Coordinator jobs in New York

Job Title: Coordinator / Admin Onsite Requirements: Communications Skills Basic Computer Skills Organization/Scheduling Skills Job Description: Responsibilities: Assisting with the County's component school districts in procuring arts and enrichment programming Communicating daily with school district administrators and teachers, artists/arts organizations, and the public (PTA/PTO representatives) Tracking contracts and required documentation, assisting with paying invoices and filing Entering data into the "Arts in Education" website Monitoring and directing emails and phone calls Assisting artists and arts organizations with program listings, school bookings and contract issues Inputting artist credit card payments and tracking website revenue Required skills: Self-directed, organized and collaborative High level oral and written communication skills Strong computer skills, database entry and filing Ability to establish and maintain collaborative working relationships with program staff and administrators Experience with technology, including presentation programs (PowerPoint, Canva, etc.) **3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply. This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future. This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role. Due to the nature of the work, a United States Government Clearance is required to be eligible for the position**

Summary /Objective We are seeking a highly organized and detail-oriented Operations Coordinator to support our Swim and Gym Business. This role will be pivotal in ensuring smooth day-to-day operations, driving team efficiency, and supporting execution across sales, service, logistics, and marketing initiatives. The Operations Coordinator will serve as the central point of communication between internal teams, swim teams, and external partners to deliver a seamless customer experience. Position Responsibilities and Accountabilities: Operational Support Assist in managing day-to-day operations of the DTC Swim and Functional Fitness channels. Coordinate team order processing, fulfillment, Inventory, PC Forecasting, and customer service inquiries. Track and manage seasonal timelines for product launches, promotions, and events. Communication & Coordination Act as a liaison between swim teams, Gyms, sales, customer service, and internal departments. Manage schedules, meeting agendas, and follow-up action items for the sales leads. Maintain clear communication channels with swim teams and gyms to ensure accuracy and satisfaction. Data & Reporting Prepare weekly and monthly reports on sales performance, order status, and service metrics. Monitor inventory levels for products and communicate replenishment needs. Support financial tracking, including invoicing, billing accuracy, and payment follow-ups. Process Improvement Identify operational bottlenecks and propose solutions to improve efficiency. Help develop standard operating procedures (SOPs) for swim team order management. Coordinate trunk stock to ensure immediate availability for customer distribution on-site or via FedEx/UPS. Keep accurate inventory records and conduct monthly audits to manage stock levels efficiently. Ensure compliance with company policies and service-level commitments. Event & Program Support Assist in planning and execution of Team activations, fittings, and promotional events. Support marketing initiatives including email campaigns, digital content, team communications, and events. Qualifications and Experience: Bachelor's degree in Business, Sports Management, Operations, or related field preferred. 3+ years of experience in operations, customer service, or account coordination (sports, apparel, or consumer goods industry a plus). Strong organizational and project management skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite, Google Workspace, and CRM/order management systems. Detail-oriented, proactive, and comfortable working in a fast-paced, team-oriented environment.

*This role is 5x a week in our NYC office* About the Team To advance our understanding of the universe by building the world's most truth-seeking AI, we're assembling a team of exceptional minds from across science, engineering, and beyond. The recruiting team at xAI, partners closely with leaders throughout the organization to anticipate talent needs, find world-class candidates, and facilitate an efficient hiring experience. About the Role We're looking for individuals with a knack for attention to detail, organization, and coordination. Our Recruiting Coordinators will handle everything from scheduling interviews to tracking candidate data and ensuring that candidates have a lasting positive experience throughout the interview process. The ideal candidate has interest and possibly experience working in a fast-paced startup-like environment while wearing multiple hats to keep our candidate's experience in mind. Availability, flexibility, and adaptability are the keys to success in this role. Play a crucial role within a fast-paced environment while working to coordinate and manage onsite, phone, and virtual candidate interviews Schedule candidate interviews and handle any type of candidate logistics promptly and accurately Represent and facilitate exceptional partnerships with all stakeholders, candidates, hiring managers, and interviewers to drive excellent customer service and consistent, high-quality work Drive and participate in ad hoc process improvement initiatives and other special projects Ensure data integrity and update candidate records in the applicant tracking system, Greenhouse Evaluate and recommend recruitment strategies and solutions to make our processes more efficient Basic Qualifications Bachelor's degree or equivalent Preferred Skills or Qualifications Excellent organizational, project management, and multitasking abilities Strong interpersonal and communication skills Previous experience in a fast-paced environment Ability to manage multiple on-going projects, be flexible to change, and adapt to shifting priorities Team player with a high sense of urgency Excellent written and oral communication skills Prior experience in people operations or recruiting functions Additional Requirements Available to occasionally work overtime, as schedules vary with operational needs; flexibility is key. Must be authorized to work in the US (visa sponsorship available for exceptional candidates) Annual Pay Range $40 - $45 hourly with ability to use overtime. This is a full time employment role with benefits and equity. Benefits Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks.

ESSENTIAL DUTIES AND RESPONSIBILITIES The Production Coordinator will be an excellent multitasker, working as the client advocate with all warehouse interactions for the Pet Division Assists in handling order processing and tracking orders Style and PO creation Communicate daily with internal/external partners regarding production and delivery information. Assist the head of production with the initial creation from sourcing, manufacturing, to the finalized product. Daily communication with designers and salespeople Reviews the vendor manual on what requirements have to be given to the factories. Maintain and organize a sample room and sample information records. Submit samples on time to the customer for approval. Get familiarized and work with EDI requirements. Assists in the shipping/logistics department as he/she will monitor shipments, handle checking of shipping documentation from overseas, and prepare shipping documents needed for local deliveries. Assists in the accounting department in checking invoices/ PL from factories. Submit the supplier's invoices on time to the accounting department for payment weekly. Maintaining and updating the forecast chart Report on status updates of ongoing projects and tasks. Trouble-shoot challenges with realistic and creative solutions Maintain, Document, and implement efficient tracking strategies. Perform related duties as assigned. COMPETENCIES Proactive, Motivated, and Trainable Experience using AIMS is a plus. Experience with multinational trade and export is a plus. A strong knowledge of U.S. Customs laws and procedures is a plus. Experience with content, product & inventory management Strong relationship management skills. Proficient in Microsoft Suite (Word, Excel, Outlook, and PowerPoint) Exceptional Organizational Skills: planning, expediting, prioritizing, managing multiple tasks and meeting corporate deadlines. Ability to work autonomously and effective time management. Excellent verbal and written communication skills EDUCATION AND EXPERIENCE Bachelor's Degree in Logistics, Supply Chain Management or equivalent, with wholesale imports or related experience; or an Associate's degree with 1 year of wholesale imports or related experience; or 2+ years in a wholesale imports or related role.

My client, a well-established housewares manufacturer based in Brooklyn, is seeking a Production Coordinator / Manager to join their growing team. This company designs and produces high-quality home products sold through major retailers and e-commerce platforms. They are looking for a detail-oriented, analytical professional with strong production management skills and advanced Excel expertise. Overview: The Production Coordinator / Manager will play a key role in managing production schedules, analyzing landed costs, and ensuring profitability across product lines. The ideal candidate will be highly proficient in Excel, capable of building and maintaining complex spreadsheets, and comfortable calculating landed costs, profit margins, and analyzing vendor pricing. Key Responsibilities: Oversee and track production schedules, purchase orders, and inventory to ensure timely delivery. Calculate and analyze landed costs, profit margins, and pricing scenarios for new and existing products. Build and maintain Excel models, including pivot tables, VLOOKUPs, and macros for data analysis and reporting. Communicate daily with domestic and overseas suppliers regarding timelines, materials, and shipping updates. Evaluate vendor quotes and support cost negotiations to maintain target margins. Manage product documentation such as bills of materials, specifications, and QC reports. Partner with operations, finance, and product development teams to streamline reporting and ensure accuracy. Prepare regular production and cost analysis reports for senior management. Qualifications: Bachelor's degree preferred, or equivalent relevant experience. 3+ years of experience in production coordination, supply chain, or operations, ideally within housewares or consumer products. Advanced Excel skills (pivot tables, complex formulas, data modeling, macros, etc.) are essential. Strong understanding of costing, landed cost analysis, and profit margin calculations. Excellent organizational skills and attention to detail. Ability to handle multiple priorities in a fast-paced environment. Strong communication and cross-functional collaboration skills. This is an on-site role based in Brooklyn, offering the opportunity to join a close-knit, creative, and entrepreneurial team that values accuracy, efficiency, and collaboration.

We're seeking an experienced Production & Sourcing Coordinator to lead sourcing, supplier management, and production coordination across our global network. You'll oversee everything from vetting and onboarding factories to negotiating costs, managing timelines, and ensuring that every Rolling Pin product meets our quality and compliance standards. This role is ideal for someone who's been “in the factories,” understands manufacturing and global supply chain nuances, and can balance cost, quality, and speed without compromising brand integrity. What You'll Do Serve as the primary liaison between Rolling Pin and our global supplier and manufacturing network. Lead supplier onboarding, qualification, and performance evaluations-including documentation, audits, and compliance tracking. Negotiate pricing, payment terms, and lead times to achieve cost and margin targets. Partner closely with Product Development and Design to translate creative concepts into viable, scalable products. Coordinate POs, production schedules, and shipment timelines, proactively resolving bottlenecks. Assess samples, materials, and packaging to ensure they meet Rolling Pin's brand and quality standards. Maintain comprehensive supplier data-costing sheets, vendor performance logs, and certification records. Travel to factories, co-manufacturers, and trade shows to evaluate new opportunities and maintain partnerships. What You Bring Bachelor's degree in Supply Chain Management or Business (preferred). 5+ years of sourcing, supplier management, or contract manufacturing experience (food, CPG, or confectionery preferred). Proven ability to negotiate and manage global supplier relationships with tact and precision. Hands-on familiarity with production processes, QA standards, and regulatory documentation. Excellent project management, communication, and follow-up skills across time zones and cultures. Strong analytical ability with comfort in Excel, costing models, and supplier reporting. Self-starter with a solutions-first mindset who can adapt quickly to shifting priorities. Must travel domestically and internationally for factory visits and trade events, approximately 50% Why You'll Love Working Here At Rolling Pin Snacks, you'll have direct impact and ownership from day one. We're a small but ambitious team, where ideas move fast and execution matters. You'll work closely with leadership to build a sourcing network that supports global growth while maintaining Rolling Pin's dedication to quality and creativity.

Our client, a highly regarded law firm, is seeking a Talent Development Coordinator. Responsibilites include but are not limited to: Support the Associate Development Manager with professional development programs and events. Handle logistics for in-person, virtual, and hybrid trainings, including scheduling, invitations, instructions, presenter coordination, and Zoom production. Support key initiatives such as the mentoring program, and manage surveys, reporting, intranet updates, and vendor invoices. Provide general team support and oversee the Visiting Attorney Program, including relocation, orientation, CLE sessions, and required documentation. Assist with recruiting by scheduling interviews, preparing committee materials, drafting offers, and coordinating post-offer visits. Track school and student organization requests and help staff events. Support the Summer Associate Program, including time entry monitoring, feedback collection, pairings, review coordination, and social events. Maintain recruiting and development data and attend Firm events as needed. Prepare onboarding materials for new attorney hires, process background checks, and support orientations. Handle salary advances, bar and relocation expenses, and help plan Firm social events. Coordinate personal services appointments. Requirements: Bachelor's degree 1+ years of experience in professional development or recruiting within a professional services environment. High accuracy, attention to detail, and the ability to work independently under pressure. Skilled at supporting complex projects and adapting to shifting priorities. Proficient in Microsoft Office, Zoom, and relevant systems like LMS, CLE tools, and applicant tracking platforms. The annual base salary range is $70,000 to $90,000. Actual compensation offered to the successful candidate may vary from the posted hiring range based upon geographic location, work experience, education, and/or skill level, among other factors. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Morning Made is five years in and already the fastest-growing coffee-alternative brand on the planet, now in close to 20,000 doors globally and accelerating. Our mission is simple: build a more mindful, healthier morning ritual for the next generation.We take pride in being a startup and obsessed with execution and momentum. We've built a powerhouse team of 10+ in Sydney, and you'll be joining the early NYC team, shaping the foundation of our US operations and helping drive the next phase of scale. Role Description This is a full-time, in-person role for a Junior Operations Coordinator, located in New York, NY. The Junior Operations Coordinator will support daily operational tasks such as managing schedules, coordinating customer service activities, assisting with administrative duties, and ensuring efficient operations management. The role will require effective communication with team members and clients to resolve issues promptly and maintain smooth workflows. Qualifications Strong Communication and Customer Service skills, including the ability to respond to inquiries professionally and collaborate effectively with team members and stakeholders. Proficiency in Operations Management and Administrative Assistance to support the efficient management of daily tasks and processes. Excellent Analytical Skills to identify and analyze operational inefficiencies and recommend improvements. Detail-oriented with strong organizational skills to handle multiple responsibilities effectively. Ability to work independently in a fast-paced environment; prior experience in consumer goods or food/beverage industries is a plus. Proficiency in relevant office software, such as Microsoft Office or Google Workspace, is preferred. Please email ******************** with CV!

ABOUT THE ROLE The Practice Coordinator performs a wide range of administrative tasks to support assigned attorneys and other timekeepers and plays an integral role in daily practice support, combining premier assistance with administrative, organizational, project-based, and practice-related responsibilities to provide comprehensive support. The Coordinator leverages detailed knowledge of legal procedures, firm operations, and client needs to ensure seamless and efficient management of attorney schedules, client matters, billing, and practice-related projects. This individual provides a high level of client service and support while producing a high volume of consistently excellent work product. Administrative Coordination Maintains detailed calendars displaying appointments, deadlines, travel schedules, and conference calls. Proactively tracks important dates to ensure timely completion of key tasks. Provides professional relationship management with external and internal clients. Serves as a direct point of contact for telephone calls, emails, and in-person inquiries. Exercises sound judgment when screening communications, facilitating effective follow-up and high-quality client service. Creates and maintains client/matter lists and communication lists. Maintains contacts in Outlook and Salesforce. Manages both paper and electronic files in compliance with the firm's records management policies, ensuring confidentiality and accuracy. Creates and maintains working files and binders as requested. Utilizes firm-provided software to accurately store email messages and maintain and retrieve files. In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters. Utilizes firm-designated workflow software to open and close matters. Processes and tracks conflict reports. Prepares engagement letters. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firm's data security policy. General Practice Support Creates, edits, proofreads, and finalizes complex and practice specific legal and administrative documents, forms, and correspondence, ensuring accuracy and completeness. Engages in active coordination of practice-related projects such as practice group meetings and initiatives, client or industry research, and event planning. Interprets objectives, designs project timelines, and ensures that deliverables align with the firm's expectations. Supports attorneys' efforts to maintain client relationships. Coordinates pitch materials, tracks leads, updates contact databases, and arranges key client meetings. Assists with social media or targeted outreach. Partners with other administrative departments (Billing, Marketing, IT, Office Services) to assemble critical information, coordinate billing tasks, and maintain client satisfaction. Billing and Financial Administration Upon attorney request, diligently manages attorney time, including inputting timenotes provided by attorney, editing and proofreading, and ensuring compliance with matter codes and billing guidelines. Proactively reminds attorneys of time entry deadlines and collaborates with them to ensure timely submission. Collaborates with attorneys to finalize and submit time daily. Collaborates with Client Account Manager, Pricing Team, and attorneys to respond to client requests for budgets, projections, costs incurred, and related reports. Collaborates with Client Account Specialist or Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and performing final proofing and sending out final invoices. May assist with collection efforts. Coordinates client, matter, and timekeeper inquiries. Prepares expense reimbursements, reconciles travel expenditures, arranges for payment of invoices, and prepares check requests as needed. Travel and Meeting Logistics Books travel (domestic and international) through designated travel providers, considering attorney preferences, cost guidelines, and itinerary efficiencies. Organizes in-person or virtual conferences, meetings, meals, seminars, and client events, including making reservations, sending invitations and tracking attendees, booking conference rooms, catering arrangements, confirming audio/video logistics, and final follow-up. Thoroughly organizes itineraries, prepares comprehensive travel documents, and disseminates meeting agendas or background information in advance. Prepares and disseminates both hard-copy and electronic materials. Team and Leadership Support Works proactively and efficiently to free attorneys from administrative burdens, allowing them to focus on core legal tasks. Anticipates attorneys' needs by outlining upcoming deadlines, preparing relevant background materials, and prioritizing tasks. Communicates professionally and courteously with clients, external counsel, and vendors, upholding a polished firm image. Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. May participate in departmental projects designed to streamline workflow and/or resolve issues. Proactively supports the firm's strategic initiatives and operational improvements. Acts and assists as a proactive mentor for junior department members and new employees. Assists with training on specific firm processes, software, and procedures as requested. ABOUT YOU Bachelor's or Associate's degree in business, finance, or a related field and relevant certifications is highly preferred. Minimum 3+ years' experience supporting attorneys, including partners, in a law firm or professional services environment. Experience managing complex administrative tasks, legal documents, and sophisticated scheduling required and an in depth understanding of law firm practice areas. Experience coordinating cross-functional or interdepartmental projects and ensuring that deadlines are met. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time, attendance and billing tracking software (e.g., Aderant or 3E) is essential. A strong ability to learn and adapt to new software applications and technological tools. Comfort with ongoing changes in technology and willingness to embrace new systems and processes as they are introduced. Excellent communication skills and the ability to build effective internal and external client relationships. Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group. Must exhibit discretion, diplomacy, and professionalism in verbal and written communications. Ability to interact effectively with all levels of management and staff and a variety of external entities, including clients and prospective clients of the firm. Ability to work under pressure and complete job assignments in an accurate and timely manner. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multitask, prioritize work, and meet deadlines. Uses sound decision making and judgment. Skilled in prioritizing high-volume workloads, solving problems proactively, and maintaining confidentiality. Demonstrated ability to maintain positive internal and external client relationships and anticipate needs. Eagerness to refine processes and adopt best practices for tasks like billing, filings, or scheduling. Exhibits a proactive approach to learning, including seeking out training opportunities and resources to enhance technological skills.

Job Title: Learning & Development Coordinator About Us: LaGuardia Gateway Partners (LGP) is the private developer and manager of the state-of-the-art Terminal B at LaGuardia Airport. With our new award-winning $4B terminal now complete, LGP is seeking talented individuals to help us achieve ongoing excellence in terminal operation and guest experience. Get onboard and join the team transforming the NYC travel experience. Job Summary: The Learning & Development (L&D) Coordinator reports directly to the Learning & Development Manager, serving as a key support role within the L&D team. This position is responsible for providing comprehensive administrative and logistical assistance to the Learning Manager in the planning, delivery, and evaluation of all company training programs. The L&D Coordinator is essential in supporting and driving the strategic goals for organizational growth and development. The ideal candidate will be highly organized, proactive, and committed to fostering a culture of continuous learning. Duties and Responsibilities: Collaborate with department leaders to design and deliver job-specific training programs tailored to business goals and initiatives. Standardize templates, forms, and processes for training materials to ensure consistency across the organization. Standardize templates, forms, and processes for training materials to ensure consistency across the organization. Coordinate with leaders on the development and organization of technical and operational training materials for classroom and online delivery. Support the implementation and evaluation of programs that foster employee career progression. Manage the technologies and resources required to develop, manage, and deliver training. Create and maintain department communications and process materials, ensuring accuracy and program support. LMS and Data Management: Utilize the Learning Management System (LMS) to accurately maintain employee training records, track program penetration, and generate reports on assessment, attendance, program adoption, and impact for L&D management. Research and recommend new training methods. Work on ongoing compliance and leadership training for the organization. Conduct new hire training in classroom and operations settings as outlined in company training plan/strategy along with ongoing hands-on training/on the job training. Conduct knowledge audits and assessments during the training process and recurring as needed. Provide on-going training for staff which includes cross-training for all employees' learning functions and refresher training. Support with trainings for external partners, e.g., airlines and services companies, on LGP operational procedures so they are versed and can disseminate the information to their staff. Collect, organize, and summarize feedback and metrics to support the evaluation of program effectiveness. Stay current with industry best practices by gathering information from industry forums and conferences and presenting relevant insights to senior leadership. Support the L&D components of new associate onboarding, including tracking completion and coordinating logistics. Support broader HR initiatives and perform all other duties as assigned. Systems and Software's: Vyond Articulate Storyline IntrinsiQ Similar Learning Management systems Competencies and Skills: Comfortable using Learning Management Systems (LMS) and virtual training platforms. Capable of collecting, analyzing, and reporting on training metrics and feedback with focus on continuous improvement. Experience organizing workshops, seminars, or training sessions. Comfortable working in a dynamic environment and able to adjust priorities as needed. Ability to identify issues and propose practical solutions. Experience creating, designing, and implementing leadership and compliance training. Ability to exercise excellent judgment in fast paced environment. Ability to work collaboratively with others to solve issues. Knowledge of SMS (safety management system) Strong Excel, PowerPoint, Word skills Strong communication skills, both written and oral. Education and Qualification: Bachelor's degree or equivalent work experience Minimum 3+ years position-related experience Professional certifications in Training & Development Familiarity with various reporting and survey tools Experience in an aviation/airport setting or customer experience preferred. Strong presentation, instructional, and facilitation skills. Demonstrated ability to provide constructive feedback in a professional manner. Ability to work on various shifts as needed. Primary Work Location: LaGuardia Airport, NY (Onsite) Employee Status: Full Time, Nights/Weekends as Required Equal Employment Opportunity and Affirmative Action: LaGuardia Gateway Partners provides equal employment opportunity without regard to race, color, age, religion, gender, sexual orientation, national origin, disability, veteran status, or other protected characteristics. Further, it is the policy of LaGuardia Gateway Partners to undertake affirmative action in compliance with all federal, state, and local requirements.

Staffing Coordinator - New York, NY Ideal candidate will be responsible for sourcing the NYC market for ideal candidates for our paraprofessional job openings. This individual will have the support of an extensive and very successful recruitment team and tremendous financial resources. All employees of RCM Health Care Services are part of a high energy, successful environment, and fun place to work with a team of top-notch recruitment professionals. This is an excellent opportunity to build upon your recruiting skills at a publicly traded institution. RCM Health Care Services has thrived as one of the nation's leading health care staffing firms for over 35 years. Schedule: Job Type: Full-time, M-F Job Duties: Perform sourcing by using our database as well as online platforms to find ideal candidates for our current job openings. Develop networks of people and processes to support a strong pipeline of qualified candidates. Create and maintain lists of potential targets for particular openings. Qualifications: Previous experience in staffing and or coordinating experience. Previous experience in healthcare or healthcare staffing preferred. Bachelor's Degree preferred. Strong written and oral communication skills required. Compensation: $40,000 - $45,000 annual salary depending on experience Comprehensive benefits #AC1 #ACINT

Financial Coordinator Location: Fully Remote (occasional on-site visits required to Manhattan, NY; candidates in the tri-state area preferred) Employment Type: 6-month contract with potential for extension or full-time conversion Position Summary The Financial Coordinator plays a key role in supporting the financial operations of oncology clinical trials. This individual ensures fiscal compliance with sponsor and institutional guidelines, manages trial-related financial processes, and supports the broader clinical research finance team in maintaining accuracy, transparency, and efficiency across all financial activities. The ideal candidate will have a strong foundation in finance or accounting, exceptional Excel skills, and the ability to manage multiple priorities in a fast-paced, team-oriented environment. Prior experience in healthcare or clinical research finance is preferred, but training on clinical trial-specific processes will be provided. Key Responsibilities Clinical Trial Financial Management Oversee the day-to-day financial administration of assigned oncology clinical trials, ensuring adherence to approved budgets and sponsor terms. Review study budgets and contracts to understand all financial obligations and ensure proper billing and reimbursement. Track and reconcile monthly financial activity using internal systems; investigate discrepancies and validate all claim details for accuracy. Authorize departmental charges to assigned trials and process payments to external research service providers. Arrange payments for human subject services and travel reimbursements in accordance with study budget terms. Create and issue accurate invoices to sponsors; track payment status and follow up to ensure timely receipt and application of funds. Reconcile closed trials, ensuring appropriate account closeout procedures are followed and excess revenue is properly transferred. Reporting and Analysis Prepare ad-hoc financial reports and forecasts to assist leadership and disease program teams with budget planning and decision-making. Support the preparation of annual expense budgets for clinical research operations by projecting direct and indirect costs and fee revenues. Operational and Administrative Support Coordinate with clinical and financial staff to ensure timely data entry, billing, and reporting. Manage vendor setup, requisition submissions, and invoice approvals in accordance with institutional financial systems. Assist in maintaining consistent financial and billing processes across trials. Participate in special projects and other assigned duties to support departmental goals. Requirements Minimum Qualifications Bachelor's degree in Accounting, Business Administration, Healthcare Administration, or a related field. At least 2 years of progressively responsible experience in finance, accounting, or budget management (or equivalent combination of education and experience). Strong working knowledge of accounting principles and practices. Advanced Excel proficiency, including pivot tables, VLOOKUPs, and formulas. Excellent written and verbal communication skills. High attention to detail and organizational ability; able to manage multiple projects simultaneously. Collaborative mindset with the ability to work effectively within a small, high-performing team. Demonstrated interest in healthcare, research, or clinical operations. Preferred Qualifications Experience managing clinical trial budgets or related financial activities. Familiarity with regulatory and compliance requirements for clinical research. Working knowledge of financial software systems (e.g., PeopleSoft, Business Intelligence tools, or equivalent platforms). General understanding of medical or clinical terminology. Key Attributes and Core Values Displays professionalism, reliability, and accountability in all responsibilities. Demonstrates adaptability and a proactive attitude in a high-volume environment. Values accuracy, transparency, and integrity in financial work. Maintains a team-first approach, supporting peers during high workload periods (“all hands on deck” culture). Strives for continuous improvement and professional growth within the organization. Additional Details Work Environment: Remote business office setting; occasional in-person meetings required. Workload: High volume; may manage financial components for 300+ active clinical trials. Growth Opportunities: Upward mobility available; advancement based on performance and evolving departmental needs.

We have an incredible opportunity for a dynamic, energetic, and eager Production Planning Coordinator in New York! About DO & CO We have a passion for hospitality culinary delights on every banquet floor and in the sky. With the three business segments of Airline Catering, International Event Catering, Restaurants, Lounges & Hotels, we offer gourmet entertainment all over the world. We operate in 32 locations, 12 countries and 3 Continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown, and grow constantly - sometimes beyond our own expectations. What We Offer: Pay Rate: $26.00 hourly. Full-time employees are eligible for 401K and healthcare benefits; Medical, Dental, & Vision. Daily Complimentary Meals (Breakfast, Lunch and Dinner). An organization dedicated to fostering innovation; in pursuit of cultivating creativity, embracing new ideas and leveraging our impeccable standards for hospitality. Genuine career development opportunities, both nationally and internationally. The chance to collaborate and represent a leading force in the luxury global gourmet entertainment industry. Responsibilities: Create, maintain, and update airline food menu specifications. Coordinate and communicate all changes to menu details across relevant departments and with clients. Attend client menu presentations, record specifications, ensure all dishes are properly weighed, photographed, and documented. Coordinate and manage departmental resources, including team members reporting to SCS. Ensure full compliance with company and client requirements impacting the department. Liaise with chefs to collect recipe details, menu changes, and ingredient information. Conduct monthly meetings with culinary, purchasing, and accounting teams to review upcoming menus. Assist in client menu presentations and support the Costing Analyst with production planning activities. Prepare and manage administrative documentation related to menus and production. Support the Head of Department with additional tasks and projects assigned. Qualifications: Bachelor's Degree in Economics, Statistics, or Finance preferred. Minimum 2 years of experience working with product bill of materials (BOM), technical specifications, data entry, or ERP data management systems. Experience in or strong interest in the culinary or food service industry is highly desirable. Strong proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook). Familiarity with ERP systems (Microsoft Navision preferred). Excellent organizational, analytical, and time management skills. Strong attention to detail and accuracy in documentation. Effective written and verbal communication; capable of presenting to internal and external stakeholders. Demonstrated ability to work independently and collaboratively in a fast-paced environment. Proactive, self-driven, and adaptable personality with a hands-on approach. Diversity & Inclusion Statement DO & CO provides equal employment opportunities. Applicants will be considered for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other protected characteristic. #NYCIND

At Alpaca Health, we help families access high-quality autism care from local providers - instead of the big box conglomerates dominating the field. In this role, you'll be the first friendly voice they meet. We're looking for an Intake Coordinator who loves connecting with people, thrives in a fast-paced environment, and brings empathy to every interaction. You'll be the first point of contact for families seeking services, helping guide them through the intake process with care and clarity. Our office is bright, sun-dripped, and always stocked with snacks, but what really makes it shine is the impact that we make on the lives of families every day. What You'll Do Welcome and support families through their first steps in ABA services Gather client and insurance information with accuracy and warmth Coordinate with our clinical and operations teams to ensure smooth onboarding Work directly with pediatrician offices to secure referrals and necessary documentation Manage follow-ups, documentation, and data entry Continuously adapt as we refine our systems and processes Who You Are You've worked as an RBT, Medical Assistant, or in Operations at an ABA company (or similar experience in healthcare) You've worked in a CRM, preferably Hubspot You're detail-oriented but also people-oriented - you can keep a spreadsheet clean while keeping a parent calm You're comfortable with feedback and excited to learn new systems and processes You genuinely enjoy helping others and can bring lightness to high-stress situations We're open to remote or hybrid employees. If in New York City area, we'd ask for at least 1-2 days a week in the office. Bonus points for Spanish language proficiency Why Join Us A close-knit team building something meaningful Beautiful, sunny office with snacks and good energy Growth opportunities in a fast-growing healthtech company If you love talking to people and want to make a difference for families navigating autism care, we'd love to meet you. Apply today and help families start their journey with compassion and clarity.

Job Description Justification: The Planner serves as a critical support function within the project management organization, providing comprehensive scheduling using Microsoft Project, analytical, and administrative support to ensure successful project execution. This role combines strategic planning capabilities with detailed execution support, focusing on schedule optimization, data analysis, document management, and project coordination. The successful candidate will work closely with project managers and cross-functional teams to maintain project momentum and deliver exceptional organizational outcomes. Scope Of Services Scheduling Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes Coordinate resource allocation across multiple concurrent projects and initiatives Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments Facilitate scheduling meetings and coordinate timeline dependencies between project teams Assist Project Managers on calendar management for project milestones, deliverables, and stakeholder meetings Project Planning & Strategy Determine and define project approach, resource requirements, and team roles/responsibilities Develop project charter, scope statements, and project deliverables Create and manage project and communication plans Develop estimates and assumptions for schedule, effort, and cost using established models Build, maintain, and organize the project schedule Coordinate site visits when required so that all information and requirements can be discussed and aligned Assistant Project Management Provide direct support to project managers in planning, executing, and monitoring project activities Track project deliverables, milestones, and performance metrics against established baselines Coordinate cross-functional team activities and facilitate communication between project stakeholders Assist in project risk identification, documentation, and mitigation planning Assist with preparing project status reports, presentations, and executive briefings Analytical Support Conduct data analysis to support project decision-making and performance optimization Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools Perform trend analysis on project schedules Create analytical reports and visualizations to communicate project insights Identify patterns and opportunities for process improvement across projects Assist in forecasting and capacity planning activities Document Management Assist with establishing and maintaining comprehensive document management systems for project files Ensure document version control, access permissions, and retention compliance Coordinate document review cycles, approval processes, auditing, etc. Maintain project repositories, templates, and standardized documentation Support regulatory compliance through proper documentation and record-keeping Manage document distribution and stakeholder communication Create and update process documentation and standard operating procedures Administrative Support Support PMO functions including change requests, scheduling, and reporting Ensure project artifacts are stored correctly throughout the project life cycle Mandatory Skills/Experience A baccalaureate degree from an accredited college Minimum 4 years of experience working on medium to large scale projects At least 4 years of experience in Project Management services Advanced training and experience working in Microsoft Project Strong analytical and problem-solving skills with attention to detail Excellent written and verbal communication abilities Proven ability to manage multiple priorities and deadlines simultaneously Understanding of project management principles and best practices Experience with process improvement and organizational development Document management system experience on SharePoint Focal point of contact for project management, financial, administrative, and technical issues Proficient in MS Word, MS PowerPoint, MS Project, MS Visio Project Management experience including project planning, scheduling with significant project dependencies Desirable skills/experience: PMP Certification. Project Management experience managing third party service providers. Background in data analytics, business intelligence, or process improvement. SharePoint development Experience working with Smartsheet

We are looking for a highly organized and detail-oriented Scheduler / Dispatcher to join our client's growing high-end pool service and maintenance company. This position plays a vital role in coordinating service and maintenance appointments for our exclusive clientele. The ideal candidate will have strong communication skills, be proficient in scheduling software, and possess a good understanding of pool maintenance operations. Pay Rate: $24/hr. 1st Shift Hours Full Time Benefits Key Responsibilities: Team Coordination Lead, mentor, and motivate a team of service technicians, ensuring professionalism and adherence to company standards. Coordinate with field technicians, team leads, and internal staff to assign service, maintenance, delivery, and repair visits based on location, expertise, and availability. Schedule Optimization Develop, manage, and allocate resources, equipment, and materials required for service and maintenance visits. Collaborate closely with the warehouse and field teams to optimize routes and maximize technician productivity. Continuously improve schedules to minimize travel time and avoid unnecessary service interruptions or “wasted trips.” Handle emergency service requests promptly, efficiently reassigning technicians as needed. Documentation & Software Management Review and ensure all work orders are completed accurately and follow-ups are scheduled when required. Create and refine scheduling procedures utilizing company software platforms Maintain up-to-date client profiles in software, including key details such as gate codes, autofill locations, and technician assignments. Reporting Generate reports on schedules, technician performance, and service or repair completion rates across divisions. Prepare weekly overtime summaries and detailed reports to support management oversight. Qualifications & Skills High school diploma or GED required. 2-3 years of related experience in scheduling, dispatching, or operations coordination. Previous experience in the luxury pool industry strongly preferred. Strong organizational and multitasking abilities. Excellent communication and customer service skills. Proficiency in scheduling or dispatch software and Microsoft Office Suite. Bilingual English/Spanish is a plus!

Responsibilities Prepare and type title reports accurately and in a timely manner Utilize TrackerPro software for order entry, document management, and workflow tasks Assist with organizing and coordinating title files and documentation Communicate with team members and clients as needed to ensure smooth processing Perform general administrative duties related to title production Requirements Previous experience in title or real estate office preferred Proficiency with TrackerPro is required

Johnson Service Group (JSG) is currently looking for a Contracts & Sales Order Coordinator who will be responsible for processing incoming sales orders, maintaining accurate and organized quote folders, and supporting the Contracts Department with administrative and documentation tasks. This is a direct hire opportunity with manufacturer of power supply products in East Setauket NY area. Pay $65K Key Responsibilities Enter customer sales orders into the company's MRP with accuracy and attention to detail. Review incoming purchase orders and verify alignment with quotes, pricing, terms, and customer requirements. Create, maintain, and update quote folders, ensuring all necessary documentation (quotes, correspondence, approvals, and revisions) is properly filed and easy to retrieve. Communicate with internal departments (Quality, Production, Accounting) to confirm order details and resolve discrepancies. Track the progress of quotes and orders to ensure timely responses and order fulfillment. Assist in preparing documentation for contracts, amendments, and renewals. Support audits by maintaining organized digital and/or physical records. Provide general administrative support to the Contracts dept. as needed, including report generation and data entry. Qualifications High school diploma or equivalent required; associate's degree or coursework in business administration preferred. 2+ years of experience in order entry, contracts administration, or a similar administrative role. Proficient in Microsoft Office (Word, Excel, Outlook); experience with ERP systems preferred. Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with over 35 years of experience investing in people and companies. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D400

Reuveni is seeking an On-Site Sales Coordinator. Reuveni Development Marketing (d/b/a Reuveni LLC) is a privately owned and operated brokerage company, founded by industry expert Shlomi Reuveni. The firm focuses on the sales and marketing of conversion and ground up new development projects. With more than 30 years of real estate experience and an impeccable reputation, Reuveni has successfully collaborated with the esteemed New York City real estate brokerage community, developer clients, and industry professionals. Shlomi Reuveni is known industry-wide for his hands-on approach, and has been the driving force behind the design, predevelopment planning, marketing, and sales process of over $5.5 billion of conversion and ground up new development projects. Reuveni's passion-fueled and supremely professional real estate development services include Research and Analytics, Pre-Development Planning and Design, Marketing and Branding, Brokerage and Sales, and Consulting. Reuveni operates in partnership with Christie's International Real Estate Group. With more than 1,000 associates and 30 offices, Christie's International Real Estate Group is the exclusive affiliate of Christie's International Real Estate serving clients in New York, New Jersey, and Connecticut. The company's flagship office is located at 1 Rockefeller Plaza in Manhattan, just steps away from Christie's Auction House. With a brand legacy of more than 250 years, Christie's International Real Estate maintains a close relationship with Christie's, creating unique marketing opportunities and synergies between the worlds of high-end real estate, art and luxury goods. In addition to Christie's International Real Estate Group's local and regional real estate expertise in New York City and the tri-state area, the company is globally connected through the Christie's real estate network consisting of more than 31,000 agents across 48 countries with annual sales of more than $100 billion. As the premier global luxury real estate brand, Christie's International Real Estate services clients at the highest level, with trust and integrity, providing passionate expertise and exceptional customer service. Reuveni is seeking an On-Site Sales Coordinator. This position will provide an exciting opportunity to work on notable real estate development projects alongside REUVENI's clients, which include some of New York City's top property owners, developers, financial institutions, and investment firms. The On-Site Sales Coordinator will work closely with the Sales Manager and Sales Associates to manage day-to-day sales operations at one of Reuveni's new development projects. This position is an outstanding opportunity to use your expertise to expand REUVENI's platform, as well as your own, during an exciting period of change and growth for the real estate industry and REUVENI alike. Responsibilities: · Serve as onsite sales representative for new development project(s), ensuring that the product, developer, and sales team are always represented in the best light. · Field inquiries via telephone, website, email, etc., and schedule and confirm appointments with sales manager / associates. · Assist Sales Manager / Associates in all aspects of their day-to-day interaction with clients including greeting agents and potential clients, providing beverages, scheduling, and following up on appointments, etc. · Maintain and distribute daily project reports and forms. · Monitor competitive properties (inventory, pricing trends, incentives, broker and buyer feedback) for evaluating pricing and strategy. · Assist with coordinating the closing process including buyer walk throughs, punchlist coordination, etc. · Update listings in syndication and CRM database(s). · Assist with various administrative tasks including: managing an extremely active calendar of appointments; composing and preparing written correspondence; managing contact lists; initiating and managing complex itineraries, and agendas; and compiling documents for meetings. · Keep reception and sales office neat and ready for visitors. · Manage supply inventory in the sales office · Assist in planning and coordinating open houses and events. · Perform any additional duties as assigned by corporate management team. Requirements: · Must be available to work at least one weekend day, if not both. · New York State Real Estate Salesperson. · Minimum of 2 years residential real estate experience in a brokerage or owner/developer capacity, including tenure in a new development focused role. · Thorough understanding of the metro NY New Development landscape including strong familiarity with developers, lenders, builders, designers, etc. · Thorough understanding of property valuations and real estate economics. · Strong client service skills. · Highly proficient with Microsoft Excel, Word, and PowerPoint. · Excellent organization and attention to detail. · Excellent written and verbal communication skills, polished presentation/public speaking skills. · The ability and desire to interact with Reuveni management and clients. · Self-motivated, resourceful, and accountable. · Ability to work efficiently in a fast paced, demanding environment and be flexible when needed. · Ability to multi-task, set priorities, and meet deadlines. · Ability to be a team player. This position is a full-time, in person role, reporting directly to the Sales Manager. All duties and responsibilities of this role are expected to be conducted on-site at the company offices unless otherwise specified. Please send your resume to: ********************** with the subject line “Sales Coordinator”. Compensation for this position may consist of base salary and/or commissions/bonuses. Reuveni, LLC. provides equal employment opportunity. Discrimination of any type is not tolerated. Reuveni, LLC. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.