Act as the central point of contact for planning and organizing outsourced preclinical studies. Track study requests, deliverables, decisions, and milestones using project management tools (e.g., Smartsheet or similar). Prepare and distribute meeting notes, summaries, and action items following internal and external study-related discussions. Maintain visibility into study progress by developing dashboards, metrics, Gantt charts, and other project tracking tools. Gather feedback from internal scientists, external vendors/CROs, and functional leads to ensure alignment on expectations and timelines. Identify potential bottlenecks or risks in ongoing studies and escalate issues as needed. Support coordination across research, operations, quality, regulatory, and vendor partners to ensure study requirements are met. Provide consistent status updates to project stakeholders and leadership. Qualifications Bachelor's degree in a life science, biotechnology, or project-management-related field. Experience supporting projects in biotech, pharma, or research environments. Experience working with project-tracking platforms and creating dashboards, timelines, and reports. Strong communication skills, including the ability to write clear meeting minutes and synthesize technical information. Excellent organizational skills with the ability to manage multiple concurrent studies and deadlines. Familiarity with cross-functional collaboration and coordinating with external vendors or CROs. Exposure to preclinical or non-clinical study workflows (e.g., IND-enabling studies) is a plus. Ability to operate in fast-moving, ambiguous environments and help drive alignment across teams.

Job Title - Coordinator - Residency Fellowship Program , with the possibility of extension Shift Time - Mon - Fri 8:30AM - 5PM *** Position Overview: It may change based on the needs of the department and meetings. The preferred candidate should have experience with zoom meetings, MedHub, Microsoft teams and onboarding of students and fellows. Epic experience required. Scheduling functions and luncheons. Company Overview: Infojini Consulting is a Staffing and Recruitment company and incorporated in Baltimore, MD. Infojini caters various hospitals, health & wellness centers, pharmacy, and medical facilities over fifty states across the United States

The Project Specialist assists with creating project goals, monitoring progress, and scheduling meetings to provide logistical support throughout the entire project life-cycle. They ensure that a project is completed on schedule, within budget and meets the needs of the customer. The successful Project Specialist has excellent planning skills and professional communication skills. Essential Job Functions ASSISTS IN PROJECT PLANNING, EXECUTION AND DELIVERY by Collaborating with project team members regarding: Project schedules Project plans Project scope statements and work packages Formal communications Resource plans and cost estimates Risk and issues logs Status and exception reporting Maintenance of project folders and documentation FACILITATES PROJECT MEETING EFFICIENCIES by Coordinating and scheduling meetings Preparing agendas for meetings Documenting key decisions Publishing meeting minutes PROMOTES TEAMWORK by Collaborating with team members to develop project collateral Writing and disseminating work plans and project documents CONTRIBUTES TO THE FINANCIAL MANAGEMENT OF THE PROJECT by Managing components of the project under the direction of the project manager Drawing from a working knowledge of basic revenue models, profit-and-loss and cost-to-completion projections MULTI-TASKING Ensures many critical and often parallel activities are handled efficiently and effectively with appropriate prioritization and delegation as needed MAINTAINS SAFE AND HEALTHY WORK ENVIRONMENT by Following organization standards and legal regulations Job Required Knowledge, Skills and Abilities Communications - Effective interpersonal skills, writing skills, verbal skills, intercultural communications, and presentation skills Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures Customer Centric Attitude - Conducts daily business with a strong sense of customer understanding and sensitivity to ensure the needs of the customer are accurately represented to other internal functions Teamwork - Balances team and individual responsibilities; welcomes feedback; contributes to positive team spirit; supports group commitments; puts success of the team above individual interests Customer Satisfaction - Manages difficult or emotional situations; responds promptly to needs; solicits feedback to improve project delivery; provides needed information; meets commitments Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics Adaptability - Adapts to changing work environments; manages competing demands; changes approach as needed; able to deal with frequent change, delays or unexpected events Initiative - Volunteers readily; undertakes self-development; seeks increased responsibilities; takes independent action and calculated risks; looks for and takes advantage of opportunities; asks for and offers help Judgment - Displays willingness to make decisions; uses sound and accurate judgment; supports reasoning for decisions; includes appropriate people in decision-making processes; makes timely decisions Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans; experienced negotiator with strong conflict management skills Dependability - Follows instructions; responds to management direction; takes responsibility for actions; keeps commitments; commits to necessary hours of work to reach goals; completes tasks on time or communicates alternative plans Travel - Requires travel to customer and non-customer sites in North America and Europe ( Required Education and Experience Bachelor's degree from an accredited college or university in business management; equivalent combination of education, certifications and experience may be substituted 2 or more years' experience in a project-based work environment with experience in the planning, management and delivery of projects Must be proficient in MS Word, Excel, Project, PowerPoint, Outlook and JIRA

*For a quick application text APPLY1 to 82174* *About Dent Wizard* Dent Wizard is the nation's undisputed leader in automotive reconditioning services and vehicle protection products - and our success is the result of the great people who serve our customers. We're stable, growing and have a strong business model, with opportunities in 43 states, 2.5 million vehicles repaired every year and more than 3,000 highly skilled employees. Help us reach new heights and receive the respect, rewards and recognition you deserve. The coordinator ensures all vehicles are completed within the expected delivery times and new and used vehicle reconditioning work is identified and routed as quickly as possible. Keeps track of all work using Smart sheets. *Essential Duties and Responsibilities* * Responsible for logging and tracking all workflow in priority order for use by all shop employees and communicate any issues to the dealer. * Coordination of repair activities with service drive staff. * Order parts as required. * Ensure final inspection meets desired standard. * Manage all billing and invoicing between Dent Wizard and the dealer. * Interact with dealer's customers as required. * Provide and maintain safe working environment. * Maintain any tools in good working condition. * Follow company procedures and policies at all times. * Communicate to supervisor/management relevant feedback regarding specific issues or solutions to problems, etc. * Exhibit, promote and foster a positive attitude through cooperation with other employees, and a willingness to openly discuss issues with supervisor/management and respectful attitude toward the company. * Basic Qualifications* * Strong communication and interaction skills required. * Excellent organizational skills required. * Good eye for detail and high quality standards. * Capable of working a digital camera and literate in Excel, Word and Outlook. * A professional appearance at all times. * Valid Driver's License and good driving record required. *Physical Requirements* * Regularly required to stand and walk. * Frequently required to stoop, kneel, crouch, bend, squat and climb. * Ability to lift up to 45 pounds (light hand tools, etc.). * Manual dexterity, repetitive motion tasks. * Moderate noise level. The compensation offered for this position will depend on qualifications, experience, and geographic location. The starting compensation is expected to be: $23.00 - $26.00/ HourWe offer a competitive & comprehensive benefit package including: paid time off, medical, dental, vision, and 401k match (50% on the dollar up to 7% of employee contribution). For more information on our benefit offerings, please visit our Dealer Tire Family of Companies [Benefits Highlights Booklet]( *EOE Statement: *Dent Wizard is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act*), or any other legally protected status, with respect to employment opportunities. *ADA Disclosure: Any candidate who feels that they may need an accommodation to complete this application, or any portions of same, based on the impact of a disability should contact Dent Wizard's Human Resources Department to discuss your specific needs. Please feel free to contact us at ...@dentwizard.com.

Collette is seeking a Retail Air Coordinator to join our Air Team. This is a hybrid role based at our headquarters in Pawtucket, RI. Let Us Show You the World There has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of the trendiest industries when you join the Collette team! As the longest-running tour operator in North America, our family-owned business leads the industry in innovation and expertise. Collette's passionate team works hard to fulfill travel dreams and is always looking for talent that will help to shape the company's future. Being part of the Collette team means having a willingness to grow, a desire to learn and ask questions, and a zest for seeing the world. From giving back to local communities to creating incredible experiences for a world of travelers and being part of a value-oriented team that cares for one another - Collette is all about the people. So, what are you waiting for? Your journey starts here. Job Summary: This position reports to the Manager of Air Operations and is responsible for securing air using our airline contracts and accurately calculating the price to the customer for all retail passengers on all of Collette's tour series. Each coordinator's goals are to obtain the best possible air schedule for our clients, at a reasonable cost to the customer and provide a timely turn around on all requests. Primary Functions: Create air reservations for all standard bookings in NEO, where the air server was unable to successfully make an air reservation. Calculate pricing for all air reservations created to ensure appropriate margins are met. Work all special requests made on retail reservations in a timely manner. Responsible for proofing all air reservations created by the Air Server in NEO to ensure all standards of quality are met. Verify that the reservation was priced correctly according to our contracts. Verify that the flights chosen meet all time restrictions on the package our customers are booked on. Verify that all connection times meet standards described in our policies as well as each airlines minimal connection policy. Request Seat Assignments, Wheelchair Request, Special Meal request or any other special needs with the carriers booked. Process Frequent Flyer information over to the airline. Coordinate any changes on retail air reservations and provide a timely turn around on those requests. Assist with re-protecting passenger's air due to any schedule changes on retail air reservations when the airline has protected the passengers on schedules that no longer meet minimal connection times and/or time restrictions on the tour package booked. Research all service issues and determine best action for recovery resolution and report back to Manager. Responsible for covering emergencies on pre-scheduled Saturdays/Holidays throughout the year. Perform special projects and other related duties as assigned or directed by the VP of Operations, Manager of Air Operations and Retail Air Team Lead. Maintain clean, organized, and neat work environment at all times. Knowledge and Skills: Bachelor's degree preferred but not necessary Two years of experience desired that is directly related to the duties and responsibilities specified. Skill in customer service Knowledge of air operations, quality control procedures and reporting documentation requirements. Knowledge of a GDS system (Sabre, Amadeus) preferred, but not required. Microsoft Office program experience Ability to work as part of a Team environment Ability to communicate effectively, both orally and in writing. Ability to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Ability to create, compose and edit written materials. Ability to plan and organize to optimize productivity Ability to analyze and solve problems. Pay range starting at $19.50/hr

Immediate need for a talented Workplace Exp Coordinator. This is a 02 months Contract To hire opportunity with long-term potential and is located in Boston, MA (Onsite).Please review the job description below and contact me ASAP if you are interested. Job ID: 25-93507 Pay Range: $23 - $26/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: General Office assistant First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols. Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups. Arrange and confirm recreational, dining, and business activities on behalf of the requestor. Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding. Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner. Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies. Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building. Coordinate with vendors who supply services or goods to the workplace. Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager. Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Key Requirements and Technology Experience: Key Skills; ["Front Desk ", "Office Service, "Workplace Services", "Administrative Support", "Customer Service Coordinator"] Our client is a leading Commercial Real estate services and investments Industry . and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Clinic Coordinator Location:450 Brookline Ave, Boston, MA 02215 Category:Administration Support/Customer Service Employment Type:full time Clinic Coordinators demonstrate the values and mission of Dana-Farber everyday by providing expert compassionate care to our patients with cancer. Responsibilities: Create an exceptional patient experience by delivering outstanding customer service throughout the check in and check out process. Manage complex scheduling to meet patient needs. Act as a liaison for patients, families and providers. Respond to emergent and compliance matters with creative problem solving and critical thinking. Qualifications Bachelor's degree preferred. 0 - 1 year experience in a customer service setting. Proficiency in technology and complex computer systems required. Ability to work in a fast paced and complex clinical environment. Professional Growth: The Clinic Coordinator position may lead to career opportunities in administrative, team lead, and management roles. Dana-Farber is committed to offering a variety of personal, professional, and leadership development opportunities to all members of its workforce to meet the everchanging needs of our workforce and our industry. Well-Being and Benefits Health, Dental and Vision Insurance Time Off Family & Child Care Benefits and Resources Retirement Programs Life Insurance Short Term Disability Health Savings Account Flexible Spending Account Transportation LGBTQ+ Our Benefits Partners Include: Harvard Pilgram Health Care Delta Dental Eye Med Fidelity Investments Sentinel Benefits Group Prudential Voya Financial TIAA Care.com Edukate Headspace At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Join Our Talent Network Stay connected with Dana-Farber and receive alerts with new job opportunities and news relative to your interests.

For nearly 100 years, Matouk has handcrafted luxury linens from the world's finest materials. While we honor this heritage, we embrace the changes required to maintain our leadership in the future, believing that creative thinking and innovation will guide us to a future of success and growth. Our factory in Fall River, MA is home to a tight-knit family of artists, craftspeople and business professionals who are uniquely attuned to the needs of American consumers, earning the loyalty of generations of customers. Matouk is seeking a highly organized, detail-oriented Merchandising Coordinator to support the development, execution, and maintenance of our luxury home product assortment. This role is a critical partner in ensuring the seamless coordination of product launches, showroom merchandising, and sales collateral across all channels. The ideal candidate is analytical, curious, collaborative, and passionate about luxury interiors and design. You must be: a positive, creative, and motivated individual organized and capable of multitasking, without losing sight of the big picture or missing important deadlines detail oriented comfortable working independently, taking ownership of essential projects proactive in finding solutions and offering ideas flexible and eager to work on jobs big and small genuine interest and passion for home furnishings and luxury products Key Responsibilities: Product Assortment & Merchandising Strategy Assist in the preparation and execution of product assortment reviews for new launches and category development, including compiling historical performance data and conducting competitive analysis. Help develop product line strategies by identifying gaps in the current assortment and joining weekly product development meetings. Assist in building and maintaining assortment tools and product lifecycle trackers to support launch timelines and product transitions. Create and regularly update comprehensive market overviews, including pricing, design, and messaging comparisons. Monitor industry trends and competitor activity to provide insights that support Matouk's leadership in the luxury home space.. Participate in the proofing process for sales materials, ensuring all product and pricing information is accurate and up to date. Assist in organizing training and pricing materials for internal teams. Showroom, Retail, and Digital Merchandising Manage all showroom setup submissions and track product arrivals to ensure timely and complete installations. Coordinate all product and sales tool requests for House of Matouk, maintaining open communication with internal stakeholders. Review and validate product information, dimensions, and collateral across trade shows materials, retail signage, website updates, and catalogs. Track the direct-to-consumer email calendar in coordination with planning and marketing, ensuring inventory availability and accurate product representation. Maintain and distribute finished product delay reports, effectively communicating status updates to customer service and sales teams. Support the Director of Merchandising in the execution and delivery of new swatch books, ensuring accuracy and timeliness. Qualification Requirements: Minimum of a Bachelor's degree in Design or a related field. A minimum of 2 year of related experience in luxury home furnishings is preferred Interested in luxury websites and their functionality Solid knowledge of industry, trends, competition, platforms, and market Excellent written and verbal communication etiquette Computer literacy and digital knowledge including google suites (excel, slides, etc) Detail-oriented, with excellent organizational and time management skills

Job Title: Logistics Coordinator Duration: 12-Month Contract (Temp to Hire) Shift: 7:30 AM - 4:00 PM Pay Rate: $25.00/Hour (Without benefits ) Key Requirements: International Shipment & ERP experience Onsite interview required Responsibilities: Process virtual factory shipments and shipments from factory to customers Create commercial invoices and documents for international shipments Coordinate carrier pickups with international partners Ensure trade compliance regulations are followed Troubleshoot shipment issues and communicate with customers regarding order status

The Medical Coordinator will support the Residency and Fellowship Program within the Pulmonary department. Responsibilities include coordinating schedules, organizing meetings and luncheons, assisting with onboarding of students and fellows, and managing communication through platforms such as Zoom, Microsoft Teams, MedHub, and Epic. The role requires strong organizational and administrative skills, the ability to manage department needs, and flexibility with scheduling for meetings. Candidates must have prior experience with Epic and onboarding processes Skills: Preferred candidates should have experience with: Zoom meetings MedHub Microsoft Teams Onboarding students and fellows Epic experience is required. Responsibilities include scheduling, coordination functions, and planning luncheons.

Senior Drywall BIM Coordinator T.J. McCartney is one of the leading drywall contractors in New England specializing in large-scale projects, including museums and office buildings, hospitals and high tech laboratories, condominiums and hotels, as well as office fit-ups. Join us for an amazing opportunity to thrive and grow your career in an environment that values people who are caring, curious and effective. Job Description: The BIM Coordinator oversees all aspects of project coordination, serving as the main technical resource and client liaison for all BIM related matters.This role requires leadership, technical expertise, and the ability to manage complex projects with minimal oversight.The Senior BIM Coordinator will contribute to and/or develop new and innovative ways to deliver our BIM services while focusing on delivering the highest quality product for our clients. Key Responsibilities: Take ownership of coordination for large-scale and complex projects, ensuring clash-free, constructible models. Ensuring efficient, timely, and high-quality output on multiple projects simultaneously. Manage and lead weekly coordination meetings, present project updates, and resolve major design issues with architects, engineers, and contractors Produce high-level deliverables, such as coordination sign-offs, as-built models, and data-driven reports Use and understand coordination data to drive decisions and optimization strategies Serve as the primary client-facing representative, providing technical insights and ensuring client satisfaction. Fostering relationships and demonstrating the benefits of BIM both internally and externally. Develop and maintain company-wide BIM standards and workflows, driving continuous improvement Manage the BIM workflow including folder organization, sheet sets, geo-location, plots, conversions, and transmittals Use tools such as Navisworks for project collaboration across multiple disciplines Create 3D views or renderings on an as-needed basis for marketing or project use Monitor work progress, anticipate changes or issues, and inform the appropriate party Welcome the collaborative and iterative process required when working alongside in-house and external design teams to complete BIM projects Qualifications: Degree in a related discipline (Drafting, Technical Communication, Civil Engineering, Architecture, Interior Design, Structural Engineering, etc.) 5-7 years of experience in BIM coordination, with a proven track record of managing multiple complex projects simultaneously. Advanced proficiency in Revit, Strucsoft (MWF), Navisworks, ACC, Revizto, and other common BIM software. Expertise in Drwyall construction Exceptional communication and leadership skills, with experience mentoring junior team members. Strong graphic, written, and verbal communication skills Ability to exercise judgment and discretion and to set priorities and manage competing demands while working independently Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity Extremely detail-oriented with recognition of the importance of clear, concise, consistent documentation Working knowledge of drawing production, standard construction techniques, and principles In addition to tremendous potential with a growing organization, we offer you: Competitive total rewards package Robust health and dental plan 401k plan with employer contribution Generous PTO Disability and Life Insurance at no expense to you Matching non-profit grant program Learning and development opportunities Annual Bonus eligibility EEO Statement: TJ McCartney provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. TJ McCartney will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at TJ McCartney, or anyone working on behalf of TJ McCartney.

RKA Transportation Services Inc. RKA Transportation Services Inc., founded in 2012 and headquartered in South Easton, MA, is a premium provider of shipping and logistics solutions across the U.S., with a strong focus on the Northeast region. We're known for reliability, efficiency, and seamless transportation solutions that help businesses in the pharma and food industry using temperature control resources. Our team is committed to professionalism, precision, and raising the standard of excellence in logistics for our clients. Position Summary The Logistics Coordinator is a key player in RKA's daily operations. This role requires urgency, ownership, and clear communication to ensure every shipment meets customer expectations. You'll work closely with carriers, customers, and internal teams to keep deliveries on track and uphold RKA's reputation for reliability. What You'll Do • Manage shipments from pickup to delivery using RKA's TMS system. • Assign, book, and track loads with carriers; provide timely updates to clients and other stake holders. • Proactively monitor shipments and resolve service issues or delays. • Provide tracking updates, delivery confirmations, PODs, BOLs, billing details. • Collaborate with Dispatch, Warehouse, Sales, and Billing teams. • Build strong carrier relationships to ensure service quality and capacity. • Enter and update customer profiles, rates, and charges in the TMS. • Support continuous improvement initiatives across operations. • Facilitate carrier onboarding and compliance. • Assist with quoting and rate management, benchmark against market trends. What We're Looking For • 2+ years in logistics, dispatching, brokerage, or supply chain (preferred). • Strong sense of urgency and ability to prioritize time-sensitive tasks. • Proven multitasking and organizational skills in a fast-paced environment. • Excellent written and verbal communication. • Calm problem-solver with critical-thinking skills. • Self-starter who thrives with minimal supervision. • Proficient in Microsoft Office Suite (Word, Excel, Outlook). • Team-oriented mindset. • Experience with TMS systems (preferred). • High School Diploma required. Why Join RKA? • Be part of a certified Minority Business Enterprise committed to excellence and growth. • Work in a collaborative environment where your contributions directly impact customer success. • Gain hands-on experience with advanced logistics technology and carrier partnerships. • Help shape the future of a company expanding its reach and reputation in the logistics industry. 👉 Ready to take ownership and grow with us? Apply today and join RKA Transportation Services Inc. in delivering logistics solutions that make businesses thrive.

NOW HIRING: Front Desk / Insurance Coordinator Plymouth Orthodontics Plymouth, MA If youthrive in fast-paced environments,love people, and canjuggle tasks like a pro, keep reading. Were ahigh-growth, modern orthodontic practiceobsessed withelite hospitality,streamlined systems, and delivering a5-star patient experienceevery single day. And were looking for afront desk superstarwho can keep up. Youre the type of person who: Gets arush from a busy, fast-paced day Knowsinsurance verificationlike its your second language Lovestechnologyand picks up new systems FAST Lives forhospitality warm, friendly, professional Stayscalm under pressureeven when the phones light up Wants togrow, not just work another job Shows upearly, takesownership, and cares about thedetails If thats you You will THRIVE here. Skills That Make You a Perfect Fit Experience withinsurance verification+ understanding PPO dental plans Comfortable with Cloud9,Slack,Google Workspace(Drive, Sheets, Calendar), and digital tools Strongorganizational skills you follow up, follow through, and follow the system Ability tomultitask like a boss Positive energywith elite communication Ahospitality mindset: warm greetings, kindness, professionalism Loves being part of agrowing teamand contributing to the culture Schedule Monday Thursday 8:00 AM 5:30 PM (Three-day weekends always.) What Youll Do Greet patientswith genuine warmth and enthusiasm Answer phones+ schedule appointments with accuracy Verify insurancequickly and confidently Keeptreatment plansand patient data organized NavigateCloud9like a champ Help maintain aclean, efficient, professionalfront-desk flow Support the teamwhen things get busy (which is often in the BEST way) This isnt a slow office. This is ahigh-energy, high-standard, high-growth orthodontic practice. If that excites you, youre our person. Compensation Competitive pay- based on experience We take care of our team because they take care of our patients Why Join Us Work with adoctor and leadership team who actually care Growth-oriented practicewith opportunities to advance Fun, supportive culture Clear expectations +strong systems Make areal impacton patients every single day At Plymouth Orthodontics, we believe a healthy smile should come with a fantastic experience. Led by Dr. Ourania Vitsas, our boutique orthodontic practice in Plymouth, MA combines cutting-edge treatment with a welcoming, patient-first atmosphere. Were a growing team that loves laughter, creativity, and delivering top-notch care. Join us in making orthodontics fun and approachable for every patient who walks through our door!