The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on Coordinator, Administrative, Processor, Support, Business Services, Payroll, Manufacturing, Management
$46k-60k yearly est. 2d ago
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Administrative Coordinator
Ascend Talent Solutions
Coordinator job in San Jose, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
$43k-65k yearly est. 1d ago
Recruitment Coordinator
Alison Brown Placement Specialists, LLC
Coordinator job in Fremont, CA
Our client is searching for a Recruiting Coordinator to support a fast-scaling, high growth technology startup in the AI space. This is a hands-on, in-office role in San Francisco supporting a rapidly expanding hiring organization.
You will manage heavy interview scheduling across multiple calendars, coordinate candidate outreach, and ensure an excellent candidate experience from first contact through offer. You will work closely with recruiters and hiring managers, support sourcing efforts, maintain tracking systems, and adapt quickly as priorities shift.
This role requires the ability to juggle multiple workflows simultaneously, stay highly organized under pressure, and work extended hours when hiring demand is high.
The role is fully in-office, located in San Francisco, with a salary in the $125K range.
Requirements
Previous experience supporting recruiting at a scaling technology company
Strong experience managing complex scheduling across multiple stakeholders
Familiarity with ATS systems and recruiting workflows
Comfortable working onsite five days per week
Highly adaptable, detail oriented, and proactive
$125k yearly 3d ago
Facilities Coordinator
Yoh, A Day & Zimmermann Company 4.7
Coordinator job in Hayward, CA
Yoh Life Sciences is hiring for a Facilities Coordinator for our biopharmaceutical customer in Hayward, CA. The Facilities Coordinator will support the Facilities & Engineering team and the science of the lab and manufacturing spaces by managing, coordinating, and/or executing all lab equipment calibration & maintenance to enable an efficient laboratory environment for the ArsenalBio team.
Title: Facilities Coordinator
Location: Hayward, CA (ONSITE)
Pay: $36-45/hr DOE
Duration: Contract 6 months+
Schedule: M-F 8-5
Job Duties:
Support global laboratory equipment documentation by maintaining internal equipment records
Establish and maintain systems to track and trend planned and unplanned equipment maintenance activities
Assist with internal laboratory equipment inventory processes and procedures
Support equipment management process lifecycle for new equipment acquisitions, equipment transfers, and equipment decommission
Document, coordinate, and/or perform laboratory equipment calibration, preventive maintenance (PM), and repairs in accordance with established procedures.
Review service provider calibration certificates and service reports for completeness and accuracy
Respond to all equipment repair requests in a timely manner to minimize downtime and disruptions.
Serve as point of contact for vendor service calls, preventative maintenance, modifications, and installations on instruments with minimal supervision
Coordinate scheduled and unscheduled maintenance activities with approved service provider and internal stakeholders
Identify and suggest initiatives for continuous improvement
Partner with the Supply Chain to ensure necessary equipment maintenance supplies are always in stock
Requirements:
Bachelor's Degree in a related field or equivalent experience
3+ years of experience in facilities, maintenance, or laboratory equipment coordination.
Experience in supporting and coordinating equipment in a laboratory environment with high-volume, high-quality laboratory processes
Working experience using Blue Mountain Regulatory Asset Manager (BMRAM) or other CMMS
Working knowledge of GMP requirements and Good Documentation Practices.
Proficient in technical writing skills to prepare, review, and maintain technical documentation with accuracy and attention to detail.
Basic understanding of quality assurance principles and quality management systems
Basic knowledge of IT systems, networking, and system administration
Ability to work independently and demonstrate a high degree of personal & professional initiative
Excellent time management skills; able to manage multiple competing priorities simultaneously
Excellent verbal and written communication skills, with the ability to translate technical issues for non-technical stakeholders.
Knowledge of principles, standard practices, and techniques of servicing, maintaining, and repairing laboratory equipment and instruments, materials, parts, supplies, and equipment used in the maintenance of laboratory equipment
Must be able to lift 50 Lbs., work on equipment bending, kneeling, sitting, and/or standing
#IND-SPG
Estimated Min Rate: $36.00
Estimated Max Rate: $45.00
What's In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
Health Savings Account (HSA) (for employees working 20+ hours per week)
Life & Disability Insurance (for employees working 20+ hours per week)
MetLife Voluntary Benefits
Employee Assistance Program (EAP)
401K Retirement Savings Plan
Direct Deposit & weekly epayroll
Referral Bonus Programs
Certification and training opportunities
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit ************************************************ to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: **********************************
$36-45 hourly 4d ago
Service Coordinator
Abode Services 3.9
Coordinator job in Burlingame, CA
Abode, one of the largest and effective nonprofits working to end homelessness in the Bay Area, is seeking a Service Coordinator for our Eucalyptus Grove Apartments program in San Mateo County. About the role: The Service Coordinator is responsible for the provision of housing services to individuals who are homeless. The Services Coordinator provides a variety of services to increase housing stability including counseling, referral to financial/credit counseling, referral to legal services, and developing an individualized housing plan that includes a path to permanent housing stability, subsequent to financial assistance. This position is also responsible for service coordination to ensure that participants are connected to other necessary supportive services.
The People and Culture: You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with Abode Services regularly recognizes employees' efforts, seeks employees' input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds.
Our Benefits & Perks:
$28.85 - $33.00 per hour DOE (higher end must have a degree and 2 years of experience working with unhoused people)
100% paid health, vision, and dental options
19 PTO days & 12 Holidays per year
Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more
3% retirement match/contribution
Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events
Dynamic, mission-driven culture and supportive leadership. We support you in supporting others
How You Make an Impact:
Provision of comprehensive housing services to participants, which may include working directly with landlords
Working closely with other social service partners referring and providing services to participants.
Coordination of services for program participants to ensure that participants are receiving essential services to increase health and housing outcomes.
Assist residents in retaining housing and maximizing their independence and self-sufficiency by providing linkages to appropriate community services such as crisis intervention, rehab, income support and benefits acquisition, employment assistance, primary physical and mental health, substance recovery and family involvement.
Provide referrals for further assessment/treatment services for any areas of concern, such as developmental, learning disabilities, behavioral/healthcare needs, school readiness and exposure to drug, alcohol abuse and family violence within the household.
Create and maintain an Individual service plan and needs assessment for each household.
Meet with the household in person, either in the community or within the home as frequently as needed.
Attend program meetings with internal and external partners to coordinate services and ensure quality services.
Maintain client files, including all necessary documentation.
Communicate closely and frequently with all members of the team to improve systems, solve problems, share resources, and coordinate work.
Must be able to document services in a timely manner, using BIRP format.
Attend staff meetings and other agency functions as needed.
Other duties as assigned.
How You Meet Qualifications:
Bachelor's degree in Psychology, Human Services, Social Work, Sociology, or related field or equivalent field experience.
2 years case management experience providing services to homeless or low-income individuals and/or families.
Driving and transportation of participants when required.
Use of personal vehicle and proof of valid California Driver's License and current auto insurance, along with a clean DMV record, is required.
Flexible schedule to work evening and weekend hours as needed.
COMPETENCIES:
Excellent verbal & written communication, organizational, and time management skills.
Strong analytical and problem-solving skills with meticulous attention to detail.
Ability to work well independently and collaboratively with teams.
Professional experience in the human services or related field and demonstrated experience with low-income individuals and families.
Basic knowledge and understanding of applicable federal, state, and local laws.
Ability to de-escalate crisis situations with program participants.
Proficiency in Microsoft Office programs, systems, and platforms.
Ability to learn and use required mobile devices and business-related applications.
Outstanding communication skills and high degree of emotional intelligence, cultural humility, with a proven track record to build and maintain effective relationships with a wide variety of internal and external contacts.
Notice: This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice.
Notice: Abode Services is an Equal Opportunity Employer/Drug Free Workplace
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
$28.9-33 hourly 6d ago
Support Coordinator
Insight Global
Coordinator job in Santa Cruz, CA
Pay Range: $26.00 - $28.00 per hour
Bonus: $150 Sign-On Bonus & $150 Retention Bonus
Insight Global is seeking to hire a Support Coordinator to support one of our clients. This role works directly with youth and caregivers in home and community settings to implement individualized plans of care. This position provides behavioral and emotional interventions, models positive strategies for caregivers, and supports youth participation in age-appropriate activities.
Responsibilities include:
Direct Support & Intervention
Meet with youth and caregivers per program and plan requirements.
Implement interventions as outlined in individualized service plans.
Transfer skills and model interventions for caregivers and family members.
Conduct therapeutic sessions with youth and caregivers when indicated.
Support youth participation in age-appropriate and therapeutic activities.
Provide transportation for youth to appointments and service-related activities as approved.
Collaboration & Communication
Participate in Child and Family Team (CFT) meetings and other case consultations.
Communicate regularly with supervisors and team members regarding youth progress and needs.
Report incidents and program concerns promptly to Supervisor.
Maintain professional and supportive relationships with youth, families, and community partners.
Documentation & Compliance
Complete timely and accurate contact notes that meet program and funder standards.
Maintain productivity and documentation requirements.
Adhere to confidentiality and HIPAA standards at all times.
Complete administrative paperwork such as time sheets, mileage logs, schedules, and expense reports accurately and on time.
Professionalism & Agency Representation
Attend required meetings, supervision, and training sessions.
Demonstrate sensitivity to cultural differences and family dynamics.
Ensure youth safety and support trauma-informed care practices in all settings.
Must Haves:
Bachelor's degree in a related field
Two (2) years of full-time equivalent experience in a behavioral health-related field.
Ability to work evenings and weekends as needed.
Complies with all federal, state, and county regulations, including periodic background and sanction checks.
Strong knowledge of crisis assessment, trauma-informed care, and safety planning.
Meets all state-required employment conditions, including:
DOJ fingerprint and Child Abuse Index clearance
TB/Health physical
Valid CA Driver's License, acceptable driving record, and proof of insurance
Plusses:
Previous work in residential, STRTP (short term residential therapeutic program) , or community-based youth programs.
Training in trauma-informed care, behavioral interventions, or family engagement strategies.
Experience providing direct support or counseling to children and adolescents.
Support Counselor
Support Coordinator Team B - Swing #1 - Non-exempt, Wed-Sat, 2:30 PM - 11:30 PM
Support Coordinator Team B - NOC #1 - Non-exempt, Wed-Sat, 10:30 PM - 7:30 AM
Support Coordinator Team B - NOC #2 - Non-exempt, Wed-Sat, 10:30 PM - 7:30 AM
$26-28 hourly 4d ago
Sustainability & Environmental Program Coordinator
Goodwill of Central and Northern Arizona 4.0
Coordinator job in South San Francisco, CA
The Sustainability & Environmental Program Coordinator will play a critical part in ensuring our commercial warehouse operations in South San Francisco align with local and state environmental regulations, while advancing Goodwill of San Francisco Bay's sustainability goals. This position will serve as a bridge between warehouse operations, sustainability strategy, policy strategy, and regulatory compliance. Will support driving initiatives that promote circularity, waste reduction, sustainable packaging, and more.
Essential Duties and Responsibilities:
Environmental Compliance & Policy Coordination
Ensure adherence to all applicable environmental regulations and city/state sustainability policies impacting warehouse operations.
Serve as the point of contact for local regulatory agencies and maintain up-to-date knowledge of relevant compliance requirements (e.g. SF Department of the Environment).
Conduct internal audits, maintain documentation, and coordinate reporting related to environmental performance and compliance metrics.
Support implementation and tracking of environmental permits/designations, waste diversion goals, packaging standards, and material handling protocols (if applicable).
Support on site coordination of sustainability stakeholder visits to warehouse operations.
Sustainability Program Implementation
Collaborate with cross-functional teams (e.g. Operations, Facilities, Procurement, EHS) to develop and implement sustainable practices and procedures.
Design and support programs that enhance circularity and reduce environmental impact across warehouse operations (e.g. zero waste initiatives, sustainable materials sourcing, reverse logistics).
Support efforts to monitor and improve packaging practices in line with sustainability goals and local regulations.
Stakeholder Engagement & Communication
Engage with external stakeholders, including city agencies, community groups, and sustainability coalitions, to represent company interests and stay informed of evolving sustainability policy.
Partner with internal stakeholders to drive adoption of sustainability initiatives and build a culture of environmental responsibility within warehouse teams.
Develop clear communications and training materials to support staff awareness and compliance with sustainability initiatives.
Minimum Qualifications:
Bachelor's degree in Environmental Science, Sustainability, Public Policy, Environmental Engineering, or related field.
1-4 years of experience in environmental compliance, sustainability coordination, or operations within a commercial, industrial, or logistics environment.
Knowledge of San Francisco Bay Area and California environmental regulations, waste management policies, and sustainability ordinances.
Strong project management, organizational, and communication skills.
Ability to engage diverse stakeholders and build collaborative relationships.
Preferred Qualifications:
Experience working in warehouse, logistics, or supply chain operations.
Familiarity with data collection and sustainability reporting tools.
Experience with circular economy initiatives, LEED, TRUE Zero Waste, or similar certifications is a plus.
Bilingual or multilingual skills are a bonus, especially Spanish or Cantonese.
Reasonable Accommodation Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
$44k-63k yearly est. 5d ago
Transportation Coordinator
Akima, LLC 4.6
Coordinator job in San Jose, CA
We are seeking a highly organized and detail-oriented Transportation Coordinator to support USACAPOC(A) G-4 operations across four Civil Affairs (CA) Commands, one HHC, and their deployed assets. The ideal candidate will ensure seamless transportatio Transportation, Coordinator, Transport, Operations, Support, Manufacturing, Logistics
$36k-53k yearly est. 2d ago
Clinical Coordinator (RN)
Satellite Holdings, LLC
Coordinator job in Mountain View, CA
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned. GROWTH * Assist with clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. * Assist with planning/coordinating patient scheduling to assure timely acceptance of patients
and effective staffing levels.
* Demonstrate effective use of supplies and staff labor hours.
* Responsible for updating all logs and ensuring that dialysis run sheets and logs are sent to
billing.
* Perform duties as assigned to meet the patient care or operational needs of the clinic.
OUTCOMES
* Coordinate the functions of all departments and develop standards and methods of measuring
patient care services, including a chronological record of services provided to patients as
required by the ESRD Network Coordinating Council and Medicare.
* Work with Administrator to maintain chronological, thorough, and appropriate documentation
in the patient record of all treatments, activities, and communication with the patient, physician,
and other healthcare professionals.
* Promote quality management program through education and involvement of staff and patients
in outcomes as well as overall responsibility to achieve corporate goals for quality.
* Assist with program's target goals for patient outcomes in accordance with quality patient care
and Company goals.
* Review all incident reports; make recommendations and take action relative to incidents as
appropriate; report at monthly QAPI meeting as delegated by Administrator or Management.
OPERATIONAL
READINESS
* Knowledge of and remain current with federal, state, local laws and regulations, including health
care professionals practice act requirements.
* Work with Administrator to assure clinic is in compliance with all applicable federal, state, and
local laws and regulations.
* Assist Administrator with development, implementation and follow up of Corrective Action
Plans required for internal and external surveys.
* May assume Charge Nurse's responsibilities as needed.
* May fulfill responsibility of facility Alternate CEO as delegated by Governing Body.
* Conduct and/or participate in both formal and informal meetings with the governing body,
Regional Director, Medical Director, and the staff as delegated. Assure that appropriate staff
meetings, in-service education meetings, and team patient care planning meetings are held
as delegated. Assure that Quality Assessment & Performance Improvement Program is current at all times as delegated.
*
Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center if delegated by Administrator.
*
Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly.
*
Oversee the maintenance of equipment and supplies to meet current laws and regulations.
*
Responds to all emergencies in clinic. Familiar with emergency equipment and all emergency operational procedures.
*
Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center.
*
Know and understand the water treatment and mechanisms of the equipment of the facility.
*
Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.
PARTNERSHIPS
*
Maintain collaborative working relationship with Medical Director and physicians.
*
Establish and maintain a positive relationship with all Administrators, area hospitals, agencies, vendors and the community.
*
Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization.
*
Respond effectively to inquiries or complaints.
STAFF DEVELOPMENT/ RETENTION
*
Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations.
*
Serves as a resource/subject matter expert for patient needs and concerns, staff education and in-service sessions as necessary.
*
Assists with recruitment, training, development, and supervision of all personnel.
*
Assists with maintaining effective personnel management and employee relations, including evaluating the performance of all personnel and counseling employees.
*
Uphold management goals of corporation by leading staff in team concepts and promoting a team effort.
*
Effectively communicate expectations; accept accountability and hold others accountable for performance.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements include:
Current RN license in applicable state. License must be maintained as current and in good standing.
12 months experience in providing nursing care, including 3 months of experience in providing nursing care to patients on maintenance dialysis.
CPR certification required within 90 days of hire.
Confirmation of ability to distinguish all primary colors.
Demonstrated ability to function in a leadership position and to perform in new and emergent situations with sound judgment.
Demonstrated working knowledge of the English language and ability to communicate verbally and in writing.
Must have basic computer skills, including Microsoft Office (Word, Excel, Outlook); proficiency in all USRC clinical applications required within 90 days of hire.
#SHLLC
All Full Time employees are eligible for the following benefits:
* Medical / Pharmacy
* Dental
* Vision
* Voluntary benefits
* 401k with employer match
* Virtual Care
* Life Insurance
* Voluntary Benefits
* PTO
All Part Time employees are eligible for the following benefits:
* 401k with employer match
* PTO
$50k-75k yearly est. 1d ago
Project Coordinator
Bayone Solutions 4.5
Coordinator job in Palo Alto, CA
MANDATORY AND MOST IMPORTANT REQUIREMENTS:
Key task is managing requests for hardware (one or more element of a system and related wiring harnesses, and managing the distribution of that hardware to the requestors: Skills: Responsive to stakeholders for managing allocation demand, answering questions about orders, detail oriented and well organized. Has Google Sheets experience ideally - able to track people, requests, volumes and create request forms, handle the device requests and orders, coordinate with stakeholders, negotiate (with support) allocation when the received amount of boards and harnesses is short or arrives later than expected time. Some experience of logistics is ideal - knowing what kind of documentation is needed for overseas shipment (but will be able to rely upon a skilled Logistics and shipping compliance team at RVT). Check shipments when they arrive to see that they are what was expected, label items with a labeler, track serial numbers, put sets of equipment together (e.g. assemble together several related boxes of items: Assembly A plus Assembly B plus wiring Kit C. Not assembling electronically - just gathering a kit as a set of boxes. No need to lift anything heavy. Move lightweight single boxes only - or groups of boxes using a trolley.
Role Overview
We are looking for a highly organized and detail-oriented ECU Device Allocation
Coordinator to join our Technical Program Management team. In this role, you will act as the
"traffic controller" for our critical prototype hardware. You will manage the flow of Electronic
Control Units (ECUs) and wiring harnesses, ensuring that our software, and hardware teams
to ensure they have the hardware they need to build the future of software defined electric
vehicles.
This is a hybrid desk/lab role. You will spend time managing complex data sets and inventory
logistics, as well as handling physical hardware, performing basic software updates, and
managing distribution between sites, supported by our Logistics team.
Key Responsibilities
1. Allocation & Inventory Management
● Centralize Requests: Act as the primary point of contact for engineering teams
requesting prototype hardware (ECUs, harnesses, systems of ECUs).
● Prioritization: Work with engineering leads to track project priorities and allocate scarce
hardware resources accordingly.
● Inventory Tracking: Monitor incoming shipments and track inventory arrival dates to
provide accurate timelines to stakeholders.
● Asset Management: Tag all incoming materials with asset tracking labels and maintain a
precise database of device locations.
2. Logistics & Distribution
● Distribution: Organize the physical distribution of hardware to multiple local buildings and coordinate shipments to remote engineering sites and partner sites.
● Shipping & Receiving: Assist with validating incoming inventory and readying outgoing
hardware.
3. Technical Support
● Firmware Flashing: Connect ECUs to laptops to flash updated software versions or
firmware prior to distribution. (assume: engineer support and detailed instructions)
● Version Control: Verify software versions on ECU boards to ensure engineers receive
the correct configurations for their testing needs.
● Basic Troubleshooting: Perform visual inspections of wiring harnesses and hardware
for physical damage.
Qualifications
Required Skills:
● Data Management: Exceptional attention to detail. You must be comfortable managing
large datasets without errors.
● Software Proficiency: Strong proficiency in Microsoft Excel or Google Sheets (e.g.,
VLOOKUP, Pivot Tables, conditional formatting). Familiarity with Salesforce, Jira, or
similar inventory/ticket management systems.
● Communication: Ability to communicate clearly with engineers and program managers
regarding timelines and delays. Slack proficiency is preferable.
● Organization: specific ability to multitask and track hundreds of moving parts in a fast-
paced environment.
Preferred Experience:
● Previous experience in an automotive, electronics, or hardware manufacturing
environment.
● Basic understanding of flashing firmware or working with hardware testing tools.
● Interest in EV technology and automotive engineering.
Physical Requirements
● Must be able to lift and carry boxes weighing up to 25-30 lbs.
● Ability to stand for extended periods while sorting, tagging, or flashing hardware.
● Manual dexterity to handle small electronic components and wiring harnesses.
Why Join Us?
● Work directly with cutting-edge EV prototypes for both Client Group brands: Audi, VW, Scout, Porsche.
● Gain exposure to the cross-functional operations of a major automotive engineering
firm.
● Opportunity to develop technical skills in hardware management and basic software
operations
$55k-81k yearly est. 4d ago
Medical Staffing Coordinator
Kavaliro 4.2
Coordinator job in Burlingame, CA
Job Title: Staffing Coordinator / Scheduler (Experienced)
Priority Requirements (Must-Have)
Experienced Staffing Coordinator / Scheduler only - this role is not open to entry-level candidates
Hands-on experience with Kronos
Hands-on experience with Clairvia
Proven experience managing healthcare staffing and scheduling in a clinical environment
Position Summary
The Staffing Coordinator provides administrative and operational support through the coordination of daily and long-range staffing and scheduling needs within a healthcare environment. This role is responsible for allocating resources, managing staffing challenges, and developing accurate master schedules across multiple units and specialties. Accuracy, system proficiency, and prior healthcare scheduling experience are critical for success in this role.
Key Responsibilities
Coordinate daily and long-range staffing and scheduling needs across multiple units and specialties
Develop and maintain master schedules to ensure appropriate resource coverage
Allocate staff resources efficiently to address staffing shortages and operational challenges
Review and process time-off requests, monitor payroll trends, and ensure accurate timecard coding
Utilize Kronos and Clairvia systems for scheduling, staffing adjustments, and workforce management
Communicate effectively with staff, leadership, and healthcare providers to resolve scheduling issues
Gain cooperation and trust from staff through professional communication and reliable performance
Ensure compliance with local, state, and federal regulations, as well as organizational policies related to privacy, safety, and labor standards
May assist with onboarding, orientation, or training of department staff as needed
Required Qualifications
Previous experience as a Staffing Coordinator or Scheduler in a healthcare setting
Demonstrated experience using Kronos and Clairvia
Experience supporting staffing for multiple units or specialties
Strong attention to detail with scheduling accuracy and payroll-related processes
Effective written and verbal communication skills
Ability to manage competing priorities in a fast-paced healthcare environment
$45k-61k yearly est. 1d ago
Staffing Coordinator
The Planet Group 4.1
Coordinator job in Burlingame, CA
Job Title: Staffing Coordinator / Scheduler
Full-Time - Onsite - Burlingame, CA
PR: $25-$30
Must Have:
• Prior healthcare staffing/scheduling experience
• Proficiency with Kronos and Clairvia systems
• Strong organizational and communication skills
Plus:
• Experience managing staffing for multiple units
• Familiarity with payroll processes and compliance standards
Job Details:
• Coordinate daily and long-range staffing and scheduling needs across multiple units
• Develop and maintain master schedules to ensure resource coverage
• Allocate staff resources efficiently to address shortages
• Review time-off requests, monitor payroll trends, and ensure accurate timecard coding
• Utilize Kronos and Clairvia systems for scheduling and workforce management
• Communicate effectively with staff and leadership to resolve scheduling issues
• Ensure compliance with privacy, safety, and labor standards
• May assist with onboarding or training of department staff
Required Qualifications:
• Previous experience as a Staffing Coordinator or Scheduler in healthcare
• Hands-on experience with Kronos and Clairvia
• Ability to manage staffing for multiple units or specialties
• Strong attention to detail and scheduling accuracy
• Effective written and verbal communication skills
• Ability to manage competing priorities in a fast-paced environment
$45k-59k yearly est. 1d ago
Project Coordinator
Delta Electronics Americas 3.9
Coordinator job in Fremont, CA
Delta, founded in 1971, is a global leader in switching power supplies and thermal management products with a thriving portfolio of smart energy-saving systems and solutions in the fields of industrial automation, building automation, telecom power, data center infrastructure, EV charging, renewable energy, energy storage and display, to nurture the development of smart manufacturing and sustainable cities. As a world-class corporate citizen guided by its mission statement, “To provide innovative, clean and energy-efficient solutions for a better tomorrow,” Delta leverages its core competence in high-efficiency power electronics and its ESG-embedded business model to address key environmental issues, such as climate change. Delta serves customers through its sales offices, R&D centers and manufacturing facilities spread over close to 200 locations across five continents. Delta has 158 sales offices, 72 R&D centers and 48 manufacturing facilities worldwide
Throughout its history, Delta has received various global awards and recognition for its business achievements, innovative technologies and dedication to ESG. Since 2011, Delta has been listed on the DJSI World Index of Dow Jones Sustainability™ Indices for 11 consecutive years. In 2021, Delta was also recognized by CDP with leadership level ratings for its substantial contribution to climate change and water security issues and named Supplier Engagement Leader for its continuous development of a sustainable value chain.
Title: Project Coordinator:
Provide effective business operations and administrative needs for the region office.
Manage region leadership's calendars, appointments, complex scheduling across multiple time zones and travel logistics.
Maintain confidentiality and professionalism in handling sensitive documents, data, and communications.
Organize, schedule, and facilitate project and management meetings with clear agendas.
Assist with special projects by coordinating resources, monitoring timelines, and tracking deliverables.
Coordinate team communications and assist in planning internal meetings, workshops, and events as instructed.
Plan and orchestrate work to ensure management priorities are executed effectively and organizational goals are met.
Support cross-functional coordination by ensuring timely follow-ups and alignment across stakeholders.
Qualifications
Bachelor's degree in Business, Operations, or a related field.
3+ years of experience in business operations or project management roles.
Advanced organizational skills to manage time, coordinate calendars, prioritize tasks and meet deadlines.
Good analytical skills and experience with Excel or dashboards.
Excellent written and verbal communication skills; able to interface with all levels of the organization.
Detail-oriented, proactive, and able to support multiple projects under tight timelines.
Experience working in a matrixed, global, or fast-growth organization.
Mandarin proficiency is a plus.
$52k-73k yearly est. 2d ago
Logistics Coordinator
Aston Carter 3.7
Coordinator job in South San Francisco, CA
Logistics & Laboratory Support Coordinator (Contractor)
We are seeking a proactive and detail-oriented Logistics & Laboratory Support Coordinator to support daily operations in a dynamic R&D environment. This role is primarily responsible for shipping and receiving activities and provides general facilities and laboratory support. The position involves hands-on work and close collaboration with scientific and operations staff to help ensure a safe, efficient, and well-maintained workplace.
This position is based in our South San Francisco headquarter office and required to be onsite five days per week.
What you'll do:
+ Serve as the primary point of contact for incoming carriers and deliveries, coordinating arrivals, verifying shipping documentation, resolving delivery issues, and ensuring the timely and accurate receipt and distribution of materials.
+ Manage daily inventory activities, including monitoring stock levels, receiving deliveries, and placing orders for lab consumables and general supplies.
+ Clean, sterilize, and distribute lab glassware and reusable labware in accordance with established procedures.
+ Collect, consolidate, and properly stage chemical and biological waste.
+ Perform routine inspections and monthly testing of safety equipment, including emergency showers and eyewash stations.
+ Perform additional duties as required to support laboratory and facility operations.
Requirements:
+ Strong problem-solving skills with a focus on attention to detail and follow-through.
+ Excellent communication and interpersonal skills; proven team-oriented approach.
+ Highly organized with effective time management and multitasking abilities.
+ Familiarity with inventory management systems and basic logistics processes.
+ Proficiency with computers for purchase order entry, shipping/receiving documentation, and asset or inventory tracking.
+ Ability to perform essential physical job functions, including lifting and carrying up to 40 lbs; bending, kneeling, reaching, and standing or walking for extended periods, with or without reasonable accommodation.
+ Experience working in a laboratory, research, or regulated environment.
+ Familiarity with safe handling practices for hazardous chemicals, compressed gases, and laboratory equipment.
+ Experience with lab procurement systems and inventory management tools.
Job Type & Location
This is a Contract to Hire position based out of South San Francisco, CA.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in South San Francisco,CA.
Application Deadline
This position is anticipated to close on Feb 2, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
$25-30 hourly 1d ago
Temp Grievance and Appeals Coordinator
Santa Clara Family Health Plan 4.2
Coordinator job in San Jose, CA
Salary Range: $66,273 - $99,409 The expected pay range is based on many factors, such as experience, education, and the market. The range is subject to change.
FLSA Status:Non-Exempt Department:Grievance and Appeals
Reports To:Supervisor, Grievance and Appeals
GENERAL DESCRIPTION OF POSITION
The Grievance and Appeals Coordinator is responsible for the beginning-to-end process of receiving, researching and resolving of new and existing member and provider grievance and appeals cases for all lines-of-business including any escalated step of the grievance and appeals process in accordance with state and federal regulatory requirements and SCFHP policies and procedures as set forth for each line of business.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily.
Act as a back-up to the Grievance and Appeals Intake Specialist during times of high volume work and/or staffing shortages to ensure appropriate intake of new and existing grievance and appeal cases, assessing the priority of each case and routing to the appropriate staff.
Ensure grievance and appeals cases are accurate and include the necessary elements for processing and resolving, giving special attention to those identified as "Expedite". Create clear and concise documentation in applicable system(s).
Use good judgment and department resources to identify all issues and required actions within a case, appropriately categorize cases and identify required actions in accordance with state and federal regulations.
Produce and manage outbound documents, correspondence and reports in a manner that meets required timeframes.
Ensure adherence with state and federal regulatory timeframes for handling cases including acknowledging cases, resolving cases, monitoring effectuation of resolution, completing resolution letters and communicating with members and providers within required timeframes.
Prepare case files for State Fair Hearings, Independent Review Entities or other escalated types of cases, including documentation of the Statement of Position and case narratives. Represent SCFHP in any hearing proceedings.
Develop effective and professional working relationships with internal and external stakeholders and partners. Communicate effectively with members and providers orally and in writing.
Contact members and providers to seek additional information or clarification regarding grievance and appeals cases and review and resolve issues by requesting medical records, notice of action, or any other pertinent information related to grievances and appeals from medical groups, delegated entities and/or providers.
Perform complete, accurate and consistent data entry into system software applications in accordance with policies, procedures and instruction from the Manager of Grievance and Appeals Operations.
Maintain case files by ensuring that they are documented in accordance with state and federal requirements and organized in a manner that adheres to SCFHP standards and audit requirements.
Participate in retrospective audit and review of cases and complete and correct gaps or errors in data.
Identify operational issues and trends with SCFHP, delegates and other external stakeholders. Communicate these issues internally and externally and assist in formulating appropriate remediation plans.
Assist the Manager of Grievance and Appeals Operations and peers with special projects. Work collaboratively and cross-functionally with other departments to facilitate appropriate resolutions. Work as a team to complete departmental tasks to meet deadlines and accomplish department objectives.
Attend and actively participate in Grievance and Appeals Committee meetings, operational meetings and department meetings, trainings and coaching sessions.
Perform other related duties as required or assigned.
REQUIREMENTS - Required (R) Desired (D)
The requirements listed below are representative of the knowledge, skill, and/or ability required or desired.
High School diploma or GED. (R)
Associate's degree or equivalent experience, training or coursework. (D)
Minimum two years of experience in customer service, provider service, health service, or pharmacy in a managed care or health care environment handling escalated or complex issues. (R)
Knowledge of health plan benefits, processes and operations. (R)
Prior experience with commercial, Medi-Cal and/or Medicare programs and working with the underserved populations. (R)
Work weekends and company holidays as needed based on business regulatory requirements. (R)
Spanish, Vietnamese, Chinese, or Tagalog language bi-lingual skills. (D)
Detail-oriented with the ability to conduct research and identify steps required to resolve issues and follow through to effectuation.(R)
Proficient in adapting to changing situations and efficiently alternating focus between tasks to support the Grievance and Appeals Department operations as dictated by business needs (R)
Ability to consistently meet grievance and appeals accuracy and timeline requirements by achieving regulatory standards. (R)
Working knowledge of and the ability to efficiently operate all applicable computer software including computer applications such as Outlook, Word and Excel. (R)
Ability to use keyboard with moderate speed and a high level of accuracy. (R)
Excellent communications skills including the ability to express oneself clearly and concisely when providing service to SCFHP internal departments, Members, Providers and outside entities over the telephone, in person or in writing. The ability to remain calm and de-escalate tense situations. (R)
Ability to think and work effectively under pressure and accurately prioritize and complete tasks within established timeframes. (R)
Ability to assume responsibility and exercise good judgment when making decisions within the scope of the position. (R)
Ability to maintain confidentiality. (R)
Ability to comply with all SCFHP policies and procedures. (R)
Ability to perform the job safely with respect to others, to property and to individual safety. (R)
WORKING CONDITIONS
Generally, duties are primarily performed in an office environment while sitting or standing at a desk. Incumbents are subject to frequent contact with and interruptions by co-workers, supervisors, and plan members or providers in person, by telephone, and by work-related electronic communications.
PHYSICAL REQUIREMENTS
Incumbents must be able to perform the essential functions of this job, with or without reasonable accommodation:
Mobility Requirements: regular bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies and sit or stand for extended periods of time; (R)
Lifting Requirements: regularly lift and carry files, notebooks, and office supplies that may weigh up to 5 pounds; (R)
Visual Requirements: ability to read information in printed materials and on a computer screen; perform close-up work; clarity of vision is required at 20 inches or less; (R)
Dexterity Requirements: regular use of hands, wrists, and finger movements; ability to perform repetitive motion (keyboard); writing (note-taking); ability to operate a computer keyboard and other office equipment; (R)
Hearing/Talking Requirements: ability to hear normal speech, hear and talk to exchange information in person and on telephone; (R)
Reasoning Requirements: ability to think and work effectively under pressure; ability to effectively serve customers; decision making, maintain a concentrated level of attention to information communicated in person and by telephone throughout a typical workday; attention to detail. (R)
ENVIRONMENTAL CONDITIONS
General office and call center conditions. May be exposed to moderate noise levels.
EOE
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$66.3k-99.4k yearly 6d ago
Logistics Coordinator
Phasium/Megmeet USA
Coordinator job in San Jose, CA
PHASIUM/Megmeet USA, Inc. is an ISO 13485 certified manufacturer specializing in developing high-performance power solutions for complex medical devices. Our products include standard and custom power supplies, battery chargers, docking stations, and battery packs designed with state-of-the-art power conversion techniques and superior thermal management.
At Megmeet USA, innovation meets impact. As a growing subsidiary of Shenzhen Megmeet Electrical Co., we combine the energy of a fast-paced U.S. operation with the stability and reach of a global leader in power electronics. Our team works on advanced technologies that power the future-from medical devices to industrial automation.
Position:
Logistics Coordinator
Role Description:
This is a full-time, on-site role for a Logistics Coordinator located in San Jose, CA. We are seeking a candidate who is bilingual in Chinese and English, as this role involves frequent communication and coordination with many cross-functional teams in US and China Offices. This will allow the candidate to effectively collaborate among teams, including participation in meetings, coordination of shipments, and alignment on logistics priorities, etc.
The ideal candidate serves as a key liaison across internal teams, customers, and logistics partners to ensure efficient domestic and international shipping operations. The role requires PRIOR hands-on experience coordinating LTL and international freight, managing logistics documentation, auditing freight invoices, and negotiating with carriers. This individual analyzes shipping data to identify cost-saving opportunities, improves logistics processes, and provides clear communication on shipment status while aligning logistics priorities with business objectives.
Note: H1-B Visa sponsorship is NOT available for this position.
Primary duties include but not limited to:
A. Shipping Logistics and Commerce (80% of time)
Act as a point of contact for logistics-related customer inquiries; resolve shipping discrepancies and provide proactive updates to customer service teams
Arrange daily pick-ups with carriers, monitor shipments in transit, and ensure timely delivery (LTL shipping accounts and/or UPS, FedEx and DHL)
Prepare, organize, and maintain shipping documentation for both domestic and international shipments (Shipping Label, Commercial Invoice, BOL, etc.)
Provide required import/export documentation and ensure compliance with trade regulations
Manage customer orders and coordinate with the manufacturing team to develop and update shipping schedules for assigned accounts
Maintain current tariff, trade and shipping information and safety updates from CBP and respond to inquiries from customers and internal teams
Knowledge of shipping "Dangerous Goods"; training and certification required
Evaluate and improve logistics processes, including packaging, labeling, routing, and carrier selection
Record, track, and report on planned and completed transactions with a high level of accuracy
Collaborate with internal sales teams and customers to align logistics objectives, priorities, and timelines
Prepare cost quotations and process miscellaneous shipment-related expenses
Provide timely updates on order status, changes, or delays to internal stakeholders
Develop and implement Standard Operating Procedures (SOPs) to optimize commerce processes
Analyze and audit freight invoices for accuracy and negotiating rates as needed
Gather and analyze logistics data to identify trends, gaps, and opportunities for cost savings
B. Business Operations Support (10% of time)
Answer and route incoming calls, ensuring accurate and timely communication with relevant teams; check general email inbox and distribute inquiries to appropriate departments (sales, engineering teams, etc.)
Support customer and supplier onboarding processes when required.
C. Purchasing Support (10% of time)
Communicate with suppliers and place orders for urgently required components (Mouser Electronics, Digi-Key, etc.)
Act as a liaison between internal teams and local suppliers to meet project timelines and delivery requirements.
Qualifications:
Associates or Bachelor's degree or equivalent experience
Experience: Must have PRIOR knowledge and experience w/ domestic and international shipping (FOB Terms, HTS Codes, Tariffs and CBP policies are a plus).
Location: Must be living in the area within Zip Code 95117.
Proficiency in Microsoft Office including Excel and Word Doc
Ability to multitask and work under pressure in a fast-paced environment.
Language Skills: Fluency in Chinese is highly desired; ability to understand Chinese (be able to communicate across all teams; engineering, manufacturing, and supplier teams).
Communication Skills: Exceptional oral and written communication skills.
Teamwork: Demonstrated ability to work effectively with cross-functional teams.
Industry:
Appliances, Electrical, and Electronics Manufacturing
Employment Type:
Full-Time
Hybrid Schedule: Mon-Thurs (In-Office) and Fri (Remote)
Compensation and Employee Benefits:
Competitive salary and bonus structure
Comprehensive retirement plan
Health, vision, and dental insurance coverage
Career growth development
Salary Range:
$65K - $78K (USD)
$65k-78k yearly 2d ago
Front Desk Coordinator
South Bay Construction 4.0
Coordinator job in Campbell, CA
Front Desk
· Front Office Upkeep - keep lobby / common areas welcoming, tidy and organized
· Answer phones, greet and direct guests
· Maintain payment pick-up file, manual check distribution
· General office communications
· Receive and sort mail and currier deliveries
· Maintain and organize Mail Room supplies
· Maintain postage machine
· Holiday decoration of the front desk / lobby and common areas
Facility
· Coordination and communication with Office Vendors - janitorial, electrician, plumbers, plant vendor, etc. for all maintenance needs
· General Office Maintenance of lobby / common areas / conference rooms, kitchen breakroom and post events
· Upkeep, stocking, and organizing of all general areas including lobby / common areas / conference rooms, kitchen breakroom and post events
o storage closet, back warehouse refrigerators, restrooms, gym, showers, vacant offices and cubes)
· Office Equipment - printers, plotters, etc.
o Service calls, maintenance of paper and toner, minor troubleshooting
o Correspondence with vendors
· Conference Rooms
o Manage Reservations
o Upkeep and maintenance of supplies
o Set-up audio visual for meetings as needed
o Troubleshoot laptop/tv with IT
o Order catering when needed and set up food/drinks neatly and professionally
· Office Supplies
o Ordering, stocking, and organizing
· New Hire Setup
o Set-up cubes, desk/offices
· Manage online ordering accounts
Breakroom
· Upkeep of overall appearance of the kitchen, bar, lunch tables, and lounge areas
· Manage inventory, organization of orders with Costco and Safeway for company provided food and paper goods
· Kitchen Equipment troubleshooting or vendor scheduling for maintenance needs
· Set-up assistance for all events or scheduled meetings
Other - As Needed
· Assist with corporate event planning and setup
· Pick up catering and set up food/drinks
· Office decoration for events or holidays
· Assist with misc. tasks from office management
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Education:
Bachelor's (Required)
Work Location: In person
$50k-60k yearly 1d ago
Logistics Coordinator
Taylor Farms 4.5
Coordinator job in Salinas, CA
Taylor Farms is an American-based producer of fresh-cut fruits and vegetables. Taylor Farms supplies many of the largest supermarket chains and foodservice restaurants in the United States
We are seeking a highly organized and detail-oriented Logistics Coordinator to join our team. The successful candidate will be responsible for coordinating and supporting the daily operations with focus on administrative aspects of sales and customer service. The ideal candidate will have excellent communication and problem-solving skills, and the ability to work in a fast-paced environment.
Essential Duties:
Coordinate the movement of products through our delivered program, transfers and drop trailers from point of origin to their destination.
Ensure on-time delivery of products to customers by coordinating with carriers, vendors, and Sales teams.
Develop and maintain strong relationships with carriers and vendors to ensure efficient and effective communication and collaboration.
Identify opportunities for cost savings, process improvements, and better customer service.
Work with the sales team on delivery issues.
Provide exceptional customer service by addressing and resolving customer inquiries and complaints in a timely and professional manner.
Qualifications:
Bachelor of Science (B.S.) degree from a four-year college or university in Business/Finance/Accounting or at least 4 years related experience and/or training; or equivalent combination of education and experience.
Requirements:
Strong computer fluency e.g., Windows, Word, Outlook
Excellent communication skills, both verbal and written.
Analytical thinker & strong desire to learn and improve our processes.
Strong attention to detail ability to work in a fast-paced environment.
Ability to work independently and as part of a team.
Work Hours Monday through Friday 10pm- 7am
Flexibility to work weekends, evenings and holidays as needed.
$38k-46k yearly est. 2d ago
Senior Talent Coordinator, Executive Search
Adobe 4.8
Coordinator job in San Jose, CA
Our Company Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.
We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!
The Opportunity
Join the team bringing the world's best talent to Adobe! As a Talent Coordinator, you will play a vital role on the Global Acquisition team. You'll work with Talent Partners, Sourcing Partners, Hiring Managers, and leaders to ensure Adobe delivers exceptional candidate experiences, drives operational excellence, and delivers strategic hiring initiatives. This fast-paced, high-impact role allows you to be a specialist at finding solutions and accommodating diverse hiring needs, shaping the future of talent operations at Adobe. Come join Adobe's #OneTeam!
What you'll Do
Candidate Experience & Stakeholder Partnership: Own and manage the candidate journey from interview scheduling through offer, partnering with Talent Partners, Hiring Managers, Interviewers, and Executive Assistants to anticipate needs, resolve challenges, and ensure a seamless, high-touch experience for executive hiring (both candidate and internal senior leaders).
Complex Scheduling & Problem Solving: Prioritize and manage multiple requisitions and high-volume interview schedules, including remote and on-site logistics, travel arrangements, and last-minute changes with confidence and discretion. You'll serve as the on-site host for high-profile candidates during in-person interviews.
Continuous Improvement: Identify and recommend workflow enhancements, support our Global Talent Operations team by contributing to automation initiatives, and track key performance indicators such as SLA adherence.
Detail Orientation & Execution: Support partners extending offers and providing accurate documents including visas, relocation addendums, etc. Manage all pre-hire conditions and hire actions including background checks, employee information for onboarding, and onboarding communication.
Brand Ambassador: Embody Adobe's values and employer brand, cultivating trust and contributing to talent marketing efforts. Bring a positive energy, collaborative approach, and lean-in attitude to meet TA and team objectives every day.
Communication: Troubleshoot last-minute scheduling changes and updates with ease and confidence, escalating issues immediately to ensure all new hires are successfully set up. Maintain confidentiality and security of sensitive information.
What you need to succeed
2+ years in executive-level recruiting support or human resources, preferably in a large enterprise preferred.
Bachelor's degree or equivalent professional experience required.
Demonstrated ability to work autonomously, exercise independent judgment, and manage competing priorities in a fast-paced, matrixed environment.
Advanced proficiency with Applicant Tracking Systems (Workday preferred), CRM tools, and data reporting. TextExpander is a plus.
Phenomenal interpersonal skills, excels at building relationships across all levels of the organization, including senior leadership.
High sense of urgency, responsibility, self-motivation, and attention to detail.
Growth mindset, collaborative spirit, and commitment to continuous improvement.
Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $53,400 -- $110,400 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. In California, the pay range for this position is $76,200 - $110,400
At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).
In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.
State-Specific Notices:
California:
Fair Chance Ordinances
Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.
Colorado:
Application Window Notice
If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.
Massachusetts:
Massachusetts Legal Notice
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.
Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call **************.
$76.2k-110.4k yearly Auto-Apply 21d ago
Talent Pool (US)
Gauss Labs
Coordinator job in Palo Alto, CA
Gauss Labs Talent Pool
We appreciate you taking the time to submit your application for our Talent Pool. We will be in touch should your qualifications be suitable for a future opening.
Contact: Gauss Labs Talent Acquisition Team (***********************)
How much does a coordinator earn in Santa Cruz, CA?
The average coordinator in Santa Cruz, CA earns between $34,000 and $93,000 annually. This compares to the national average coordinator range of $27,000 to $61,000.
Average coordinator salary in Santa Cruz, CA
$56,000
What are the biggest employers of Coordinators in Santa Cruz, CA?
The biggest employers of Coordinators in Santa Cruz, CA are: