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Top Coordinator/Executive Assistant Skills

Below we've compiled a list of the most important skills for a coordinator/executive assistant. We ranked the top skills based on the percentage of coordinator/executive assistant resumes they appeared on. For example, 9.1% of coordinator/executive assistant resumes contained data entry as a skill. Let's find out what skills a coordinator/executive assistant actually needs in order to be successful in the workplace.

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The six most common skills found on Coordinator/Executive Assistant resumes in 2020. Read below to see the full list.

1. Data Entry

high Demand

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how Data Entry is used in Coordinator/Executive Assistant jobs:
  • Performed all data entry into admissions database for prospective and current undergraduate and graduate students.
  • Maintained files, data entry of resumes/applications into applicant log.
  • Perform daily data entry and database management.
  • Trained office staff to operate and maintain database system, including data entry, report generation, queries and data archives.
  • Manage records creation and maintenance including data entry, client billing and accounting operations, communications, and chart records compilation.
  • Order entry, fulfillment, and data entry for payment for more than 6,000 books (fund raising product) annually.
  • Assisted Executives and Project Managers with data entry, clerical duties and client service functions in a start-up company environment.
  • Validate and process orders for data entry, including follow up from receipt of merchandise to returns and/or reorders.
  • Input and Updated all Data Entry in computer database for higher execs to review and download in AS400.
  • Coordinate office operations including: client records, data entry, supplies, monthly billing and scheduling.
  • Developed facility policies and procedures; ensured compliance with OSHA and FDA regulations; and data entry.
  • Coordinated administrative work, data entry, receptionist duties, file organization, research and development.
  • Perform administrative duties such as performing data entry, filing student records, and copying documentation.
  • Performed a variety of office duties such as filing, data entry, and certificate generating.
  • Manage and maintain the integrity of intellectual property through data entry into custom company wide database.
  • Provided administrative support and data entry assistance to the Division of Health Services Research.
  • Generate weekly reports, input data entry, reserve hotel rooms as needed.
  • Perform general filing, data entry, light accounting and general administrative duties.
  • Handle all office clerical needs from filing, scanning and data entry.
  • Recorded purchase orders and shipments, assisting in data entry requirements.

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2. Scheduling Meetings

high Demand

Here's how Scheduling Meetings is used in Coordinator/Executive Assistant jobs:
  • Managed complex Executive Level calendars to include coordinating and scheduling meetings, conferences and teleconferences with internal and external global clients.
  • Scheduled, and coordinated weekly meeting materials and technical needs primarily with high-level executives.
  • Scheduled, coordinated, and distributed weekly and monthly meeting materials for high-level executives.
  • Generated all Board of Directors meeting materials, including executive presentations.
  • Prepared Executive Compensation and Nominating and Corporate Governance meeting materials.
  • Prepare and assemble meeting materials, record meeting minutes as requested, schedule and coordinate breakfast seminars and Town Hall meetings.
  • Managed the schedule of the National VP of Sales, which included booking flights, scheduling meetings, speaking engagements.
  • Coordinated functions of various committees by scheduling meetings, through coordination of committee business and communications, and record keeping.
  • Experience working with Board of Directors, taking minutes, preparing board books, scheduling meetings, and subcommittees.
  • Create meeting agenda, record minutes and circulate meeting materials using Microsoft Word, Excel and Power Point.
  • Assist with the daily activities of scheduling meetings, maintaining calendars, preparing reports, tracking department projects.
  • Maintain calendars for deans, directors and career center liaison to College including the planning and scheduling meetings.
  • Supported Regional Director and two Vice Presidents by scheduling meetings, creating sales reports and preparing client presentations.
  • Provide clerical support for Board of Directors and Medical and Scientific Advisory Committee minutes and meeting materials.
  • Organized and coordinated seven committees, including the Board of Directors meeting materials and preparations.
  • Handled all aspects of high-level client visits including briefing my executives and supplying meeting materials.
  • Prepared presentations, agendas and meeting materials for Quarterly Board of Directors and internal meetings.
  • Prepared itineraries, meeting materials, presentations, agendas, notes, handouts, etc.
  • Managed President's calendar, including scheduling meetings, booking travel, and preparing itineraries.
  • Produced convention magazines and other meeting materials such as signage, badges and programs.

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3. Powerpoint

high Demand

Powerpoint is an application developed by Microsoft which allows users to create slides of important information to present. It is used mainly for school presentations and businesses. It is commonly used and regarded as the "gold standard" in the field of presentation applications.

Here's how Powerpoint is used in Coordinator/Executive Assistant jobs:
  • Prepare agendas, analyze various Executive level reports and roll up data and information into PowerPoint presentations for Executive staff activities.
  • Prepared PowerPoint presentations for international lectures, utilizing my research skills, visual creativity, and cultural and medical knowledge.
  • Monitored emails and confidential correspondence, completed and submitted expense reports, managed departmental projects and created PowerPoint presentations.
  • Coordinated and prepared Client Investment Service reports with PowerPoint presentations for senior management meetings with sponsors.
  • Designed PowerPoint presentations, managed complex calendars, prepared and processed global travel reservations and expenses.
  • Prepared correspondence, PowerPoint presentations, spreadsheets, and training and continuing education documents.
  • Created informative and visually appealing PowerPoint presentations for physicians for use within weekly meetings.
  • Maintained related databases, generated activity reports, projects, and PowerPoint presentations.
  • Support other personnel and managers on PowerPoint and Excel software programs for formal presentations
  • Assisted with special projects and document production as needed including extensive PowerPoint.
  • Compiled and edit marketing material and prepare PowerPoint presentations for executive meetings.
  • Prepared presentation materials, including brochures, handouts and PowerPoint presentations.
  • Prepared presentations in PowerPoint utilizing graphics, and taking photographs.
  • Developed original PowerPoint presentations and CD-ROM presentations for executive management.
  • Prepared PowerPoint presentations for our participation in monthly investor conferences.
  • Designed PowerPoint presentations for monthly board meetings with top-level executives.
  • Prepared client proposal letters and PowerPoint presentations for business development.
  • Created and modified PowerPoint presentations for department Partners and Directors.
  • Created PowerPoint presentations for various continuing education seminars and events.
  • Prepared Executive level PowerPoint presentation in compliance with business requirements.

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4. Financial Statements

high Demand

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how Financial Statements is used in Coordinator/Executive Assistant jobs:
  • Coordinated company-visit schedule for overseas investors and prepared client packages which includes variety of research reports and company financial statements.
  • Provided additional support including expense reports, budget management/reporting and financial statements.
  • Coordinate internal and external meetings for executives, prepare supporting materials such as financial statements, budgeting reports, and logistics.
  • Typed, formatted, proof read and assembled (copy & bound) client financial statements, proposals and correspondence.
  • Created financial spreadsheets, processed financial statements, and financial reports that included charts, graphs, and diagrams.
  • Prepared and distributed financial statements for High School Area Vice Presidents on a monthly basis.
  • Facilitated work paper preparation for Financial Statements for various clients on a daily basis.
  • Prepared proposals, financial statements, engagement letters, reports, and memos.
  • Conducted quality assurance checks for Financial Statements, SAS 115s and SAS 114s.
  • Fix errors, AR, AP and process monthly financial statements.
  • Assist Director with petty cash and financial statements as necessary.
  • Processed and maintained all financial statements for banking purposes.
  • Prepared tax returns, financial statements and audits.
  • Managed A/P and A/R; prepared financial statements.
  • Helped with monthly financial statements and budgeting.
  • Maintained a working knowledge of financial reports including program budgets, payables, receivables and monthly financial statements.
  • Assisted in preparation of financial statements and pro-formas for the Accounting and Audit department Managed the administration of the semi-monthly billing

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5. Office Supplies

high Demand

Here's how Office Supplies is used in Coordinator/Executive Assistant jobs:
  • Coordinated overall administrative activities including purchasing of office supplies, processing expenses, financial record keeping, and executive calendar management.
  • Processed purchase orders for office supplies and equipment, confirmed inventory, anticipated departmental needs, expedited and distributed orders.
  • Monitored and ordered all necessary office supplies, ensuring seamless operation of day-to-day business transactions and all other interactions.
  • Monitor and oversee office supplies purchases/inventory, equipment purchases/maintenance, furniture purchases and office space utilization wit the department.
  • Facilitated all new-hire orientations and documentation and arranged necessary office supplies for new employees.
  • Developed and implemented a par-level ordering system for office supplies and hospitality items.
  • Generated and maintained office equipment as well as supply inventory.
  • Managed procurement and inventory of department office supplies.
  • Monitored office supply inventory and maintained cost control.
  • Monitor office supply inventory and reordered as necessary.
  • Managed all office equipment and supply inventory.
  • Managed office supplies inventory and approvals.
  • Serve as contact for outside vendors including office equipment, service contractors, office supplies, couriers, and mail carriers.
  • Maintain and manage office supply inventory, analyze and anticipate monthly needed supplies for regular use and any special project use.
  • Managed the day to day running of the office including office supplies inventory, staff holidays, company meetings and luncheons.
  • Handle all purchase orders for building and office supplies, perform office machinery maintenance, over-see all office assistant staff.
  • General clerical duties: shared telephone and customer service, maintained office supply inventory, photocopying, fax and mailing.
  • Purchased office supplies, materials, etc., for staff in accordance with company purchasing policies and budgetary restrictions.
  • Manage the duties of the office which include supply inventory, accounts payable / receivable, and staff responsibilities.
  • Updated and maintained partners' calendars, company wide inventory and the ordering of office supplies and equipment.

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6. Payroll

high Demand

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how Payroll is used in Coordinator/Executive Assistant jobs:
  • Coordinated with payroll regarding contract employee deductions and ensured that information was reflected in the appropriate pay period
  • Coordinated and processed new hire paperwork including payroll, company benefits and computer set-up.
  • Managed specific departments alongside the Administrator by completing schedules and maintaining and updating payroll.
  • Processed payroll information (electronically and manually) and provided new hire orientation.
  • Provided trusted and confidential support to executives and coordinated payroll for personnel.
  • Maintained accurate records in database including payroll and accounts receivable.
  • Performed accounts payable/receivable functions in addition to payroll processing.
  • Provided Human Resource and payroll department backup as necessary.
  • Scheduled and coordinated meetings and processed biweekly payroll.
  • Managed human resources including payroll and benefits administration.
  • Prepared administrative documents including payroll and travel.
  • Calculate weekly payroll including commission and bonuses.
  • Implemented a computerized union payroll tracking system.
  • Processed payroll for Pathology and Laboratory staff.
  • Prepared and distributed payroll for independent contractors.
  • Assisted Accounting in processing payroll information.
  • Created and maintained interoffice payroll database.
  • Prepared bi-weekly payroll for approval.
  • Maintained operations for department, by partnering closely with Human Resources, Real Estate, Recognition, Real Estate and Payroll.
  • Performed multiple human resources functions including payroll, vacation and sick time, as well as recruitment and new hire orientation.

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7. Special Events

high Demand

Here's how Special Events is used in Coordinator/Executive Assistant jobs:
  • Provided administrative and logistical support for a special events company specializing in pharmaceutical conventions hosting international delegates of doctors.
  • Promoted to Events Coordinator/Executive Assistant to the President from receptionist as a result of consistently outstanding performance.
  • Managed appointments calendar, coordinating travel arrangements for national international meetings, conferences and special events.
  • Coordinated meetings, appointments, dining arrangements and special events including catering services for business affairs.
  • Coordinated and set up high-level meetings/special events including travel arrangements for top executives.
  • Coordinated special events and meetings including national and international symposiums and sponsored dinners.
  • Supported Executive Pastor and Communications Director as related to Special Events and Development.
  • Planned all departmental events including meetings, professional seminars and special events.
  • Planned and executed registration procedures for all special events and promotions.
  • Coordinated volunteers for organization's evening programs and special events.
  • Coordinate materials and attend all off-site special events supporting Geriatric team
  • Assisted in planning, then organized/implemented community special events.
  • Managed Outreach Marketing in local community and special events.
  • Arranged travel and special events for executive management.
  • Coordinated logistics for marketing campaigns and special events.
  • Coordinated global travel and organized special events.
  • Conducted research, compiled data and prepared for special events such as product launch parties and off site meetings and events.
  • Coordinated and set up high-level conference calls, board and management meetings, special events and travel arrangement for top executives.
  • Promoted from earlier positions as Executive Assistant/Events Coordinator (2002 to 2007) and Benefits Coordinator (1991 to 2002).
  • Responded to member inquiries of special events, educational courses, and MLS-related issues by phone and in-person throughout the day.

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8. Office Procedures

high Demand

Office procedures are the protocols and standards which define how the staff works together. The office procedures can be a set of rules and regulations which guide the employees and help them run the office operations smoothly. Paperwork, customer interaction, taking messages, handling calls in and out all fall under the office procedures.

Here's how Office Procedures is used in Coordinator/Executive Assistant jobs:
  • Coordinated office activities and schedules: developed and recommended office procedures and systems: ensured smooth office operations.
  • Managed executive's calendar, coordinated travel, arranged meetings and implemented daily office procedures.
  • Headed quarterly assistants meetings and coordinated and managed the implementation of improved office procedures.
  • Provided overall administrative support to department staff, assisting with general office duties.
  • Developed new systems to maximize operational productivity after review of office procedures.
  • Implemented and updated office procedures to maintain a more efficient office environment.
  • Analyzed, improved and formalized office procedures for staff for optimal efficiency.
  • Conduct limited research and performs additional general office duties as assigned.
  • Managed production, provide sales support and coordinate general office operations.
  • General bookkeeping and accounting functions, general office administration.
  • Assist CEO/Administrator, responsible for general office operations.
  • Maintained general office equipment, ordered appropriate supplies.
  • Performed any general office duties required.
  • General office management duties such as meeting and event planning, travel arrangements, expense tracking and staff related coordination.
  • General office duties such as copying, faxing, keeping project and proposal files organized and up to date.
  • Train select new support staff on departmental back office procedures and databases; answer Department's overflow telephone line.
  • Provided general office and tax administrative services for 20 person tax department of a national, mid-size Accounting firm.
  • Represented the company by greeting guests in person and via the telephone and perform various general office duties.
  • Enhance the productivity of our recruiters on a daily basis, by administrative and general office/ reception support.
  • Handled all general office duties, including bill payments, ordering supplies, and ensured general maintenance.

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9. Calendar Management

high Demand

Here's how Calendar Management is used in Coordinator/Executive Assistant jobs:
  • Initiated calendar management, travel arrangements, invoice tracking and analysis, contractor interaction and maintenance of department personnel documentation.
  • Performed administrative duties including correspondence, scheduling and coordinating meetings with Trustees and other Members of Staff and Calendar Management.
  • Calendar Management / Financial Reports /Document Review & Electronic Filing / Recording Minutes / Stakeholder Communications / Training Material Implementation
  • Performed administrative support including travel arrangements, calendar management, meeting planning, and United Way campaign management.
  • Managed heavy calendaring of multiple calendars in multiple global time zones and domestic and international travel arrangements.
  • Scheduled and coordinated meeting appointments, travel arrangements and calendar management for the Executive Director.
  • Coordinated department schedules, calendar management for senior management, travel and lodging arrangements.
  • Organize meetings, appointments and confirmation of all scheduled engagements, heavy calendar management.
  • Arranged travel arrangements, calendar management, and departmental scheduling.
  • Coordinated extensive travel plans, calendar management and expense reporting.
  • Calendar management and coordination of all business and personal commitments.
  • Managed executive scheduling and calendar management via Microsoft Outlook.
  • Calendar management and maintenance including scheduling appointments and travel.
  • Optimized productivity through process improvements and effective calendar management.
  • Calendar management and travel coordinator for senior executives.
  • Calendar management for meetings and travel arrangements.
  • Maintained multiple calendars reminding executives of deadlines.
  • Calendar management and conference room scheduling.
  • Calendar management for executive personnel.
  • Calendar management for internal/external meetings.

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10. Board Meetings

high Demand

Board meetings are the meetings held by an organization's board to review performance and other management issues.

Here's how Board Meetings is used in Coordinator/Executive Assistant jobs:
  • Participated in board meetings, drafted and disseminated meeting documentation in both physical and electronic formats.
  • Coordinated various Board meetings, philanthropic and government funding information for each entity within the organization.
  • Prepared agendas, maintained executives' Outlook calendars, scheduled departmental and executive board meetings.
  • Prepared and coordinated all executive presentations for quarterly board meetings and retail buyer meetings.
  • Briefed senior executives Prepared reports and documents for quarterly board meetings.
  • Planned and provided on-site management for conferences/board meetings.
  • Assisted in coordinating workshops/conferences and board meetings.
  • Planned and facilitated executive board meetings.
  • Coordinated Board meetings and established itineraries.
  • Managed the executives' emails, calendars, events, attending board meetings and corporate executive meetings, take minutes etc.
  • Organized all weekly and recurring church events, including Board meetings, study groups, Sunday services, and post-service fellowship.
  • Contracted with companies for hotel meetings space, lodgings, as well as banquet and entertainment for off site board meetings.
  • Scheduled and coordinated monthly leadership, as well as board meetings, retreats, and bi-yearly meetings sponsored by the President.
  • Key Results: * Scheduled over 75+ monthly Outlook meetings (including Board meetings, SLT, ELT meetings).
  • Coordinated monthly Board meetings and recorded minutes; Wrote monthly/annual meetings, membership reports; newsletter articles, press releases.
  • Interacted with the organization's board of directors and executive assistants as necessary, to schedule committee and board meetings.
  • Prepared reports and presentation, prepared agendas and meeting minutes, schedules and attended confidential management and board meetings.
  • Coordinated Board meetings, Stockholder meetings, Physician retirement parties, Company Christmas party and miscellaneous other parties.
  • Organize Board meetings, create related meeting materials and correspondence with Board members, staff, and vendors.
  • Supported the EA to the CEO in creating and publishing materials used in the bi-annual Board meetings.

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11. Administrative Tasks

high Demand

Here's how Administrative Tasks is used in Coordinator/Executive Assistant jobs:
  • Project Coordinator Perform and manage all administrative tasks for projects to include receiving and distributing correspondence to proper personnel.
  • Coordinate and ensure the fulfillment of specific administrative tasks dealing with correspondence and public relations.
  • Handled multiple functions including customer queries, administrative tasks, and information monitoring.
  • Managed day-to-day operations through general administrative tasks - Coordinated and scheduled employee shifts
  • Worked with President on internal executive administrative tasks as they occur.
  • Complete administrative tasks associated with customer service, membership and marketing.
  • Performed administrative tasks in support of the Security department.
  • Coordinated communications and administrative tasks with franchisees.
  • Serve as executive assistant, tasked with schedule for managing director and in charge of other organizational and administrative tasks.
  • Perform administrative tasks for the General Counsel and Assistant Counsel for the State of Michigan's Economic Development Corporation.
  • Performed day to day administrative tasks such as maintaining paper files, electronic files and processing paperwork.
  • Supported the project managers and their development teams in a number of critical administrative tasks.
  • Provided all administrative tasks to four senior HR Executives and the Chief Human Resources Officer.
  • Completed weekly progress reports and handled all administrative tasks for the entire development team.
  • Assist vice presidents of human resources, sales, and manufacturing with administrative tasks.
  • Assist in all administrative tasks for the SVP and VP of the Legal Department.
  • Assist Vice President with various administrative tasks, as necessary.
  • Handle all administrative tasks pertaining to Executive Committee meetings.
  • Support sales department in all administrative tasks.
  • Executed any necessary administrative tasks assigned, such as overseeing corporate events, generating reports, booking travel, reconciling expenses.

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12. Travel Arrangements

high Demand

Here's how Travel Arrangements is used in Coordinator/Executive Assistant jobs:
  • Provided executive support to National Product Council Chair and Co-Chair including expense monitoring and reporting, domestic and international travel arrangements.
  • Coordinated all domestic and international travel arrangements, meeting and conference materials, and gatekeeper for General Counsel and senior leadership.
  • Travel arrangements, calendar coordination, seminar preparation, and office management for Financial Adviser-CEO and Vice President of company.
  • Created presentations, scheduled executive-level meetings, scheduled travel arrangements, and acted as a liaison for business installations.
  • Provide direct administrative support to company executive including proposal assistance, travel arrangements, and credit card reconciliation.
  • Arrange domestic and international travel arrangements and itineraries, hotel flights, visa and other necessary requirements.
  • Drafted correspondence, travel arrangements, expense reports, processed invoices and managed professional and personal calendar.
  • Assisted four executives by arranging complex travel arrangements, scheduling appointments and completing detailed expense reports.
  • Schedule travel arrangements including international flights for crew members, also scheduled medical appointments as well.
  • Maintained interdepartmental communications, meeting planning, management minutes, travel arrangements, and visitor accommodations.
  • Scheduled courses for employee certification/training, including coordinating travel arrangements, and coordinating in-house training.
  • Coordinate domestic and international travel arrangements, including flights, hotel accommodations and ground transportation.
  • Managed international and domestic travel arrangements for Managing Director, management team and vessel crew.
  • Coordinated efficient travel arrangements (domestic and international) for executives and direct reports.
  • Facilitated daily schedule, travel arrangements and Community Partner meetings for the Executive Director.
  • Coordinated all appointment scheduling and travel arrangements for President of company and staff.
  • Maintained staff meeting and event calendars, coordinated travel arrangements and reconciled billing.
  • Maintained Outlook calendar for local and international travel arrangements for President and CEO.
  • Coordinate business travel arrangements and itineraries for efficient use of time and expenditures.
  • Coordinate travel arrangements for all executives and managers (international and domestic).

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13. Purchase Orders

high Demand

Here's how Purchase Orders is used in Coordinator/Executive Assistant jobs:
  • Scheduled meetings including catering, input purchase orders, ordered supplies and assisted engineers and other administrators.
  • Reviewed AutoCAD and SolidWorks material drawings to generate specialized project purchase orders.
  • Reconciled expense reports and processed purchase orders in timely manner.
  • Processed procurement which included material purchase orders and receipts.
  • Process all purchase requisitions/purchase orders to completion.
  • Processed travel requisitions and purchase orders.
  • Prepared purchase requisitions for purchase orders.
  • Processed purchase orders and accounts payable/receivable.
  • Handled closing of sales; contract preparation; purchase orders; change orders; tracking project budgets; and permitting process.
  • Prepared annual Programming department budgets, periodic forecasts and monthly accruals, as well as departmental purchase orders and invoice processing.
  • Initiated and managed the bidding and procurement process for all properties - creates scopes, purchase orders and vendor service contracts.
  • Prepare expense reports, technology team invoices, creating Purchase Orders and working closely with Accounts Payable on Technology accounts.
  • Involved in meetings and customer visits upon request, * Maintained AS400 system to create Purchase orders and Work Orders.
  • Managed purchase order processes: entered all purchase orders for sales, marketing and management as well as coordinated invoicing.
  • Coordinated machining fabrication between vendors and Saturn identifying customer needs, obtaining job quotes, and creating purchase orders.
  • Assist Project Manager with creating budgets, issuing purchase orders, processing invoices, and project payment applications.
  • Maintained work order log, employee contact list, call in log, and calendars/appointments for 4 Directors.
  • Processed sub contracts, purchase orders, request for information, changed orders for private and government projects.
  • Recorded and tracked account expenditures, handled purchase orders, invoicing questions, vendor communication and correspondence.
  • Tracked and produced wholesale purchase orders, acquired purchased vehicles, and prepped sold vehicles to ship.

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14. Human Resources

high Demand

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how Human Resources is used in Coordinator/Executive Assistant jobs:
  • Assisted leader with human resources functions to include maintaining departmental human resources files, and processing human resources-related requests.
  • Provided personnel data coordination and human resources support through sick and annual leave reporting, manpower records and contract management
  • Established professional relationships with public relations, human resources and various social media company representatives.
  • Administer human resources, monitor insurance coverage and ensure personnel policies are up-to-date.
  • Provided executive support to the Organizational Effectiveness team within the Human Resources department.
  • Generated and submitted weekly resource report to AstraZeneca Human Resources department.
  • Provided daily organizational and logistical support to two Human Resources Executives.
  • Maintained an accurate attendance record to communicate with human resources.
  • Maintained all administrative agency files including human resources records.
  • Served as the Human Resources representative during notification meetings.
  • Updated and maintained the organizations Human Resources Information System.
  • Provided administrative support to Vice President of Human Resources.
  • Edited and produced corporate human resources quarterly newsletter.
  • Worked with Human Resources and the Budget Office on forecasting Benefit expenses throughout the year to prepare for the following year.
  • Facilitated compensation, human resources, licensing, marketing, event management, shipping, technology and training for entire practice.
  • Supported eight Executive Team Members (Finance, IT, Human Resources & back up to the President's Office).
  • Formulated policies, managed daily operations, ensured projects were completed, and planned the use of materials and human resources.
  • Coordinated with Human Resources to schedule interviews during employee, Pharmacy Practice Resident, Clinical Faculty, and Physician recruitment.
  • Collaborated with other administrative team members, human resources and the finance department on budgeting, special projects and events.
  • Provide high-level administrative support to Chief Administration Officer - Human Resources Manager - Chief Financial Officer and Corporate In-House Attorney.

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15. Conference Calls

average Demand

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how Conference Calls is used in Coordinator/Executive Assistant jobs:
  • Coordinate executive management schedules, manage diary engagements, schedule executive management meetings, conference calls and respond to e-mails.
  • Maintained calendar, personal/office filing system, travel arrangements, coordinated conference calls and wrote correspondence for company owner.
  • Assist Senior Executives by scheduling appointments, seminars, conference calls and meetings with department/company management/staff and customers.
  • Coordinated and facilitated weekly project team meetings and conference calls for Project Management team.
  • Coordinated travel arrangements, managed Outlook calendar and scheduled meetings and conference calls.
  • Coordinated and arranged complex meetings/appointments, conference calls, video and/or data conferences.
  • Coordinated arrangements for internal/external meetings, conference calls and catered meals.
  • Coordinated domestic and international travel, meetings and conference calls.
  • Attend meetings/conference calls/travel and provide key feedback to executives.
  • Maintained organized agendas for all partner conference calls.
  • Conduct weekly conference calls with recruiting executives.
  • Coordinated national and international conference calls.
  • Worked as liaison between clients and Modern Edge team for communication regarding meetings, conference calls, and online web-based meetings.
  • Assisted the Investor Relations department with the coordination of department schedule, including conference calls, meetings, conferences and roadshows.
  • Arranged VP's Agenda, Meetings, Flights, Transportation, Activities, Expense Reports, Approvals, Conference Calls etc.
  • Generated office duties including scheduling, conference calls, faxing information and preparing memos and letters, and making travel arrangements.
  • Arranged conference calls and meetings; coordinated travel, hotel, and car reservations and itinerary preparation for the executive.
  • Attended regular conference calls with other team members across the State with status and any new developments during the process.
  • Managed the daily activities of the Vice Presidents of Global Makeup and Corporate Innovation including g meetings and conference calls.
  • Prepare and disseminate materials needed for meetings, conference calls, travel arrangements and assist in projects as needed.

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16. Action Items

average Demand

Here's how Action Items is used in Coordinator/Executive Assistant jobs:
  • Coordinated management team meetings together and facilitate the collection of deliverable on action items.
  • Assimilated and summarized staff meeting minutes and initiated execution of action items as warranted.
  • Developed project level documents to include: program action item tracker, lessons learned, meeting agendas, and meeting minutes.
  • Reviewed AR/AP, Revenue, and monthly financial reports track feedback and action items from Managers, VP, and CEO.
  • Track action items assigned by Board of County Commissioners to Budget Department and to the Deputy County Administrator's office.
  • Listen for action item s during meetings to help delegate, remember, or bring up as needed for referencing
  • Follow up with team members on action items from meetings to assist in meeting project deliverable deadlines.
  • Acted as scribe for weekly Executive SAP Steering Committee meetings wrote meeting minutes and action items.
  • Moderate staff meetings, compile materials, record meeting minutes and track action items.
  • Tracked all agendas and action item; drafted all minutes for commissioner review.
  • Managed executive steering committee meeting - agenda, action items and summaries.
  • Coordinated and maintained tracking of action items, risk and issue logs.
  • Prepare agendas and produce detailed meeting minutes, and action items summary.
  • Prioritized work for the executives and proactively followed through with action items.
  • Process office and Board minutes, follow-up on action items.
  • Create and follow through on action items from business meetings.
  • Participated in team meetings - taking notes for action items.
  • Manage weekly meeting minutes, action items.
  • Created and managed action item database.

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Online Courses For Coordinator/Executive Assistants

One of the best ways to acquire the skills needed to be a coordinator/executive assistant is to take an online course. We've identified some online courses from Udemy and Coursera that will help you advance in your career. Since coordinator/executive assistants benefit from having skills like data entry, scheduling meetings, and powerpoint, we found courses that will help you improve these skills.

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Administrative Assistant Fundamentals
ed2go

This course will help you discover and master the essentials of managerial and staff support, information and records management, communications technology, travel and meeting coordination, space planning, and office ergonomics...

Executive Assistants: Managing Client's Calendar (Beginners)
udemy
4.5
(466)

Google Calendar (2018) Setup, Strategies and Scripts...

Project Management Fundamentals II
ed2go

Learn the essential skills that every project manager needs to successfully plan and manage projects...

Project Management Applications
ed2go

Learn how to maximize your project's chance of success and become proficient at recruiting and empowering your project's team members...

Executive Assistant (Voucher Included)
ed2go

Executive Assistant (Voucher Included)...

High Speed Project Management
ed2go

Learn to deal with the realities of managing projects at supersonic speeds despite truncated timelines, inadequate staffing, and skimpy budgets...

Project Management Fundamentals
ed2go

Gain the skills you'll need to succeed in the fast-growing field of project management...

Executive Assistant with Microsoft Office Specialist 2019 (Vouchers Included)
ed2go

Executive Assistant with Microsoft Office Specialist 2019 (Vouchers Included)...

Executive Assistant with Microsoft Office Master 2019 (Vouchers Included)
ed2go

Executive Assistant with Microsoft Office Master 2019 (Vouchers Included)...

Project Management With MS Project - Scheduling Master Class
udemy
4.6
(2,415)

Managing projects with Microsoft Project? Learn project management, planning, scheduling, and tracking best practices...

Administrative Assistant Applications
ed2go

Gain the skills and knowledge you'll need to prepare for the Certified Administrative Professional exam and begin a rewarding career as an administrative assistant...

Project Management Fundamentals - The Art of Scheduling
udemy
4.2
(1,772)

Learn How To Schedule Like A Pro From A Pro...

Mastering Agile Scrum Project Management
udemy
4.4
(4,919)

Review and master agile development & scrum methodologies for your career...

Project Management Professional Certification Program (PMP)
udemy
4.2
(536)

Your Guide on the Gold Standard of Project Management Certifications (PMI-PMP) (PMBOK6) (40 PDUs)...

Agile Project Management Bootcamp: Agile Project Management
udemy
4.2
(912)

This Agile Project Management Bootcamp course will allow you to learn the Agile Way! Agile Project Management (Scrum)...

Project Management Fundamentals: Run projects effectively
udemy
4.3
(4,000)

Learn how to effectively analyze, plan, execute, and manage projects that consistently accomplish company objectives...

Project Execution
coursera

Project Execution has many challenges and a good project must learn how to execute projects and adjust to changes that may derail your project plans in the traditional and agile project management environments. In this course, the student will define direct and manage project work and knowledge. By the end of this course, you will be able to: - Direct and manage project work by preparing proactively for changes that lead to adjusting and re-planning your projects to success. - Conduct project ex...

Practical Project Management for Management Consultants
udemy
4.2
(446)

How to manage successfully a consulting project - practical guide for Project Managers...

Project Management: Simple Software Project Management
udemy
4.2
(290)

Project Management for NEW Project Managers - knowledge, tools, techniques, skills, checklists, guidelines, pitfalls...

Project Execution: Running the Project
coursera

This is the fourth course in the Google Project Management Certificate program. This course will delve into the execution and closing phases of the project life cycle. You will learn what aspects of a project to track and how to track them. You will also learn how to effectively manage and communicate changes, dependencies, and risks. As you explore quality management, you will learn how to measure customer satisfaction and implement continuous improvement and process improvement techniques. Nex...

20 Most Common Skill For A Coordinator/Executive Assistant

Data Entry9.1%
Scheduling Meetings8%
Powerpoint7.8%
Financial Statements5.8%
Office Supplies5.1%
Payroll4.5%
Special Events4.1%
Office Procedures3.5%

Typical Skill-Sets Required For A Coordinator/Executive Assistant

RankascdescSkillascdescPercentage of ResumesPercentageascdesc
1
1
Data Entry
Data Entry
9.1%
9.1%
2
2
Scheduling Meetings
Scheduling Meetings
8%
8%
3
3
Powerpoint
Powerpoint
7.8%
7.8%
4
4
Financial Statements
Financial Statements
5.8%
5.8%
5
5
Office Supplies
Office Supplies
5.1%
5.1%
6
6
Payroll
Payroll
4.5%
4.5%
7
7
Special Events
Special Events
4.1%
4.1%
8
8
Office Procedures
Office Procedures
3.5%
3.5%
9
9
Calendar Management
Calendar Management
3.4%
3.4%
10
10
Board Meetings
Board Meetings
3.2%
3.2%
11
11
Administrative Tasks
Administrative Tasks
2.8%
2.8%
12
12
Travel Arrangements
Travel Arrangements
2.7%
2.7%
13
13
Purchase Orders
Purchase Orders
2.5%
2.5%
14
14
Human Resources
Human Resources
2.2%
2.2%
15
15
Conference Calls
Conference Calls
2.2%
2.2%
16
16
Action Items
Action Items
2.1%
2.1%
17
17
Confidential Information
Confidential Information
2.1%
2.1%
18
18
Press Releases
Press Releases
1.7%
1.7%
19
19
Sharepoint
Sharepoint
1.7%
1.7%
20
20
Real Estate
Real Estate
1.6%
1.6%
21
21
Staff Meetings
Staff Meetings
1.6%
1.6%
22
22
Executive Management
Executive Management
1.3%
1.3%
23
23
Committee Meetings
Committee Meetings
1.3%
1.3%
24
24
Scheduling Appointments
Scheduling Appointments
1%
1%
25
25
Executive Support
Executive Support
1%
1%
26
26
Business Development
Business Development
1%
1%
27
27
Administrative Functions
Administrative Functions
1%
1%
28
28
Staff Members
Staff Members
0.9%
0.9%
29
29
Background Checks
Background Checks
0.9%
0.9%
30
30
Telephone Calls
Telephone Calls
0.9%
0.9%
31
31
Client Meetings
Client Meetings
0.9%
0.9%
32
32
External Meetings
External Meetings
0.9%
0.9%
33
33
Trade Shows
Trade Shows
0.8%
0.8%
34
34
High Volume
High Volume
0.8%
0.8%
35
35
SVP
SVP
0.8%
0.8%
36
36
Daily Operations
Daily Operations
0.7%
0.7%
37
37
Facebook
Facebook
0.7%
0.7%
38
38
SR
SR
0.7%
0.7%
39
39
Company Events
Company Events
0.7%
0.7%
40
40
Corporate Office
Corporate Office
0.7%
0.7%
41
41
New Clients
New Clients
0.6%
0.6%
42
42
Quickbooks
Quickbooks
0.6%
0.6%
43
43
Corporate Events
Corporate Events
0.6%
0.6%
44
44
Word Processing
Word Processing
0.6%
0.6%
45
45
Legal Documents
Legal Documents
0.6%
0.6%
46
46
Personnel Files
Personnel Files
0.5%
0.5%
47
47
ADP
ADP
0.5%
0.5%
48
48
Ground Transportation
Ground Transportation
0.5%
0.5%
49
49
Company Website
Company Website
0.5%
0.5%
50
50
Twitter
Twitter
0.5%
0.5%

65,589 Coordinator/Executive Assistant Jobs

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