Coordinator jobs in New Rochelle, NY

Actively seeking a Legal Recruiting & Personnel Coordinator for a HYBRID and Full Time Role . The position will assist the law firm with the busy 2026 Summer Associate Program, as well as Lateral Recruiting efforts, and HR Personnel duties. The right candidate will have 1-3+ years of professional recruiting and HR experience, preferably within a law firm or professional services environment is PREFERRED. - HOURS: Monday - Friday, 9:30 AM - 5:30 PM EST SCHEDULE | LOCATION: HYBRID | New York SALARY: $80 - $100K (Commensurate w/Overall Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, 401K, etc. - IDEAL CANDIDATE REQUIREMENTS Bachelor's Degree REQUIRED 1-3+ yrs of Recruitment Experience REQUIRED Proficiency in MS Office Suite (Word, Excel, Outlook) Experience with Lawcruit and vi Desktop, and other Legal ATS is a PLUS Strong Attention to Detail and Confidentiality Experience handling Administrative and Events Tasks - ROLE RESPONSIBILITIES Legal Personnel and Development: Coordinates the semi-annual evaluation processes for associates, senior associates, counsel, special counsel, discovery attorneys, and staff attorneys. Recruitment: Successfully designs, effectively and efficiently coordinates, and evaluates all aspects of the firm's Summer Associate Program including, pre-arrival processes and communications, orientation, mentoring program with partners and associates, social and community service events, diversity events and initiatives, educational and special firm programming. Coordinates the recruitment of judicial clerks and aspects of the lateral attorney recruitment process. Budgeting: Align with the firm's strategic goals, objectives, and initiatives Service Excellence: Contributes to the Firm's Service Excellence initiative to consistently improve its image internally and externally - SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

*This role is 5x a week in our NYC office* About the Team To advance our understanding of the universe by building the world's most truth-seeking AI, we're assembling a team of exceptional minds from across science, engineering, and beyond. The recruiting team at xAI, partners closely with leaders throughout the organization to anticipate talent needs, find world-class candidates, and facilitate an efficient hiring experience. About the Role We're looking for individuals with a knack for attention to detail, organization, and coordination. Our Recruiting Coordinators will handle everything from scheduling interviews to tracking candidate data and ensuring that candidates have a lasting positive experience throughout the interview process. The ideal candidate has interest and possibly experience working in a fast-paced startup-like environment while wearing multiple hats to keep our candidate's experience in mind. Availability, flexibility, and adaptability are the keys to success in this role. Play a crucial role within a fast-paced environment while working to coordinate and manage onsite, phone, and virtual candidate interviews Schedule candidate interviews and handle any type of candidate logistics promptly and accurately Represent and facilitate exceptional partnerships with all stakeholders, candidates, hiring managers, and interviewers to drive excellent customer service and consistent, high-quality work Drive and participate in ad hoc process improvement initiatives and other special projects Ensure data integrity and update candidate records in the applicant tracking system, Greenhouse Evaluate and recommend recruitment strategies and solutions to make our processes more efficient Basic Qualifications Bachelor's degree or equivalent Preferred Skills or Qualifications Excellent organizational, project management, and multitasking abilities Strong interpersonal and communication skills Previous experience in a fast-paced environment Ability to manage multiple on-going projects, be flexible to change, and adapt to shifting priorities Team player with a high sense of urgency Excellent written and oral communication skills Prior experience in people operations or recruiting functions Additional Requirements Available to occasionally work overtime, as schedules vary with operational needs; flexibility is key. Must be authorized to work in the US (visa sponsorship available for exceptional candidates) Annual Pay Range $40 - $45 hourly with ability to use overtime. This is a full time employment role with benefits and equity. Benefits Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks.

Summary /Objective We are seeking a highly organized and detail-oriented Operations Coordinator to support our Swim and Gym Business. This role will be pivotal in ensuring smooth day-to-day operations, driving team efficiency, and supporting execution across sales, service, logistics, and marketing initiatives. The Operations Coordinator will serve as the central point of communication between internal teams, swim teams, and external partners to deliver a seamless customer experience. Position Responsibilities and Accountabilities: Operational Support Assist in managing day-to-day operations of the DTC Swim and Functional Fitness channels. Coordinate team order processing, fulfillment, Inventory, PC Forecasting, and customer service inquiries. Track and manage seasonal timelines for product launches, promotions, and events. Communication & Coordination Act as a liaison between swim teams, Gyms, sales, customer service, and internal departments. Manage schedules, meeting agendas, and follow-up action items for the sales leads. Maintain clear communication channels with swim teams and gyms to ensure accuracy and satisfaction. Data & Reporting Prepare weekly and monthly reports on sales performance, order status, and service metrics. Monitor inventory levels for products and communicate replenishment needs. Support financial tracking, including invoicing, billing accuracy, and payment follow-ups. Process Improvement Identify operational bottlenecks and propose solutions to improve efficiency. Help develop standard operating procedures (SOPs) for swim team order management. Coordinate trunk stock to ensure immediate availability for customer distribution on-site or via FedEx/UPS. Keep accurate inventory records and conduct monthly audits to manage stock levels efficiently. Ensure compliance with company policies and service-level commitments. Event & Program Support Assist in planning and execution of Team activations, fittings, and promotional events. Support marketing initiatives including email campaigns, digital content, team communications, and events. Qualifications and Experience: Bachelor's degree in Business, Sports Management, Operations, or related field preferred. 3+ years of experience in operations, customer service, or account coordination (sports, apparel, or consumer goods industry a plus). Strong organizational and project management skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite, Google Workspace, and CRM/order management systems. Detail-oriented, proactive, and comfortable working in a fast-paced, team-oriented environment.

The Hotel Operations Coordinator serves as a central support role ensuring seamless day-to-day operations across all hotel divisions, including Housekeeping, Engineering, Front Office, and Guest Services. This position plays a critical part in the rollout and ongoing management of Casa Cipriani's new hotel operations platform designed to automate service tasks, track guest requests, coordinate maintenance, and enhance communication between teams. The Coordinator helps bridge operational departments, ensuring technology, service, and efficiency align with Casa Cipriani's standards of Culture, Authenticity, Simplicity, and Elegance. Key Responsibilities System Implementation & Management Assist in the launch, configuration, and continuous optimization of the hotel's new operations system (e.g., HotSOS or equivalent platform). Coordinate system training sessions and ensure departmental adoption across Housekeeping, Maintenance, and Guest Services. Monitor service orders, work orders, and preventive maintenance schedules to ensure timely and accurate completion. Track and analyze system data to identify efficiency opportunities and recurring service issues. Guest Service & Communication Coordination Manage guest service requests in real time, ensuring prompt follow-up and interdepartmental communication. Maintain accurate records of guest preferences and service history within tracking system to personalize future stays. Support Front Office and Guest Relations teams in monitoring arrivals, VIP requests, and room readiness. Housekeeping & Maintenance Support Oversee daily room status updates and coordinate housekeeping priorities with maintenance needs. Log and follow up on all Out-of-Order (OOO) and Out-of-Service (OOS) room statuses, ensuring rapid turnaround. Liaise with Engineering to manage preventive maintenance schedules and track completion. Operational Projects & Administrative Support Support department heads (Rooms, Housekeeping, Engineering) with project coordination, vendor communication, and reporting. Maintain key audit logs, supply inventory records, and recurring operational checklists. Assist with project timelines and reporting for ongoing property upgrades and maintenance cycles. Cross-Departmental Collaboration Serve as the communication hub between operational departments to ensure information flows accurately and efficiently. Participate in regular leadership and service excellence meetings to share insights and process improvements. Support special initiatives led by HR and Operations related to training, sustainability, and guest experience innovation. Qualifications & Skills 2+ years of experience in luxury hotel operations, preferably within Rooms, Housekeeping, or Engineering. Proficiency in property management and service coordination platforms (e.g., HotSOS, Opera Cloud, SevenRooms, PeopleVine). Strong analytical, organizational, and communication skills. Demonstrated ability to manage multiple priorities in a fast-paced, service-driven environment. A proactive, tech-savvy mindset with attention to detail and a commitment to hospitality excellence. INTENT AND FUNCTION OF S All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Cipriani is an equal opportunity employer.

ESSENTIAL DUTIES AND RESPONSIBILITIES The Production Coordinator will be an excellent multitasker, working as the client advocate with all warehouse interactions for the Pet Division Assists in handling order processing and tracking orders Style and PO creation Communicate daily with internal/external partners regarding production and delivery information. Assist the head of production with the initial creation from sourcing, manufacturing, to the finalized product. Daily communication with designers and salespeople Reviews the vendor manual on what requirements have to be given to the factories. Maintain and organize a sample room and sample information records. Submit samples on time to the customer for approval. Get familiarized and work with EDI requirements. Assists in the shipping/logistics department as he/she will monitor shipments, handle checking of shipping documentation from overseas, and prepare shipping documents needed for local deliveries. Assists in the accounting department in checking invoices/ PL from factories. Submit the supplier's invoices on time to the accounting department for payment weekly. Maintaining and updating the forecast chart Report on status updates of ongoing projects and tasks. Trouble-shoot challenges with realistic and creative solutions Maintain, Document, and implement efficient tracking strategies. Perform related duties as assigned. COMPETENCIES Proactive, Motivated, and Trainable Experience using AIMS is a plus. Experience with multinational trade and export is a plus. A strong knowledge of U.S. Customs laws and procedures is a plus. Experience with content, product & inventory management Strong relationship management skills. Proficient in Microsoft Suite (Word, Excel, Outlook, and PowerPoint) Exceptional Organizational Skills: planning, expediting, prioritizing, managing multiple tasks and meeting corporate deadlines. Ability to work autonomously and effective time management. Excellent verbal and written communication skills EDUCATION AND EXPERIENCE Bachelor's Degree in Logistics, Supply Chain Management or equivalent, with wholesale imports or related experience; or an Associate's degree with 1 year of wholesale imports or related experience; or 2+ years in a wholesale imports or related role.

Conference Services Coordinator Schedule Notes: Monday - Friday, 9:00 AM - 5:00 PM Duration: Approx. 5 Months, possibility of extension, and permanent Scheduling conference rooms for meetings and events in the main campus conference center. Job Responsibilities: Regularly monitoring operations of conference facilities, checking in with A/V Technician Staff, Catering, and Environmental Services. Running both daily and weekly reports to distribute to staff and affected support departments to forecast upcoming events with a focus on VIP and large-scale events that require special attention. Required Skills & Experience: Experience working with Audio/Visual (A/V) teams, Facilities Management, and Catering, when planning and during events. Must have excellent customer service skills. Must have excellent planning and organizational skills. Should have the ability to manage telephone, e-mail, and e-form requests, and to work under pressure of deadlines for high-volume requests. Must be familiar with the use of a PC and Microsoft 365 applications. Preferred Skills & Experience: Event planning software experience. Required Education: High School diploma or equivalent.

AllSTEM Connections is actively recruiting on behalf of one of our valued clients-a leading organization known for innovation and excellence in the digital product space. We are excited to share this opportunity with professionals who are passionate about design systems, user experience, and collaborative product development. If the role aligns with your background and career goals, we encourage you to apply and take the next step toward joining a dynamic and forward-thinking team. Client - Recruiting Coordinator Hourly Pay Rate -$30 Location - AMERICAS NEWS CORPORATION BLD, NEW YORK, NY 10036 United States Contract End Date - 5/14/2026 **This position is hybrid: 3 days in office, 2 days WFH **Experience in a newsroom/media environment is preferred Job Summary About the role: We are seeking a Recruiting Coordinator to join our Talent Acquisition Team. You will report to the Director, Talent Acquisition and be based in our New York office. As a successful candidate, you are motivated and passionate about working with people. You take pride in delivering high-quality work, and are committed to collaborating with recruiters to ensure a smooth and efficient recruitment process. You Have: • 1 - 3 years of recruitment or administrative support experience • Previous experience with Workday and automated recruiting tools • Experience communicating (written and verbal) effectively and tactfully in a customer service manner • Strong interpersonal skills in dealing with all levels of management • Experience using and maintaining multiple tools such as Canva, Sterling, Gmail, Google Docs, Google Slides, Google Form and Google Sheets • Experience coordinating and performing multiple tasks • Experience using the Recruiting function in Workday • Strong organizational skills, proven attention to detail/accuracy is required Responsibilities: You Will: • Track all referrals and process the payments • Create offer letters and/or contracts and initiate background checks for new hires; escalate discrepancies to the Director, of Talent Acquisition for resolution • Initiate and monitor new hire onboarding to ensure 100% completion • Collaborate with Recruiters and Hiring Managers throughout the recruitment life cycle • Manage scheduling for interviews (in-person or virtual) for candidates, recruiters and team members across the business groups, providing an excellent experience to everyone you work with daily • Provide ad-hoc recruiting reports for Recruiters • Maintain data integrity in systems of record by communicating frequently with Recruiters and the HR Strategy & Operations Team • Fully and accurately utilize Workday and find efficiencies in process wherever needed • Maintain and update the Talent Acquisitions library of documents as our process' evolve • Onboard vendors & process TA related invoices • Manage the TA ticketing system and meet SLAs

We are looking for an individual to join our client's team as Assistant Residency Program Coordinator. You will assist and collaborate in the development of programs goals and objectives; provides sound guidance and advice on residency program issues. Coordinates the day-to-day operations of the department's residency program for residents and attendings. The incumbent assists in maintaining rotation schedules and grand round appointments for staff, as well as maintaining accurate records of current and past residents. Job Description Supports daily operations of the residency program, including policy implementation, goal tracking, and accreditation compliance. Acts as liaison with affiliated hospitals, medical schools, off-site rotations, and international applicants. Coordinates recruitment, interviews, onboarding, orientation, schedules, lectures, rotations, and graduation activities. Maintains resident databases, training manuals, procedural logs, and program records; ensures compliance with policies and duty hour reporting. Prepares budgets, submits expenses, and monitors licensing and credential requirements. Organizes meetings, internal reviews, and program documentation; provides administrative support to staff and residents. Assists in resolving issues, communicating program guidelines, and training faculty and residents on management software Performs other duties to ensure smooth operation and success of the residency program. Skills Required 5 years with administrative experience in a medical and/or academic setting Microsoft Suite Database management Education/Training/Certifications Bachelor's degree or equivalent HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.

Job Title: Learning & Development Coordinator About Us: LaGuardia Gateway Partners (LGP) is the private developer and manager of the state-of-the-art Terminal B at LaGuardia Airport. With our new award-winning $4B terminal now complete, LGP is seeking talented individuals to help us achieve ongoing excellence in terminal operation and guest experience. Get onboard and join the team transforming the NYC travel experience. Job Summary: The Learning & Development (L&D) Coordinator reports directly to the Learning & Development Manager, serving as a key support role within the L&D team. This position is responsible for providing comprehensive administrative and logistical assistance to the Learning Manager in the planning, delivery, and evaluation of all company training programs. The L&D Coordinator is essential in supporting and driving the strategic goals for organizational growth and development. The ideal candidate will be highly organized, proactive, and committed to fostering a culture of continuous learning. Duties and Responsibilities: Collaborate with department leaders to design and deliver job-specific training programs tailored to business goals and initiatives. Standardize templates, forms, and processes for training materials to ensure consistency across the organization. Standardize templates, forms, and processes for training materials to ensure consistency across the organization. Coordinate with leaders on the development and organization of technical and operational training materials for classroom and online delivery. Support the implementation and evaluation of programs that foster employee career progression. Manage the technologies and resources required to develop, manage, and deliver training. Create and maintain department communications and process materials, ensuring accuracy and program support. LMS and Data Management: Utilize the Learning Management System (LMS) to accurately maintain employee training records, track program penetration, and generate reports on assessment, attendance, program adoption, and impact for L&D management. Research and recommend new training methods. Work on ongoing compliance and leadership training for the organization. Conduct new hire training in classroom and operations settings as outlined in company training plan/strategy along with ongoing hands-on training/on the job training. Conduct knowledge audits and assessments during the training process and recurring as needed. Provide on-going training for staff which includes cross-training for all employees' learning functions and refresher training. Support with trainings for external partners, e.g., airlines and services companies, on LGP operational procedures so they are versed and can disseminate the information to their staff. Collect, organize, and summarize feedback and metrics to support the evaluation of program effectiveness. Stay current with industry best practices by gathering information from industry forums and conferences and presenting relevant insights to senior leadership. Support the L&D components of new associate onboarding, including tracking completion and coordinating logistics. Support broader HR initiatives and perform all other duties as assigned. Systems and Software's: Vyond Articulate Storyline IntrinsiQ Similar Learning Management systems Competencies and Skills: Comfortable using Learning Management Systems (LMS) and virtual training platforms. Capable of collecting, analyzing, and reporting on training metrics and feedback with focus on continuous improvement. Experience organizing workshops, seminars, or training sessions. Comfortable working in a dynamic environment and able to adjust priorities as needed. Ability to identify issues and propose practical solutions. Experience creating, designing, and implementing leadership and compliance training. Ability to exercise excellent judgment in fast paced environment. Ability to work collaboratively with others to solve issues. Knowledge of SMS (safety management system) Strong Excel, PowerPoint, Word skills Strong communication skills, both written and oral. Education and Qualification: Bachelor's degree or equivalent work experience Minimum 3+ years position-related experience Professional certifications in Training & Development Familiarity with various reporting and survey tools Experience in an aviation/airport setting or customer experience preferred. Strong presentation, instructional, and facilitation skills. Demonstrated ability to provide constructive feedback in a professional manner. Ability to work on various shifts as needed. Primary Work Location: LaGuardia Airport, NY (Onsite) Employee Status: Full Time, Nights/Weekends as Required Equal Employment Opportunity and Affirmative Action: LaGuardia Gateway Partners provides equal employment opportunity without regard to race, color, age, religion, gender, sexual orientation, national origin, disability, veteran status, or other protected characteristics. Further, it is the policy of LaGuardia Gateway Partners to undertake affirmative action in compliance with all federal, state, and local requirements.

Job Title : Residency Program Coordinator Duration : 3 Months Education : Bachelor's degree or equivalent experience Shift Details : 8:00 AM-5:00 PM General Description: We are seeking an experienced General Surgery Residency Program Coordinator to manage and coordinate the full operational, administrative, and educational activities of its ACGME-accredited General Surgery Residency Program. This role works closely with the Program Director, faculty, and residents to ensure compliance with accreditation standards and smooth day-to-day program operations.

The Project Coordinator role will support Project Delivery on projects within the portfolio. Responsibilities will include governance and reporting and providing information for effective management decision-making. Both waterfall and agile project delivery approaches may be used. Job Functions & Responsibilities Ability to coordinate multiple projects and lead small projects as assigned. Act as the bridge between the business and IT in support of the PM. Support the IT workstream and documents of projects via IT PMO processes, procedures, and tools for assigned projects. Monitor the project schedule and deliverables. Track progress and report updates to the project/program manager. Recognize problems or situations that will or may impact the project delivery. Coordinate the project under the supervision of the project manager. Utilize IT project management methodologies (Agile, Waterfall, hybrid) to drive technical solution delivery. Assist in fulfilling requirements for the IT PMO and IT Governance process. Work collaboratively with project teams, various IT teams, and related business unit staff. Promote and maintain communication between project team members and stakeholders and manage expectations. Prepare correspondence, presentations and/or reports as required. Follow-up on correspondence and outstanding requests for resolution. Assist with the evolution of Project Delivery. Skills Understand the software development process and experience in IT project management methodologies (Agile, Waterfall). Strong and tested project coordinator skills including organization skills, communication skills, daily standups, creation and presentation of data (updates, status, etc.), vendor management. Organized, good communicator, deadline driven, planner, problem solver, and agile. Ability to promote and maintain a positive and inclusive work environment with project team members, co-workers, management, and vendors by behaving, collaborating, and communicating in a manner consistent with professional standards. Superior interpersonal skills to ensure open communication across project teams. Ability to handle broad-based, often complex, communication for internal and/or external audiences. Outstanding record of project coordination success. Intermediate-Advanced Excel, PowerPoint, SharePoint (i.e. M365) skills. Education & Certifications Bachelor's degree in business or technical field. Minimum 3 years of increasing responsible experience, including successfully coordinating various IT projects in a matrixed environment. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Mohammed Mazharuddin Email: *************************************** Internal Id: 25-55019

ARRANGEMENT: Hybrid - 4 days in office STATUS: Full-time The Retail Systems Coordinator plays a key role in supporting retail operations by ensuring the smooth integration of systems, maintaining accurate data alignment, managing IT requests, and suggesting process improvements. This position acts as the primary point of contact for IT-related needs and collaborates with retail teams to optimize operational efficiency. MAIN RESPONSIBILITIES Systematic Data Alignment: • Ensure accurate and up-to-date alignment of retail store data with central systems. • Perform regular audits to maintain consistency between store-level data and corporate databases. • Collaborate with other teams to troubleshoot and resolve discrepancies in data. • Monitor system performance and ensure data flow is seamless and error-free. Primary Contact for IT Requests: • Serve as the main point of contact for all IT-related issues and requests from retail stores. • Manage, prioritize, and track IT service tickets to ensure timely resolution. • Coordinate with IT teams to facilitate system updates, installations, and troubleshooting. • Provide guidance to store teams on technology usage and address any software/hardware issues. Process Improvement Suggestions: • Evaluate existing retail processes and systems to identify inefficiencies or areas for improvement. • Suggest and implement operational themes for process optimization and cost-saving initiatives. • Work closely with retail operations and store management teams to recommend solutions that enhance productivity. • Facilitate the rollout of new processes or tools to improve store operations. Additional Responsibilities: • Assist in training retail staff on new systems or technological updates. • Monitor and report on the performance of retail systems and tools to leadership. • Support the deployment of new systems and technology solutions in retail stores. • Collaborate with cross-functional teams, including operations, IT, and merchandising, to ensure smooth execution of retail strategies. SKILLS & QUALIFICATIONS • Bachelor's degree in Business, Information Systems, Retail Management, or a related field (or equivalent work experience). • Minimum of 1 year of work experience in retail operations, technology or a related field. • Strong analytical and problem-solving skills. • Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams. • Proficiency in retail management systems, point-of-sale (POS) systems, and Microsoft Office Suite. • Ability to manage multiple priorities and deadlines effectively. • Familiarity with IT troubleshooting and support procedures. • Process improvement mindset with an understanding of retail operations. • Ability to work in a fast-paced, retail environment. • Occasional travel to retail locations may be required.

This role is ideal for a motivated, eager-to-learn candidate who is looking to build a strong foundation in digital advertising. The individual will receive hands-on mentorship and exposure across Amazon, Google, and Meta, gaining valuable learnings in campaign setup, optimization, and cross-channel strategy. Key Responsibilities: Amazon Ads Set up and monitor Sponsored Brands and Sponsored Display campaigns using approved creatives and style lists. Support Brand Store initiatives by updating pages with relevant styles and creative to align with projected sales and seasonal refreshes. Assist in keyword segmentation, audience insights, and product targeting. Audit and adjust campaigns based on performance insights. Performance & Reporting Pull data from internal dashboards to track KPIs, learnings, and wins. Meta & Google Ads Assist with building and maintaining Google Ads. Support setup and optimization for Shopping, and Performance Max. Qualifications & Skills Basic understanding of Amazon, Meta, or Google Ads Detail-oriented, organized, and eager to learn. Strong communication and collaboration skills.

Estimated 4 months 5 days on site Must Haves:Bachelor's Degree 2+ years of relevant experience Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable. Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with experience maintaining registration forms and guest lists. Preferred Skills:Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment. Commencement Coordinator The University Ceremonies Office is responsible for organizing and executing some of the university's most significant events. These include Commencement ceremonies, Inauguration, Trustee-related events, and other key ceremonial occasions that celebrate the university's achievements and traditions. We seek a proactive and detail-oriented individual to join our team. This individual will be instrumental in managing logistical, programmatic, and communication aspects related to Commencement week. The role provides support with event planning, ceremony materials and participant outreach, volunteerism, and staff training and management, to contribute to the smooth and efficient execution of various projects. Responsibilities Develop and update program-related materials including seating diagrams and floor plans, academic procession documents, cue cards, scripts, and other assets as needed. Support and manage outreach to key event participants, including speakers, honorees, university leadership, and other guests. Set up registration forms, track responses, and communicate all logistical details. Conduct research and develop materials in support of Trustee-related events. Source potential venues, draft budget estimates and proposals, collect attendee biographies, fulfill supply needs, and prepare event checklists and other communications as needed. Serve as a primary event staff lead, coordinating the hiring, training, scheduling and management of event staff who will support the Ceremonies team onsite, leading up to and during Commencement week events. Oversee the recruitment, training, logistics and day-of management of University volunteers dedicated to supporting Commencement stage participants and VIP guests onsite. Develop training materials and lead all communications to this group. Provide administrative and logistical support before, during, and after assigned events. Perform additional duties as assigned to support the overall success of the University Ceremonies team and the Office of the Secretary. Minimum Qualifications Bachelor's degree and a minimum of two years of related experience. Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable. Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with experience maintaining registration forms and guest lists. Demonstrated ability to work under pressure while maintaining accuracy and attention to detail. Availability to work early mornings, evenings and weekends as required during peak event periods. Preferred Qualifications Exceptional written and verbal communication skills. Strong organizational skills with high attention to detail and the ability to manage multiple priorities simultaneously. Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment. Proven ability to collaborate effectively with colleagues and vendors. Commitment to professionalism, discretion, and high standards of customer service.

WHO WE ARE: The FoundRae Collection is more than jewelry. The pieces are modern heirlooms, ones that allow the wearer to express something of themself to the world. The FoundRae collection is intended to become part of the wearer, a second skin, an expression of identity and of personal values. The collection is founded on a lexicon of archetypal, mythological and classical symbols with the intention of inspiring the wearer to take the wisdom passed down through generations and apply that to one's own life. FoundRae is a reminder, one we wear against our hearts or on our hands, of our capacity for change and growth. When you wear one of these pieces, you are announcing to yourself and to the world that everything you want and everything you want to be is already inside you - all you have to do is claim it. WHO WE ARE LOOKING FOR: Operations Coordinator, Retail POSITION SCOPE: The Operations Coordinator role will work to ensure the accurate completion of all client orders by ensuring that timeline prioritization and quality standards are met for all final orders. In addition, this role encompasses maintaining supplies and packaging stock levels, maintainingand updating reports, participating in inventory management as well as any special projects. RESPONSIBILITIES: Order Coordination: Act as the liaison between internal teams to complete all orders in a timely manner. Work with the Bench Jewelers to coordinate workflow ensuring prioritization of orders. Coordinate engraving artwork and execution for in-house engravings. Communicate with Retail/Fulfillment teams regarding inventory availability. Efficiently manage order flow by prioritizing urgency of work and pacing longer lead time orders. Pull pieces for all orders and determine whether studio work (assembly/polishing) is needed. Confirm product details, quality level and assembly accuracy before processing. Order Processing: Work with the sales team to process all orders. Administer quality checklist and validate using brand standards. Accurately document all inventory movement for orders. Studio Reporting and Logs: Log and track customer returns for repair using Repair Tracker. Monitor and log unfulfilled work orders. Track orders that cannot be completed because inventory is not present. Inventory Management: Participate in inventory cycle counting and use active problem solving to investigate discrepancies. Maintain accurate vault organization and consistently spot check inventory trays to ensure accuracy of product storage. Monitor internal inventory movement via transfers and use of sign out sheet. Provide support to management and sales staff through quick, accurate stock checks and upon request, provide quick delivery to sales floor. Ensure timely communication with management and sales team regarding new arrivals and product replenishment. Shipping and Receiving Ensure merchandise and supply deliveries are accurate, verifying all quantities shipped / received match corresponding documentation for all incoming / outgoing shipments. Maintain organized shipping area ensuring all outgoing merchandise is properly packaged. Follow the company guidelines regarding shipping to clients and intercompany. Packaging and Supplies Order and manage non merchandise supplies like stationery and packaging. Re-stock appropriate levels of packaging supplies within the boutique. QUALIFICATIOINS: Minimum of high school degree, Associates/Bachelor's degree preferred Minimum of 2 years previous experience in order management, inventory processing and tracking preferably within luxury/retail PC/Mac proficient, advanced excel skills and knowledge of design programs a plus Outstanding attention to detail and highly organized, reporting skills, interest and demonstrated experience in creating and streamlining processes Self-starter and multi-tasker Must be able to work a flexible schedule including, evenings, weekends and holidays The appointed candidate will be offered an hourly rate between $22.00 - $26.00 plus the opportunity for bonus, a comprehensive benefits package including: medical, short and long-term disability, various paid time off programs, employee discount/perks and retirement plan. Our Company's values: We value people: we want each other to be the best versions of who we can be. We value our relationships with our employees, suppliers and community. We value diversity and promote inclusivity with our words, actions and images. We value professional development and personal growth. We value community service and philanthropy. We value and foster creativity and self-expression. We value accountability for ourselves and the collective and show integrity through all our interactions. We value storytelling and reading.

TWP is seeking a Store Planning Coordinator who will provide administrative and operational support for new store openings and ongoing store planning initiatives. This role ensures accurate documentation, seamless communication, and alignment between Store Planning, Retail Operations, cross-functional teams, and all 3rd party vendors. The ideal candidate has strong organizational skills and an aptitude to build and manage detailed processes. Key Responsibilities Store Planning Support Maintain and update project calendars, schedules, and task lists for all store projects. Prepare and distribute project documentation including floor plans, fixture lists, material specifications, store communications, and meeting agendas. Track and collect required documentation, and ensure all files are current and accessible in shared systems. Support budget tracking by gathering quotes, updating spreadsheets, and managing vendor documentation. Schedule meetings, coordinate cross-functional calls, and follow up on action items through project completion. Monitor project status and prepare summary reports to share with key stakeholders Assist in reviewing store layouts and fixture plans for accuracy, ensuring all details are factored into project plans. Maintain organized archives of all store layouts, fixture specifications, Coordinate with vendors on fixture orders, deliveries, and installation schedules. Serve as a central point of contact, ensuring information flows clearly between Planning, Merchandising, Operations, and 3rd party vendors. Qualifications Associate or bachelor's degree in business, Architecture, or a related field (or equivalent experience). 1-3 years of experience in administrative coordination, retail operations, project support, or store planning. Proficiency in Microsoft Office (Excel, PowerPoint, Outlook). Strong organizational skills, attention to detail, and effective time management. Ability to manage multiple deadlines and collaborate with cross-functional teams. Familiarity with store layouts, planograms, and fixture planning tools. Ability to read and interpret basic drawings, layouts, and fixture documentation. Exposure to AutoCAD, Revit, or similar space-planning software is a plus. Core Competencies Strong administrative and organizational skills Clear written and verbal communication Customer-service mindset when supporting store teams Resourceful, proactive, and solution-oriented Able to balance fast-paced project demands for multiple projects simultaneously

Oscar de la Renta is looking for a Finance & Operations Coordinator to own the PO-to-pay process for Cost of Goods (COGS) and Samples, drive 3-way match discipline, obtain invoice approvals, and coordinate with vendors. The candidate will sit on the Finance team and have close partnership with Design, Production, and Warehouse teams. Reporting to the Controller, this role will be in office Mon-Fri and based in our midtown Manhattan corporate office. Responsibilities 3-way match ownership (PO / Receipt / Invoice): Ensure accurate matching for all COGS invoices; resolve variances with Inventory and Production. PO lifecycle control: Track POs from issue to receipt; reconcile confirmations, ship dates, and invoices; initiate PO changes (e.g., SKU updates, quantity/price changes) and route for approval per policy. Samples PO creation: Create POs for Samples, ensuring proper coding (GL, cost center, project/season). Samples invoices: Collect approvals, validate back-up (packing lists, sample logs), and post timely each month. Discrepancy resolution: Investigate shortages/overages, returns, and SKU substitutions; coordinate debit/credit memos with vendors and Inventory; document root cause. Vendor communications: Serve as day-to-day AP contact for domestic and overseas factories; reconcile statements, request missing docs, and communicate remittance details. Data stewardship: Maintain item/SKU and vendor master attributes used for purchasing and matching. Compliance & controls: Follow approval matrices, segregation of duties, and documentation standards; retain files for audit; escalate exceptions. Ad hoc & continuous improvement: Build trackers/dashboards, pilot process improvements (e.g., vendor invoice portals, EDI), and support ad-hoc analysis. KPIs: Held to key metrics such as match rate and month-end close timing. Qualifications Education: Bachelor's degree in Business, Finance/Accounting, Supply Chain, or related field preferred (or equivalent experience). Experience: 2+ years in wholesale/production/sales operations/AP within fashion, luxury, or consumer goods; cross-functional work with vendors, operations, and retail partners preferred. Tools: Advanced Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis, reporting); experience with GCS A2000 a plus. Skills: Exceptional organization, collaboration, and time management; accurate multitasking; clear written and verbal communication (including with overseas vendors). Basic understanding of landed cost components (freight/duty) is a plus.

Who we are We are a fashion-forward housewares company that is looking for the best and brightest to join our talented team in the heart of New York City. We pride ourselves on bringing the best to market, being the best place to work, and to always improving. Sound like somewhere you want to build your career? Keep reading to learn more about us! We manufacture and sell kitchenware, hydration, and everyday products for all types of retailers - from national chains all over the world to independent shops in small towns throughout the US. We are proud to have built an incredible team of diverse people over the last 14 years in our offices throughout the world. As our business continues to grow, we are in search of motivated and talented candidates to support our Sales team as Account Coordinator. Who you are You- a detail-oriented individual who is looking to start their career in sales! You thrive in a fast-pace environment that will keep you motivated and on your toes. You are a self starter and quick learner. You excel at executing your work load with a high attention of detail and with juggling mutliple projects at once. You can prioritize your work load effectively and demonstrate an ability to meet deadlines. Responsibilities: - Manage item set up tasks in internal and customer portals - Management of factory and customer samples - Processing and tracking of purchase orders - Work with in-house photographers to coordinate photography projects - Work with cross-functional teams to develop and maintain data accuracy - Assist with the preparation of customer presentations - Complete administrative tasks and basic customer support to meet retailer requirements as needed - Assist in building processes and creating guidelines to streamline customer service and efficiency within the team Experience: - 1-3 years of experience in an administrative role - Bachelor's Degree - Proficient in Microsoft Office with a focus on Excel and Powerpoint - Exceptional attention to detail and great organizational skills - Excellent written and oral communication skills - Ability to adapt in a work environment with changing priorities - Ability to work under strict deadline -A team player

Established in 2020 by Amy Zurek, Savette celebrates traditional leather craft in a new and modern form. The foundation of each handbag is a timeless, sophisticated silhouette, rendered in exceptional Italian leather. From the convertible strap to the signature hardware, every component is designed to be aesthetically refined and intuitively functional. Each bag is made by hand outside Florence with considered details and thoughtful design. Website: *************** The Role The E-commerce and Sales Coordinator will support the ecommerce channel and assist in a variety of Studio and sales functions. This individual will work cross-functionally within a small team and have the opportunity to be hands on with multiple facets of a young luxury accessories brand during an exciting period of expansion and growth. This position will be based in Brooklyn, NY. Primary Responsibilities Support Ecommerce Operations: Support Site Updates: Site merchandising and product uploads. Ensure content is accurate, consistent and aligned with brand guidelines. Reporting: Regular reporting on Customer Care and Client Requests. Support reporting for improved insight on performance by product, ecommerce activations and overall trends. Returns Processing & Stock Management - in collaboration with the Ecommerce Manager and offsite warehouse. Competitive Analysis as required. Tracking product offerings, site experience, pricing and promotions. Ongoing review of partner sites for pricing compliance and accuracy of both images and product descriptions. Product and Sample Management: Collaborate with Press and Sales team to support sample and product shipment. Ensure all samples sent and returned are properly protected and shipped securely. Create a system to organize, track and manage archival samples and catalog all inventory allocated for sample sales. Cross Functional Support: Create internal documents, pdfs and spreadsheets as needed. Work with cross functional teams to deliver digital assets to wholesale accounts. Support management of ShopMy efforts (i.e. uploading look books, flagging trends, managing orders / requests and supporting the brand's relationship with content creators). Support diverse Studio/E-commerce responsibilities as needed or as required (i.e. photoshoot support). Key Attributes Minimum 1-2 years' experience Relevant experience at a brand of comparable scale or in the luxury/premium space Organized and detail-oriented with a proactive and self-motivated mindset Strong verbal and written communication skills Ability to adapt and take on new responsibilities Degree level education or relevant professional experience Proficiency in Excel and Google Workspace Experience with RLM and Joor a plus Experience on the brand side of ShopMy a plus Savette is an equal opportunity employer. All employment decisions (including recruitment, hiring, promotion, compensation, discipline and termination) are based on the applicant's or employee's qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. Please email ******************* with your resume, cover letter, and any other pertinent materials.