Coordinator jobs in Newton, MA - 1,572 jobs

Full Time Scheduling Coordinator - Dental/Oral Surgery metrowestoralsurgical.com | Northborough and Framingham, MA (this is an in-office position, it is not hybrid or remote) We are an elite oral surgery practice that is committed to exceptional care for our patients and first-class service to our referring doctors. We are looking for a fun, hardworking, compassionate, team player to help us grow the practice and continue to serve our community with all of their oral surgery needs. Previous oral surgery experience is a plus but not required. The role of the Scheduling Coordinator is critical in providing exceptional patient care resulting in the best clinical outcomes and meeting the needs of our patients. Role and ResponsibilitiesThe Scheduling Coordinator will greet patients, answer phones, schedule appointments, collect patient financial responsibility and prepare patient charts. Provides concierge level customer service while interacting with patients, referring offices, and team members over the phone, in person, or via electronic communication.Greets patients and visitors immediately upon arrival with a friendly demeanor.Answers the phone promptly with a smile.Schedules appointments to optimize patient satisfaction, provider time and most effective use of exam and treatment rooms.Prepares a daily schedule for each provider.Prepares patient charts.Manages patient flow to reduce patient wait time.Assists patients as necessary.Maintains reception area in a neat and orderly condition.Maintains professional relationship with referring offices.Maintains confidentiality of all information in accordance with HIPAA.Performs other related duties as assigned. Education and Experience High school diploma or equivalent required.One year of customer service experience required. Skills and Abilities Understanding of dental terminology.Friendly, inviting, and professional personality and presence.Basic office skills such as typing and filing.Good organizational skills.Attention to detail. Core Benefits & WellnessMedical (including Virtual Care), Dental, and Vision CoverageEmployee Assistance Program (EAP) Uniforms/Scrubs provided Financial Well-BeingCompetitive pay, Bonus potential, and annual merit reviews 401(k) Plan w/Company MatchHealth Savings Account (HSA) with HDHP health plans Life InsuranceBasic and Supplemental Life InsuranceSpouse and Child Life InsuranceTime Off, Disability And Leave Of AbsencePaid Vacation (Starting at 2 weeks) and 6 Annual Paid HolidaysLong and Short Term Disability Plans We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, sex, age, national origin, disability, genetic information, sexual orientation, gender identity and protected veterans' status. Compensation details: 21-24 Hourly Wage PI834cf4920af1-37***********8

The Group Services Coordinator (GSC) plays a key role in designing, coordinating, and delivering engaging group programs and activities that enrich the lives of residents. The information below covers the role requirements, expected candidate experience, and accompanying qualifications. ESSENTIAL JOB FUNCTIONSEvent Planning and ImplementationSource, schedule, advertise, supervise, and promote activities and programming for building and community events for a diverse population of multicultural/multilingual residents.Prepare menus, buy and prepare food and refreshments, coordinate help with other staff, set up for programs, clean up after the program Network to identify and hire vendors and community partners to provide cultural, educational, wellness, and social programs Organize and coordinate flu clinics, vaccination clinics, testing, and other related wellness programs Plan, coordinate, and execute large-scale events including but not limited to Memorial Gatherings, Passover Seder, Rosh Hashanah, Chinese New Year, Victory Day, Autumn Moon, Thanksgiving, and any other holiday or large-scale celebrations. Coordinate with Dining Services Director on events involving food.Coordinate political presentations, voter registration, and transportation support for voting on election day if necessary Coordinate annual art show and resident artist galleries Coordinate and support transportation for shopping and special events Empower and support residents to organize and run programs, ensuring adherence to 2Life Communities policies Help identify needed volunteers and supervise front desk volunteers CommunicationProduce informative, visually engaging flyers for programs and other notices and signs as needed. Obtain translations and distribute.Maintain all program calendaring, including bulletin boards, and other locations for flyers, announcements, and community information. Regularly update electronic boards with pertinent information for residents.Produce community newsletter for residents Maintain photo directory of residents Participate as a member of the IT resource group and keep The Source (2Life employee intranet) site pages up-to-date and active. Take photos for internal publication and publish them on The Source.Collect and enter attendance data, volunteer data, and other information into various spreadsheets and databases as directed Draft annual department budget for program needs and review with RSD. Monitor spending against budget and plan programs accordingly. KNOWLEDGE, SKILLS & ABILITIESBaccalaureate Degree, with a concentration in Human Service related field or Communications preferred High level of computer literacy, including Google suite; ability to learn Salesforce, Canva, etc Must have excellent communication skills, both oral and written Must have excellent interpersonal skills with the ability to work well with older adults and with all levels of housing and community agency staff Ability to manage time effectively and work independently Must also have good problem-solving skills, a collaborative style, and the ability to work well within a team Fluent in English, spoken and written. Fluency in Russian &/or Mandarin and Cantonese desired.2Life has been at the heart of positive change in the affordable senior housing ecosystem since 1965, with our residents at the center of everything we do. Our mission is to ensure that all seniors have the opportunity to thrive regardless of their income level or background. To that end, we develop, own, operate, and provide supportive services to every one of our communities. In all we do, we advocate for and empower older adults to age with purpose and joy, meeting the integrated needs of seniors guided by our shared values of kindness, community, and repairing the world.2Life owns and operates over 1,500 apartments, 94% of which are affordable, located on campuses in Brighton, Brookline, Newton, Framingham, and Devens, Massachusetts. Another 500+ apartments are in development in Devens, Lynn, Mattapan, Newton, and Waltham, Massachusetts. We anticipate continued growth in the size of our portfolio, the geography in which we operate, and the diversity of our residents in terms of race, ethnicity, income levels, and need for supportive services. For example, in 2025 we will add a new community, Opus Newton from 2Life Communities, that creates an exciting living option for middle-income seniors.BENEFITS AND MOREWe offer a very rich benefit plan which for individuals adds 27% on top of the base pay and over 30% for employee +1 and families. Our rewards program includes but not limited to:Robust medical and dental plan VisionEmployer-paid life and AD&D, STD, and LTD insurance 401(k) plan Paid vacation Paid holidays2 floating holidays Pet insurance And more!The above statements intend to describe the general nature and level of work performed by people assigned to do this job. The above does not intend to be an exhaustive list of all responsibilities and duties required.We desire to build and cultivate an environment that brings together an exceptional workforce with unique experiences, backgrounds, talents, and perspectives. xevrcyc External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis. Compensation details: 55 Yearly Salary PIf3489e9dcabd-38

-: A Great Place to Work Reservoir is a proud affiliate of National Health Care Associates. As a Certified Great Place to Work, we think that you are going to love it here. Your work will be meaningful to you. You will make a genuine difference in the lives of our aging guests and the families that love them. You will enjoy lasting bonds with the families you meet and with the teams you work on. And if you desire, you will experience real career growth where your expertise and dedication is valued and appreciated. We invite you to join our team! -: What You'll Do: As an RN Unit Manager, you will oversee and coordinate the nursing staff within a dedicated unit. Your role is instrumental in ensuring the delivery of quality care, fostering a positive work environment, ensuring the health, comfort, and overall well-being of our residents. Key Responsibilities: Lead and manage a team of nurses and support staff within the unit Develop and implement care plans, ensuring individualized resident care Supervise daily operations, including staffing, scheduling, and resource allocation Conduct regular assessments to maintain quality standards and compliance Provide guidance, mentorship, and training to nursing staff Collaborate with interdisciplinary teams to optimize resident well-being If you are an experienced nursing professional with a passion for leading others in an environment where your expertise and dedication are valued and appreciated, we invite you to join our team as a Unit Manager! -: What We Offer As an affiliate of National Health Care, our Reservoir team enjoys: Competitive compensation and benefits package Comprehensive training and mentorship Opportunities for professional growth and development Supportive and collaborative work environment The chance to make a meaningful difference in the lives of our residents Rate of Pay: USD $92,000.00 - USD $96,000.00 /Yr. -: What You'll Bring: Qualifications of a Unit Manager include: Valid state RN nursing license Advanced degree or certification preferred Experience in a supervisory or leadership role in a Long-Term Care setting preferred Compassionate and empathetic approach to patient care Interest in the nursing needs of the aged and the chronically ill with the ability to work with both Strong clinical, leadership, organizational, and decision-making skills Excellent communication and interpersonal abilities Ability to work effectively in a dynamic and fast-paced environment -: We Hire for Heart! National Health Care Associates (National) is proud to be a family-run organization since 1984. Like family, each of National's centers are unique but share common values: Kindness, Service, Compassion and Excellence. Today, our centers include more than 40 premier providers of short-term rehabilitation, skilled nursing, and post-hospital care including several named "Best Of" by US News & World Report. When you join the team at a National center, you join a team that provides life-changing care to thousands of patients, residents, and families in a Great Place to Work Certified environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.

The Rhode Island Department of Behavioral Healthcare, Developmental Disabilities & Hospitals (BHDDH) is seeking a motivated and mission-driven Community Outreach Liaison to join our Recovery Friendly Workplace (RFW) initiative! The Mission The RFW program helps Rhode Island employers create supportive work environments that promote employee well-being, reduce stigma, and support those in recovery. As our Outreach Liaison, you will be the face of this initiative, bridging the gap between state resources and the business community. The Role This is a dynamic, field-based position that combines marketing, public speaking, and relationship management. Key Responsibilities: Outreach & Networking: Build partnerships with local chambers of commerce, business associations, and employers to promote RFW certification. Education & Training: Deliver workshops and presentations on stigma reduction and recovery-supportive workplace principles. Storytelling: Create social media content and success stories highlighting certified businesses. Lead Management: Maintain accurate records in our CRM to track engagement and program growth. What We're Looking For Communicators: Exceptional public speaking and presentation skills are a must. Relationship Builders: Ability to connect professionally with business leaders and HR professionals. Mission-Aligned: Knowledge of substance use and recovery; lived experience is highly valued. Local Experts: Reliable transportation for travel throughout Rhode Island. The Details Hours: 35 Hours/Week (Monday-Friday). Work Structure: Hybrid (4 days in-office in Cranston/Providence area, 1 day remote). Contract: Full-time 6 Months w/Extension Why Join Us? This is a unique opportunity to contribute to a statewide movement that improves business outcomes and saves lives. If you thrive in a role that allows you to be out in the community making a real difference, we want to hear from you!

We are looking for an organized, and detailed oriented Hotel Operations Coordinator with an entrepreneurial spirit to join our passionate passionate in Cambridge, Massachusetts. This is a salaried, full-time hybrid position and is eligible for benefits and bonuses, and international travel opportunities As a Hotel Operations Coordinator you will be working with hotel suppliers for all aspects of the land components for our tours; international and domestic. You will be responsible for supplier communications, hotel inventory, budget and quality control. Your specific area will be determined geographically. The salary range for this position is $50,000-60,000. Responsibilities Include: Hotel Inventory Management - secure and maintain hotel inventory for assigned suppliers (hotels, restaurants, and other attractions) Negotiating - rates, terms and conditions with the suppliers Supplier Relationship - manage relationships with current and potential new suppliers Quality-Control - maintaining a high level of quality and customer satisfaction with all suppliers Requirements: Strong organizational skills and attention to detail. Strong communication skills Be able to multi-task and work well under pressure Spreadsheet skills (Excel) Experience in travel, tourism or travel agency industry is preferred Personable, service-minded, and able to adapt communication style as needed Excellent written and verbal communications skills Comfortable in a fast-paced, dynamic environment If you are a professional who enjoys challenges and has the energy and enthusiasm to support a growing business in the Boston area, we would love to hear from you! Please submit your resume, cover letter, and salary requirements to ****************.

EWC Insurance Solutions, in partnership with Chubb, specializes in providing custom insurance coverage for luxury watches, jewelry, handbags, and fine art. We offer policies that insure belongings at their true market value, along with proactive annual valuations, automatic coverage for new acquisitions, and discounts for clients with high-security measures. Known for our concierge-level service, expert claims management, and a focus on worldwide protection, we are a trusted choice for collectors globally. Our team is dedicated to delivering tailored solutions and seamless customer experiences. Role Overview European Watch Company is seeking an Insurance Operations Coordinator to support the in‑house insurance department with day‑to‑day administration and coordination among clients, agents, and carrier partners. The role is primarily focused on insurance operations and lead management. Full-Time Position In person @ our Boston Boutique Key responsibilities Prepare, review, and process insurance documentation; maintain organized digital records and assist with scheduling and calendar management. Manage and track inbound leads; support lead qualification, routing, and follow‑up activities to drive new business opportunities. Support growth, marketing, and client engagement initiatives within the insurance department. Professional written and verbal communication skills for interacting with high‑net‑worth clients, underwriters, agents, and internal stakeholders via email, phone, and formal correspondence. Skills and competencies Demonstrated ability to learn workflows and operational processes quickly in a fast‑paced environment. Attention to detail and accuracy in data entry, document review, and policy or schedule comparisons. Professional written and verbal communication skills for interacting with high‑net‑worth clients, underwriters, agents, and internal stakeholders via email, phone, and formal correspondence. Proficiency with Google Workspace and comfort working in insurance platforms, CRMs (such as HubSpot), and document management systems. Strong organizational skills with the ability to prioritize in a deadline‑driven setting.

The primary purpose of this position is to ensure that all people working on our behalf (employees, temps, etc.) are competent to carry out their responsibilities; that they have the skills and knowledge needed to ensure high quality in our products and services. You will also support various activities, such as documentation control and work instruction updates to drive continuous improvement and customer satisfaction. JOB RESPONSIBILITIES: General Plant Training Coordinate in-person plant training including, those for Safety, Quality, and SPS, and capture info in the My Learning Link system with support from HR Dept. Conduct surveys to determine training needs within the plant. Select and/or develop training material. Apply tests and/or evaluations to people in training to measure the progress and effectiveness of the training. Support planning and execution of trainings related to SPS category requirements in coordination with category owners On-boarding. With the help of Safety and Quality depts as necessary, deliver on-boarding training and plant tours to new hires and ensure all on-boarding checklist items are completed on a timely basis. Manage Passport, or plant-specific employee training booklet content with support of relevant depts Process Training. Ensure trainees are getting certified in timely basis, scheduling training w/ team leaders and trainers for production, material handling, and shipping processes. Learn critical processes to become a trainer for those processes. Develop/improve and administer “train the trainer” training to process trainers. Identify priorities for cross-training and schedule trainings with Dept Supervisor. Ensure trainings for process changes are documented and carried out in timely basis by the trainers. Manage certification forms, Training Matrix & E-Versatility training platform to ensure it reflects current training status. Validate effectiveness of training by supporting weekly process line audits. Develop and manage an offline training center for new hires to learn key skills (soldering, quality, DISS, LDS, etc). Establish operator skill level re-evaluation procedure and requirements, and coordinate re-evaluations with Production Supervisor to follow cadence dictated within E-Versatility. Help develop new training documentation for Material Handling & Shipping processes as required Quality and EHS. Assist Quality Dept in developing a Customer Experience Quality Culture by executing engaging training on Quality topics (ISO 9001, Company Policies, Product Knowledge, Personas, Customer Journey Mapping. Assist Safety Dept in developing and executing safety trainings to support a strong Safety Culture. Develop and conduct training on quality and safety risks in production cell processes with help of Quality Dept/Safety Dept. Support communication of Quality Alerts and ongoing quality trainings through DISS and the monitor. Document Control & Work Instruction Support (as time permits). Support document control management (document reviews, new document issuance). Become an ISO/IMS auditor and support internal audit process and external audit preparation (focus on DVC training). QUALIFICATIONS: Must be highly motivated and self-directed with ability to work in a diverse team Must be able to manage multiple priorities effectively and efficiently, such as an ongoing training plan schedule Must have strong written and verbal skills Must be proficient in Microsoft Office Must be fluent in English PREFERRED: Manufacturing/logistics experience Three years' experience in similar role An associate's degree (preferably in Electrical, Mechanical, or Industrial Engineering) PHYSICAL DEMANDS: Required to hear clearly Required to speak for up to an hour at a time

Schedule: Monday-Friday 8:30am-4:30pm Salary: $54,000 - $65,000 annually The Training Enrollment & Certification Coordinator supports the operational execution of learning and certification requirements across the organization. This role is responsible for managing staff enrollment into required training, monitoring certification status, generating reports, and communicating directly with learners and supervisors regarding deadlines, next steps, and requirements. In addition, this role owns the Learning & Development SharePoint repository, ensuring that department documents, SOPs, job aids, and training assets are accurate, organized, and accessible. Job Duties: Training Enrollment & Scheduling Support • Enrolls staff into required learning programs and maintains roster accuracy across systems. • Ensures class assignments, waitlists, cancellations, and rescheduling tasks are processed accurately and on time. • Communicates enrollment confirmations, instructions, and reminders to learners and supervisors. • Schedules and tracks New Employee Trainings and identifies instructors to facilitate courses. Certification Tracking & Status Monitoring • Tracks required certifications (MAP, Relias training, Safety Care, CPR/First Aid, etc.) and updates records as completions occur. • Runs reports to identify upcoming expirations and overdue certifications and sends notifications accordingly. • Supports Senior Coordinator in maintaining compliance dashboards and certification logs. Reporting & Data Integrity • Pulls routine compliance and enrollment reports for program leadership and other stakeholders as assigned. • Performs data validation checks and partners with LMS Administrator to resolve data errors or record mismatches. • Supports audit preparation by ensuring documentation and records are stored and accessible. SharePoint Repository Ownership • Owns and maintains the L&D SharePoint document library, including folder structure, file naming standards, access permissions, version control, and archive management. • Uploads and updates SOPs, job aids, forms, and other training materials in collaboration with Pod 1 and Pod 2 leadership. [• Ensures staff always have access to the most current approved documentation. Learner & Stakeholder Communication • Responds to inquiries related to enrollment, certification status, deadlines, and required next steps. • Sends standardized notices and reminders to individuals and groups to support timely completion of training. • Assists in drafting communications for training announcements and process updates. Other Duties • Provides operational support during high-volume certification cycles or system transitions. • Serves as a backup for Senior Coordinator duties during absences or peak workload periods. • Produces job aids as needed. • Performs other related duties as assigned. Typical Requirements: • 1+ years of experience in training coordination, HR administration, compliance tracking, or related administrative work • Experience in human services, healthcare, education, or compliance-driven environments • Familiarity with LMS platforms (Relias preferred) Preferred /Required Education: High School diploma or GED required. Bachelor's degree in training, human resources, business administration, business management, or related field preferred. In some cases, experience may be substituted for academic training. Driving Requirements: Driving is not required. Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit *********************** My Job. My Community. My Vinfen.

About the Role: A Chemtek is seeking a motivated and detail-oriented Operations Coordinator to support daily operations across production, procurement, inventory, and sales. Working closely with company leadership, you will help ensure efficient coordination between lab and business functions. . As the company grows, you'll have clear opportunities to expand your responsibilities and advance within a dynamic, fast-paced environment. Responsibilities: Sales Support Prepare and issue customer quotations based on pricing and lead-time guidance. Track inquiries, follow-ups, and order status through CRM or ERP systems. Communicate with customers regarding quotations, documentation, and delivery updates. Procurement Request and compare vendor quotations for chemicals, packaging, and consumables. Create and track purchase orders to ensure timely delivery of materials. Maintain supplier records, certifications, and compliance documentation. Inventory Management Record and update material movements in the inventory system. Perform regular stock checks and reconcile discrepancies. Monitor inventory levels and coordinate reorders as needed. Shipping and Receiving Receive incoming materials, verify documentation, and ensure proper labeling and storage. Prepare outgoing shipments, including packing lists, labels, and carrier coordination. Follow applicable shipping regulations for chemical products (e.g., DOT/IATA). Production Support Assist in scheduling and coordinating production activities based on material availability and sales orders. Maintain accurate batch records and product documentation for traceability. Support general lab organization and workflow efficiency. Qualifications: Required: Bachelor's degree in chemistry, operations, logistics or similar. Proactive and open attitude to learn and take on new tasks. Detail oriented personality and approach to work. Excellent organizational and communication skills. Ability to work independently and solve problems independently. Work in-person 5 days a week at offices located in Woburn, MA Proficient in Microsoft Suite (Word, Excel, etc...) Preferred: Experience in a laboratory, manufacturing, or logistics setting. Experience working with ERP software Experience working with ChemInventory or similar inventory tracking software Compensation: Salary is commensurate with qualifications and experience Bonuses and incentive compensation Benefits: 401k retirement program with company matching. paid holidays, paid sick leave, paid vacation, medical, vision, and dental insurance About Us: A Chemtek Inc. (ACT) is an ISO 9001 certified organic chemistry and analytical laboratory based in Woburn Massachusetts. ACT specializes in providing organic reference materials and custom synthesis services for our customers in the fields of pharmaceutical research, food, environmental analysis and more. Our mission is to provide scientists working in the analytical chemistry field that make life and the environment safer, healthier, and more sustainable. For additional information, please visit our website *****************

If you are looking for an opportunity to break away from your silo to grow your career while being on projects across mission critical data centers, healthcare, science & technology, we are looking for you. Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For 75 years, we've delivered innovative solutions across diverse sectors-Science & Technology, Mission Critical, Academic, Healthcare, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project. We offer growth and stability in an ever-changing volatile environment. Join us to do the best work of your career as a BIM Coordinator at our Boston, MA headquarters. (Hybrid - Seaport District three-minute walk from South Station) As a BIM Coordinator, you will be part of a designated team that covers all industry sectors across the company including Mission Critical Data Centers, Healthcare, Science & Technology. While making an impact on BIM improvement projects, you will have the opportunity to be mentored by our BIM Manager. Expand your skillset and have a voice by working outside the box with the way we approach projects at Vanderweil. Benefits: The compensation range is $80 - $100K Medical, Dental, Vision, matching 401K Vacation and paid holidays Mentorship Wellness program Responsibilities: Project model coordination (clash detections) using BIM360/ACC. Working on a variety of projects across different industries. Streamline BIM modeling processes. Research BIM applications and third parties. Assist BIM Manager with in-house BIM Webinars. Requirements: 3+ years BIM or VDC background Bachelor's degree or equivalent experience BIM 360/ACC (Autodesk Construction Cloud) Revit knowledge Our Work Culture: At Vanderweil Engineers, we recognize the importance of work-life synergy and believe our best work is done when flexibility is offered, and wellness is supported. Our flexible and hybrid work style allows team members to have the freedom to be innovative and drive results their way. Our wellness programs are above and beyond, as our team members physical and behavioral health are a priority. If you would like to connect with us for more information, please contact a member of our recruitment team or to learn more about our work culture, please visit us at ******************* We are an equal opportunity employer committed to diversity in the workplace.

Build the Backbone of a High-Growth Organization At City Wide Facility Solutions - Boston, we help commercial properties across Central and Eastern Massachusetts simplify facility management through a single point of accountability. As a leader in the managed services space, we connect clients with top-tier vendors and ensure seamless execution across janitorial, maintenance, and specialty services. We're looking for a detail-oriented, highly organized Administrative Coordinator who thrives behind the scenes-keeping processes tight, documentation accurate, and operations running smoothly. This role is critical to ensuring strong internal workflows, compliance, and exceptional service delivery. What You'll Do: Support Core Operational Processes Prepare Client NJS and supply quotes for the Operations team Issue NJS confirmations to Independent Contractors Assist with administrative coordination across multiple operational workflows Insurance & Compliance Management Ensure all active Independent Contractors have current Certificates of Insurance (COIs) on file Coordinate with City Wide's insurance agent to obtain accurate COIs for new clients Maintain and update all insurance documentation within the City Wide system New Client Onboarding & Starts Lead administrative aspects of new client onboarding, including welcome communications, CRM setup, and key inventory Support Vendor Sourcing & Compliance by scheduling Independent Contractor walkthroughs Prepare and issue Contracts for Services to Independent Contractors for new accounts Ongoing Client & Data Management Maintain accurate, up-to-date client and contractor data in the CRM Organize and manage operational documents within SharePoint Assist with updates to existing client agreements, scopes of service, and insurance as needed Why Join City Wide: Stable, full-time role with consistent hours Comprehensive benefits package: medical, dental, vision, life, FSA & HRA 401(k) with company match Generous paid time off, including holidays and volunteer time Exposure to multiple areas of business operations with room to grow Collaborative, fast-paced environment where your organization skills make a real impact What You Bring: Strong organizational skills with the ability to prioritize and manage multiple tasks Excellent attention to detail and commitment to accuracy Clear, professional written and verbal communication skills Ability to meet deadlines in a fast-moving environment Comfort working with CRMs, document management systems, and administrative workflows Professional demeanor and ability to work with a wide range of personalities Valid driver's license and willingness to visit client sites as needed If you enjoy process, precision, and keeping operations running efficiently, this is an opportunity to play a key role in a growing organization where your work directly supports client satisfaction and internal success. Join City Wide Facility Solutions - Boston and help power the operations behind our growth

Job Title: Food Safety Quality Assurance Coordinator Salary Range: $18.00 - 25.00 per hour About us LSG Sky Chefs is one of the world's largest airline catering and hospitality providers, known for its outstanding reputation and dynamic approach in the industry. Voted "Airline Caterer of the Year in North America" for 2023 and 2024, we are committed to excellence and innovation, driven by the dedication and expertise of our talented employees. Our team members are the heart and soul of our success, consistently delivering exceptional culinary experiences and outstanding service to our clients and their passengers across North and Latin America. Role Purpose Statement Primary responsibility is to maintain the "Global Quality System" of LSG Sky Chefs to ensure the Customer Service Center (CSC) is in compliance with customer, Federal Drug Administration (FDA), US Department of Agriculture (USDA), and Seafood Hazard Analysis and Critical Control Points (HACCP) plans including USDA and FDA regulatory standards. Main Accountabilities Maintain and initiate all recordkeeping and key performance indicators pertinent to the Quality Department and GQS to include, but not limited to Food Safety, Sanitation, Regulatory Agencies (County Health, State Health Dept. and FDA), internal customers and airline customers Daily monitor of Good Manufacturing Practices (GMPs) for compliance Verify of coolers and freezer room temperature for compliance Perform environmental swabs and microbiological sampling, submittal to local laboratory for analysis Obtain Chef Table samples to verify compliance to specification Assist the Quality Manager in specific training and daily initiatives addressing quality, food safety, and sanitation issues to drive process improvements Conduct work station inspections to verify compliance (gold standard verification, specs, sanitizer, food temperatures, HACCP documentation, phf set-up) Conduct portion control weight compliance to specifications Conduct inspection checks (dispatch, galley, non-bonded, bonded, equipment) Verify Hazard Analysis and Critical Control Points (HACCP) logs and other documents are accurately completed on a daily basis Create charts, trending reports, training materials and visuals Maintain, monitor standards and train employees in compliance to the Regulated Garbage Standards to meet USDA requirements Supports the Jump-off (commissary) locations with oversight Train hourly employees as needed Perform other tasks as requested Knowledge, Skills and Experience High School Diploma or equivalent Proficient in using computer and basic software such as Microsoft, create and maintain trending charts, SOP's, use of calculator, weight scales, and thermometers, metal detector, ATP testing equipment, mechanical food portioning and processing equipment. Previous food industry and quality assurance experience a plus Ability to work in cold environment ( Ability to work with minimum to no supervision, act in liaison of the Supervisor, self-starter, and problem solver. Ability to lift/push a minimum of 25 lbs. Strong mathematical, analytical, verbal, written, interpersonal and organizational skills Ability to work in fast paced environment with large groups Must be flexible to work weekends/holidays LSG Sky Chefs is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities.

Job Title: Healthcare Coordinator Type: Full-Time / Hybrid About: Join one of Boston's top healthcare organizations and start your career in healthcare! My client is seeking a motivated and organized individual to join their team as a Healthcare Coordinator. This is a fantastic opportunity for someone interested in healthcare and looking to grow professionally while making a meaningful impact on patients' experiences. Position Overview: As a Healthcare Coordinator, you will be the first point of contact for patients and visitors, providing excellent customer service and administrative support. You will work closely with a collaborative team to ensure smooth operations and exceptional patient care. This role offers room for growth within the organization and a chance to gain valuable healthcare experience. Key Responsibilities: Greet patients and visitors and provide a positive, professional experience. Answer phone calls and respond to inquiries in a timely manner. Check in patients, verify information, and schedule appointments. Assist with administrative tasks, including data entry, record keeping, and coordination of patient documents. Work closely with the healthcare team to support day-to-day operations. Contribute to a collaborative team environment and support ongoing process improvements. Qualifications: Bachelor's degree (preferably in Healthcare Management, Public Health, or a related field). 1-2 years of customer service experience required. Strong communication and organizational skills. Ability to multitask and work effectively in a team-oriented environment. Interest in pursuing a career in healthcare and eagerness to learn and grow. What They Offer: Hands-on experience in a leading healthcare organization. Opportunities for professional development and career advancement. Supportive team environment with mentorship and guidance. Competitive salary and benefits package.

Reporting to the Practice Manager, this mission critical position is responsible for administrative tasks that occur on a clinic floor including; scheduling appointments in accordance with the scheduling guidelines; liaising among patients/families/providers/leadership; utilizing institutional and technical knowledge to properly triage patient and provider requests. Enjoys working in a busy clinic setting, offering exemplary customer service, and managing complex high-volume scheduling tasks while balancing multiple real- time priorities. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Primary Duties and Responsibilities: Reporting to the Practice Manager and working under the guidance of the Lead Clinic Coordinator, this mission critical position is responsible for the following: Appointment Scheduling: • Accurately schedules complex appointment sets across disciplines for oncology patients in accordance with scheduling guidelines • Monitors scheduling reports to ensure accuracy in patient scheduling and to ensure optimization of resource utilization • Maintains confidentiality of Protected Health Information (PHI) • Possesses strategic thinking skills, the ability to learn rapidly, multi-task, and adapt quickly to an ever-changing environment. • Participates in training new team members as requested Patient Experience: • Delivers outstanding customer service to internal and external customers • Timely, accurately and curiously responds to the needs of internal and external customers • Ability to deescalate patient grievances, and maintain customer service standards, and involve floor leadership as necessary Communication and Collaboration: • Demonstrates ability to effectively communicate across leadership levels and with varying audiences • Synthesizes and communicates complex information in patient friendly terms • Obtains detailed scheduling information face-to-face, by telephone, or electronically while performing check-in and check-out functions - i.e. triaging phone calls, double identifying patients, printing appropriate paperwork, coordinating complex schedules; acquiring and entering verbal orders • Works effectively as a member of the team and across functional teams • Fosters a sense of shared responsibility among the team Emergency Response: • Recognizes emergencies and appropriately responds using standard operating procedures Regulatory Compliance and Quality Improvement: • Compliance with DFCI policies and procedures • Understanding their role and responsibility in obtaining successful Joint Commission accreditation • HIPPA regulation compliance • Completion of assigned AEU and Health Stream competencies • Executes registration related processes including: Partners Patient Gateway Enrollment, MASS HiWay, Medicare Secondary Patient Questionnaire (MSPQ), Massachusetts Medical Orders for Life-Sustaining Treatment (MOLST), and Release of Patient Information. • Actively participates and provides constructive feedback on quality improvement projects Information Technology: • Maintains a level of competency in all systems including: Epic, Real Time Locating System (RTLS), Outlook • Actively engaged in system upgrades and effected operational changes • Distribution, maintenance, after-use cleaning, and technical troubleshooting issues of patient-use iPads Knowledge, Skills and Abilities: • Excellent verbal and written communication skills • Working knowledge of computers and technology • Excellent customer service • Ability to function as an integral member of the team • Strong organizational skills with the ability to multi-task • Strong problem solving and critical thinking skills • Demonstrated flexibility and ability to take on additional responsibilities as situations require • Ability to adapt to ever-changing environment Minimum Job Qualifications: High school diploma, bachelor's degree preferred. Experience working in a customer service setting preferred. Proficiency in technology and complex computer systems required. License/Certification/Registration Required: Supervisory Responsibilities: None Patient Contact: Yes, this position entails patient contact and communication. Methods of contact are in person, via telephone, written letter or email. Age population served will depend upon clinical area assigned, (i.e. Pediatric or Adult clinic). This position may or may not include provision of wheelchair escort services. At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEO Poster . Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA). $45,500.00 - $54,400.00

Collette is seeking a Air Operations Coordinator to join our Air Team. This is a hybrid role based at our headquarters in Pawtucket, RI. Let Us Show You the World There has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of the trendiest industries when you join the Collette team! As the longest-running tour operator in North America, our family-owned business leads the industry in innovation and expertise. Collette's passionate team works hard to fulfill travel dreams and is always looking for talent that will help to shape the company's future. Being part of the Collette team means having a willingness to grow, a desire to learn and ask questions, and a zest for seeing the world. From giving back to local communities to creating incredible experiences for a world of travelers and being part of a value-oriented team that cares for one another - Collette is all about the people. So, what are you waiting for? Your journey starts here. Job Summary: This position reports to the Manager of Air Operations and is responsible for securing air using our airline contracts and accurately calculating the price to the customer for all retail passengers on all of Collette's tour series. Each coordinator's goals are to obtain the best possible air schedule for our clients, at a reasonable cost to the customer and provide a timely turn around on all requests. Primary Functions: Create air reservations for all standard bookings in NEO, where the air server was unable to successfully make an air reservation. Calculate pricing for all air reservations created to ensure appropriate margins are met. Work all special requests made on retail reservations in a timely manner. Responsible for proofing all air reservations created by the Air Server in NEO to ensure all standards of quality are met. Verify that the reservation was priced correctly according to our contracts. Verify that the flights chosen meet all time restrictions on the package our customers are booked on. Verify that all connection times meet standards described in our policies as well as each airlines minimal connection policy. Request Seat Assignments, Wheelchair Request, Special Meal request or any other special needs with the carriers booked. Process Frequent Flyer information over to the airline. Coordinate any changes on retail air reservations and provide a timely turn around on those requests. Assist with re-protecting passenger's air due to any schedule changes on retail air reservations when the airline has protected the passengers on schedules that no longer meet minimal connection times and/or time restrictions on the tour package booked. Research all service issues and determine best action for recovery resolution and report back to Manager. Responsible for covering emergencies on pre-scheduled Saturdays/Holidays throughout the year. Perform special projects and other related duties as assigned or directed by the VP of Operations, Manager of Air Operations and Retail Air Team Lead. Maintain clean, organized, and neat work environment at all times. Knowledge and Skills: Bachelor's degree preferred but not necessary Two years of experience desired that is directly related to the duties and responsibilities specified. Skill in customer service Knowledge of air operations, quality control procedures and reporting documentation requirements. Knowledge of a GDS system (Sabre, Amadeus) preferred, but not required. Microsoft Office program experience Ability to work as part of a Team environment Ability to communicate effectively, both orally and in writing. Ability to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Ability to create, compose and edit written materials. Ability to plan and organize to optimize productivity Ability to analyze and solve problems. Pay range starting at $19.50/hr

Title: Transportation Coordinator Duration : 6 Months Contract Monday-Friday, 10:30 AM-7:00 PM. Overtime eligible, with potential OT during early mornings, late evenings, and weekend nights as needed. Responsible for overseeing the transit services, including consulting with related programs and vendors, managing schedules, and ensuring efficient operations. Key duties include maintaining the Daytime Van booking system, processing data entry payroll, collaborating with disability resource offices, and handling customer service concerns. Additionally, the Coordinator organizes charter reservations, ensures safety compliance, supports the GPS vehicle tracking system, and assists with administrative tasks and day-to-day operations. Duties and Responsibilities: Provides administrative, communication, and information systems support for all Transit Services including fixed route Shuttle, Daytime Van, Evening Van services, and Charter Operations. Act as a liaison with related programs, departments, or projects within the university or with vendors, keeping my supervisor informed of relevant information. Create and adjust schedules and run sheets as instructed, accounting for transitions between full service, holidays, and summer service. Manages the new Daytime van APP driven Online booking system to ensure it is working efficiently and effectively for the community members with disabilities. Communicates with the Accessibility Education Office, Office of Disability Resources and Local Disability Coordinators on rider authorization and contact information. Maintain and update the Transit website, ensuring all information is accurate. Researches and assists with customer service concerns. Draft, edit, and prepare correspondence, reports, and other materials using word processing, spreadsheets, and/or databases. Completes weekly schedules for driver assignments, regular service, and charters in compliance all FMCSR's. Hires overtime to fill open schedule assignments. Updates refused OT report during the weekly hiring process. Assists in the preparation of the weekly payroll for TS department. Accurately process data entry payroll for a team of 31 transit drivers in a timely manner. Ensure compliance with company policies, Local 877 union and legal regulations. Document and authorize payroll corrections when necessary. Organize and manage operational aspects of charter reservations in coordination with other transit staff members. Supports transit vehicle technologies; Seon in-vehicle camera system and Luminator destination signs Perform duties in a safe, efficient manner in compliance with all applicable university policies and safety procedures. Activates and supports the functionality of PASSIO GO - GPS vehicle (Real Time tracker and next stop indicator). Provides back-up support to Fleet Management as needed Works with office staff to develop, implement and maintain a wide range of administrative and service performance documents. Performs other duties as required. Requirements: The ideal candidate must be a college graduate with five years related customer service experience. Candidate must also demonstrate effective public relations skills and display professionalism when interacting with customers and transit team members. It is essential to possess a demonstrated ability to multi-task in a fast paced, customer focused environment. Candidate must have strong communication and organizational skills that result in support for high quality customer service performance standards. Employee must exhibit core competencies that demonstrate teamwork, collaboration and accountability while fostering a culture of Equity, Inclusion, Diversity and Belonging.

Title: Logistics Coordinator Schedule: M-F, 7:30 AM - 4 PM Duration: 12 months (Temp-to-Hire) Onsite Interviews Required The Logistics Coordinator is responsible for processing factory shipments, managing international logistics documentation, coordinating carrier pickups, ensuring compliance with trade regulations, and supporting customers with order status and software order processing. This role requires accuracy, strong communication, and the ability to troubleshoot logistics issues in a fast-paced manufacturing environment. Key Responsibilities Process virtual factory shipments from partner-provided information. Process factory-to-customer shipments in company systems. Create commercial invoices and all required international shipping documents. Coordinate carrier pickups with global logistics partners. Ensure trade compliance (export control, documentation accuracy). Troubleshoot logistics issues using critical thinking and problem-solving skills. Communicate shipment status and updates directly with customers. Process software orders within internal systems. Work Environment Manufacturing/industrial facility First shift, fully onsite Collaborative operations/logistics team

hOS is an early-stage technology company founded in 2021 by several DataRobot alumni and former executives, including founder and former CEO Jeremy Achin. The company is operating in stealth-mode developing scalable technologies and AI-driven products that will make significant positive change in the world. About the role In this role, you will own the coordination of candidates throughout the recruitment process. We have an aggressive hiring plan and you will be a critical component to our success in building a world-class team. This role will work across the organization and support in developing best practices for recruitment. If you are looking to join a fast-growing and make a direct impact on the growth of the organization this is the role for you! Responsibilities: Coordinating calls and video conferences for candidates throughout the recruitment process Point of contact for all coordination efforts Own the development of best practices for scheduling candidates within our organization Collaborate with the recruitment team and the business on recruitment best practices Build relationships with individuals and with pools of talent in support of current and future hiring needs Qualifications: You have strong attention to detail Excellent communication skills both written and verbal Professional Proficiency in English Experience working in a fast-paced talent organization You are passionate about building world-class teams We are an equal opportunity employer and select individuals best matched for the job based upon job-related qualifications regardless of race, religion, color, creed, sex, sexual orientation, age, ancestry, national origin, gender identity, genetic information, disability, pregnancy, veteran or military status or any other status or characteristic protected by law.

Who We Are At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day. Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission? To be the best fire protection company the industry has ever seen. Job Overview: We are seeking a highly organized and motivated Talent Coordinator to join our dynamic Talent, Culture, People team based out of Pawtucket, RI. This is a great opportunity for someone that has an interest in learning more about all things Talent Acquisition and recruiting! This individual will assist in all stages of the recruitment process, from sourcing candidates and reviewing resumes to scheduling interviews and maintaining a seamless communication flow with both candidates and Talent Acquisition Specialists. The ideal candidate will possess excellent communication skills, strong attention to detail, and a passion for helping build high-performing teams. Key Responsibilities: Recruitment Support: Assist TA Specialists in sourcing and attracting top talent for various positions. Conduct initial phone screens and assessments for candidates. Schedule and coordinate interviews between candidates and hiring managers. Manage candidate pipelines using an Applicant Tracking System (ATS). Post job openings on job boards, company websites, and social media platforms. Candidate Experience: Ensure positive and professional experience for candidates throughout the recruitment process. Maintain consistent communication with candidates to update them on their application status. Handle candidate inquiries in a timely and courteous manner. Administrative Tasks: Maintain and update candidate databases and records. Assist with preparing recruitment reports and tracking hiring metrics. Assist with the onboarding process for new hires, including document collection and coordination of orientation schedules. Team Collaboration: Work closely with the TCP team to understand hiring needs and team dynamics. Stay informed about industry trends and best practices to improve recruiting efforts. Qualifications: Education: Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience). Experience: Prior experience in HR or recruitment is a plus, but not required. Internship or entry-level experience in recruitment or administrative role is acceptable. Familiarity with Applicant Tracking Systems (ATS) and recruitment platforms is an advantage. Skills and Abilities: Strong verbal and written communication skills. Excellent organizational and time-management skills. Ability to work in a fast-paced environment and manage multiple tasks simultaneously. Attention to detail and accuracy in administrative tasks. Positive attitude and proactive approach to problem-solving. Team player with the ability to collaborate effectively. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with job search engines and social media platforms for recruitment purposes. What We Offer: At Encore, we're all about creating a culture where success is celebrated. We recognize that our work makes people's lives safer, and we reward those who contribute to our growth. Here's what you can expect: · Competitive Salary: Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team. · Purpose-Driven Work Environment: We believe in working smarter, not harder. You'll be part of a culture that values results, and we empower our team to focus on impactful work. · Flexible Dress Code: Upon joining, you'll receive branded Encore gear and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we'll dress up when the situation calls for it. · Innovative Culture: We encourage a culture of experimentation and improvement. You'll have the freedom to express your ideas and be part of a company that is always looking to improve and grow. · Tools for Success: Access to leading-edge web-based productivity tools. · Health and Wellness: Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy. · Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future. · Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind. Encore Fire Protection is an Equal Opportunity Employer. Encore Fire Protection is an E-Verify Employer. As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate based on gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status. #LI-LP1