Coordinator jobs in Dublin, CA - 1,570 jobs

Our client is searching for a Recruiting Coordinator to support a fast-scaling, high growth technology startup in the AI space. This is a hands-on, in-office role in San Francisco supporting a rapidly expanding hiring organization. You will manage heavy interview scheduling across multiple calendars, coordinate candidate outreach, and ensure an excellent candidate experience from first contact through offer. You will work closely with recruiters and hiring managers, support sourcing efforts, maintain tracking systems, and adapt quickly as priorities shift. This role requires the ability to juggle multiple workflows simultaneously, stay highly organized under pressure, and work extended hours when hiring demand is high. The role is fully in-office, located in San Francisco, with a salary in the $125K range. Requirements Previous experience supporting recruiting at a scaling technology company Strong experience managing complex scheduling across multiple stakeholders Familiarity with ATS systems and recruiting workflows Comfortable working onsite five days per week Highly adaptable, detail oriented, and proactive

Renew Medic is a professional cabinet solutions company with a focus on delivering exceptional craftsmanship and personalized services in both residential and commercial settings. Evolving from Furniture Medic , we provide a range of cabinet services including repairs, restoration, and custom designs. Trusted by homeowners, insurance professionals, builders, and manufacturers, we are a go-to partner for cabinet restoration and transformation. With decades of experience, Renew Medic is dedicated to delivering high-quality solutions that meet the unique needs of our clients. Role Description This is a full-time, on-site role located in San Leandro, CA, for an Operations Coordinator. The Operations Coordinator will oversee daily operational processes, provide administrative support, and ensure efficient functioning of company workflows. Key responsibilities include managing customer service interactions, coordinating between teams and external partners, analyzing and improving operational procedures, and maintaining accurate records. Effective communication and collaboration with internal and external stakeholders will be vital for success in this role. Qualifications Operations Management and Administrative Assistance skills to manage workflows, schedules, and documentation Strong Communication and Customer Service skills for effective interaction with clients, team members, and external partners Sound Analytical Skills to assess operations, identify areas for improvement, and implement solutions Proficiency with relevant office software, organizational tools, and data management systems Ability to multitask, prioritize responsibilities, and work in a fast-paced environment Previous experience in an operations or administrative role is preferred

Yoh Life Sciences is hiring for a Facilities Coordinator for our biopharmaceutical customer in Hayward, CA. The Facilities Coordinator will support the Facilities & Engineering team and the science of the lab and manufacturing spaces by managing, coordinating, and/or executing all lab equipment calibration & maintenance to enable an efficient laboratory environment for the ArsenalBio team. Title: Facilities Coordinator Location: Hayward, CA (ONSITE) Pay: $36-45/hr DOE Duration: Contract 6 months+ Schedule: M-F 8-5 Job Duties: Support global laboratory equipment documentation by maintaining internal equipment records Establish and maintain systems to track and trend planned and unplanned equipment maintenance activities Assist with internal laboratory equipment inventory processes and procedures Support equipment management process lifecycle for new equipment acquisitions, equipment transfers, and equipment decommission Document, coordinate, and/or perform laboratory equipment calibration, preventive maintenance (PM), and repairs in accordance with established procedures. Review service provider calibration certificates and service reports for completeness and accuracy Respond to all equipment repair requests in a timely manner to minimize downtime and disruptions. Serve as point of contact for vendor service calls, preventative maintenance, modifications, and installations on instruments with minimal supervision Coordinate scheduled and unscheduled maintenance activities with approved service provider and internal stakeholders Identify and suggest initiatives for continuous improvement Partner with the Supply Chain to ensure necessary equipment maintenance supplies are always in stock Requirements: Bachelor's Degree in a related field or equivalent experience 3+ years of experience in facilities, maintenance, or laboratory equipment coordination. Experience in supporting and coordinating equipment in a laboratory environment with high-volume, high-quality laboratory processes Working experience using Blue Mountain Regulatory Asset Manager (BMRAM) or other CMMS Working knowledge of GMP requirements and Good Documentation Practices. Proficient in technical writing skills to prepare, review, and maintain technical documentation with accuracy and attention to detail. Basic understanding of quality assurance principles and quality management systems Basic knowledge of IT systems, networking, and system administration Ability to work independently and demonstrate a high degree of personal & professional initiative Excellent time management skills; able to manage multiple competing priorities simultaneously Excellent verbal and written communication skills, with the ability to translate technical issues for non-technical stakeholders. Knowledge of principles, standard practices, and techniques of servicing, maintaining, and repairing laboratory equipment and instruments, materials, parts, supplies, and equipment used in the maintenance of laboratory equipment Must be able to lift 50 Lbs., work on equipment bending, kneeling, sitting, and/or standing #IND-SPG Estimated Min Rate: $36.00 Estimated Max Rate: $45.00 What's In It for You? We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include: Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week) Health Savings Account (HSA) (for employees working 20+ hours per week) Life & Disability Insurance (for employees working 20+ hours per week) MetLife Voluntary Benefits Employee Assistance Program (EAP) 401K Retirement Savings Plan Direct Deposit & weekly epayroll Referral Bonus Programs Certification and training opportunities Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit ************************************************ to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: **********************************

We are looking for a Talent Connection Coordinator to join our Lucasfilm & ILM Recruiting team in San Francisco. Are you great at keeping multiple balls in the air? Do you get satisfaction from making people feel at ease? The Talent Connection Coordinator is the “first face” of the company and will use your considerable people skills to make our candidates feel welcomed and our client groups informed during the interview scheduling & coordinating process. You'd also orchestrate a candidate's journey behind the scenes, from beginning to end, and work directly with our Recruiters and Hiring Managers. The Talent Connection Coordinator juggles a constantly changing set of moving parts, so being an ace multi-tasker is key! You would help us make a great first-impression by ensuring all goes smoothly during the interview and hiring process. We pride ourselves on giving candidates a warm, friendly, “high touch” experience … and that would begin with you! What You'll Do Schedule & confirm candidate interviews and provide ongoing updates to the various candidate interview trackers Consistently post & review our job postings making sure they are correctly posted online and on social media; Manage background checks, offer-letter generation, NDAs and all other logistics for a new-hire; Organize travel arrangements and reimbursements for candidates Prep the conference room, and personally greet candidates in the lobby Give tours of our spectacular campus, sharing your knowledge of the memorabilia, costumes and artwork from movies like Star Wars and Jurassic Park Conduct orientations for new-hires, and be available in the early days to help them - you are the first face they see, so they will count on you Support the hiring process from start to finish Support global teams across Lucasfilm & ILM when requested Support the needs of other Disney businesses that hire on campus Receive and keep track of all referrals from co-workers and partner with the referral tracking team on follow up Coordinate and organize scheduling and logistics for the team meetings Attend relevant meetings to contribute, capture actions, and ensure appropriate follow-through of action items discussed Assist recruiters, hiring managers and the HR team in special projects What We're Looking For Minimum two years of experience in a fast-paced environment in a support function (e.g., Customer Service, Administration, Project Coordination, or Production Assistant) Preference for candidates with an interest in a career in Talent Acquisition or Human Resources A college degree in Human Resources, Industrial Relations, Psychology, Sociology, Communications or a related field preferred Warm and friendly, possessing high emotional intelligence ("EQ"), and adept at prioritizing competing needs with quick, smart decisions while multi-tasking. Excellent teamwork and client service skills and an ability to interact effectively with all levels Program/project management skills Precision when working on information data entry; Extremely detail oriented Excellent ability to communicate in writing and in person; Maturity to handle confidential information Ability to work with cross-functional teams with a client service focus Gets energized by a fast paced, ever-changing environment and can shift priorities quickly A self-motivated problem-solver with a strong desire to contribute to our reputation and success Strong computer skills (Google Suite and Microsoft Office), with knowledge of ATS tools such as Workday Experience with WordPress skills are nice to have The hiring range for this position in San Francisco, CA is $64,900.00 to $79,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered. Disability Accommodation for Employment Applications The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs . We will only respond to those requests that are related to the accessibility of the online application system due to a disability. #J-18808-Ljbffr

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

The Sustainability & Environmental Program Coordinator will play a critical part in ensuring our commercial warehouse operations in South San Francisco align with local and state environmental regulations, while advancing Goodwill of San Francisco Bay's sustainability goals. This position will serve as a bridge between warehouse operations, sustainability strategy, policy strategy, and regulatory compliance. Will support driving initiatives that promote circularity, waste reduction, sustainable packaging, and more. Essential Duties and Responsibilities: Environmental Compliance & Policy Coordination Ensure adherence to all applicable environmental regulations and city/state sustainability policies impacting warehouse operations. Serve as the point of contact for local regulatory agencies and maintain up-to-date knowledge of relevant compliance requirements (e.g. SF Department of the Environment). Conduct internal audits, maintain documentation, and coordinate reporting related to environmental performance and compliance metrics. Support implementation and tracking of environmental permits/designations, waste diversion goals, packaging standards, and material handling protocols (if applicable). Support on site coordination of sustainability stakeholder visits to warehouse operations. Sustainability Program Implementation Collaborate with cross-functional teams (e.g. Operations, Facilities, Procurement, EHS) to develop and implement sustainable practices and procedures. Design and support programs that enhance circularity and reduce environmental impact across warehouse operations (e.g. zero waste initiatives, sustainable materials sourcing, reverse logistics). Support efforts to monitor and improve packaging practices in line with sustainability goals and local regulations. Stakeholder Engagement & Communication Engage with external stakeholders, including city agencies, community groups, and sustainability coalitions, to represent company interests and stay informed of evolving sustainability policy. Partner with internal stakeholders to drive adoption of sustainability initiatives and build a culture of environmental responsibility within warehouse teams. Develop clear communications and training materials to support staff awareness and compliance with sustainability initiatives. Minimum Qualifications: Bachelor's degree in Environmental Science, Sustainability, Public Policy, Environmental Engineering, or related field. 1-4 years of experience in environmental compliance, sustainability coordination, or operations within a commercial, industrial, or logistics environment. Knowledge of San Francisco Bay Area and California environmental regulations, waste management policies, and sustainability ordinances. Strong project management, organizational, and communication skills. Ability to engage diverse stakeholders and build collaborative relationships. Preferred Qualifications: Experience working in warehouse, logistics, or supply chain operations. Familiarity with data collection and sustainability reporting tools. Experience with circular economy initiatives, LEED, TRUE Zero Waste, or similar certifications is a plus. Bilingual or multilingual skills are a bonus, especially Spanish or Cantonese. Reasonable Accommodation Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Industry: Asset Management / Financial Services Firm Style: Collaborative, fast-paced, and high-performing You're a great fit if you: Bring a couple of years of experience in recruiting coordination or administrative support Have confidence managing calendars, scheduling, and logistics across teams Are comfortable using applicant tracking or HR systems (ATS experience/ Greenhouse preferred) Communicate clearly, stay organized, and keep things moving even when priorities shift Handle confidential information with professionalism and sound judgment Enjoy being a connector between candidates, hiring teams, and internal partners Look for ways to make processes smoother and more efficient Your Responsibilities: Interview & Scheduling Support - Coordinate interviews and manage communication with candidates and hiring teams Recruiting Operations - Keep candidate pipelines and data organized and up to date Cross-Team Partnership - Work closely with recruiters and business stakeholders to support hiring needs Candidate Experience - Ensure candidates feel informed and supported throughout the process Onboarding Touchpoints - Help with pre-hire documents and new-hire steps as needed Process & Documentation - Maintain templates, trackers, and other recruiting materials Accuracy & Compliance - Support reporting needs and help ensure processes stay aligned with policies Where You'll Make an Impact: Contribute to a seamless and professional hiring experience Help teams stay coordinated and informed throughout the interview process Strengthen recruiting systems and workflows Play a key role in helping the firm attract and bring in strong talent

A leading international law firm is seeking an Administrative Workflow Coordinator Lead to play a pivotal role in managing and optimizing administrative workflows for attorneys and business professionals. This is a hands-on, high-visibility position ideal for a proactive professional who thrives in a fast-paced environment and is committed to delivering exceptional client service. This role will be hybrid and can sit in San Francisco, Silicon Valley, Santa Monica, Seattle, NYC, or Boston. Key Highlights: Oversee and assign workflow tasks, ensuring requests and projects are completed efficiently, accurately, and on schedule Track progress, identify bottlenecks, and provide timely updates to stakeholders to maintain alignment and transparency Serve as a primary point of contact for attorneys, paralegals, and administrative teams, fostering collaboration and process consistency Support onboarding, mentoring, and training of team members while maintaining workflow documentation and best practices Analyze workflow data to identify trends and opportunities for efficiency improvements and continuous process enhancement Assist the Business Center Manager with resource alignment, strategic planning, and prioritization of evolving business demands Provide backup support during peak periods to ensure service continuity and maintain a high-performing, client-focused environment Requirements: Bachelor's degree required 2-4 years of administrative experience within a legal or professional services environment Strong organizational, multitasking, and problem-solving skills in a fast-paced setting Excellent communication, collaboration, and interpersonal skills with attention to detail and discretion Familiarity with administrative and workflow tools such as Calendaring, iManage, EMS, Chrome River, PrebillViewer, and Intapp preferred

MANDATORY AND MOST IMPORTANT REQUIREMENTS: Key task is managing requests for hardware (one or more element of a system and related wiring harnesses, and managing the distribution of that hardware to the requestors: Skills: Responsive to stakeholders for managing allocation demand, answering questions about orders, detail oriented and well organized. Has Google Sheets experience ideally - able to track people, requests, volumes and create request forms, handle the device requests and orders, coordinate with stakeholders, negotiate (with support) allocation when the received amount of boards and harnesses is short or arrives later than expected time. Some experience of logistics is ideal - knowing what kind of documentation is needed for overseas shipment (but will be able to rely upon a skilled Logistics and shipping compliance team at RVT). Check shipments when they arrive to see that they are what was expected, label items with a labeler, track serial numbers, put sets of equipment together (e.g. assemble together several related boxes of items: Assembly A plus Assembly B plus wiring Kit C. Not assembling electronically - just gathering a kit as a set of boxes. No need to lift anything heavy. Move lightweight single boxes only - or groups of boxes using a trolley. Role Overview We are looking for a highly organized and detail-oriented ECU Device Allocation Coordinator to join our Technical Program Management team. In this role, you will act as the "traffic controller" for our critical prototype hardware. You will manage the flow of Electronic Control Units (ECUs) and wiring harnesses, ensuring that our software, and hardware teams to ensure they have the hardware they need to build the future of software defined electric vehicles. This is a hybrid desk/lab role. You will spend time managing complex data sets and inventory logistics, as well as handling physical hardware, performing basic software updates, and managing distribution between sites, supported by our Logistics team. Key Responsibilities 1. Allocation & Inventory Management ● Centralize Requests: Act as the primary point of contact for engineering teams requesting prototype hardware (ECUs, harnesses, systems of ECUs). ● Prioritization: Work with engineering leads to track project priorities and allocate scarce hardware resources accordingly. ● Inventory Tracking: Monitor incoming shipments and track inventory arrival dates to provide accurate timelines to stakeholders. ● Asset Management: Tag all incoming materials with asset tracking labels and maintain a precise database of device locations. 2. Logistics & Distribution ● Distribution: Organize the physical distribution of hardware to multiple local buildings and coordinate shipments to remote engineering sites and partner sites. ● Shipping & Receiving: Assist with validating incoming inventory and readying outgoing hardware. 3. Technical Support ● Firmware Flashing: Connect ECUs to laptops to flash updated software versions or firmware prior to distribution. (assume: engineer support and detailed instructions) ● Version Control: Verify software versions on ECU boards to ensure engineers receive the correct configurations for their testing needs. ● Basic Troubleshooting: Perform visual inspections of wiring harnesses and hardware for physical damage. Qualifications Required Skills: ● Data Management: Exceptional attention to detail. You must be comfortable managing large datasets without errors. ● Software Proficiency: Strong proficiency in Microsoft Excel or Google Sheets (e.g., VLOOKUP, Pivot Tables, conditional formatting). Familiarity with Salesforce, Jira, or similar inventory/ticket management systems. ● Communication: Ability to communicate clearly with engineers and program managers regarding timelines and delays. Slack proficiency is preferable. ● Organization: specific ability to multitask and track hundreds of moving parts in a fast- paced environment. Preferred Experience: ● Previous experience in an automotive, electronics, or hardware manufacturing environment. ● Basic understanding of flashing firmware or working with hardware testing tools. ● Interest in EV technology and automotive engineering. Physical Requirements ● Must be able to lift and carry boxes weighing up to 25-30 lbs. ● Ability to stand for extended periods while sorting, tagging, or flashing hardware. ● Manual dexterity to handle small electronic components and wiring harnesses. Why Join Us? ● Work directly with cutting-edge EV prototypes for both Client Group brands: Audi, VW, Scout, Porsche. ● Gain exposure to the cross-functional operations of a major automotive engineering firm. ● Opportunity to develop technical skills in hardware management and basic software operations

Posted Thursday, January 8, 2026 at 11:00 AM The Opportunity Billing Coordinator (Flexible Hybrid in SF Bay Area) The Billing Coordinator supports the delivery of quality legal services to clients by assisting with all aspects of the Firm's monthly billing process. The role assists with special billing related projects and a broad range of requests, requiring a high level of analytical and problem‑solving skills. The Coordinator provides instruction and assists others in the use of the time and matter programs, makes system updates of core billing information, and covers aspects of the Time and Billing Supervisor's job in the supervisor's absence. This position requires working in person in San Francisco. The Day-to-Day Invoice Preparation: Prepares client invoices as revised by attorneys and in accordance with client guidelines using the accounting software. Researches questions and discrepancies. Interfaces with attorneys and secretaries as necessary and works with Time and Billing Supervisor to resolve issues and ensure the necessary data updates are in place to proceed with bill preparation. Performs text edits, makes adjustments or write‑offs of fees and costs, transfers time and costs, makes rate adjustments, and updates address information. Prepares task‑based and electronic bills, troubleshoots ebilling rejections, provides expense backup and makes "manual" adjustments to bill formats via Word as required. Invoice Recording: Reviews and verifies pre‑bill to invoice data and releases the approved pre‑bills for posting. Verifies release output and posts final pre‑bills to accounts receivable in accounting system. Submits electronic formats for e‑bill clients via various third‑party platforms, email, and mails paper client invoices. Collections and Accounts Receivable: Coordinates with AR/Collections team to ensure that trust payments are applied during the billing process for the appropriate clients, based on attorney instruction. Performs mass revision and reapplication of payments to prior bills based on client or attorney requests. Provides bill and payment information when needed. Special Billing Projects: Provides financial information for court fee petitions and prepares supporting exhibits of detailed time and expenses. Handles various billing projects as requested. Cost Recovery: Enters miscellaneous firm disbursements and computerized research charges to client matters using the Expert generic importer. Performs data entry of disbursements as necessary. Reviews cost recovery/disbursement output and posts charges. Maintains monthly disbursement files and electronic cost recovery archives. Accounting Closing Activity: Assists with miscellaneous month‑end tasks to ensure a prompt and accurate close and initiate the new billing cycle. Tasks include, but are not limited to, follow‑up and resolution to outstanding pre‑bills, including revised bill and internal bill projects. Alerts timekeepers with time in "pending" status, release as necessary. Performs bulk time transfers. Revalue time entries as necessary. Posts all released time. Checks Expert log to ensure all disbursement imports have been entered and posted correctly. Information Management: Performs updates to bill groups, matter plans and data entry regarding routine client, matter and billing information, e.g. address information and billing instructions. Confirms rate information as represented on new matter intake paperwork and works with the Time and Billing Supervisor and Billing Specialist if revisions are required. Reporting: Assists Time and Billing Supervisor as necessary in routine reporting processes, e.g. audit responses, client accruals, outstanding bill lists and miscellaneous report requests. Maintains Files: Maintains accurate and current expense disbursement files. Creates new files as necessary. Assists System Users: Answers questions and aids attorneys and staff regarding the use of the firm's timekeeping and matter inquiry programs and other available information reports. Works Cooperatively and Collaboratively with Others: Strives to meet deadlines and follows firm policy and department protocols. Maintains department customer service standards. Assists with special projects as assigned. Communicates with clients in a professional and service‑orientated manner. Works cooperatively with attorneys, secretaries, and others as necessary. Requirements Experience The Billing Coordinator must have a minimum of two (2) years billing experience in a professional services firm, preferably a law firm. All levels are encouraged to apply. Education High school diploma or GED required. Some college, accounting or business school desirable. Knowledge, Skills and Abilities High level of knowledge regarding client billing and relevant accounting concepts and procedures. Accurate typing and data entry. 10‑key by touch. Proficient in the use of MS Office Suite of software (Word, Outlook, and Excel) and windows‑based accounting or finance software. Familiarity with billing software (preferably Aderant or Elite, Prebill Viewer, Billblast or eBillingHub). Strong reconciliation, research and problem‑solving skills. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Ability to work effectively within a team environment and to work proactively. Strong time management skills and the ability to work under pressure in a fast‑paced environment; ability to coordinate multiple tasks concurrently and meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail. What We Provide Farella supports all the members of our Farella family in achieving both personal satisfaction and professional accomplishment. Farella provides competitive salary and excellent benefits including comprehensive, medical, dental, vision, generous PTO, educational reimbursement and charitable contribution matching. The annual base compensation range for this California position is expected to be between $75,000 and $90,000. Placement within the salary range depends upon a number of factors including years of experience and professional skills required for this role. Additional compensation may include a discretionary bonus, health and welfare benefits, PTO, leave, paid holidays and retirement plan benefits. Who We Are Farella Braun + Martel is a leading Northern California law firm representing corporate and private clients in sophisticated business transactions and complex commercial, civil and criminal litigation. Clients seek our imaginative legal solutions and the dynamism and intellectual creativity of our lawyers. We are headquartered in San Francisco and maintain an office in Napa Valley that focuses on the wine industry. Commitment to Diversity, Equality + Inclusion We strive to ensure that everyone working at Farella feels like they belong. To that end, our recruiting, retention and practice development programs welcome, support and promote the interests of women, families and people of all ethnicities and sexual orientations. At Farella, we are committed to diversity, both as an ethical ideal and as a business imperative. Our Commitment to the Community in Which We Live and Work Since our inception over 60 years ago, Farella Braun + Martel has actively participated in our local communities. Through pro bono work, charitable giving and participation in civic organizations, we have strived to honor our core principle of giving back to the community. We annually participate in firm‑wide community service events including Rebuilding Together San Francisco, BASF's Head Start Holiday Gift Program, BASF's Food from the Bar Campaign benefiting the SF/Marin Food Bank and Chapter One Online Literacy Tutoring Program with local elementary schools. Recognition Farella has received industry and peer recognition equal to any firm in the country. Our attorneys include fellows of the American College of Trial Lawyers, American College of Appellate Lawyers, American College of Environmental Lawyers, American College of Coverage Counsel, College of Labor & Employment Lawyers, and American College of Investment Counsel. Farella has been named among Law360's California Powerhouses, featured on the National Law Journal's Midsize Hot List and is named one of the Best Places to Work in the Bay Area by the San Francisco Business Times / Silicon Valley Business Journal. Green Business Farella Braun + Martel became the first major law firm in San Francisco to obtain certification as a green business from the San Francisco Green Business Program in 2006. The program recognized the firm for meeting its stringent environmental standards. We received our fifth Green Business certification in 2024. Farella is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law. Farella is an Equal Opportunity Employer #J-18808-Ljbffr

TRB and Associates is seeking an experienced and motivated Permit Coordinator to join our Building and Safety Group at our Home Office. The ideal candidate will have a minimum of two years of experience performing a variety of general office tasks. This role is a great fit for someone who thrives in a fast-paced environment, is organized, detail-oriented, friendly, and looking to learn and grow within the municipal services field. Join a rapidly expanding building & safety consulting firm supporting jurisdictions throughout California. Hiring Immediately! Location: San Ramon, CA Job Type: Full-time | In person Essential job duties and responsibilities of the role include but not limited to: Document Control Review application and construction documents for completeness and compliance with requirements; route plans to appropriate staff for processing. Coordinate the plan checking process, monitoring, and assuring that all necessary documentation and reviews are completed. Perform various administrative, reporting, billing, and accounts receivable tasks. Be able to manage a wide range of duties in an effective manner, including timely plan processing and routing and coordinating with disciplined staff. Perform data entry and coordinate routing of various permits and plans; use specialized database/permit tracking programs. Greet and direct visitors to appropriate areas, screen phone calls, respond to inquiries, and provide relevant project-related information to appropriate parties. Must be highly organized and possess the flexibility to adjust to changing workload volume. Other Must be able to lift heavy plans and specification documents on a regular basis (up to 25 lbs.). Provide backup relief to other office support staff. Run errands on an as-needed basis, usually within a 15-mile radius. This may include pickups and drop-offs at various jurisdictions. Job Requirements: One-year municipal experience Proficient with Microsoft Suite (Outlook, Word, and Excel) High School Diploma, GED Must be highly organized, detail-oriented, and possess the flexibility to adjust to changing workload volume. Must have a valid driver's license. Must have reliable transportation to run errands. Desired Skills: ICC Permit Technician Certification, preferred. Must possess excellent communication and customer service skills. Use consistent sound judgment and discretion. TRB and Associates, Inc. offers a collaborative work environment, comprehensive compensation, and benefits package, 401(k) plan, holidays and paid time off for full-time employment. Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance You can also send a resume and cover letter to TRB and Associates via email at **************** **Notice to Recruiters:** Recruitment services and unsolicited job offers are not currently required. Thank you for understanding and adhering to this preference!

Pay: $28-$38 per hour (based on experience and scope) Job Type: Full Time • Support role designed to assist Project Managers with documentation, coordination, and administrative oversight • Expanded position that may evolve from an internal promotion or an external hire • Intended to improve project flow, organization, and consistency across teams • Role scope may grow over time based on business needs Key Responsibilities • Provide administrative and coordination support to Project Managers • Assist with project documentation, tracking, and organization • Support internal communication and information flow between teams • Maintain accurate records related to active projects • Assist with scheduling, follow ups, and general project coordination • Support process consistency and documentation standards Required Skills and Experience • Strong organizational and administrative skills • Experience supporting projects, operations, or leadership teams • Ability to manage multiple priorities and deadlines • Strong written and verbal communication skills • Comfortable working in a structured, detail-oriented environment Preferred Candidate Profile • Highly organized and detail oriented • Collaborative and supportive team mindset • Adaptable and comfortable in an evolving role • Strong follow through and accountability • Interest in growth and expanded responsibility over time Work Schedule and Environment • Onsite role • Monday through Friday, standard business hours • Office based environment • Workspace logistics will be finalized prior to start Hiring Notes • Role is exploratory and timing is flexible • Hiring does not need to be rushed • Candidates will be pre framed on role scope and logistics • Direct hire is the preferred hiring approach Reporting and Culture • Supports the Project Management team • Collaborative, team-oriented environment • Emphasis on organization, reliability, and shared ownership • Opportunity to grow alongside the business

Job Title: Staffing Coordinator / Scheduler (Experienced) Priority Requirements (Must-Have) Experienced Staffing Coordinator / Scheduler only - this role is not open to entry-level candidates Hands-on experience with Kronos Hands-on experience with Clairvia Proven experience managing healthcare staffing and scheduling in a clinical environment Position Summary The Staffing Coordinator provides administrative and operational support through the coordination of daily and long-range staffing and scheduling needs within a healthcare environment. This role is responsible for allocating resources, managing staffing challenges, and developing accurate master schedules across multiple units and specialties. Accuracy, system proficiency, and prior healthcare scheduling experience are critical for success in this role. Key Responsibilities Coordinate daily and long-range staffing and scheduling needs across multiple units and specialties Develop and maintain master schedules to ensure appropriate resource coverage Allocate staff resources efficiently to address staffing shortages and operational challenges Review and process time-off requests, monitor payroll trends, and ensure accurate timecard coding Utilize Kronos and Clairvia systems for scheduling, staffing adjustments, and workforce management Communicate effectively with staff, leadership, and healthcare providers to resolve scheduling issues Gain cooperation and trust from staff through professional communication and reliable performance Ensure compliance with local, state, and federal regulations, as well as organizational policies related to privacy, safety, and labor standards May assist with onboarding, orientation, or training of department staff as needed Required Qualifications Previous experience as a Staffing Coordinator or Scheduler in a healthcare setting Demonstrated experience using Kronos and Clairvia Experience supporting staffing for multiple units or specialties Strong attention to detail with scheduling accuracy and payroll-related processes Effective written and verbal communication skills Ability to manage competing priorities in a fast-paced healthcare environment

Job Title: Staffing Coordinator / Scheduler Full-Time - Onsite - Burlingame, CA PR: $25-$30 Must Have: • Prior healthcare staffing/scheduling experience • Proficiency with Kronos and Clairvia systems • Strong organizational and communication skills Plus: • Experience managing staffing for multiple units • Familiarity with payroll processes and compliance standards Job Details: • Coordinate daily and long-range staffing and scheduling needs across multiple units • Develop and maintain master schedules to ensure resource coverage • Allocate staff resources efficiently to address shortages • Review time-off requests, monitor payroll trends, and ensure accurate timecard coding • Utilize Kronos and Clairvia systems for scheduling and workforce management • Communicate effectively with staff and leadership to resolve scheduling issues • Ensure compliance with privacy, safety, and labor standards • May assist with onboarding or training of department staff Required Qualifications: • Previous experience as a Staffing Coordinator or Scheduler in healthcare • Hands-on experience with Kronos and Clairvia • Ability to manage staffing for multiple units or specialties • Strong attention to detail and scheduling accuracy • Effective written and verbal communication skills • Ability to manage competing priorities in a fast-paced environment

Delta, founded in 1971, is a global leader in switching power supplies and thermal management products with a thriving portfolio of smart energy-saving systems and solutions in the fields of industrial automation, building automation, telecom power, data center infrastructure, EV charging, renewable energy, energy storage and display, to nurture the development of smart manufacturing and sustainable cities. As a world-class corporate citizen guided by its mission statement, “To provide innovative, clean and energy-efficient solutions for a better tomorrow,” Delta leverages its core competence in high-efficiency power electronics and its ESG-embedded business model to address key environmental issues, such as climate change. Delta serves customers through its sales offices, R&D centers and manufacturing facilities spread over close to 200 locations across five continents. Delta has 158 sales offices, 72 R&D centers and 48 manufacturing facilities worldwide Throughout its history, Delta has received various global awards and recognition for its business achievements, innovative technologies and dedication to ESG. Since 2011, Delta has been listed on the DJSI World Index of Dow Jones Sustainability™ Indices for 11 consecutive years. In 2021, Delta was also recognized by CDP with leadership level ratings for its substantial contribution to climate change and water security issues and named Supplier Engagement Leader for its continuous development of a sustainable value chain. Title: Project Coordinator: Provide effective business operations and administrative needs for the region office. Manage region leadership's calendars, appointments, complex scheduling across multiple time zones and travel logistics. Maintain confidentiality and professionalism in handling sensitive documents, data, and communications. Organize, schedule, and facilitate project and management meetings with clear agendas. Assist with special projects by coordinating resources, monitoring timelines, and tracking deliverables. Coordinate team communications and assist in planning internal meetings, workshops, and events as instructed. Plan and orchestrate work to ensure management priorities are executed effectively and organizational goals are met. Support cross-functional coordination by ensuring timely follow-ups and alignment across stakeholders. Qualifications Bachelor's degree in Business, Operations, or a related field. 3+ years of experience in business operations or project management roles. Advanced organizational skills to manage time, coordinate calendars, prioritize tasks and meet deadlines. Good analytical skills and experience with Excel or dashboards. Excellent written and verbal communication skills; able to interface with all levels of the organization. Detail-oriented, proactive, and able to support multiple projects under tight timelines. Experience working in a matrixed, global, or fast-growth organization. Mandarin proficiency is a plus.

San Francisco, CA 94109 Shift: Day 5x8-Hour (08:00 - 17:00) Note: MUST be legally authorized to work in the United States. Provides administrative support through the coordination of daily and long range staffing and scheduling needs Allocates resources and manages staffing challenges accurately in a timely manner. Gains confidence and cooperation from staff, and other healthcare providers through competent job performance, and effective communication Adheres to all local/state/federal regulations, codes, policies and procedures to ensure privacy and safety May also be responsible for performing specific tasks and/or orient other staff to the department We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req3161279

Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks an accomplished Patient Scheduling Coordinator __________________________________________________ NOTE- THIS IS 100% ONSITE ROLE & ONLY W2 CANDIDATES/NO C2C/1099 *** Candidate must be authorized to work in USA without requiring sponsorship *** Position: Patient Scheduling Coordinator (Job id - 3163877) Location: San Francisco CA 94104 (100% Onsite) Duration: 6 Months + Strong Possibility of Extension ________________________________________________ Job duties: Administrative Practice Coordinator- incoming phone call management and routing, scheduling appointments, administrative tasks Soft skills/characteristics: strong customer service, communication, attention to detail skills Estimated number of patients in clinic per day or calls per day if call center: 300 patients in clinic per day Specific number of year's experience? Prefer at least 6 months experience in health care (Apex training preferred) but depends on skill set ________________________________________________ Bhupesh Khurana Lead Technical Recruiter Email - ***************************** Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws

Salary Range: $66,273 - $99,409 The expected pay range is based on many factors, such as experience, education, and the market. The range is subject to change. FLSA Status:Non-Exempt Department:Grievance and Appeals Reports To:Supervisor, Grievance and Appeals GENERAL DESCRIPTION OF POSITION The Grievance and Appeals Coordinator is responsible for the beginning-to-end process of receiving, researching and resolving of new and existing member and provider grievance and appeals cases for all lines-of-business including any escalated step of the grievance and appeals process in accordance with state and federal regulatory requirements and SCFHP policies and procedures as set forth for each line of business. ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. Act as a back-up to the Grievance and Appeals Intake Specialist during times of high volume work and/or staffing shortages to ensure appropriate intake of new and existing grievance and appeal cases, assessing the priority of each case and routing to the appropriate staff. Ensure grievance and appeals cases are accurate and include the necessary elements for processing and resolving, giving special attention to those identified as "Expedite". Create clear and concise documentation in applicable system(s). Use good judgment and department resources to identify all issues and required actions within a case, appropriately categorize cases and identify required actions in accordance with state and federal regulations. Produce and manage outbound documents, correspondence and reports in a manner that meets required timeframes. Ensure adherence with state and federal regulatory timeframes for handling cases including acknowledging cases, resolving cases, monitoring effectuation of resolution, completing resolution letters and communicating with members and providers within required timeframes. Prepare case files for State Fair Hearings, Independent Review Entities or other escalated types of cases, including documentation of the Statement of Position and case narratives. Represent SCFHP in any hearing proceedings. Develop effective and professional working relationships with internal and external stakeholders and partners. Communicate effectively with members and providers orally and in writing. Contact members and providers to seek additional information or clarification regarding grievance and appeals cases and review and resolve issues by requesting medical records, notice of action, or any other pertinent information related to grievances and appeals from medical groups, delegated entities and/or providers. Perform complete, accurate and consistent data entry into system software applications in accordance with policies, procedures and instruction from the Manager of Grievance and Appeals Operations. Maintain case files by ensuring that they are documented in accordance with state and federal requirements and organized in a manner that adheres to SCFHP standards and audit requirements. Participate in retrospective audit and review of cases and complete and correct gaps or errors in data. Identify operational issues and trends with SCFHP, delegates and other external stakeholders. Communicate these issues internally and externally and assist in formulating appropriate remediation plans. Assist the Manager of Grievance and Appeals Operations and peers with special projects. Work collaboratively and cross-functionally with other departments to facilitate appropriate resolutions. Work as a team to complete departmental tasks to meet deadlines and accomplish department objectives. Attend and actively participate in Grievance and Appeals Committee meetings, operational meetings and department meetings, trainings and coaching sessions. Perform other related duties as required or assigned. REQUIREMENTS - Required (R) Desired (D) The requirements listed below are representative of the knowledge, skill, and/or ability required or desired. High School diploma or GED. (R) Associate's degree or equivalent experience, training or coursework. (D) Minimum two years of experience in customer service, provider service, health service, or pharmacy in a managed care or health care environment handling escalated or complex issues. (R) Knowledge of health plan benefits, processes and operations. (R) Prior experience with commercial, Medi-Cal and/or Medicare programs and working with the underserved populations. (R) Work weekends and company holidays as needed based on business regulatory requirements. (R) Spanish, Vietnamese, Chinese, or Tagalog language bi-lingual skills. (D) Detail-oriented with the ability to conduct research and identify steps required to resolve issues and follow through to effectuation.(R) Proficient in adapting to changing situations and efficiently alternating focus between tasks to support the Grievance and Appeals Department operations as dictated by business needs (R) Ability to consistently meet grievance and appeals accuracy and timeline requirements by achieving regulatory standards. (R) Working knowledge of and the ability to efficiently operate all applicable computer software including computer applications such as Outlook, Word and Excel. (R) Ability to use keyboard with moderate speed and a high level of accuracy. (R) Excellent communications skills including the ability to express oneself clearly and concisely when providing service to SCFHP internal departments, Members, Providers and outside entities over the telephone, in person or in writing. The ability to remain calm and de-escalate tense situations. (R) Ability to think and work effectively under pressure and accurately prioritize and complete tasks within established timeframes. (R) Ability to assume responsibility and exercise good judgment when making decisions within the scope of the position. (R) Ability to maintain confidentiality. (R) Ability to comply with all SCFHP policies and procedures. (R) Ability to perform the job safely with respect to others, to property and to individual safety. (R) WORKING CONDITIONS Generally, duties are primarily performed in an office environment while sitting or standing at a desk. Incumbents are subject to frequent contact with and interruptions by co-workers, supervisors, and plan members or providers in person, by telephone, and by work-related electronic communications. PHYSICAL REQUIREMENTS Incumbents must be able to perform the essential functions of this job, with or without reasonable accommodation: Mobility Requirements: regular bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies and sit or stand for extended periods of time; (R) Lifting Requirements: regularly lift and carry files, notebooks, and office supplies that may weigh up to 5 pounds; (R) Visual Requirements: ability to read information in printed materials and on a computer screen; perform close-up work; clarity of vision is required at 20 inches or less; (R) Dexterity Requirements: regular use of hands, wrists, and finger movements; ability to perform repetitive motion (keyboard); writing (note-taking); ability to operate a computer keyboard and other office equipment; (R) Hearing/Talking Requirements: ability to hear normal speech, hear and talk to exchange information in person and on telephone; (R) Reasoning Requirements: ability to think and work effectively under pressure; ability to effectively serve customers; decision making, maintain a concentrated level of attention to information communicated in person and by telephone throughout a typical workday; attention to detail. (R) ENVIRONMENTAL CONDITIONS General office and call center conditions. May be exposed to moderate noise levels. EOE (function () { 'use strict'; social Share.init(); })();

Front Desk · Front Office Upkeep - keep lobby / common areas welcoming, tidy and organized · Answer phones, greet and direct guests · Maintain payment pick-up file, manual check distribution · General office communications · Receive and sort mail and currier deliveries · Maintain and organize Mail Room supplies · Maintain postage machine · Holiday decoration of the front desk / lobby and common areas Facility · Coordination and communication with Office Vendors - janitorial, electrician, plumbers, plant vendor, etc. for all maintenance needs · General Office Maintenance of lobby / common areas / conference rooms, kitchen breakroom and post events · Upkeep, stocking, and organizing of all general areas including lobby / common areas / conference rooms, kitchen breakroom and post events o storage closet, back warehouse refrigerators, restrooms, gym, showers, vacant offices and cubes) · Office Equipment - printers, plotters, etc. o Service calls, maintenance of paper and toner, minor troubleshooting o Correspondence with vendors · Conference Rooms o Manage Reservations o Upkeep and maintenance of supplies o Set-up audio visual for meetings as needed o Troubleshoot laptop/tv with IT o Order catering when needed and set up food/drinks neatly and professionally · Office Supplies o Ordering, stocking, and organizing · New Hire Setup o Set-up cubes, desk/offices · Manage online ordering accounts Breakroom · Upkeep of overall appearance of the kitchen, bar, lunch tables, and lounge areas · Manage inventory, organization of orders with Costco and Safeway for company provided food and paper goods · Kitchen Equipment troubleshooting or vendor scheduling for maintenance needs · Set-up assistance for all events or scheduled meetings Other - As Needed · Assist with corporate event planning and setup · Pick up catering and set up food/drinks · Office decoration for events or holidays · Assist with misc. tasks from office management Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance Schedule: 8 hour shift Monday to Friday Education: Bachelor's (Required) Work Location: In person