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Coordinator/executive assistant skills for your resume and career
15 coordinator/executive assistant skills for your resume and career
1. Data Entry
Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.
- Performed all data entry into admissions database for prospective and current undergraduate and graduate students.
- Maintained files, data entry of resumes/applications into applicant log.
2. PowerPoint
- Prepare agendas, analyze various Executive level reports and roll up data and information into PowerPoint presentations for Executive staff activities.
- Prepared PowerPoint presentations for international lectures, utilizing my research skills, visual creativity, and cultural and medical knowledge.
3. Financial Reports
- Calendar Management / Financial Reports /Document Review & Electronic Filing / Recording Minutes / Stakeholder Communications / Training Material Implementation
- Expense report administration, compiled information and prepared monthly financial reports, contributed to special projects as needed.
4. Payroll
Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.
- Coordinated with payroll regarding contract employee deductions and ensured that information was reflected in the appropriate pay period
- Coordinated and processed new hire paperwork including payroll, company benefits and computer set-up.
5. Calendar Management
- Coordinated overall administrative activities including purchasing of office supplies, processing expenses, financial record keeping, and executive calendar management.
- Initiated calendar management, travel arrangements, invoice tracking and analysis, contractor interaction and maintenance of department personnel documentation.
6. Meeting Minutes
- Facilitated cohesive communication by transcribing and publishing succinct and concise meeting minutes for the Y2K Contingency Planning Committee.
- Compiled summary documentation of project meetings and provided management and staff with immediate meeting minutes and project updates.
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- Support involved but was not limited to preparing correspondence/procedures, developing reports, arranging meetings and event planning.
- General administrative functions including supply inventory and ordering and company event planning and preparation.
8. Administrative Tasks
- Project Coordinator Perform and manage all administrative tasks for projects to include receiving and distributing correspondence to proper personnel.
- Coordinate and ensure the fulfillment of specific administrative tasks dealing with correspondence and public relations.
9. Purchase Orders
- Processed purchase orders for office supplies and equipment, confirmed inventory, anticipated departmental needs, expedited and distributed orders.
- Scheduled meetings including catering, input purchase orders, ordered supplies and assisted engineers and other administrators.
10. Human Resources
Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.
- Provided personnel data coordination and human resources support through sick and annual leave reporting, manpower records and contract management
- Assisted leader with human resources functions to include maintaining departmental human resources files, and processing human resources-related requests.
11. Office Equipment
- Supervised operation and maintenance requirements of all office equipment, including internal server and computer network.
- Maintained office equipment, created and maintained company files, database management, produced inter-office correspondence.
12. Conference Calls
Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.
- Coordinate executive management schedules, manage diary engagements, schedule executive management meetings, conference calls and respond to e-mails.
- Maintained calendar, personal/office filing system, travel arrangements, coordinated conference calls and wrote correspondence for company owner.
14. Press Releases
- Provided administrative support for ongoing social networking initiatives including updating the company press site and posting press releases.
- Contributed to marketing efforts by managing and cataloging press releases and extensive photography archives.
15. Real Estate
Real estate is land that has buildings on it. This kind of property consists of permanent improvements either natural or man-made, which include, houses, fences, bridges, water trees, and minerals. There are 4 types of real estate namely; residential real estate, commercial real estate, industrial real estate, and vacant land.
- Provided project coordination to senior real estate professionals in delivering real estate solutions and management of complex real estate development.
- Administered contract and insurance compliance for company that is nationally recognized for large-scale mixed-use real estate developments.
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List of coordinator/executive assistant skills to add to your resume
The most important skills for a coordinator/executive assistant resume and required skills for a coordinator/executive assistant to have include:
- Data Entry
- PowerPoint
- Financial Reports
- Payroll
- Calendar Management
- Meeting Minutes
- Event Planning
- Administrative Tasks
- Purchase Orders
- Human Resources
- Office Equipment
- Conference Calls
- SharePoint
- Press Releases
- Real Estate
- Office Management
- Provides Administrative Support
- Office Operations
- Executive Support
- Scheduling Appointments
- Administrative Functions
- Background Checks
- Business Development
- Meeting Agendas
- International Travel Arrangements
- Telephone Calls
- Trade Shows
- Event Coordination
- Executive Administrative Support
- SVP
- Travel Itineraries
- SR
- Offboarding
- Executive Management
- QuickBooks
- Corporate Events
- Word Processing
- Ground Transportation
- Financial Statements
- Direct Reports
- Organizational Charts
- MLS
- ADP
- Promotional Materials
- A/R
- Bank Deposits
- RFP
- C-Level
Updated January 8, 2025
