Why Mintlify?
We're on a mission to empower builders.
Massive reach: Our docs platform serves 100 million+ developers every year and powers documentation for 18,000+ companies, including Anthropic, Cursor, PayPal, Coinbase, X, and over 20% of the last YC batch.
Small team, huge impact: We're only 35 people today, backed by $22 million in funding, each new hire shapes the company's trajectory.
Culture of slope over y-intercept: We value learning velocity, grit, and unapologetically unique personalities.
We grew in value faster than headcount and we're looking to align the two quickly.
About the Role
We're looking for a Head of Talent to build the recruiting and HR foundation that powers our next stage of growth. As we continue to scale, this role will shape the systems, processes, and culture that enable our team to grow quickly and sustainably.
In this role, you will design and lead a scalable people infrastructure - from recruiting and HR operations to the systems that support them - ensuring our team can focus on building and achieving ambitious goals. This is a strategic and hands-on role, driving hiring excellence, operational clarity and a high-performance culture that attracts and retains great people.
We do our best work together - this role is based in-office five days a week.
In the Role, You Will
Lead and manage all recruiting and HR operations, from talent pipeline development to onboarding and retention.
Oversee junior recruiters and external agencies to ensure hiring velocity aligns with business goals.
Design and refine a comprehensive total rewards framework, including compensation bands, benefits, and performance cycles that aligns with our growth strategy and talent philosophy.
Reduce hiring manager time spent on recruiting and HR operations through scalable processes and automation.
Partner with leadership to forecast hiring needs and build predictable, proactive talent pipelines.
Champion and shape our culture, making sure our values, accountability, and sense of connection grow stronger as we scale.
What We're Looking For
Experience
5-8+ years in Talent Acquisition and HR roles, 3+ years leading as Head of Talent/People in a high-growth startup environment.
Proven success scaling recruiting and HR systems from 0→1 and 1→n.
Experience hiring across levels from entry to executive in competitive hiring markets.
Strong grasp of HR compliance, payroll, benefits and people operations.
Take a data-driven approach to track and improve key people and talent metrics across the organization.
Behavioral Competencies
Builder mentality: loves designing new systems and solving problems from scratch.
Strategic yet scrappy: this is a player-coach role, and you should be able to combine strategic thinking and tactical execution.
High urgency: thrives in a fast-moving, imperfect startup environment.
Company Benefits:
Competitive compensation and equity
20 days paid time off every year
401k or RRSP
Free Ubers | Free lunch and dinners
$420/mo. wellness stipend | Annual team offsite
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$54k-87k yearly est. 1d ago
Operations Coordinator
8Fleet Inc.
Coordinator job in San Francisco, CA
Job Title: Operations Coordinator Reporting to: General Manager About 8Fleet: 8Fleet is hiring! 8Fleet is a rapidly growing LA-based technology and logistics startup building the operational infrastructure for both non-autonomous and future autonomous rideshare fleets. With our anticipated growth, we're searching for passionate team members to join and grow with our team. You'll be involved in every aspect of the operations as we rapidly expand across Los Angeles and beyond!
About the Role:
We are looking for a highly organized and reliable Operations Coordinator to join our team. In this role, you'll be a key part of our daily operations, interfacing with drivers and ensuring our fleet of vehicles is ready for our drivers at the start of each shift and accounted for at the end. You'll be the point person for managing shifts, helping to maintain a smooth and efficient workflow for the entire team. This is a hands-on position that requires strong attention to detail and a proactive approach to problem-solving.
What You'll Do:
Supporting Drivers: Providing assistance and support to drivers, including troubleshooting issues, on-road coaching, and managing overall performance.
Scheduling Maintenance and Repairs: Coordinating routine maintenance, inspections, and repairs to ensure vehicles are in good working order.
Managing Inventory: Maintaining records of keys, vehicle equipment, and other supplies needed for fleet operations.
Monitoring Fuel Levels and Other Key Metrics: Tracking fuel consumption and other relevant data to optimize fleet performance.
Ensuring Compliance: Adhering to safety regulations, DOT regulations, and other relevant standards.
Optimizing Routes and Logistics: Working to improve routing, scheduling, and other aspects of fleet operations to maximize efficiency and minimize costs.
Working with External Vendors: Coordinating with mechanics, repair shops, and other vendors to ensure timely and cost-effective repairs.
Maintaining Records: Keeping accurate records of vehicle maintenance, repairs, and other relevant data.
Assisting with Vehicle Purchases and Replacements: Working with the fleet manager to plan for vehicle purchases and replacements.
Process Improvement: Identifying and implementing process improvements to enhance fleet operations.
Scheduling and Time & Attendance Tracking: Monitoring, managing, editing, and approving timecards as well as creating weekly schedules for all supervisors and drivers.
Successful Candidates Will Bring:
1-3 years of experience in startups or consulting with a proven track record of success.
Strong analytical and problem-solving skills with the ability to analyze data and make data-driven decisions.
Excellent communication, interpersonal, and leadership skills.
Proficiency in Microsoft Office a plus!
Bachelor's degree required.
Experience with ridesharing platforms (Uber, Lyft) is a strong plus.
Compensation:
Pay: $65,000 - $75,000The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
Equal Opportunity Employer:
8Fleet is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, 1 gender, sexual orientation, age, marital status, veteran status, or disability status.
Disclaimer:
This job description may be updated at any time without prior notice.
$65k-75k yearly 8d ago
Recruitment Coordinator
Alison Brown Placement Specialists, LLC
Coordinator job in Fremont, CA
Our client is searching for a Recruiting Coordinator to support a fast-scaling, high growth technology startup in the AI space. This is a hands-on, in-office role in San Francisco supporting a rapidly expanding hiring organization.
You will manage heavy interview scheduling across multiple calendars, coordinate candidate outreach, and ensure an excellent candidate experience from first contact through offer. You will work closely with recruiters and hiring managers, support sourcing efforts, maintain tracking systems, and adapt quickly as priorities shift.
This role requires the ability to juggle multiple workflows simultaneously, stay highly organized under pressure, and work extended hours when hiring demand is high.
The role is fully in-office, located in San Francisco, with a salary in the $125K range.
Requirements
Previous experience supporting recruiting at a scaling technology company
Strong experience managing complex scheduling across multiple stakeholders
Familiarity with ATS systems and recruiting workflows
Comfortable working onsite five days per week
Highly adaptable, detail oriented, and proactive
$125k yearly 11h ago
Facilities Coordinator
Yoh, A Day & Zimmermann Company 4.7
Coordinator job in Hayward, CA
Yoh Life Sciences is hiring for a Facilities Coordinator for our biopharmaceutical customer in Hayward, CA. The Facilities Coordinator will support the Facilities & Engineering team and the science of the lab and manufacturing spaces by managing, coordinating, and/or executing all lab equipment calibration & maintenance to enable an efficient laboratory environment for the ArsenalBio team.
Title: Facilities Coordinator
Location: Hayward, CA (ONSITE)
Pay: $36-45/hr DOE
Duration: Contract 6 months+
Schedule: M-F 8-5
Job Duties:
Support global laboratory equipment documentation by maintaining internal equipment records
Establish and maintain systems to track and trend planned and unplanned equipment maintenance activities
Assist with internal laboratory equipment inventory processes and procedures
Support equipment management process lifecycle for new equipment acquisitions, equipment transfers, and equipment decommission
Document, coordinate, and/or perform laboratory equipment calibration, preventive maintenance (PM), and repairs in accordance with established procedures.
Review service provider calibration certificates and service reports for completeness and accuracy
Respond to all equipment repair requests in a timely manner to minimize downtime and disruptions.
Serve as point of contact for vendor service calls, preventative maintenance, modifications, and installations on instruments with minimal supervision
Coordinate scheduled and unscheduled maintenance activities with approved service provider and internal stakeholders
Identify and suggest initiatives for continuous improvement
Partner with the Supply Chain to ensure necessary equipment maintenance supplies are always in stock
Requirements:
Bachelor's Degree in a related field or equivalent experience
3+ years of experience in facilities, maintenance, or laboratory equipment coordination.
Experience in supporting and coordinating equipment in a laboratory environment with high-volume, high-quality laboratory processes
Working experience using Blue Mountain Regulatory Asset Manager (BMRAM) or other CMMS
Working knowledge of GMP requirements and Good Documentation Practices.
Proficient in technical writing skills to prepare, review, and maintain technical documentation with accuracy and attention to detail.
Basic understanding of quality assurance principles and quality management systems
Basic knowledge of IT systems, networking, and system administration
Ability to work independently and demonstrate a high degree of personal & professional initiative
Excellent time management skills; able to manage multiple competing priorities simultaneously
Excellent verbal and written communication skills, with the ability to translate technical issues for non-technical stakeholders.
Knowledge of principles, standard practices, and techniques of servicing, maintaining, and repairing laboratory equipment and instruments, materials, parts, supplies, and equipment used in the maintenance of laboratory equipment
Must be able to lift 50 Lbs., work on equipment bending, kneeling, sitting, and/or standing
#IND-SPG
Estimated Min Rate: $36.00
Estimated Max Rate: $45.00
What's In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
Health Savings Account (HSA) (for employees working 20+ hours per week)
Life & Disability Insurance (for employees working 20+ hours per week)
MetLife Voluntary Benefits
Employee Assistance Program (EAP)
401K Retirement Savings Plan
Direct Deposit & weekly epayroll
Referral Bonus Programs
Certification and training opportunities
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit ************************************************ to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: **********************************
$36-45 hourly 1d ago
Service Coordinator
Abode Services 3.9
Coordinator job in Oakland, CA
Abode, one of the largest and effective nonprofits working to end homelessness in the Bay Area, is seeking a Service Coordinator for our programs in Alameda County. About The Role: The Service Coordinator is responsible for the provision of housing services to individuals who are homeless. The Service Coordinator provides a variety of services to increase housing stability including counseling, referral to financial/credit counseling, referral to legal services, and developing an individualized housing plan that includes a path to permanent housing stability, subsequent to financial assistance. This position is also responsible for service coordination to ensure that participants are connected to other necessary supportive services.
The People and Culture: You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with! Abode Services regularly recognizes employees' efforts, seeks employees' input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds.
Our Benefits & Perks:
$28.85 - $31.74 per hour
100% paid health, vision, and dental options
19 PTO days & 12 Holidays per year
Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more
3% retirement match/contribution
Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events
Dynamic, mission-driven culture and supportive leadership. We support you in supporting others
How You Make An Impact:
Provision of comprehensive housing services to participants, which may include working directly with landlords.
Working closely with other social service partners referring and providing services to participants.
Coordination of services for program participants to ensure that participants are receiving essential services to increase health and housing outcomes.
Assist residents in retaining housing and maximizing their independence and self-sufficiency by providing linkages to appropriate community services such as crisis intervention, rehab, income support and benefits acquisition, employment assistance, primary physical and mental health, substance recovery and family involvement.
Provide referrals for further assessment/treatment services for any areas of concern, such as developmental, learning disabilities, behavioral/healthcare needs, school readiness and exposure to drug, alcohol abuse and family violence within the household.
Create and maintain an Individual service plan and needs assessment for each household.
Meet with the household in person, either in the community or within the home as frequently as needed.
Attend program meetings with internal and external partners to coordinate services and ensure quality services.
Maintain client files, including all necessary documentation.
Communicate closely and frequently with all members of the team to improve systems, solve problems, share resources, and coordinate work.
Must be able to document services in a timely manner, using BIRP format.
Attend staff meetings and other agency functions as needed.
Other duties as assigned.
How You Meet Qualifications:
Bachelor's degree in Psychology, Human Services, Social Work, Sociology, or related field or equivalent field experience.
2 years case management experience providing services to homeless or low-income individuals and/or families.
Driving and transportation of participants when required.
Use of personal vehicle and proof of valid California Driver's License and current auto insurance, along with a clean DMV record, is required.
Flexible schedule to work evening and weekend hours as needed.
Notice: This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice.
Notice: Abode Services is an Equal Opportunity Employer/Drug Free Workplace.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
$28.9-31.7 hourly 2d ago
Talent Acquisition Coordinator - Lucasfilm
Disney 3.9
Coordinator job in San Francisco, CA
We are looking for a Talent Connection Coordinator to join our Lucasfilm & ILM Recruiting team in San Francisco.
Are you great at keeping multiple balls in the air? Do you get satisfaction from making people feel at ease? The Talent Connection Coordinator is the “first face” of the company and will use your considerable people skills to make our candidates feel welcomed and our client groups informed during the interview scheduling & coordinating process.
You'd also orchestrate a candidate's journey behind the scenes, from beginning to end, and work directly with our Recruiters and Hiring Managers. The Talent Connection Coordinator juggles a constantly changing set of moving parts, so being an ace multi-tasker is key! You would help us make a great first-impression by ensuring all goes smoothly during the interview and hiring process.
We pride ourselves on giving candidates a warm, friendly, “high touch” experience … and that would begin with you!
What You'll Do
Schedule & confirm candidate interviews and provide ongoing updates to the various candidate interview trackers
Consistently post & review our job postings making sure they are correctly posted online and on social media;
Manage background checks, offer-letter generation, NDAs and all other logistics for a new-hire;
Organize travel arrangements and reimbursements for candidates
Prep the conference room, and personally greet candidates in the lobby
Give tours of our spectacular campus, sharing your knowledge of the memorabilia, costumes and artwork from movies like Star Wars and Jurassic Park
Conduct orientations for new-hires, and be available in the early days to help them - you are the first face they see, so they will count on you
Support the hiring process from start to finish
Support global teams across Lucasfilm & ILM when requested
Support the needs of other Disney businesses that hire on campus
Receive and keep track of all referrals from co-workers and partner with the referral tracking team on follow up
Coordinate and organize scheduling and logistics for the team meetings
Attend relevant meetings to contribute, capture actions, and ensure appropriate follow-through of action items discussed
Assist recruiters, hiring managers and the HR team in special projects
What We're Looking For
Minimum two years of experience in a fast-paced environment in a support function (e.g., Customer Service, Administration, Project Coordination, or Production Assistant)
Preference for candidates with an interest in a career in Talent Acquisition or Human Resources
A college degree in Human Resources, Industrial Relations, Psychology, Sociology, Communications or a related field preferred
Warm and friendly, possessing high emotional intelligence ("EQ"), and adept at prioritizing competing needs with quick, smart decisions while multi-tasking.
Excellent teamwork and client service skills and an ability to interact effectively with all levels
Program/project management skills
Precision when working on information data entry; Extremely detail oriented
Excellent ability to communicate in writing and in person;
Maturity to handle confidential information
Ability to work with cross-functional teams with a client service focus
Gets energized by a fast paced, ever-changing environment and can shift priorities quickly
A self-motivated problem-solver with a strong desire to contribute to our reputation and success
Strong computer skills (Google Suite and Microsoft Office), with knowledge of ATS tools such as Workday
Experience with WordPress skills are nice to have
The hiring range for this position in San Francisco, CA is $64,900.00 to $79,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Disability Accommodation for Employment Applications
The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs . We will only respond to those requests that are related to the accessibility of the online application system due to a disability.
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$64.9k-79.3k yearly 3d ago
Operations Coordinator
Renew Medic
Coordinator job in Antioch, CA
Renew Medic is a professional cabinet solutions company with a focus on delivering exceptional craftsmanship and personalized services in both residential and commercial settings. Evolving from Furniture Medic , we provide a range of cabinet services including repairs, restoration, and custom designs. Trusted by homeowners, insurance professionals, builders, and manufacturers, we are a go-to partner for cabinet restoration and transformation. With decades of experience, Renew Medic is dedicated to delivering high-quality solutions that meet the unique needs of our clients.
Role Description
This is a full-time, on-site role located in San Leandro, CA, for an Operations Coordinator. The Operations Coordinator will oversee daily operational processes, provide administrative support, and ensure efficient functioning of company workflows. Key responsibilities include managing customer service interactions, coordinating between teams and external partners, analyzing and improving operational procedures, and maintaining accurate records. Effective communication and collaboration with internal and external stakeholders will be vital for success in this role.
Qualifications
Operations Management and Administrative Assistance skills to manage workflows, schedules, and documentation
Strong Communication and Customer Service skills for effective interaction with clients, team members, and external partners
Sound Analytical Skills to assess operations, identify areas for improvement, and implement solutions
Proficiency with relevant office software, organizational tools, and data management systems
Ability to multitask, prioritize responsibilities, and work in a fast-paced environment
Previous experience in an operations or administrative role is preferred
$39k-62k yearly est. 4d ago
Recruitment Coordinator
A-Frame Search Partners
Coordinator job in San Francisco, CA
Industry: Asset Management / Financial Services
Firm Style: Collaborative, fast-paced, and high-performing
You're a great fit if you:
Bring a couple of years of experience in recruiting coordination or administrative support
Have confidence managing calendars, scheduling, and logistics across teams
Are comfortable using applicant tracking or HR systems (ATS experience/ Greenhouse preferred)
Communicate clearly, stay organized, and keep things moving even when priorities shift
Handle confidential information with professionalism and sound judgment
Enjoy being a connector between candidates, hiring teams, and internal partners
Look for ways to make processes smoother and more efficient
Your Responsibilities:
Interview & Scheduling Support - Coordinate interviews and manage communication with candidates and hiring teams
Recruiting Operations - Keep candidate pipelines and data organized and up to date
Cross-Team Partnership - Work closely with recruiters and business stakeholders to support hiring needs
Candidate Experience - Ensure candidates feel informed and supported throughout the process
Onboarding Touchpoints - Help with pre-hire documents and new-hire steps as needed
Process & Documentation - Maintain templates, trackers, and other recruiting materials
Accuracy & Compliance - Support reporting needs and help ensure processes stay aligned with policies
Where You'll Make an Impact:
Contribute to a seamless and professional hiring experience
Help teams stay coordinated and informed throughout the interview process
Strengthen recruiting systems and workflows
Play a key role in helping the firm attract and bring in strong talent
$44k-63k yearly est. 3d ago
Administrative Workflow Coordinator
Buchanan Legal Professional Services
Coordinator job in San Francisco, CA
A leading international law firm is seeking an Administrative Workflow Coordinator Lead to play a pivotal role in managing and optimizing administrative workflows for attorneys and business professionals. This is a hands-on, high-visibility position ideal for a proactive professional who thrives in a fast-paced environment and is committed to delivering exceptional client service.
This role will be hybrid and can sit in San Francisco, Silicon Valley, Santa Monica, Seattle, NYC, or Boston.
Key Highlights:
Oversee and assign workflow tasks, ensuring requests and projects are completed efficiently, accurately, and on schedule
Track progress, identify bottlenecks, and provide timely updates to stakeholders to maintain alignment and transparency
Serve as a primary point of contact for attorneys, paralegals, and administrative teams, fostering collaboration and process consistency
Support onboarding, mentoring, and training of team members while maintaining workflow documentation and best practices
Analyze workflow data to identify trends and opportunities for efficiency improvements and continuous process enhancement
Assist the Business Center Manager with resource alignment, strategic planning, and prioritization of evolving business demands
Provide backup support during peak periods to ensure service continuity and maintain a high-performing, client-focused environment
Requirements:
Bachelor's degree required
2-4 years of administrative experience within a legal or professional services environment
Strong organizational, multitasking, and problem-solving skills in a fast-paced setting
Excellent communication, collaboration, and interpersonal skills with attention to detail and discretion
Familiarity with administrative and workflow tools such as Calendaring, iManage, EMS, Chrome River, PrebillViewer, and Intapp preferred
$42k-61k yearly est. 2d ago
Administrative Coordinator
Ascend Talent Solutions
Coordinator job in Oakland, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
$43k-65k yearly est. 2d ago
Sustainability & Environmental Program Coordinator
Goodwill of Central and Northern Arizona 4.0
Coordinator job in South San Francisco, CA
The Sustainability & Environmental Program Coordinator will play a critical part in ensuring our commercial warehouse operations in South San Francisco align with local and state environmental regulations, while advancing Goodwill of San Francisco Bay's sustainability goals. This position will serve as a bridge between warehouse operations, sustainability strategy, policy strategy, and regulatory compliance. Will support driving initiatives that promote circularity, waste reduction, sustainable packaging, and more.
Essential Duties and Responsibilities:
Environmental Compliance & Policy Coordination
Ensure adherence to all applicable environmental regulations and city/state sustainability policies impacting warehouse operations.
Serve as the point of contact for local regulatory agencies and maintain up-to-date knowledge of relevant compliance requirements (e.g. SF Department of the Environment).
Conduct internal audits, maintain documentation, and coordinate reporting related to environmental performance and compliance metrics.
Support implementation and tracking of environmental permits/designations, waste diversion goals, packaging standards, and material handling protocols (if applicable).
Support on site coordination of sustainability stakeholder visits to warehouse operations.
Sustainability Program Implementation
Collaborate with cross-functional teams (e.g. Operations, Facilities, Procurement, EHS) to develop and implement sustainable practices and procedures.
Design and support programs that enhance circularity and reduce environmental impact across warehouse operations (e.g. zero waste initiatives, sustainable materials sourcing, reverse logistics).
Support efforts to monitor and improve packaging practices in line with sustainability goals and local regulations.
Stakeholder Engagement & Communication
Engage with external stakeholders, including city agencies, community groups, and sustainability coalitions, to represent company interests and stay informed of evolving sustainability policy.
Partner with internal stakeholders to drive adoption of sustainability initiatives and build a culture of environmental responsibility within warehouse teams.
Develop clear communications and training materials to support staff awareness and compliance with sustainability initiatives.
Minimum Qualifications:
Bachelor's degree in Environmental Science, Sustainability, Public Policy, Environmental Engineering, or related field.
1-4 years of experience in environmental compliance, sustainability coordination, or operations within a commercial, industrial, or logistics environment.
Knowledge of San Francisco Bay Area and California environmental regulations, waste management policies, and sustainability ordinances.
Strong project management, organizational, and communication skills.
Ability to engage diverse stakeholders and build collaborative relationships.
Preferred Qualifications:
Experience working in warehouse, logistics, or supply chain operations.
Familiarity with data collection and sustainability reporting tools.
Experience with circular economy initiatives, LEED, TRUE Zero Waste, or similar certifications is a plus.
Bilingual or multilingual skills are a bonus, especially Spanish or Cantonese.
Reasonable Accommodation Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
$44k-63k yearly est. 2d ago
Project Coordinator
Bayone Solutions 4.5
Coordinator job in Palo Alto, CA
MANDATORY AND MOST IMPORTANT REQUIREMENTS:
Key task is managing requests for hardware (one or more element of a system and related wiring harnesses, and managing the distribution of that hardware to the requestors: Skills: Responsive to stakeholders for managing allocation demand, answering questions about orders, detail oriented and well organized. Has Google Sheets experience ideally - able to track people, requests, volumes and create request forms, handle the device requests and orders, coordinate with stakeholders, negotiate (with support) allocation when the received amount of boards and harnesses is short or arrives later than expected time. Some experience of logistics is ideal - knowing what kind of documentation is needed for overseas shipment (but will be able to rely upon a skilled Logistics and shipping compliance team at RVT). Check shipments when they arrive to see that they are what was expected, label items with a labeler, track serial numbers, put sets of equipment together (e.g. assemble together several related boxes of items: Assembly A plus Assembly B plus wiring Kit C. Not assembling electronically - just gathering a kit as a set of boxes. No need to lift anything heavy. Move lightweight single boxes only - or groups of boxes using a trolley.
Role Overview
We are looking for a highly organized and detail-oriented ECU Device Allocation
Coordinator to join our Technical Program Management team. In this role, you will act as the
"traffic controller" for our critical prototype hardware. You will manage the flow of Electronic
Control Units (ECUs) and wiring harnesses, ensuring that our software, and hardware teams
to ensure they have the hardware they need to build the future of software defined electric
vehicles.
This is a hybrid desk/lab role. You will spend time managing complex data sets and inventory
logistics, as well as handling physical hardware, performing basic software updates, and
managing distribution between sites, supported by our Logistics team.
Key Responsibilities
1. Allocation & Inventory Management
● Centralize Requests: Act as the primary point of contact for engineering teams
requesting prototype hardware (ECUs, harnesses, systems of ECUs).
● Prioritization: Work with engineering leads to track project priorities and allocate scarce
hardware resources accordingly.
● Inventory Tracking: Monitor incoming shipments and track inventory arrival dates to
provide accurate timelines to stakeholders.
● Asset Management: Tag all incoming materials with asset tracking labels and maintain a
precise database of device locations.
2. Logistics & Distribution
● Distribution: Organize the physical distribution of hardware to multiple local buildings and coordinate shipments to remote engineering sites and partner sites.
● Shipping & Receiving: Assist with validating incoming inventory and readying outgoing
hardware.
3. Technical Support
● Firmware Flashing: Connect ECUs to laptops to flash updated software versions or
firmware prior to distribution. (assume: engineer support and detailed instructions)
● Version Control: Verify software versions on ECU boards to ensure engineers receive
the correct configurations for their testing needs.
● Basic Troubleshooting: Perform visual inspections of wiring harnesses and hardware
for physical damage.
Qualifications
Required Skills:
● Data Management: Exceptional attention to detail. You must be comfortable managing
large datasets without errors.
● Software Proficiency: Strong proficiency in Microsoft Excel or Google Sheets (e.g.,
VLOOKUP, Pivot Tables, conditional formatting). Familiarity with Salesforce, Jira, or
similar inventory/ticket management systems.
● Communication: Ability to communicate clearly with engineers and program managers
regarding timelines and delays. Slack proficiency is preferable.
● Organization: specific ability to multitask and track hundreds of moving parts in a fast-
paced environment.
Preferred Experience:
● Previous experience in an automotive, electronics, or hardware manufacturing
environment.
● Basic understanding of flashing firmware or working with hardware testing tools.
● Interest in EV technology and automotive engineering.
Physical Requirements
● Must be able to lift and carry boxes weighing up to 25-30 lbs.
● Ability to stand for extended periods while sorting, tagging, or flashing hardware.
● Manual dexterity to handle small electronic components and wiring harnesses.
Why Join Us?
● Work directly with cutting-edge EV prototypes for both Client Group brands: Audi, VW, Scout, Porsche.
● Gain exposure to the cross-functional operations of a major automotive engineering
firm.
● Opportunity to develop technical skills in hardware management and basic software
operations
$55k-81k yearly est. 1d ago
Staffing Coordinator
Pop-Up Talent 4.3
Coordinator job in San Francisco, CA
San Francisco, CA 94109
Shift: Day 5x8-Hour (08:00 - 17:00)
Note: MUST be legally authorized to work in the United States.
Provides administrative support through the coordination of daily and long range staffing and scheduling needs
Allocates resources and manages staffing challenges accurately in a timely manner. Gains confidence and cooperation from staff, and other healthcare providers through competent job performance, and effective communication
Adheres to all local/state/federal regulations, codes, policies and procedures to ensure privacy and safety
May also be responsible for performing specific tasks and/or orient other staff to the department
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
req3161279
$41k-52k yearly est. 3d ago
Staffing Coordinator
The Planet Group 4.1
Coordinator job in Burlingame, CA
Job Title: Staffing Coordinator / Scheduler
Full-Time - Onsite - Burlingame, CA
PR: $25-$30
Must Have:
• Prior healthcare staffing/scheduling experience
• Proficiency with Kronos and Clairvia systems
• Strong organizational and communication skills
Plus:
• Experience managing staffing for multiple units
• Familiarity with payroll processes and compliance standards
Job Details:
• Coordinate daily and long-range staffing and scheduling needs across multiple units
• Develop and maintain master schedules to ensure resource coverage
• Allocate staff resources efficiently to address shortages
• Review time-off requests, monitor payroll trends, and ensure accurate timecard coding
• Utilize Kronos and Clairvia systems for scheduling and workforce management
• Communicate effectively with staff and leadership to resolve scheduling issues
• Ensure compliance with privacy, safety, and labor standards
• May assist with onboarding or training of department staff
Required Qualifications:
• Previous experience as a Staffing Coordinator or Scheduler in healthcare
• Hands-on experience with Kronos and Clairvia
• Ability to manage staffing for multiple units or specialties
• Strong attention to detail and scheduling accuracy
• Effective written and verbal communication skills
• Ability to manage competing priorities in a fast-paced environment
$45k-59k yearly est. 3d ago
Patient Scheduling Coordinator
Amerit Consulting 4.0
Coordinator job in San Francisco, CA
Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks an accomplished Patient Scheduling Coordinator
__________________________________________________
NOTE- THIS IS 100% ONSITE ROLE & ONLY W2 CANDIDATES/NO C2C/1099
*** Candidate must be authorized to work in USA without requiring sponsorship ***
Position: Patient Scheduling Coordinator (Job id - 3163877)
Location: San Francisco CA 94104 (100% Onsite)
Duration: 6 Months + Strong Possibility of Extension
________________________________________________
Job duties: Administrative Practice Coordinator- incoming phone call management and routing, scheduling appointments, administrative tasks
Soft skills/characteristics: strong customer service, communication, attention to detail skills
Estimated number of patients in clinic per day or calls per day if call center: 300 patients in clinic per day
Specific number of year's experience? Prefer at least 6 months experience in health care (Apex training preferred) but depends on skill set
________________________________________________
Bhupesh Khurana
Lead Technical Recruiter
Email - *****************************
Company Overview:
Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients businesses forward.
Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws
$35k-45k yearly est. 4d ago
Permit Coordinator
TRB and Associates, Inc.
Coordinator job in San Ramon, CA
TRB and Associates is seeking an experienced and motivated Permit Coordinator to join our Building and Safety Group at our Home Office. The ideal candidate will have a minimum of two years of experience performing a variety of general office tasks.
This role is a great fit for someone who thrives in a fast-paced environment, is organized, detail-oriented, friendly, and looking to learn and grow within the municipal services field. Join a rapidly expanding building & safety consulting firm supporting jurisdictions throughout California.
Hiring Immediately!
Location: San Ramon, CA
Job Type: Full-time | In person
Essential job duties and responsibilities of the role include but not limited to:
Document Control
Review application and construction documents for completeness and compliance with requirements; route plans to appropriate staff for processing. Coordinate the plan checking process, monitoring, and assuring that all necessary documentation and reviews are completed.
Perform various administrative, reporting, billing, and accounts receivable tasks.
Be able to manage a wide range of duties in an effective manner, including timely plan processing and routing and coordinating with disciplined staff.
Perform data entry and coordinate routing of various permits and plans; use specialized database/permit tracking programs.
Greet and direct visitors to appropriate areas, screen phone calls, respond to inquiries, and provide relevant project-related information to appropriate parties.
Must be highly organized and possess the flexibility to adjust to changing workload volume.
Other
Must be able to lift heavy plans and specification documents on a regular basis (up to 25 lbs.).
Provide backup relief to other office support staff.
Run errands on an as-needed basis, usually within a 15-mile radius. This may include pickups and drop-offs at various jurisdictions.
Job Requirements:
One-year municipal experience
Proficient with Microsoft Suite (Outlook, Word, and Excel)
High School Diploma, GED
Must be highly organized, detail-oriented, and possess the flexibility to adjust to changing workload volume.
Must have a valid driver's license.
Must have reliable transportation to run errands.
Desired Skills:
ICC Permit Technician Certification, preferred.
Must possess excellent communication and customer service skills.
Use consistent sound judgment and discretion.
TRB and Associates, Inc. offers a collaborative work environment, comprehensive compensation, and benefits package, 401(k) plan, holidays and paid time off for full-time employment.
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
You can also send a resume and cover letter to TRB and Associates via email at ****************
**Notice to Recruiters:**
Recruitment services and unsolicited job offers are not currently required. Thank you for understanding and adhering to this preference!
$43k-73k yearly est. 11h ago
Staffing Coordinator
IDR, Inc. 4.3
Coordinator job in Burlingame, CA
IDR is seeking a Staffing Coordinator to join one of our top clients in Burlingame, CA. This role is pivotal in ensuring the seamless coordination of staffing and scheduling within a dynamic healthcare environment. If you are eager to be part of a growing organization and thrive in a collaborative, team-oriented culture, please apply today!
Position Overview/Responsibilities for the Staffing Coordinator:
Coordinate both daily and long-term staffing and scheduling needs across various healthcare units and specialties.
Develop and maintain master schedules to ensure optimal resource allocation and coverage.
Efficiently manage staff resources to address shortages and operational challenges.
Utilize Kronos and Clairvia systems for scheduling, staffing adjustments, and workforce management.
Communicate effectively with staff and leadership to resolve scheduling issues and ensure compliance with regulations.
Required Skills for Staffing Coordinator:
Proven experience as a Staffing Coordinator or Scheduler in a healthcare setting.
Hands-on experience with Kronos and Clairvia systems.
Ability to support staffing for multiple units or specialties.
Strong attention to detail, particularly in scheduling accuracy and payroll processes.
Excellent written and verbal communication skills, with the ability to manage competing priorities in a fast-paced environment.
What's in it for you?
Competitive compensation package
Full Benefits; Medical, Vision, Dental, and more!
Opportunity to get in with an industry leading organization
Close-knit and team-oriented culture
Why IDR?
25+ Years of Proven Industry Experience in 4 major markets
Employee Stock Ownership Program
Medical, Dental, Vision, and Life Insurance
ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row
$46k-63k yearly est. 3d ago
Project Coordinator
Delta Electronics Americas 3.9
Coordinator job in Fremont, CA
Delta, founded in 1971, is a global leader in switching power supplies and thermal management products with a thriving portfolio of smart energy-saving systems and solutions in the fields of industrial automation, building automation, telecom power, data center infrastructure, EV charging, renewable energy, energy storage and display, to nurture the development of smart manufacturing and sustainable cities. As a world-class corporate citizen guided by its mission statement, “To provide innovative, clean and energy-efficient solutions for a better tomorrow,” Delta leverages its core competence in high-efficiency power electronics and its ESG-embedded business model to address key environmental issues, such as climate change. Delta serves customers through its sales offices, R&D centers and manufacturing facilities spread over close to 200 locations across five continents. Delta has 158 sales offices, 72 R&D centers and 48 manufacturing facilities worldwide
Throughout its history, Delta has received various global awards and recognition for its business achievements, innovative technologies and dedication to ESG. Since 2011, Delta has been listed on the DJSI World Index of Dow Jones Sustainability™ Indices for 11 consecutive years. In 2021, Delta was also recognized by CDP with leadership level ratings for its substantial contribution to climate change and water security issues and named Supplier Engagement Leader for its continuous development of a sustainable value chain.
Title: Project Coordinator:
Provide effective business operations and administrative needs for the region office.
Manage region leadership's calendars, appointments, complex scheduling across multiple time zones and travel logistics.
Maintain confidentiality and professionalism in handling sensitive documents, data, and communications.
Organize, schedule, and facilitate project and management meetings with clear agendas.
Assist with special projects by coordinating resources, monitoring timelines, and tracking deliverables.
Coordinate team communications and assist in planning internal meetings, workshops, and events as instructed.
Plan and orchestrate work to ensure management priorities are executed effectively and organizational goals are met.
Support cross-functional coordination by ensuring timely follow-ups and alignment across stakeholders.
Qualifications
Bachelor's degree in Business, Operations, or a related field.
3+ years of experience in business operations or project management roles.
Advanced organizational skills to manage time, coordinate calendars, prioritize tasks and meet deadlines.
Good analytical skills and experience with Excel or dashboards.
Excellent written and verbal communication skills; able to interface with all levels of the organization.
Detail-oriented, proactive, and able to support multiple projects under tight timelines.
Experience working in a matrixed, global, or fast-growth organization.
Mandarin proficiency is a plus.
$52k-73k yearly est. 4d ago
Clinical Coordinator (RN) $6,500 Sign On Bonus
Satellite Holdings, LLC
Coordinator job in Oakland, CA
WHAT YOU WILL DO As a Clinical Coordinator (RN) you will be responsible for the delivery of safe, quality care of dialysis treatments by assisting the Center Manager (CM) with oversight of the center's operations and by providing direct patient care. The Clinical Coordinator (RN) acts as a team leader who educates and mentors center staff as appropriate. In the absence of the CM, this position is also responsible for the daily management of the center.
WHAT WE EXPECT OF YOU
You will play a vital role to ensure that we deliver on our Mission to make life better for those with kidney disease and our Vision to be unsurpassed in our individualized experience, our quality, and our compassion. You approach your work with an indisputable sense of greater purpose. Lastly, you are high energy, seek out opportunities to improve the environment for patients and staff, are goal-oriented, and gain deep satisfaction from building relationships.
WHAT YOU WILL GAIN
Relationships: You will work directly with a multi-disciplinary team that is as passionate as you in making a difference in others' lives. You will become a servant leader, bringing up your team to provide care that is unsurpassed by others in our industry.
Impact: You will set the tone that enables our patients to live a better life and address their needs holistically. You will make a difference for our patients so that they do dialysis to live instead of living for dialysis.
Growth: You will have formal and informal opportunities for professional growth in a supportive environment. You will become a subject-matter expert and have a wide range of opportunities for career advancement.
MINIMUM QUALIFICATIONS
Experience
One (1) year of nursing experience required; 1 year of hemodialysis nursing required.
Supervisor/Charge Nurse experience preferred
Education
Graduation from an accredited school of nursing or equivalent; BSN preferred
License/Certification
Current State license as a Registered Nurse
Current CPR/BLS for Healthcare certification (or within 3 months of hire)
CNN or CDN certification preferred
The average coordinator in Vallejo, CA earns between $34,000 and $94,000 annually. This compares to the national average coordinator range of $27,000 to $61,000.
Average coordinator salary in Vallejo, CA
$56,000
What are the biggest employers of Coordinators in Vallejo, CA?
The biggest employers of Coordinators in Vallejo, CA are: