How to hire a coordinator

How to hire a coordinator, step by step

Here's a step-by-step coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new coordinator
• Step 8: Go through the hiring process checklist

What does a coordinator do?

Post a coordinator job for free, promote it for a fee

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1. Identify your hiring needs

   First, determine the employments status of the coordinator you need to hire. Certain coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of coordinators.

   Type of Coordinator	Description	Hourly rate
   Coordinator	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$12-29
   Volunteer Program Coordinator	A volunteer program coordinator usually works for non-profit organizations where they are primarily in charge of managing and coordinating all volunteer related aspects of events and programs. It is their responsibility to oversee recruitment and training processes from planning to execution, supervise all volunteers, set schedules and objectives, and ensure operations adhere to guidelines and policies... Show more	$14-26
   Support Services Coordinator	Support Services Coordinators are responsible for leading the administrative and deployment of a staff team. Their duties include preparing presentation documents, preparing and processing expense and budget reports, answering phone and emails, and arranging meetings... Show more	$12-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Excellent Organizational
   • Data Entry
   • Excellent Guest
   • Coordinators
   • PowerPoint
   • Patient Care
   • HR
   • CPR
   • Sales Floor
   • Payroll
   • Management System
   • Front Desk

   Check all skills

   Responsibilities:

   • Conduct kaizen blitz in the machine shop that achieve higher productivity and efficiency gains.
   • Manage documented records of meetings and contact with Pre-K teachers to discuss relevant information concerning children and families.
   • Manage and coordinate the workload of the release team members and are responsible for organizing and hosting all production release windows.
   • Manage IDT roster and participate in interdisciplinary team meetings.
   • Provide leadership development opportunities for youth and lead community events and activities for the community.
   • Facilitate development of veterans individual rehabilitation plans, which provide purpose, organization and empowerment to achieve life goals.

   More coordinator duties

3. Make a budget

   Including a salary range in the coordinator job description is a good way to get more applicants. A coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a coordinator in Georgia may be lower than in Alaska, and an entry-level engineer typically earns less than a senior-level coordinator. Additionally, a coordinator with lots of experience in the field may command a higher salary as a result.

   Average coordinator salary

   $41,599yearly

   $20.00 hourly rate

   ---

   Entry-level coordinator salary

   $27,000 yearly salary

   Updated December 22, 2025

   Average coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$57,114	$27
   2	District of Columbia	$56,727	$27
   3	Oregon	$52,992	$25
   4	New York	$52,054	$25
   5	Washington	$49,223	$24
   6	Maryland	$48,817	$23
   7	Illinois	$47,516	$23
   8	Wisconsin	$47,148	$23
   9	Nevada	$47,012	$23
   10	Minnesota	$45,968	$22
   11	Texas	$45,800	$22
   12	Pennsylvania	$45,374	$22
   13	Massachusetts	$44,717	$22
   14	Colorado	$44,453	$21
   15	Virginia	$43,234	$21
   16	Nebraska	$42,810	$21
   17	Arizona	$42,327	$20
   18	Michigan	$42,057	$20
   19	Ohio	$41,956	$20
   20	North Carolina	$41,774	$20

   Average coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Meta	$102,661	$49.36
   2	The Carlyle Group	$101,437	$48.77
   3	PayPal	$100,709	$48.42
   4	The Durst Organization	$99,084	$47.64
   5	AbbVie	$97,845	$47.04	7
   6	Keller Williams Capital Properties	$94,541	$45.45	3
   7	Ropes & Gray	$92,352	$44.40	10
   8	General Motors	$92,259	$44.36	16
   9	Tesla	$91,810	$44.14	24
   10	Micron Technology	$91,145	$43.82	5
   11	BP America Inc	$90,375	$43.45	3
   12	Amgen	$90,001	$43.27	4
   13	Altice USA	$87,333	$41.99	3
   14	Snowflake Computing	$85,657	$41.18	1
   15	Nabors Industries	$84,604	$40.67
   16	Nabors Holding Company	$84,470	$40.61
   17	McKinsey & Company Inc	$79,791	$38.36
   18	Tata Group	$79,596	$38.27	1
   19	Nisum	$79,544	$38.24
   20	IBM	$79,414	$38.18	2

4. Writing a coordinator job description

   A coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a coordinator job description:

   Coordinator job description example

   FedEx has essential job openings and is in need of Package Handlers and Parcel Assistants to meet this global demand.
   
   Due to the crucial role we play in moving supply chains and delivering critical relief, FedEx Ground is considered an essential business and continues to operate under state of emergency and shelter-in-place orders issued by the United States.
   
   We need team members to fill essential jobs at FedEx Ground - the world needs you now more than ever! Help us support the economy and combat COVID-19 by handling life-saving medications and supplies that will keep our communities as prepared as possible during these uncertain times.
   
   Supports and/or contributes to planning transportation needs for the efficient movement of volume in an effort to maximize capacity, minimize partial trailer loads and ensure service integrity for assigned areas. Directs the dispatch of transportation equipment in accordance with the Linehaul plan.
   City: SAINT PETERS
   State: Missouri
   Zip Code: 63376
   Domicile Location: FXG-US/USA/P633/North St. Louis Colocation
   
   EEO Statement
   
   FedEx Ground is an equal opportunity / affirmative action employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce
   
   FedEx Ground - Out of crisis comes strength
   
   In times of need, our FedEx Cares team steps up to support organizations with mission-critical demands. Since the outbreak of the novel coronavirus, we have provided delivery of personal protective equipment and critical supplies to organizations around the world. Learn more about how FedEx is Delivering for Good.
   
   Safety Above All
   
   FedEx is adhering to all regulations and guidelines from government authorities related to containment of COVID-19. As an essential service, we continue to operate to and from impacted areas as local conditions and restrictions allow, and are taking recommended precautions in terms of team member and customer health and safety.
   
   To remain informed on the actions we are taking to keep you and all of our team members safe amidst the COVID-19 outbreak, you can check out the latest updates and answers to frequently asked questions here: COVID-19 FAQS
   
   Adapting to a changing world
   
   As we continue to support the global supply chain, we're also taking all the necessary steps to protect our customers and team members. We are educating team members with regular communications about COVID-19 and the importance of keeping their workplace clean, washing hands frequently, and to seek proper medical attention if they develop flu-like symptoms.
   
   We are closely monitoring guidance by the CDC, WHO and other public health organizations, and taking recommended precautions in terms of team member and customer health and safety. The measures we re taking to promote good hygiene and instruct team members to stay home and take any signs of illness seriously (like fever, coughing or difficulty breathing) and to seek medical attention when necessary, are in line with guidance from CDC and WHO.

   Copy this example

   

5. Post your job

   To find coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your coordinator job on Zippia to find and recruit coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new coordinator

   Once you've found the coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a coordinator?