Coordinator jobs in Verona, WI - 183 jobs

This is a full-time onsite position in Madison, WI. Berntsen International is an established Madison WI based manufacturing firm with a solid 50+ year-old business helping customers mark critical infrastructure. Now we're scaling quickly with InfraMarker , an RFID + GIS platform that turns those physical markers into smart, connected assets. We are a respected leader in the manufacture of infrastructure marking products. We have many repeat customers, a range of high-quality products, and an unparalleled brand in the boundary and utility marking products world. Primary Job Responsibilities: The Order Fulfillment Coordinator is part of a team responsible for prompt and accurate movement of orders from order placement to the start of order production. This position ensures that customer delivery promises are kept by coordinating expectations with production, warehousing, and external vendor suppliers. The Order Fulfillment Coordinator is the primary interface with the customer during production and through successful delivery. To accomplish these goals, the Order Fulfillment Coordinator executes the following functions: Monitor and act on customer orders, customer quotes, and customer queries. Enter purchase orders, work orders, and sales orders in ERP system within the response time targets Coordinate with warehouse, production, shipping, and vendors to confirm order delivery schedules or address delivery issues Serve as the liaison for product returns, customer questions, and drop ship vendors Understand and be able to communicate product, software, and solution performance capabilities, including RFID-enabled marking products, software, and service delivery Resolve issues like inventory shortages and delayed shipments Manage replacement orders, returns, and refunds as necessary Maintain accurate order records in the ERP system Collaborate with cross-functional teams to enhance workflows Other Duties In addition to achieving performance goals, the Order Fulfillment Coordinator is expected to perform the following duties Ongoing product knowledge development Ongoing process knowledge and use training Ongoing cross-training Active participation in order fulfillment continuous improvement Requirements Education: Bachelor's degree preferred Experience: At least 2 years of customer support or order management experience required Proficiency in working with shipping and inventory management systems Strong organizational and problem-solving skills Ability to handle high-pressure situations and meet deadlines This is a full-time onsite position in Madison, WI. Equal Opportunity Employer

We're looking for a detail-oriented and customer-focused Dealer Development Coordinator to join our team. In this role, you'll be responsible for setting up and maintaining dealer accounts, enforcing advertising policies, preparing reports, and supporting eCommerce dealers with data files and API access. Key Responsibilities Set up new dealers and maintain accounts following company standards Act as liaison between dealers, vendors, sales teams, and internal departments Enforce advertising policies and vendor restrictions Create and update daily, weekly, and monthly reports Maintain digital and physical filing systems Handle confidential information with discretion Perform additional tasks as assigned Skills We Value Exceptional organizational skills Strong verbal and written communication abilities Attention to detail and accuracy Excellent customer service mindset Knowledge of eCommerce platforms and APIs (preferred) Qualifications High school diploma or equivalent 2-4 years of experience in customer service and/or administrative roles Proficiency with Microsoft products and Windows systems Disclaimers Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. LeMans Corporation is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. LeMans will only employ those who are legally authorized to work in the United States for this opening. This company participates in E-Verify. Notice to California Employees and Prospective Employees **************************************************************************

Current employees, faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency): log into UKG and navigate to Menu > Myself > My Company > View Opportunities to apply using the internal application process. The role of the Enrollment Coordinator is the focus on all aspects of preparing students to begin their educational journey. This includes understanding class scheduling, classroom navigation, and the submission of all required documents to be matriculated with Herzing University. A 40 hour work-week schedule will be determined based on preference and business needs between the following hours of operation for Herzing's Online Division: * Monday-Thurs 8am-8pm * Friday 8am-5pm * Saturday 8am-4pm EDUCATION & EXPERIENCE REQUIREMENTS * Bachelor's Degree or equivalent work experience * A minimum of six months as an associate enrollment coordinator or related work experience, preferably in admissions, higher education, customer service or sales COMPENSATION is determined based on the qualifications, experience, and circumstances of each hire. It is uncommon for new employees to start near the top of the salary range. We offer a comprehensive benefits package, including a tuition waiver and reimbursement program, health insurance, paid time off, and a retirement savings plan. The hourly pay rate range for this position is $22.01 to $29.77. Click Here or use the following link to learn more about careers at Herzing University: **************************** PRIMARY DUTIES AND RESPONSIBILTIES: * Student Support: Serve as the main contact for campus students accepted to the university, providing timely and accurate information to guide them through the enrollment process. * Enrollment Process: Assist students in completing all necessary enrollment forms, ensuring compliance with university policies and procedures. * Information Sessions: Conduct informative sessions for prospective students and their families, sharing detailed information about the university, programs, and admissions requirements. * Campus Tours: Organize and conduct campus tours, showcasing the university's facilities, resources, and campus life to prospective students and visitors. * Student Interviews: Conduct interviews with prospective students, evaluating their qualifications, goals, and fit for the university. * Cohort Management: Collaborate with the admissions team to identify and communicate cohort needs to ensure optimal enrollment and fill rate. Regularly assess cohort capacities and communicate any gaps or potential areas of concern to the admissions team. * Communication: Maintain regular communication with students, answering inquiries via various channels (e.g., email, phone, in-person meetings), and providing updates on the enrollment process. Drives continued student engagement up through the third week of class. * Documentation: Maintain accurate records of student interactions, ensuring that all pertinent information is properly recorded in the university's systems. * Collaborative Partnerships: Collaborate with various departments, including faculty, financial aid, and student affairs, to address student needs and facilitate a seamless enrollment experience. * Admissions Events: Support admissions team in organizing and executing recruitment events, including open houses, information sessions, community events, and enrollment fairs. Preference will be given to applicants residing in our regional areas. Below are the cities we currently have a campus or office: Region Locations Midwest Kenosha, Brookfield, Milwaukee, Madison, WI Minneapolis, MN Akron, OH South Clarksville & Nashville, TN Atlanta, GA New Orleans, LA Birmingham, AL Florida Orlando & Tampa Herzing University is committed to providing an environment that is free from discrimination and is dedicated to fostering a culture and atmosphere of mutual respect. It provides an inclusive and collegial community where individuals are valued, heard and empowered to contribute to the effectiveness of the institution. Physical Requirements: * Must be able to remain in a stationary position 50% of the time. * Must be able to occasionally move around the work location. * Constantly operates office and/or teach equipment which may include computers, copiers, fax machines, audio/visuals. * Frequently uses voice and hearing to communicate with students, staff or colleagues face-to-face or over the telephone. * Visually or otherwise identify, observe and assess. * Occasionally move, carry, or lift 10 pounds. Applicants must be authorized to work for any employer in the U.S. We do not sponsor or take over sponsorship of an employment Visa at this time. It is the university's practice to recruit and hire without discrimination because of skin color, gender, religion, LGBTQi2+ status, disability status, age, country of birth, veteran status, or any other status protected by law. *************************************** Herzing University prohibits sex-based discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at *********************************

About TOCA Soccer: At TOCA, we are passionate about people and the power of sport. We believe in creating an environment that becomes the “third home” for our guests - where they learn, where they live, and where TOCA becomes the place where they play. Whether they're kicking a soccer ball for the first time, focused on finding their best, or rediscovering their passion for the game, we are here to support and guide them every step along the way. Everyone deserves the opportunity to experience the joy and fulfillment that sports can bring, regardless of background and skill levels. Our ultimate goal is to create a consistent and amazing experience for everyone who interacts with TOCA, whether it is our dedicated team members or esteemed guests. What makes a TOCA Teammate? We value an individual that seeks to... Play Hard Care Deeply Grow Together Strive for Excellence Create Awesome Experiences Why you'll love being apart of the TOCA Team: You'll have full access to our TOCA Treats, which includes (but is not limited to!): Competitive Pay and Comprehensive Benefits Generous PTO & Holidays Career Growth & Development Employee Assistance Program Active & Fit Membership Benefits Hub Discount Marketplace So many TOCA Perks we can't name all of them, but we'll try: 4 TOCA Training Sessions, 50% Off Classes, Free Pick/League Play, 1 Free Birthday Party, Food and Beverage Discount, and 2 Free Packages to share with your squad! Whew! Job Highlights: Job Title: Class Coordinator Location: 5964 Executive Dr, Fitchburg, WI Report To: General Manager Hours Required: Full Time up to 35 hours per week, including afternoons, weekends and holidays. Position Overview: Be the mayor behind TOCA's kids soccer program! As the Class Coordinator, you'll help run the show-delivering fun, energetic soccer experiences for kids while making sure everything goes off without a hitch. This role is perfect for someone who's passionate about soccer, loves working with kids, and wants to help build a strong soccer community. Your Game Plan: Game Day Operations: On the Field Experience (50%) Coach soccer classes for different age groups that keep kids engaged and developing their skills. Ensure smooth scheduling, safe play areas, and that everything is set for each class. Work with coaches and parents to make sure classes run smoothly and meet TOCA's high standards. Behind the scenes plays (25%) Communicate with parents to ensure program success. Schedule Teammates to deliver our programming. Track success of the business. Community Coach: Build Relationships (15%) Team up with your GM to plan and spread the word about TOCA classes and keep the community involved. Build relationships with parents, schools, and local clubs to grow the program and attract new players. Help improve player retention by following up with dropped clients and contributing to our "Win Back" plan. Team Captain: Coach Leadership & Development (10%) Support the recruiting, training, and development of coaches, ensuring they bring energy and follow TOCA's class methodology and curriculum. Provide ongoing feedback and coach reviews to help them succeed on and off the field. What You Bring to the Field: 1-2 years of operations leadership experience-bonus points if it's in sports, retail, or hospitality Experience in teaching and/or managing kids' sports programs. Strong organizational skills and ability to work with parents, coaches, and players. Passion for delivering an inviting, fun, and safe soccer experience. Ready to lead full-time, including weekends and holidays. #twfulltime #twmanager

Empowered to live. Inspired to work. Compeer Financial is a member-owned cooperative located in Illinois, Minnesota and Wisconsin. We bring together team members with a variety of backgrounds and experiences to help provide financial services to support agriculture and rural communities. Join us in a culture that not only promotes meaningful work and professional development, but provides a flexible, hybrid work environment and excellent benefits, which empower you to thrive both personally and professionally. How we support you: Hybrid model - up to 50% work from home Flexible schedules including ample flexibility in the summer months Up to 9% towards 401k (3% fixed Compeer contribution plus up to 6% match) Benefits: medical, dental, vision, HSA/FSA, life & AD&D insurance, short-term and long-term disability, wellness program & EAP Vacation, sick leave, holidays/floating holidays, parental leave, and volunteer paid time off Learning and development programs Mentorship programs Cross-functional committee opportunities (i.e. Inclusion Council, emerging professional groups, etc.) Professional membership/certification reimbursement and more! Casual/seasonal & intern team members are not eligible for benefits except for state-mandated programs. To learn more about Compeer Financial visit ************************ Where you will work: This position offers a hybrid option to allow for occasional remote work, primarily working out of the Sun Prairie, WI office location. The contributions you will make: This position assists in supporting the servicing, processing and sales support for insurance products. A typical day: Data Entry Enters information accurately into the AIP (Approved Insurance Provider) systems (applications, endorsements, acreage reports and production reports) prior to each deadline. Provides pre-keyed source documents to sales team prior to client approval. Provides resulting documents for review and distribution to client. Indexes documents as they come into the OnBase claims inbox. Enters data into Salesforce as necessary. Client Service Assists clients and sales team with gathering and completion of required documents for insurance coverage including, but not limited to applications, acreage reports, production reports, etc. Assists the Crop Insurance Sales Team with questions regarding policies, as well as prepare and deliver documents to the team to use in client meetings. Reviews documents submitted from agents for accuracy and quality control ensuring they are Risk Management Agency (RMA), Approved Insurance Provider (AIP) and Compeer compliant. Ensures the client file is up-to date and accurate. Uses Service Now to facilitate Crop Insurance Sales Team questions. Scans completed crop insurance documents into document management system. The skills and experience we prefer you have: High School Diploma or equivalent ; Associate's Degree in business administration, finance, economics, agriculture or other related field, preferred; OR an equivalent combination of education and experience to perform the essential functions of the job. Must have a valid crop insurance license or obtain one within three months from the time of hire. Entry-level experience in insurance or Ag related field. Proficient in a minimum of 2 Approved Insurance Provider (AIP) systems. Basic agricultural knowledge. General knowledge of crop insurance programs and information. Strong listening, written and verbal communication skills, with ability to communicate at all levels of the organization. High degree of accuracy, attention to detail, organizational and time management skills. Strong computer skills, including Microsoft Office applications and customer relationship management (CRM) programs. How we will take care of you: Our job titles may span more than one career level (associate, senior, principal, etc.). The actual title and base pay offered is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role is eligible for variable compensation and other benefits. Base Pay $45,900 - $65,000 USD Compeer Financial is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Must be authorized to work for any employer in the United States. Compeer is unable to sponsor or take over sponsorship of an employment visa at this time. Click here to view federal employment laws applicable for applicants.

Applicants must submit a resume along with their application to be considered for employment. ABC Supply is North America's largest wholesale distributor of exterior and interior building products. ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Exceptional Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered. Position Summary: The Driver Compliance Systems Coordinator is responsible for managing and maintaining the company's Driver Compliance systems to ensure full compliance with FMCSA regulations and establishing best practices. This role supports driver safety and operational efficiency by overseeing data integrity, troubleshooting system issues, and coordinating with drivers and managers to resolve compliance concerns. The Coordinator will also lead the rollout of systems upgrades, ensuring smooth implementation, training, and adoption across the fleet. Key Responsibilities: Lead the planning and execution of compliance system upgrades, including coordination with vendors, IT, and operations. Develop and deliver training materials for drivers and managers during application transitions. Review and resolve violations, unassigned drive time, and log edits in coordination with drivers and supervisors. Administer and monitor platforms to ensure accurate logging. Maintain documentation and records for DOT audits and internal reviews. Collaborate with IT and Safety teams to troubleshoot hardware/software issues. Stay current on FMCSA regulations and ensure company policies reflect latest standards. Assist with onboarding new drivers and setting up system profiles and devices. Qualifications: High school diploma or equivalent required; Associate's or Bachelor's degree preferred. 2+ years of experience in transportation compliance or administration. Experience with Electronic Logging Device platforms. Strong understanding of FMCSA and driver compliance regulations. Proven experience managing technology rollouts or system upgrades. Proficiency in Microsoft Excel and compliance reporting tools. Excellent problem-solving and communication skills. Ability to manage sensitive data with discretion and accuracy. Preferred Skills: Experience conducting internal audits or supporting DOT inspections. Knowledge of driver qualification file requirements and safety protocols. Project management experience related to system implementations or upgrades. Benefits may include: Health, dental, and vision coverage - eligible after 60 days, low out of pocket 401(k) with generous company match - eligible after 60 days, immediately vested Employer paid employee assistance program Employer paid short term and long-term disability Employer paid life insurance Flex spending Paid vacation Paid sick days Paid holidays Equal Opportunity Employer / Drug Free Workplace ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.

Job Description Midwest Refrigerated Services is a full-service 3PL company providing refrigerated logistics services for the food industry. Based in Milwaukee, WI, we operate the largest fresh 48 state LTL consolidation pool with more than 100+ trucks, and offer multiple sites with cooler, and air-conditioned storage, distribution and cross-docking services. We operate refrigerated and non-refrigerated warehouses for storage needs but also Value Added Services such as specialty packing, kitting and fulfillment needs. We work with some of the household names that your family puts on the dinner table every night. It's an important job, one that makes a difference in your community. This is the first step in launching your career with a family-run company that cares about you, your family and your success. We encourage our employees to learn and grow with us, while enjoying the friendly culture and great benefits that come with the MRS experience. General Position Overview: This position is primarily responsible for the quality control of outbound and outbound shipments. General Accountabilities include: Physical audit of the daily outbound and inbound shipments to ensure accuracy Responsible for timely resolution of shipment exceptions Working knowledge of sales and purchase order management using SAP Company record retention by maintaining shipping related documentation and correspondence in a designated and fully secured company site Communicate with customer service representatives on any changes or relevant information pertaining to each individual order. Customer Service for Facility Customers & Problem Resolution Customer Complaint Logging Process Improvement Claims Investigations Assist in Cycle Count Program Other Duties as Assigned by Management Skills Required: Positive Attitude Basic Math & Reading Skills Good Problem Solving & Decision-Making Skills Ability to Read/Write in English Ability to Follow Instructions Closely Ability to Function Effectively in a Team & Fast-Paced Environment Prerequisites: High School Diploma (or equivalent) Strong Computer Skills (Microsoft Office) Strong Phone Skills/Etiquette SAP experience Understanding GMP (Good Manufacturing Practice). Ability to work independently and as a part of a team. Benefits and Perks: MRS benefit offerings include medical, dental, vision, Flex Spending Account, Dependent Care Flex Spending Account available the 1st of the month following 30 days of hire. Additional benefits available 1st of the month following 60 days of hire include Critical Illness, Identity Theft, Accident, Hospital Indemnity, company paid life insurance, company paid short-term disability, company paid long term disability and 401K plan with company match. Our employees also enjoy Paid Time Off (PTO), Holiday Pay (with 2 Floating Holidays), Referral Bonuses, and access to the EAP program. Our benefits provide employees the flexibility to choose the type of coverage that meets their needs. We encourage Veterans to apply. Each applicant will be required to pass all pre-employment testing. We thank all applicants in advance for their interest; however, only those applicants who are being considered for an interview, or are currently employed by MRS, will be contacted. Midwest Refrigerated Services, Inc. is an Equal Opportunity Employer and a drug-free workplace. Monday - Friday, 8:30AM - 5PM

We're looking for a Remote Client Coordinator to join our team! The Client Coordinator is responsible for servicing inquiries from clients, physicians, nurses or any representative acting on behalf of a client. This position is responsible for data preparation, data entry, data tracking, documentation and filing. All duties are handled with a high degree of quality customer service and in compliance with all regulatory and company standards. The schedule is Monday to Friday 10:30am to 7:00pm CT. ESSENTIAL JOB FUNCTIONS Handle and respond promptly to inquiries from clients and/or anyone acting on behalf of the client regarding questions, report status, concerns, or general requests for information. Utilize appropriate systems and databases to enter client or claimant information and or retrieve information. Maintain daily contact with the QA department regarding workflow and pending report status. Contact providers for assignment and update database. File and archive open and closed cases. Verify all client information is current in the database and all client specific guidelines and or rules or information is documented in the system. Work independently and in partnership with other team members to ensure that questions are addressed, documented and cases are returned in a timely fashion. Direct calls to other departments as needed. Perform various clerical duties such as typing, filing, emailing, and proofreading. Assist in resolution of customer complaints and quality assurance issue. Notify management of any report issues or concerns. Ensure all practices are carried out in accordance with state and federal safety and legal regulations. Perform other duties as assigned. Qualifications Education and/or Experience High school diploma or equivalent required. Minimum one year clerical experience; or equivalent combination of education and experience preferred. Experience in a medical office or insurance industry preferred. QUALIFICATIONS Must possess complete knowledge of general computer, fax, copier, scanner, and telephone. Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet. Must have ability to be trained on and adhere to HIPAA regulations and compliance standards. Must be a qualified typist with a minimum of 40 W.P.M. Ability to follow instructions and respond to managements' directions accurately. Must demonstrate accuracy, thoroughness, and responsibility for quality of work, and ability to take initiative to identify improvements. Looks for ways to improve and promote quality and monitors own work to ensure quality is met. Must demonstrate exceptional communication skills. Must be able to work independently, prioritize work activities and use time efficiently. Must be able to maintain confidentiality. Must be able to demonstrate and promote a positive team -oriented environment. Must be able to stay focused and concentrate under normal or heavy distractions. Must be able to work well under pressure and or stressful conditions. Must possess the ability to manage change, delays, or unexpected events appropriately. Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time. ExamWorks is a leading provider of innovative healthcare services including independent medical examinations, peer reviews, bill reviews, Medicare compliance, case management, record retrieval, document management and related services. Our clients include property and casualty insurance carriers, law firms, third-party claim administrators and government agencies that use independent services to confirm the veracity of claims by sick or injured individuals under automotive, disability, liability and workers' compensation insurance coverages. ExamWorks offers a fast-paced team atmosphere with competitive benefits, paid time off, and 401k. ExamWorks, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. Equal Opportunity Employer - Minorities/Females/Disabled/Veterans

City Barbeque is looking for a Full-time Catering Field Coordinator. This position pays 19/hour plus a portion of gratuity (most of our Catering Coordinators make from 50-55k+) The Catering Coordinator/Field Manager will work closely with the Catering Operations Manager to plan, schedule, and execute full-service and drop-off catering events. We are looking for someone to help grow City Barbeque by promoting our mission, vision, values, and culture. And did we mention our award winning, slow smoked barbeque? Main Job Duties Schedules, coordinates and supervises Hourly Teammates and Catering Associates who are assisting the execution of catering/drop-off events. Substitutes for the Catering Operations Manager as lead person/manager-on-duty for all full-service events as needed. Ensures that catering experiences are stress free for clients by guaranteeing that orders are on time and correct, and that Catering Associates are adequately prepared to setup and execute events. Works with Catering Operations Manager to plan for staffing needs. Interviews as needed and provides input to Catering Director about selections and potential hires. Organizes and maintains drop sheets for the week updating it throughout the week as new orders are created. Ensures that drop sheets are posted in prep area and correctly match invoice and schedule. Completes all paperwork for events, including invoice and drop sheet. Prepares/prints all paperwork needed for Catering Associates including invoices, drop sheets, full-service contracts, tax exempt certifications, and Keep and Share Calendar. Checks Microsoft Outlook Calendar & SalesForce for correct invoices and drop sheets. Communicates with restaurant management ahead of time regarding orders that have special items (e.g. fruit trays, veggie trays, cheese trays, etc.) for proper ordering. Communicates with restaurant management regarding any catering paper product that is needed. Ensures all catering equipment, assigned catering areas and catering vehicles is kept clean and organized at all times. Monitors Catering Associates to ensure they are adhering to cleanliness standards after events. Communicates any equipment repairs or needs to Catering Operations Manager. Other job duties as assigned. Job Requirements Must possess a valid driver's license for at least two years and have reliable transportation. Must pass a Motor Vehicle Background check. Exhibit positive verbal and non-verbal communication skills. Possess good time management and organization. Ability to be able to work with a schedule that is changes and is updated daily. Has an expectation of excellence. Shows integrity to do the right thing when unsupervised. This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the restaurant or market.

************************ Auxiant's Mission Statement and Core Values Mission:An Independent TPA investing in People and Innovation to deliver expert-driven experiences with REAL Results. Core Values: Independent Solutions. REAL Results Respect Empowerment Agility Leadership Be part of a growing and prospering company as an Enrollment Coordinator for Auxiant. Auxiant is a third party administrator of self-funded employee benefit plans with offices in Cedar Rapids, IA, Madison and Milwaukee, WI. Auxiant is a fast-growing, progressive company offering an excellent wage and benefit package. Job Summary: To serve as a point of contact and resources for our plan sponsors, providers and internal customers Essential Functions: Application processing all Enrollments/changes/terminations for current clients Understanding 3rd Parties Enrollment Files & Connect when making enrollment entries per processes Answer phone calls from employees, Client contacts and providers. Understanding of the questions and concerns from callers and responding timely and accurately Creating ID Cards via requests from members, clients. Auditing ID cards to ensure accuracy Create Certificate of Creditable Coverages when appropriate Processing Coordination of Benefits (COB) and updating QicLink appropriately how claims are to be processed (Primary or Secondary) Managing Weekly Inventory to ensure the processing of assigned inventory is completed timely, efficiently and accurately Nonessential Functions: Other duties as assigned Education/Qualifications: Excellent written and oral communication skills required; Ability to make verbal presentations Ability to perform in a high pace working environment Ability to multi-tasks multiple processes Knowledge of and proven proficiency in the use of Microsoft Office applications including extensive knowledge of Word, Outlook and Excel required Ability to learn and effectively use insurance enrollment software Excellent organizational skills and the ability to pay attention to detail required Excellent problem solving and analytical abilities required High school graduation or equivalent required; 1-3 years' experience in insurance services, business administration or related field preferred Experience in health plan enrollment or an insurance or HMO related environment highly desirable Previous customer service experience preferred *Full benefits including: Medical, Dental, Vision, Flexible Spending, Gym Membership Reimbursement, Life Insurance, LTD, STD, 401K, 3 weeks vacation, 9 paid holidays, casual dress code and more

Step into a role where your work truly makes a difference. As part of our team, you'll have the opportunity to positively impact clients every day. If you enjoy building connections, creating meaningful experiences, and contributing to a wellness-focused environment, this is the career move you've been waiting for. Perks You'll Love: Competitive pay: $16.00 to $16.50 per hour (based on experience) Monthly awards tied to performance. Dental and vision insurance for your well-being. A complimentary massage or facial every month-yes, you read that right! Closed all major holidays and Sundays. Employee discounts on skincare, massage services, and Sanita's products. You can share your benefit with a friend or family member. What We're Looking For: A people person who thrives on conversation but shines even brighter when listening. Someone who can turn client feedback into moments of wow-worthy customer service. A motivated individual who follows our proven sales process to build loyalty and grow our business. A team player who wants to create the best environment for both clients and coworkers. Strong commitment to punctuality and consistent attendance. Flexibilty to work across various shifts; mornings, evenings, and some Saturdays. Qualifications: Prior retail sales experience preferred (bonus points if you've sold memberships or services in person). Customer service background in a health and wellness setting is a big plus. Comfortable with modern office tools-our scheduling and payment systems are easy to learn. Experience with Mindbody Business Software a plus, but not necessary. Driven, positive, and ready to bring energy to every client interaction. Legal Disclaimer ©2023 Elements Therapeutic Massage, LLC (“ETM”). Each Elements Massage studio is independently owned and operated. Franchise owners are solely responsible for all employment decisions and matters regarding their independently owned and operated studios. All individuals hired by franchise owners' studios are their employees, not those of ETM. Elements Massage + design are registered trademarks owned by ETM.

Skillbridge Academy is a forward-thinking organization dedicated to fostering professional growth and delivering excellence in every project we undertake. Our mission is to empower individuals through innovative solutions and collaborative teamwork. We value creativity, dedication, and a passion for learning, creating an environment where your skills can thrive and your career can flourish. Job Description We are seeking a detail-oriented and highly organized Project Coordinator to join our dynamic team. In this role, you will play a key part in managing and executing projects efficiently, ensuring that goals are met on time and with the highest quality. This position offers the chance to contribute meaningfully to impactful projects while developing your professional skillset. Responsibilities Coordinate and monitor project activities from initiation to completion. Communicate effectively with internal teams and stakeholders to ensure project alignment. Track project timelines, deliverables, and budgets to guarantee successful execution. Prepare detailed reports and documentation on project progress. Support the continuous improvement of processes and workflows. Qualifications Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proactive problem-solving and critical thinking skills. Ability to work collaboratively in a team-oriented environment. Familiarity with project management tools is a plus. Additional Information Competitive salary: $59,000 - $63,000 per year. Opportunities for career growth and professional development. Supportive and collaborative work environment. Skill development and mentorship programs. Standard full-time benefits package.

Our senior living community is currently seeking an Wellness Coordinator to join our team of dedicated professionals who want to make a difference in the lives of our residents, their families, and our community. We are guided by our CAPLICO Core Values: Celebration Accountability Passion for Learning Love One Another Intelligent Risk Taking Customer Second (Employee First!) Ownership If these core values resonate deeply with your own moral compass and you meet the requirements below, then you should apply. About the Opportunity Provides hands-on supervision of assigned Wellness staff, ensuring provision of quality resident care and the promotion of resident wellness. Provides direct care services to the residents as needed, ensuring optimal health and safety. In conjunction with the Wellness Director, supports all community policies and programs. Engages in ongoing personal development in leadership skills, communication skills, and management skills. * Assumes specific community management responsibilities as assigned by the Wellness Director and/or Executive Director. * Maintains knowledge of current assisted living regulations. In conjunction with the Wellness Director, ensures compliance with community policies/procedures, pharmacy policies/procedures, and state and federal agency regulations. * Actively protects resident and staff safety by recognizing, reporting and taking immediate action to minimize risk of accident or injury. Reports incidents according to community policy and state and federal laws. * Assists Wellness Director to assure all infection control guidelines are met and appropriate tracking and surveillance procedures are followed according to community and state requirements. * Participates in staff meetings and continuing education in-services. * Maintains valid licenses/certifications as required by state and/or federal regulatory bodies. * Participates in the recruitment, hiring, training and on-going education of Wellness staff. Participates in evaluations and coaching of Wellness staff as assigned. * Assures medication associate training and monitoring meets regulatory requirements and community quality standards. Critical Success Factors * Current license/certification as required by the regulatory bodies governing the community. * Minimum of one year experience in assisted living or health care. * Prior supervisory experience in the health care environment strongly preferred. * Current CPR certification. We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics. The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at ****************************

Our senior living community is currently seeking an Wellness Coordinator to join our team of dedicated professionals who want to make a difference in the lives of our residents, their families, and our community. We are guided by our CAPLICO Core Values: Celebration Accountability Passion for Learning Love One Another Intelligent Risk Taking Customer Second (Employee First!) Ownership If these core values resonate deeply with your own moral compass and you meet the requirements below, then you should apply. About the Opportunity Provides hands-on supervision of assigned Wellness staff, ensuring provision of quality resident care and the promotion of resident wellness. Provides direct care services to the residents as needed, ensuring optimal health and safety. In conjunction with the Wellness Director, supports all community policies and programs. Engages in ongoing personal development in leadership skills, communication skills, and management skills. Assumes specific community management responsibilities as assigned by the Wellness Director and/or Executive Director. Maintains knowledge of current assisted living regulations. In conjunction with the Wellness Director, ensures compliance with community policies/procedures, pharmacy policies/procedures, and state and federal agency regulations. Actively protects resident and staff safety by recognizing, reporting and taking immediate action to minimize risk of accident or injury. Reports incidents according to community policy and state and federal laws. Assists Wellness Director to assure all infection control guidelines are met and appropriate tracking and surveillance procedures are followed according to community and state requirements. Participates in staff meetings and continuing education in-services. Maintains valid licenses/certifications as required by state and/or federal regulatory bodies. Participates in the recruitment, hiring, training and on-going education of Wellness staff. Participates in evaluations and coaching of Wellness staff as assigned. Assures medication associate training and monitoring meets regulatory requirements and community quality standards. Critical Success Factors Current license/certification as required by the regulatory bodies governing the community. Minimum of one year experience in assisted living or health care. Prior supervisory experience in the health care environment strongly preferred. Current CPR certification. We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics. The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at ****************************

Our senior living community is currently seeking an Wellness Coordinator to join our team of dedicated professionals who want to make a difference in the lives of our residents, their families, and our community. We are guided by our CAPLICO Core Values: Celebration Accountability Passion for Learning Love One Another Intelligent Risk Taking Customer Second (Employee First!) Ownership If these core values resonate deeply with your own moral compass and you meet the requirements below, then you should apply. About the Opportunity Provides hands-on supervision of assigned Wellness staff, ensuring provision of quality resident care and the promotion of resident wellness. Provides direct care services to the residents as needed, ensuring optimal health and safety. In conjunction with the Wellness Director, supports all community policies and programs. Engages in ongoing personal development in leadership skills, communication skills, and management skills. Assumes specific community management responsibilities as assigned by the Wellness Director and/or Executive Director. Maintains knowledge of current assisted living regulations. In conjunction with the Wellness Director, ensures compliance with community policies/procedures, pharmacy policies/procedures, and state and federal agency regulations. Actively protects resident and staff safety by recognizing, reporting and taking immediate action to minimize risk of accident or injury. Reports incidents according to community policy and state and federal laws. Assists Wellness Director to assure all infection control guidelines are met and appropriate tracking and surveillance procedures are followed according to community and state requirements. Participates in staff meetings and continuing education in-services. Maintains valid licenses/certifications as required by state and/or federal regulatory bodies. Participates in the recruitment, hiring, training and on-going education of Wellness staff. Participates in evaluations and coaching of Wellness staff as assigned. Assures medication associate training and monitoring meets regulatory requirements and community quality standards. Critical Success Factors Current license/certification as required by the regulatory bodies governing the community. Minimum of one year experience in assisted living or health care. Prior supervisory experience in the health care environment strongly preferred. Current CPR certification. We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics. The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at ****************************

The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMO team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information. **Key Responsibilities:** + Develop familiarity with Project Management methodologies and of contract stipulations and requirements. + Become knowledgeable of the ER&R/1095-A project and CMS policies and standards. + Ensure all project-identified processes and methodologies are executed and followed as applicable + Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans. + Prepare meeting agendas; capture and send meeting minutes for client meetings + Coordinate data collection for reporting and data analysis + Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported. + Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMO Manager. + Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log. + Monitor and escalate issues as appropriate. + Excellent verbal and written communication and organizational skills. + Attention to details and multi-tasking abilities. + Problem solving skills. **Required minimum qualifications:** + Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree. + 1 additional year of relevant experience + Experience working in a fast paced and deadline driven environment. + Must be a US Citizen Candidates that do not meet the required qualifications will not be considered. **Preferred qualifications:** + Excellent written and verbal communication skills. + Excellent organizational skills and ability to effectively multi-task. + Familiarity with project management tools methodologies. + Ability to learn quickly. + Strong ability to work as a team and individually. **Compensation Ranges** Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees. **EEO Requirements** It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment. Physical Requirements The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions. **Disclaimer** The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. 72,000 EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.

CITY OF JANESVILLE DIVERSITY STATEMENT: The residents of Janesville choose this community, not just as a place to live, but as a place to realize life's opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one's potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of "Wisconsin's Park Place". OBJECTIVE: Under the general supervision of the JM4C Director, and with support and technical assistance from the Rock County Prevention Network (RCPN) Board of Directors and Coalition Members, the Project Coordinator will be responsible for the development, implementation and evaluation of the assigned Federal, State or local grant. The Project Coordinator will assist RCPN in leveraging shared responsibility across multiple sectors to promote leadership and resources that challenge alcohol and other drug standards, norms and values in Rock County. RELATIONSHIPS: Reports to: JM4C Director Has regular work contacts with City and County elected and appointed officials, City and County Department, Division and Office heads, various City and County commissions and committees, City and County employees, other governmental agencies, business and community leaders, vendors, residents, RCPN members, and the general public. Supervises: None ESSENTIAL DUTIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Maintains positive visibility of JM4C and RCPN in the community. * Assists members with work plans comprised of best practices and environmental strategies. * Implements established grant project goals, objectives and strategies. * Evaluates grant objectives, progress and achievements on a regular basis. * Meets regularly with JM4C Director for direction and technical assistance. * Develops and submits all required reports and plans to the appropriate grant administrator. * Develops project implementation plan and timeline including training and evaluation needs. * Selects science-based environmental strategies that have the greatest likelihood of impacting project outcomes. * Attends relevant trainings and conferences regarding current prevention best practices and science-based prevention strategies. * Collects assessment and evaluation data through key informant interviews, focus groups and surveys. * Collects original local data regarding youth substance use/abuse and prevention resources. * Develops budgets according to established goals and objectives of the assigned grant. * Research funding opportunities. * Provides technical assistance for submission of funding proposals on behalf of RCPN. * Identifies, promotes, facilitates and documents internal and external non-monetary resources. * Promotes the efficient use of resources through networking with other service organizations. * Maintains an active working relationship among the 12 sectors, RCPN members,and RCPN members. * Serves as the RCPN representative and spokesperson. * Attends meetings, conferences, and hearings on issues related to the goals and objectives of RCPN. * Establishes RCPN involvement/membership in area civic, leadership and professional groups. * Responsible directly to the JM4C Director and the Executive Committee of JM4C. * Performs other special projects and other duties as assigned or required during regular and non-business hours, including providing support as a part of any City response to essential or emergency operations. This position is a member of the City Emergency Operations Center team serving in a community support role * Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices. MINIMUM EDUCATION AND PRIOR EXPERIENCE The requirements listed below are necessary to perform the essential duties of the position. * Graduation from an accredited college or university with a bachelor's degree in Public or Community Health, Social Work, or related field is required. * Minimum of three (3) years of experience with a human service organization is desired. * Access to personal or public transportation for job-related duties. A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements. COMPETENCIES For successful performance in this position, the incumbent must demonstrate the following knowledge, skills, abilities, and behaviors. Knowledge: * Working knowledge of community organizing, consensus building, program implementation, group facilitating, cultural competency and/or public policy development. * Thorough knowledge of the Janesville and Rock County community. * Working knowledge of program and budget development, including purchasing principles, practices, and procedures. Skills: * Public speaking and interpersonal communication. * Intermediate proficiency in Microsoft applications, including Excel, Word, Power Point, and Outlook. Proficiency in virtual meeting tools, TEAMS and Google Drive products. * Excellent organizational, analytical, judgement, problem-solving skills, and attention to detail. * Exceptional oral and written communication skills, paired with a strong customer service background, and effective interpersonal skills. * Excellent time management, organizational, and prioritization skills. * Working with the public in a fair and consistent manner; maintaining objectivity and excluding personal bias while performing job duties. * Strong ethics base built on integrity, honesty, and respect. * Strong skills in building community campaigning materials for print, social media, radio and billboard. Abilities: * Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone. * Be reliable, steady, timely, and proactive in completion of duties. * Organize, plan, research projects and programs, make recommendations, and successfully implement once approved. * Read and interpret federal program rules, regulations, County codes, and ordinances. * Ability to assist in negotiating complex development agreements, drafting legal documents, and preparing Federal and State grant applications. * Ability to learn and apply new technology in order to effectively and efficiently carryout the tasks and responsibilities of the Rock County Prevention network operations. * Ability to effectively make presentations to small and large groups of individuals, manage public speaking obligations, and successfully communicate with the general public. * Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor. Behaviors: * Establish and maintain effective working relationships with City and County elected and appointed officials, City and County Department, Division and Office heads, various City and County commissions and committees, staff members, co-workers, City and County employees, other governmental agencies, vendors, business owners, residents, and the general public. * Exhibit exceptional professionalism, tact, and decorum in all areas of work duties. * Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality. * Interact positively with a diverse group of individuals, and work effectively both as part of a team and independently. * Embrace and actively promote an inclusive and equitable work environment. * Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner. * Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties * Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries. * Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish division and City goals. EQUIPMENT, INSTRUMENTS, AND MACHINES: Machinery and equipment, including personal computer, printer, telephones, fax machine, copier, scanner, 10-key calculator, and other standardized or specialized office equipment. WORKING CONDITIONS AND PHYSICAL FACTORS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office environment. An individual in this position is frequently involved in sedentary work, which requires sitting for the majority of the time. This position occasionally walks, stands, stoops, kneels, crouches, crawls, and exerts up to 20 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see/observe, talk/speak, and listen/hear; use their hands to finger, handle, feel, or operate objects and equipment; repetitive arm, wrist, hand, and eye movements are included. There is frequent twisting, reaching, wrist turning, and grasping. The employee may be required to climb or balance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze, and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials or tasks. The working conditions in the office environment are comfortable. The noise level in the office environment is generally quiet to moderately noisy. A regular, Monday - Friday, 40-hour work schedule is required for this position, with occasional weekends. Attendance at night meetings and special events may be required. For purposes of drug and alcohol testing, this position is not classified as safety sensitive. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The City of Janesville, Wisconsin, is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

At Kayser Ford, we pride ourselves on delivering top-notch commercial vehicles and services to our clients. We are seeking a motivated Sales Coordinator to join our dynamic team and support our commercial sales department. Hours: Monday to Friday 9 AM - 5 PM Key Responsibilities: Assist in marketing efforts, including creating promotional materials. Provide administrative support to the sales team, preparing reports, and handling communications. Coordinate sales activities, including order processing and courtesy deliveries. Maintain and update customer databases and sales records. Billing out fleet units. Lot work to include snow removal. Organizing the lot, prepare and apply addendum labels. Qualifications: Previous experience in sales coordination, administrative support, or a related field. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite and CRM software. Attention to detail and a proactive approach to problem-solving. Why Join Us? Competitive compensation and benefits package. Bonus pay in addition to hourly pay. Opportunity to work with a dynamic and supportive team. Career growth and development opportunities. About Us: Customers: The focus of everything we do. Employee Involvement: Our way of life. Integrity: Must never be compromised! Kayser began selling and servicing cars back in 1925 and has since grown to sell Chrysler, Dodge, Jeep, Ram, Chevrolet, Buick, GMC, Isuzu Trucks, Ford and Lincoln brands in eight locations: Sauk Prairie, Pulaski, Oconto Falls, Watertown, Madison and now Janesville. We've been doing business in Wisconsin for over 95 years because people trust us. Come experience it for yourself. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description Job Summary: Liaison between management, inner company departments and electrical group as well as management and customers; Responsible for all administrative duties of electrical division; Act as project coordinator from estimate to start-up of projects; Complete, record, monitor follow-up and maintain bid requests received; Develops, analyzes and organizes information to promote division efficiency; Aids in the coordination of project/labor scheduling and material procurement; Work closely with Estimators, Project Managers, Superintendents, Director and President. Responsibilities: Oversee Foundation Mobile Payroll Data Entry Management (weekly posting from field employees, job expenses/travel expense/vehicle expense posting, daily log & toolbox talk tracking Enters Division 21 employee time records weekly; Researches and analyzes any inconsistencies found in order to provide accurate payroll and labor data; Posts electrician mileage; Assists with getting mileage expense reports approved Assist with project estimating: (obtaining project documentation, pre & post bid follow up, file management, etc.) Assist with project management (project documentation, submittals, O&M manuals, As-Builts, permits, etc.) Oversee Time & Material Jobs and Service Orders: Opening of new jobs; Paperwork management; Prepares and analyzes job re-caps for quality end of month customer T&M billing; Final invoicing; Creates manual invoices when necessary; Audits billing entries and researches questions in regard to non-consistent and/or incomplete information ; Proactively communicates inconsistencies between invoices and system information to Accounting; Monitors special requirements for customer billing Coordinates with management to develop and publish the Division 21 weekly schedule: track PTO & apprentice school dates Coordinates and publishes the on-call schedule and weekend work schedule; Ensures smooth transition of the on-call status between team members on Mondays; Reviews all after hours call reports and identifies, researches and communicates any issues to management Cut & receive purchase orders Responsible for updating, auditing, and completing job reports to ensure profit for T&M jobs; Researches and gives recommendations to resolve inconsistencies Calculates use tax and communicates accurate figures to Accounting (A/R) Weekly reports: job listing to management (Mondays), Material Backorder Report to foremen (Wednesdays) & inform foremen of hours remaining on jobs (Tuesday after payrolls), Etc. Evonik Jobsite Maintenance, including reporting on Mondays Schedule Division 21 meetings and schedule conference room; take minutes Answers PDC electrical customer phone calls; Backs up switchboard coverage for A-1 and PDC receptionists Effectively communicates with all PDC and A-1 divisions as well as customers, support departments, and vendors to effectively and proactively resolve issues Helps track PDC vehicles, lifts and trencher location; Help track & order supplies such as Division 21 forms, copy paper, etc. For new Div. 21 employees: set up mailbox, set up & train on timecard system; provide task code list and phone list Performs general filing for Division 21 Back-up administrative duties for Administrators in other departments Performs related duties as assigned (producing labels, ordering consumables, etc.) Required Qualifications: High school diploma or GED 3-5 years of administration experience and knowledge of software required Self-motivated, goal-oriented quality driven, and capable of working without a lot of supervision Good math skills, including basic algebra Valid driver's license and good driving record Preferred Qualifications: Associate or bachelor's Degree in a related field desired 5 years of electrical construction or industrial construction experience National Electrical Code (NEC) knowledge Ability to read and/or understand electrical diagrams & blueprints Understanding of: Safety, Lock-out/Tag-out, HAZMAT, Forklift, Electrostatic Discharge, Foreign Object Damage, and Quality System Experience in Microsoft Office and Microsoft Project a plus Good attendance history