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  • Statewide Food Safety Coordinator for Community Food Systems Academic Coordinator II UC Sustainable Agriculture & Research Education Program (UC SAREP) (AP 25-22)

    University of California Agriculture and Natural Resources 3.6company rating

    Coordinator job in Davis, CA

    University of California Agriculture and Natural Resources Application Window Applications received after this date will be reviewed by the search committee if the position has not yet been filled. Final date: Thursday, Apr 2, 2026 at 11:59pm (Pacific Time) Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled. Position description Position Overview The University of California, Agriculture and Natural Resources (UC ANR) invites applications for a Statewide Food Safety Coordinator for Community Food Systems, University of California Sustainable Agriculture Research & Education Program (UC SAREP), (Academic Coordinator II). Location Headquarters: UC ANR, Davis, California Purpose: The Statewide Food Safety Coordinator for Community Food Systems will coordinate statewide outreach, education, technical assistance, and applied research activities to support the safe preservation, processing, packaging, consumption, handling, and storage of food products for food businesses, food hubs, and other post-harvest supply chain components across UC SAREP programs. This position will collaborate with the UC Master Food Preservers (MFP) to provide content expertise and statewide coordination to promote safe food processing methods, including value-added product development; recipe development; process control; hazard analysis; risk assessment; Cottage Foods Operations; and small-scale food processing equipment and methods. This includes statewide leadership for the development and implementation of a UC Master Food Preserver (MFP) public education program to provide training and technical support for cottage food operators throughout California. The Coordinator will also collaborate with UC SAREP's Food and Society programs to enhance processed food safety for value-added products from niche and emerging crops for California; small-scale food processing; food hub and aggregation facility food safety regulatory compliance; and sustainable supply chains for value-added products. The Coordinator will provide content expertise in food preservation and processing methods, build strong partnerships with environmental health departments, and develop resources to assist small- to medium-scale food businesses with food safety best practices and regulatory compliance. This position will interface with food safety research activities conducted by UC campus and external partner institutions and coordinate project oversight and curriculum development for efforts to develop recipes, methods, and hazard control points for small-scale food processing. The Coordinator will collaborate with multiple UC ANR and UC SAREP programs, including the Small Farms Network and the Organic Agriculture Institute, to support innovation for processed food products and foster economic development and entrepreneurship for small- to medium- scale food businesses. This is an exciting opportunity to have meaningful impacts in the communities throughout California. The Academic Coordinator joins a team of highly motivated UC ANR colleagues who are passionate about their work and are dedicated to making a difference within their communities and throughout California. Major Duties and Responsibilities Extension Education and Outreach: Coordinate statewide efforts to promote and support food safety for small-to medium-scale food businesses and food hubs. including outreach, extension education, and technical assistance. Develop and disseminate statewide extension resources to support safe preservation, processing, packaging, consumption, handling, transportation, and storage of food products. Develop and deliver educational programming in a variety of formats across UC SAREP programs for food business operators, nonprofit partners, and extension professionals reaching diverse audiences. Provide leadership and content expertise for development of the UC Master Food Preserver Cottage Food Operations public education and volunteer certification program and regulatory compliance training. Provide science-based information to small-scale food businesses, food hubs, and Cottage Foods operators through participation in relevant meetings, conferences, and working groups. Collaboration and Partnerships: Coordinate collaborations with UC ANR CE Advisors and Specialists and external academic institutions conducting research to enhance food safety for small-to medium-scale food businesses and food hubs. Collaborate with UC SAREP and UC ANR statewide and county-based programs to support innovation and economic development efforts for processed food products, sustainable supply chains, and small business development and entrepreneurship. Cultivate and maintain partnerships with environmental health departments, regulatory agencies, advocacy organizations, and local government entities to ensure alignment of UC SAREP programs with local, state, and federal food safety requirements. Foster partnerships with cottage food operators, industry groups, and advocacy organizations to increase support and resources for food safety in small-scale food processing and aggregation operations. May supervise staff on UC SAREP or grant-funded projects. Statewide Leadership and Content Expertise: Provide content expertise to UC SAREP programs on food safety topics relevant to a variety of crops, processed food products, supply chains, business models, and marketing strategies. Provide statewide expertise to support small-to medium-scale food businesses and food hubs with regulatory compliance, including Cottage Foods Operation requirements for California and the Food Safety Modernization Act (FSMA) Preventive Controls Rule. Identify food safety research and extension needs for small-to medium-scale food businesses and contribute to UC SAREP's strategic planning efforts. Provide input to the UC SAREP Associate Director of Sustainable Food Economies on program needs. Contribute to co-authored peer-reviewed journal articles, conference presentations, policy papers, and technical memoranda presenting food safety needs and challenges and best practices and extension methods to support small-to medium-scale food businesses and food hubs with food safety compliance. Project and Grant Management: Manage budgets of specified grants focused on food safety for small-to medium-scale food businesses and food hubs and coordinate use of funds among collaborators and partner organizations. Prepare grant proposals to support food safety outreach, extension education, technical assistance, and applied research, both individually and collaboratively. Prepare grant reports, program and project impact statements, blog posts, briefings, executive summaries, and posters and presentations to disseminate project results, challenges, impacts, and opportunities. Collect and analyze program data to evaluate outcomes and impacts and provide recommendations for ongoing improvement. Counties of Responsibility: This position is focused on work across the State of California and will coordinate activities across multiple counties and regions. Reporting Relationship: The Statewide Food Safety Education Program Coordinator serves under the administrative and programmatic guidance of the Associate Director for Sustainable Food Economics with additional input from the UC SAREP Director. Qualifications and Skills Required Required Qualifications Education: A minimum of a master's degree in food science, food systems, public health, public policy, or a related field is required at the time of appointment. Additional Requirements: Background and experience in food science, food safety, or a similar field relevant to evidence-based food preservation and processing methods. Awareness of policies, regulations, and best practices relevant to small-scale food businesses, food safety, and/or public health, including state and federal regulations such as the California Food Safety Act, Cottage Foods Law, and Food Safety Modernization Act. Familiarity with standard control measures to prevent, eliminate or reduce food safety risks and hazards for processed foods. Experience in curriculum development, public-facing education programs, and/or adult learning principles. Experience with participatory community education approaches and practices to support inclusion and belonging. Strong interpersonal and diplomatic skills to network and maintain effective professional relationships with colleagues, volunteers, agencies, industry groups, and program participants. Effective verbal, written and interpersonal communication skills including public speaking and delivering instruction in-person and virtually. Strong time management and organizational skills to manage tasks on multiple projects. Effective skills to conduct needs assessments and develop new methods and materials to meet program needs. Strong analytical skills to conduct analyses and develop recommendations for problem-solving. We are unable to sponsor or take over sponsorship of an employment visa at this time. Applicants must be authorized to work for any employer in the U.S. at the time of hire. Ability and means to travel on a flexible schedule as needed, proof of liability and property damage insurance on vehicle used is required. Must possess or obtain valid California Driver's License to drive a County or University Vehicle. This is not a remote position. The candidate must be available to work onsite. In accordance with UC ANR Flexible Work Guidelines flexible work agreements are available upon approval by supervisors and periodic re-evaluation. Desired Qualifications and Experience Knowledge of microbial food safety risks for processed foods and best practices to avoid contamination. Previous experience working with food businesses, food entrepreneurs, and/or food hubs. Existing relationships and networks with California food business operators. Demonstrated success in developing or coordinating partnerships between academic institutions, public agencies, and nonprofit partner organizations. Experience in securing and managing philanthropic funding and building relationships with private donors. Knowledge of university policies, procedures and regulations, or experience in a similar setting. Skills Required To be successful Academic Coordinators require skills in the following: Technical Competence Demonstrated content expertise relevant to food safety for food businesses and supply chains. Familiarity with extension education methods. Awareness of food and agriculture policies and knowledge of challenges faced by California food business operators. Ability to coordinate applied research collaborations and contribute to multidisciplinary projects with a diverse range of collaborators. Communication Demonstrated excellence in written, oral, and interpersonal communication skills. Ability to communicate and coordinate effectively with diverse stakeholders. Demonstrated ability to communicate complex information in a format tailored to the audience. Literacy in online communications and computer software to support community education programs. Collaboration, Teamwork, and Flexibility Demonstrated ability to model and support effective teamwork and remain open to exploring new ideas and innovative solutions. Able to adapt as circumstances warrant, shifting focus as times and organizational needs change. Interest in Continued and Lifelong Learning Demonstrated commitment to ongoing self-improvement both professionally and personally. About UC ANR UC ANR is a division of the University of California (UC) system that bridges the gap between local issues and the expertise of the UC system by providing research-based information, educational programs, and technical expertise to the public in areas such as agriculture, natural resources, nutrition, and youth development. UC ANR is part of a nationwide Cooperative Extension network, which began in the early 20th century to connect research from land-grant universities with the everyday needs of people in communities across the United States. Today, we collaborate with farmers, ranchers, diverse communities, youth and adult educators, and policymakers to address local and statewide issues related to food systems, water, climate change, and sustainable agriculture through a statewide network of campus-based researchers, county-based Advisors, and community educators. Our mission is to cultivate thriving communities, sustainable agriculture, resilient ecosystems, and economic prosperity in California and globally through equitable generation and sharing of collaborative, science-based solutions. Over 250 UC ANR academics conduct research, extension, and education serving all 58 counties from 70+ locations, including county-based UCCE offices, 13 statewide programs and institutes, and 9 research and extension centers. By working and living among those we serve, UC ANR expands the University of California's reach to engage all people and communities in California, ensuring equal access to the resources UC has to offer. Our vision is that UC ANR will be valued in every California community for meaningful engagement and making a positive difference in people's lives. Learn more about UC ANR and UC ANR Mission Statement. UC ANR administers Statewide Programs and Institutes that focus research and extension on solving priority problems that engage ANR academics and UC faculty in integrated teams UC ANR Strategic Initiatives help unify, communicate, and advocate for the work we do. UC ANR UC ANR uses seven Public Value statements to communicate how our work makes a difference to the public. UC ANR academics are expected to share and exhibit UC ANR's commitment to UC ANR's Affirmative Action policy UC ANR is committed to supporting inclusive excellence and is guided by UC ANR's Principles of Community. We strive to create an environment where all individuals, regardless of their background, feel valued and respected and have equal opportunities for growth and success. As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy for Employees, Students and Third Parties APM - 035: Affirmative Action and Nondiscrimination in Employment Salary & Benefits Salary: The salary will be in the Academic Coordinator II series from Step 1 - $84,246 to Step 10 - $128,101 annually. The Step placement in this series is based on experience and professional qualifications. For information regarding the Academic Coordinator series salary scales, please refer to: https://www.ucop.edu/academic-personnel-programs/_files/2025-26/policy-covered-july-2025-scales/t36-ii.pdf This appointment is a limited term appointment. The merit cycle is every two years. The performance in the position will be evaluated annually. The position will be extended based on the continued need for the position, performance and availability of funding. Benefits: The University of California offers comprehensive benefits including health insurance, retirement plans, two days per month paid vacation, one day per month paid sick leave, and paid holidays. For more information, refer to the UC Benefits website at: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html How to Apply If interested in this position, please visit: https://recruit.ucanr.edu/ and choose "applicants" (refer to position #25-22) Closing Date: To ensure full consideration, application packets must be received by January 2, 2026 (open until filled). Questions? Contact Kahla Wallace via email: kahwallace@ucanr.edu Please note that successful applicants are responsible for ensuring work authorization without need of employer sponsorship for the duration of the appointment period. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. Application Requirements Document requirements Curriculum Vitae - Your most recently updated C.V. Cover Letter College Level Transcripts - Electronic transcripts or legible scanned copies (PDF) of original transcripts will be accepted. Transcripts must identify course work completed, grades earned, degrees conferred and confer dates. Please DO NOT send transcripts that are password protected. References - Please provide 3 references including names, titles, emails and phone numbers. Reference requirements 3-5 required (contact information only) About UC Agriculture and Natural Resources The University of California, Division of Agriculture and Natural Resources is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. Job location Davis, CA To apply, please visit: https://recruit.ucanr.edu/JPF00350 Copyright ©2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-d7d8bee171e8fe41b844c646749e6feb
    $84.2k-128.1k yearly 11d ago
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  • Operations Coordinator

    Renew Medic

    Coordinator job in Antioch, CA

    Renew Medic is a professional cabinet solutions company with a focus on delivering exceptional craftsmanship and personalized services in both residential and commercial settings. Evolving from Furniture Medic , we provide a range of cabinet services including repairs, restoration, and custom designs. Trusted by homeowners, insurance professionals, builders, and manufacturers, we are a go-to partner for cabinet restoration and transformation. With decades of experience, Renew Medic is dedicated to delivering high-quality solutions that meet the unique needs of our clients. Role Description This is a full-time, on-site role located in San Leandro, CA, for an Operations Coordinator. The Operations Coordinator will oversee daily operational processes, provide administrative support, and ensure efficient functioning of company workflows. Key responsibilities include managing customer service interactions, coordinating between teams and external partners, analyzing and improving operational procedures, and maintaining accurate records. Effective communication and collaboration with internal and external stakeholders will be vital for success in this role. Qualifications Operations Management and Administrative Assistance skills to manage workflows, schedules, and documentation Strong Communication and Customer Service skills for effective interaction with clients, team members, and external partners Sound Analytical Skills to assess operations, identify areas for improvement, and implement solutions Proficiency with relevant office software, organizational tools, and data management systems Ability to multitask, prioritize responsibilities, and work in a fast-paced environment Previous experience in an operations or administrative role is preferred
    $39k-62k yearly est. 1d ago
  • Administrative Coordinator

    Ascend Talent Solutions

    Coordinator job in Oakland, CA

    Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
    $43k-65k yearly est. 4d ago
  • CoSE Operations Coordinator (Administrative Analyst/Specialist - Exempt II) - College of Science and Engineering

    California State University System 4.2company rating

    Coordinator job in San Francisco, CA

    Responsibilities * Lead one .50 tb staff in CoSE vehicle fleet maintenance and repair and in package delivery for the college. as required. Other duties as assigned Minimum Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. * Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. * Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. * Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer revised policies. * Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. * Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. * Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications * Bachelor's of Science degree and 5 years of relevant experience in operations, project management and laboratory facilities management. * In-depth, specialized knowledge of the technical and infrastructure support requirements in a variety of laboratory environments and educational office space. * Requires the ability to analyze, prioritize and respond appropriately to a complex mix of scientific, technical and managerial demands. * Excellent oral and written communication skills with the ability to implement and develop policies and procedures. * Possess a strong ability to work cooperatively with students, faculty, staff, administrators and outside organizations. * Working knowledge of applicable agency standards and of appropriate building and construction code regulations and safety procedures. * Strong problem solving abilities and persistent motivation to solve a wide variety of issues. Environmental/Physical/Special Working Conditions Must be available to respond to emergencies and after-hours situations as the need arises; work schedule will be adjusted accordingly. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SFSU Internal Applicants Only SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at ******************************************************* The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at **************. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Oct 08 2025 Pacific Daylight Time Applications close:
    $42k-56k yearly est. 5d ago
  • Head of Talent San Francisco

    Mintlify, Inc.

    Coordinator job in San Francisco, CA

    Why Mintlify? We're on a mission to empower builders. Massive reach: Our docs platform serves 100 million+ developers every year and powers documentation for 18,000+ companies, including Anthropic, Cursor, PayPal, Coinbase, X, and over 20% of the last YC batch. Small team, huge impact: We're only 35 people today, backed by $22 million in funding, each new hire shapes the company's trajectory. Culture of slope over y-intercept: We value learning velocity, grit, and unapologetically unique personalities. We grew in value faster than headcount and we're looking to align the two quickly. About the Role We're looking for a Head of Talent to build the recruiting and HR foundation that powers our next stage of growth. As we continue to scale, this role will shape the systems, processes, and culture that enable our team to grow quickly and sustainably. In this role, you will design and lead a scalable people infrastructure - from recruiting and HR operations to the systems that support them - ensuring our team can focus on building and achieving ambitious goals. This is a strategic and hands-on role, driving hiring excellence, operational clarity and a high-performance culture that attracts and retains great people. We do our best work together - this role is based in-office five days a week. In the Role, You Will Lead and manage all recruiting and HR operations, from talent pipeline development to onboarding and retention. Oversee junior recruiters and external agencies to ensure hiring velocity aligns with business goals. Design and refine a comprehensive total rewards framework, including compensation bands, benefits, and performance cycles that aligns with our growth strategy and talent philosophy. Reduce hiring manager time spent on recruiting and HR operations through scalable processes and automation. Partner with leadership to forecast hiring needs and build predictable, proactive talent pipelines. Champion and shape our culture, making sure our values, accountability, and sense of connection grow stronger as we scale. What We're Looking For Experience 5-8+ years in Talent Acquisition and HR roles, 3+ years leading as Head of Talent/People in a high-growth startup environment. Proven success scaling recruiting and HR systems from 0→1 and 1→n. Experience hiring across levels from entry to executive in competitive hiring markets. Strong grasp of HR compliance, payroll, benefits and people operations. Take a data-driven approach to track and improve key people and talent metrics across the organization. Behavioral Competencies Builder mentality: loves designing new systems and solving problems from scratch. Strategic yet scrappy: this is a player-coach role, and you should be able to combine strategic thinking and tactical execution. High urgency: thrives in a fast-moving, imperfect startup environment. Company Benefits: Competitive compensation and equity 20 days paid time off every year 401k or RRSP Free Ubers | Free lunch and dinners $420/mo. wellness stipend | Annual team offsite #J-18808-Ljbffr
    $54k-87k yearly est. 3d ago
  • Head of Talent San Francisco

    Exa

    Coordinator job in San Francisco, CA

    At Exa, we're building a next-gen embeddings based search engine for AI. We're a ~60-person team from places like Harvard, MIT, Stanford, Apple, and Palantir, backed by Benchmark, Lightspeed, and NVIDIA, and we're scaling fast. We're looking for a Head of Talent to own and build Exa's entire hiring engine. You'll work directly with our founders and CoS to build our early organization structure, out-compete companies like Anthropic and OpenAI for top research talent, and build our our people organization. About the Role The Head of Talent at Exa is both a strategic leader and a practical operator. This role sits at the center of Exa's growth. The people you hire will define the company (and the future of search!). What You'll Do Set Exa's hiring roadmap with founders and CoS, and define what “great” looks like across teams Personally source, assess, and close high-impact hires, including senior engineers, GTM leaders, and early execs Run the most critical searches end-to-end when the stakes are high Design interview loops, scorecards, and hiring bar Build scalable recruiting workflows and infrastructure using Exa's internal AI tools Hire, manage, and develop GTM and Technical Recruiters Build a culture of speed, ownership, and high bar across the recruiting team Shape how Exa is experienced by candidates and build a reputation that attracts elite talent What We're Looking For 6+ years of recruiting or talent leadership experience in high-growth tech companies Experience hiring for both technical and GTM roles Proven ability to operate as both strategist and closer Strong opinions about hiring bar, team design, and talent quality Comfort working directly with founders in a fast-moving environment A builder mindset - you want to create systems, not just run them Bonus: Experience at a top-tier startup or scale-up Experience building recruiting teams from scratch Technical literacy (you can comfortably talk to engineers and understand what makes them great) Why This Role Matters Webscale infrastructure is not getting automated anytime soon. We are building complex systems, and solving technically difficult problems. We need the best humans to do this, all while building a culture of technical optimism, original thinking, and joy. This is an in-person opportunity in San Francisco. #J-18808-Ljbffr
    $54k-87k yearly est. 5d ago
  • Recruitment Coordinator

    Alison Brown Placement Specialists, LLC

    Coordinator job in San Francisco, CA

    Our client is searching for a Recruiting Coordinator to support a fast-scaling, high growth technology startup in the AI space. This is a hands-on, in-office role in San Francisco supporting a rapidly expanding hiring organization. You will manage heavy interview scheduling across multiple calendars, coordinate candidate outreach, and ensure an excellent candidate experience from first contact through offer. You will work closely with recruiters and hiring managers, support sourcing efforts, maintain tracking systems, and adapt quickly as priorities shift. This role requires the ability to juggle multiple workflows simultaneously, stay highly organized under pressure, and work extended hours when hiring demand is high. The role is fully in-office, located in San Francisco, with a salary in the $125K range. Requirements Previous experience supporting recruiting at a scaling technology company Strong experience managing complex scheduling across multiple stakeholders Familiarity with ATS systems and recruiting workflows Comfortable working onsite five days per week Highly adaptable, detail oriented, and proactive
    $125k yearly 2d ago
  • Practice Coordinator

    Insight Global

    Coordinator job in San Francisco, CA

    Candidates must have recent, some authorization experience in a specialty clinic setting (orthopedics, oncology, imaging, ENT, or other surgical specialties). Epic experience is required, and familiarity with APeX is a plus. Candidates should also have front and back office clinic experience, thrive in fast-paced environments, and demonstrate strong communication, organization, and attention to detail. Estimated number of patients in clinic per day or calls per day if call center: 30-50 Key Responsibilities Manage front desk operations, including patient check-in and check-out Perform back-office tasks to support clinical workflows Coordinate provider schedules and assist with surgery scheduling Maintain accurate patient records in Epic/APeX Handle incoming calls and inquiries with professionalism Prepare and process documentation using Microsoft Office Suite Ensure compliance with clinic protocols and confidentiality standards Surgery scheduling Required Qualifications Education: College degree with at least 6 months of experience, OR 2 years of healthcare administrative experience Technical Skills: Recent Epic/APeX experience (must be hands-on) Specialty clinic background, ideally orthopedics, oncology, imaging, ENT, or other surgical specialties High-volume scheduling experience across multiple providers Referrals, authorizations, and work queue management Experience in large health systems such as UCSF, Stanford, Sutter, PAMF, etc. Call center experience Soft Skills: Well-organized and detail-oriented Excellent verbal and written communication skills Proficient in Epic/APeX and Microsoft Office Suite Ability to multitask in a fast-paced environment
    $50k-77k yearly est. 1d ago
  • Workplace Service Coordinator

    Kellymitchell Group 4.5company rating

    Coordinator job in San Francisco, CA

    Our client is seeking a Workplace Service Coordinator to join their team! This position is located in San Francisco, California. Greet, welcome, and check in guests, clients, and visitors in a friendly, professional, and efficient manner Serve as a central point of contact by responding promptly to guest services case tickets, emails, Slack messages, phone calls, and in-person inquiries Maintain a clean, organized, and inviting front desk and lobby environment at all times Manage visitor logs, issue badges, coordinate deliveries, and follow established security and access procedures Partner closely with Facilities, Security, Events, Workplace Experience, and other internal teams to support daily operations and special requests Address guest feedback, concerns, or issues with discretion, empathy, and professionalism, escalating when appropriate Adhere to company policies, procedures, and service standards Complete assigned tasks and projects accurately and on time while maintaining a high standard of quality and attention to detail Desired Skills/Experience: High school diploma or equivalent 1+ years of experience in customer service, hospitality, reception, or a corporate front desk environment Strong verbal and written communication skills with the ability to interact confidently with diverse audiences Basic computer proficiency and comfort using digital tools and communication platforms Polished appearance, clear speech, strong time-management skills, and a customer-first mindset Experience with data entry, record keeping, or visitor management systems Familiarity with workplace tools such as Slack, Quip, and Google Workspace Multilingual or conversational proficiency in additional languages Benefits: Medical, Dental, & Vision Insurance Plans Employee-Owned Profit Sharing (ESOP) 401K offered The approximate pay range for this position is between $16.00 and $23.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
    $16-23 hourly 1d ago
  • Recruitment Coordinator

    A-Frame Search Partners

    Coordinator job in San Francisco, CA

    Industry: Asset Management / Financial Services Firm Style: Collaborative, fast-paced, and high-performing You're a great fit if you: Bring a couple of years of experience in recruiting coordination or administrative support Have confidence managing calendars, scheduling, and logistics across teams Are comfortable using applicant tracking or HR systems (ATS experience/ Greenhouse preferred) Communicate clearly, stay organized, and keep things moving even when priorities shift Handle confidential information with professionalism and sound judgment Enjoy being a connector between candidates, hiring teams, and internal partners Look for ways to make processes smoother and more efficient Your Responsibilities: Interview & Scheduling Support - Coordinate interviews and manage communication with candidates and hiring teams Recruiting Operations - Keep candidate pipelines and data organized and up to date Cross-Team Partnership - Work closely with recruiters and business stakeholders to support hiring needs Candidate Experience - Ensure candidates feel informed and supported throughout the process Onboarding Touchpoints - Help with pre-hire documents and new-hire steps as needed Process & Documentation - Maintain templates, trackers, and other recruiting materials Accuracy & Compliance - Support reporting needs and help ensure processes stay aligned with policies Where You'll Make an Impact: Contribute to a seamless and professional hiring experience Help teams stay coordinated and informed throughout the interview process Strengthen recruiting systems and workflows Play a key role in helping the firm attract and bring in strong talent
    $44k-63k yearly est. 5d ago
  • Administrative Workflow Coordinator

    Buchanan Legal Professional Services

    Coordinator job in San Francisco, CA

    A leading international law firm is seeking an Administrative Workflow Coordinator Lead to play a pivotal role in managing and optimizing administrative workflows for attorneys and business professionals. This is a hands-on, high-visibility position ideal for a proactive professional who thrives in a fast-paced environment and is committed to delivering exceptional client service. This role will be hybrid and can sit in San Francisco, Silicon Valley, Santa Monica, Seattle, NYC, or Boston. Key Highlights: Oversee and assign workflow tasks, ensuring requests and projects are completed efficiently, accurately, and on schedule Track progress, identify bottlenecks, and provide timely updates to stakeholders to maintain alignment and transparency Serve as a primary point of contact for attorneys, paralegals, and administrative teams, fostering collaboration and process consistency Support onboarding, mentoring, and training of team members while maintaining workflow documentation and best practices Analyze workflow data to identify trends and opportunities for efficiency improvements and continuous process enhancement Assist the Business Center Manager with resource alignment, strategic planning, and prioritization of evolving business demands Provide backup support during peak periods to ensure service continuity and maintain a high-performing, client-focused environment Requirements: Bachelor's degree required 2-4 years of administrative experience within a legal or professional services environment Strong organizational, multitasking, and problem-solving skills in a fast-paced setting Excellent communication, collaboration, and interpersonal skills with attention to detail and discretion Familiarity with administrative and workflow tools such as Calendaring, iManage, EMS, Chrome River, PrebillViewer, and Intapp preferred
    $42k-61k yearly est. 4d ago
  • Corporate Real Estate Coordinator

    SSi People

    Coordinator job in San Francisco, CA

    Real Estate Operations / Lease Administration Specialist We're looking for a detail-oriented real estate operations professional to support leasing, transaction management, and ongoing portfolio administration. This role partners closely with brokers, legal, finance, and cross-functional teams to keep real estate activity running smoothly and efficiently. What You'll Do Track real estate transactions and maintain accurate status updates in project management systems Coordinate monthly broker meetings and follow up on cross-functional action items Support broker management, including agreement and RFS reviews Track and process brokerage invoices, commissions, and rebates Assist with lease audits, critical dates tracking, and lease compliance Support operating expense (OPEX) audits and collaborate with audit firms to identify savings Assist with real estate tax appeals and business rates tracking Manage lease document filing (leases, estoppels, legal documents) Support legal teams with address registration contracts Assist lease administration with utility processing, PO creation, invoice processing, and usage data entry Prepare lease and portfolio reporting (critical dates, TIA, security deposits) Support lease execution and respond to lease-related inquiries from internal partners Contribute to ad hoc projects and continuous process improvement initiatives What You Bring BA/BS degree or equivalent experience in Corporate Real Estate or Leasing 3+ years of experience in real estate leasing, lease administration, or related roles Strong organizational skills with the ability to multitask and problem-solve Proficiency in Google Workspace, especially Sheets and Slides Ability to work independently, proactively, and under tight deadlines Basic understanding of financial concepts and simple calculations This is a great opportunity to grow within a collaborative real estate team while gaining exposure across transactions, leasing, and portfolio operations.
    $39k-59k yearly est. 1d ago
  • Sustainability & Environmental Program Coordinator

    Goodwill of Central and Northern Arizona 4.0company rating

    Coordinator job in South San Francisco, CA

    The Sustainability & Environmental Program Coordinator will play a critical part in ensuring our commercial warehouse operations in South San Francisco align with local and state environmental regulations, while advancing Goodwill of San Francisco Bay's sustainability goals. This position will serve as a bridge between warehouse operations, sustainability strategy, policy strategy, and regulatory compliance. Will support driving initiatives that promote circularity, waste reduction, sustainable packaging, and more. Essential Duties and Responsibilities: Environmental Compliance & Policy Coordination Ensure adherence to all applicable environmental regulations and city/state sustainability policies impacting warehouse operations. Serve as the point of contact for local regulatory agencies and maintain up-to-date knowledge of relevant compliance requirements (e.g. SF Department of the Environment). Conduct internal audits, maintain documentation, and coordinate reporting related to environmental performance and compliance metrics. Support implementation and tracking of environmental permits/designations, waste diversion goals, packaging standards, and material handling protocols (if applicable). Support on site coordination of sustainability stakeholder visits to warehouse operations. Sustainability Program Implementation Collaborate with cross-functional teams (e.g. Operations, Facilities, Procurement, EHS) to develop and implement sustainable practices and procedures. Design and support programs that enhance circularity and reduce environmental impact across warehouse operations (e.g. zero waste initiatives, sustainable materials sourcing, reverse logistics). Support efforts to monitor and improve packaging practices in line with sustainability goals and local regulations. Stakeholder Engagement & Communication Engage with external stakeholders, including city agencies, community groups, and sustainability coalitions, to represent company interests and stay informed of evolving sustainability policy. Partner with internal stakeholders to drive adoption of sustainability initiatives and build a culture of environmental responsibility within warehouse teams. Develop clear communications and training materials to support staff awareness and compliance with sustainability initiatives. Minimum Qualifications: Bachelor's degree in Environmental Science, Sustainability, Public Policy, Environmental Engineering, or related field. 1-4 years of experience in environmental compliance, sustainability coordination, or operations within a commercial, industrial, or logistics environment. Knowledge of San Francisco Bay Area and California environmental regulations, waste management policies, and sustainability ordinances. Strong project management, organizational, and communication skills. Ability to engage diverse stakeholders and build collaborative relationships. Preferred Qualifications: Experience working in warehouse, logistics, or supply chain operations. Familiarity with data collection and sustainability reporting tools. Experience with circular economy initiatives, LEED, TRUE Zero Waste, or similar certifications is a plus. Bilingual or multilingual skills are a bonus, especially Spanish or Cantonese. Reasonable Accommodation Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
    $44k-63k yearly est. 4d ago
  • Coordinator, Student + Alumni Programs

    Foundation for Teaching Economics 4.1company rating

    Coordinator job in Davis, CA

    The Foundation for Teaching Economics (FTE) is seeking a motivated, detail-oriented, and relationship-driven Coordinator, Student + Alumni Programs to join our team. This role plays a critical part in supporting student admissions, program logistics, and ongoing engagement with our student and alumni community. This position is ideal for someone who enjoys coordinating events and programs, managing multiple priorities, and building meaningful relationships with students, alumni, partners, and colleagues. About the Role The Coordinator, Student + Alumni Programs supports the full lifecycle of FTE's student programs from recruitment and admissions to program execution and alumni engagement. The role combines administrative coordination, outreach, data management, and hands-on logistical support. The ideal candidate is adaptable, organized, service-oriented, and excited to contribute to FTE's mission of introducing students to the economic way of thinking. Key Responsibilities Admissions & Outreach Support targeted student recruitment efforts aligned with donor priorities and program goals. Manage and grow relationships with FTE affiliate organizations, schools, and individual partners. Represent FTE at recruitment events such as conferences, conventions, and outreach gatherings (locally and nationally). Maintain accurate and up-to-date student records in FTE's CRM, tracking applicants through all stages of the admissions cycle. Respond to student, parent, and partner inquiries regarding program applications, attendance, and logistics. Build and maintain relationships with student organizations and schools to promote FTE programs. Support outreach to prospective students and alumni through newsletters, social media, and other communication channels. Program Coordination & Logistics Assist with the planning, administration, and evaluation of in-person and virtual student programs. Coordinate the procurement, preparation, and shipment of program materials and supplies. Organize and maintain program supply inventory. Support hiring and onboarding of seasonal Program Coordinators for student programs. Provide administrative and logistical support during peak program periods, including occasional evening or weekend work. Assist with post-program data entry, evaluation, and reporting. Alumni Engagement Support FTE's student alumni initiatives, including the ambassador program. Assist with reviewing alumni applications and coordinating meetings or events. Help facilitate alumni communications and social media content creation. Maintain accurate alumni records and engagement data. Additional Support Provide occasional backup support for teacher programs or virtual program administration, as needed. Take on special projects and additional duties as assigned. Qualifications 1-2 years of experience in event coordination, marketing, or program support (internships or part-time roles with significant responsibility considered) Bachelor's degree preferred; equivalent work experience will be considered Excellent organizational skills and attention to detail. Ability to manage multiple projects, prioritize tasks, and meet deadlines. Comfort working independently with minimal supervision in a fast-paced environment. Strong written and verbal communication skills. Experience using CRM systems and web-based communication or learning management platforms. Familiarity with social media platforms (e.g., Instagram, Facebook, TikTok) and scheduling tools such as Hootsuite. Ability to build and maintain professional relationships with students, alumni, partners, and colleagues. Willingness to learn new systems, take initiative, and adapt to changing priorities. Previous experience with pre-college, youth, or summer programs (especially for minors) is a plus but not required. Familiarity with FTE programs, including Economics for Leaders, is helpful but not required. Personal Characteristics Successful candidates will be: Highly organized, flexible, and proactive. Detail-oriented with a strong sense of ownership and follow-through. Positive, collaborative, and service-minded. Comfortable working in a mission-driven, team-oriented, and loosely structured environment. Open to feedback and continuous learning. Physical & Working Conditions Ability to sit for extended periods. Ability to lift and carry items weighing up to 50 pounds. Occasional evening, weekend, and extended-hour work during peak program seasons. Travel required, including overnight travel within California and nationally. This is a permanent position with a nonprofit foundation based in Davis, CA. The office offers a collegial, casual work environment with flexible hours (generally 8:30 a.m.-5:30 p.m.). FTE is a smoke- and tobacco-free workplace. Compensation Salary range: $48,000-$55,000 annually depending on experience How to Apply Please email a PDF of your resume and cover letter to ***************. Your cover letter should explain how your skills and experience prepare you for this role and how they connect to FTE's mission. Applications will be reviewed on a rolling basis until the position is filled. About FTE Established in 1975, the Foundation for Teaching Economics is dedicated to introducing students and educators to an economic way of thinking about personal, national, and international issues. FTE focuses primarily on secondary education and is nationally recognized for its emphasis on active learning and engaging, discussion-based instruction. FTE operates as a subsidiary of The Fund for American Studies (TFAS), a 501(c)(3) nonprofit educational organization based in Washington, DC.
    $48k-55k yearly 18h ago
  • Project Coordinator

    Bayone Solutions 4.5company rating

    Coordinator job in Palo Alto, CA

    MANDATORY AND MOST IMPORTANT REQUIREMENTS: Key task is managing requests for hardware (one or more element of a system and related wiring harnesses, and managing the distribution of that hardware to the requestors: Skills: Responsive to stakeholders for managing allocation demand, answering questions about orders, detail oriented and well organized. Has Google Sheets experience ideally - able to track people, requests, volumes and create request forms, handle the device requests and orders, coordinate with stakeholders, negotiate (with support) allocation when the received amount of boards and harnesses is short or arrives later than expected time. Some experience of logistics is ideal - knowing what kind of documentation is needed for overseas shipment (but will be able to rely upon a skilled Logistics and shipping compliance team at RVT). Check shipments when they arrive to see that they are what was expected, label items with a labeler, track serial numbers, put sets of equipment together (e.g. assemble together several related boxes of items: Assembly A plus Assembly B plus wiring Kit C. Not assembling electronically - just gathering a kit as a set of boxes. No need to lift anything heavy. Move lightweight single boxes only - or groups of boxes using a trolley. Role Overview We are looking for a highly organized and detail-oriented ECU Device Allocation Coordinator to join our Technical Program Management team. In this role, you will act as the "traffic controller" for our critical prototype hardware. You will manage the flow of Electronic Control Units (ECUs) and wiring harnesses, ensuring that our software, and hardware teams to ensure they have the hardware they need to build the future of software defined electric vehicles. This is a hybrid desk/lab role. You will spend time managing complex data sets and inventory logistics, as well as handling physical hardware, performing basic software updates, and managing distribution between sites, supported by our Logistics team. Key Responsibilities 1. Allocation & Inventory Management ● Centralize Requests: Act as the primary point of contact for engineering teams requesting prototype hardware (ECUs, harnesses, systems of ECUs). ● Prioritization: Work with engineering leads to track project priorities and allocate scarce hardware resources accordingly. ● Inventory Tracking: Monitor incoming shipments and track inventory arrival dates to provide accurate timelines to stakeholders. ● Asset Management: Tag all incoming materials with asset tracking labels and maintain a precise database of device locations. 2. Logistics & Distribution ● Distribution: Organize the physical distribution of hardware to multiple local buildings and coordinate shipments to remote engineering sites and partner sites. ● Shipping & Receiving: Assist with validating incoming inventory and readying outgoing hardware. 3. Technical Support ● Firmware Flashing: Connect ECUs to laptops to flash updated software versions or firmware prior to distribution. (assume: engineer support and detailed instructions) ● Version Control: Verify software versions on ECU boards to ensure engineers receive the correct configurations for their testing needs. ● Basic Troubleshooting: Perform visual inspections of wiring harnesses and hardware for physical damage. Qualifications Required Skills: ● Data Management: Exceptional attention to detail. You must be comfortable managing large datasets without errors. ● Software Proficiency: Strong proficiency in Microsoft Excel or Google Sheets (e.g., VLOOKUP, Pivot Tables, conditional formatting). Familiarity with Salesforce, Jira, or similar inventory/ticket management systems. ● Communication: Ability to communicate clearly with engineers and program managers regarding timelines and delays. Slack proficiency is preferable. ● Organization: specific ability to multitask and track hundreds of moving parts in a fast- paced environment. Preferred Experience: ● Previous experience in an automotive, electronics, or hardware manufacturing environment. ● Basic understanding of flashing firmware or working with hardware testing tools. ● Interest in EV technology and automotive engineering. Physical Requirements ● Must be able to lift and carry boxes weighing up to 25-30 lbs. ● Ability to stand for extended periods while sorting, tagging, or flashing hardware. ● Manual dexterity to handle small electronic components and wiring harnesses. Why Join Us? ● Work directly with cutting-edge EV prototypes for both Client Group brands: Audi, VW, Scout, Porsche. ● Gain exposure to the cross-functional operations of a major automotive engineering firm. ● Opportunity to develop technical skills in hardware management and basic software operations
    $55k-81k yearly est. 3d ago
  • Workplace Coordinator

    Leadstack Inc.

    Coordinator job in San Francisco, CA

    Job Title: Workplace Service Coordinator Duration: 01/26/2026 to 04/03/2026 contract Aside from the job description, can you provide an overview of what a day for this contractor will look like: Check slack and emails throughout the day and respond as needed, welcome guests and employees into the tower, issue temp badges to employees, assist with registering guests, log deliveries, clean the desk and badges, assist with any issues, complaints, or questions. Must have skills: Customer Service background, comfortable working with computers, acts as an enthusiastic brand ambassador for all internal and external guests, Actively embodies the 5 B's (Be on time, Be Professional, Be Energetic, Be Knowledgeable, Be Present) Teachable skills: Proficiency in using Slack for team and departmental communication (REWS Slack, group Slack) to actively participate and stay informed. Competence in managing and viewing schedules for time management and maintaining a sense of urgency. Ability to utilize the resources and information within the team's designated Toolkit. Optional skills: Multi-language skills Description: Job Summary: As the first point of contact for guests, clients, or visitors, the Guest Services team is responsible for providing a welcoming, professional, and efficient experience. This role involves handling check-ins, answering inquiries, directing visitors, and ensuring smooth daily front desk operations. Key Responsibilities: Greet and check in guests, clients, or visitors warmly and professionally Answer Guest Services case tickets, emails, Slack messages, and in-person inquiries promptly Maintain a clean, organized, and welcoming front desk and lobby Monitor visitors logs, deliveries, issue badges, and enforce security procedures (if applicable) Coordinate with Building Facility, Security, Events, and other departments as needed Handle guest feedbacks, complaints, or issues with discretion, care, and professionalism Adhere to all policies and procedures Effectively and accurately complete assigned tasks and projects while meeting deadlines and maintaining quality standards Qualifications & Skills: Education: High School Diploma or equivalent Experience: 1-2+ year experience in customer service, hospitality, or corporate front desk Core Skills: Basic computer literacy (MAC/PC), and excellent verbal and written communication skills Additional requirements: Professional appearance and demeanor, time management, and clear speech Preferred Skills: Data entry and record keeping Familiarity with Salesforce platforms such as Quip and Slack + Google suite (Gmail, Sheets, Docs, Slides, etc.) Multilingual abilities Competencies & Attributes: Friendly and approachable with strong interpersonal skills Calm under pressure and able to multitask effectively Team player with a service-oriented mindset Discreet and respectful of guest/client confidentiality Ability to pivot and be flexible in a fast-paced environment Success Metrics: Guest satisfaction ratings Service Level Agreement (SLA) response time Cleanliness and readiness of front desk area Attendance and timely responses Working Conditions: Role is business critical, required to be onsite 5-business days per week May involve sitting or standing for extended periods Uniform and dress code adherence required Occasional early arrivals, late departures, and event support may be necessary
    $43k-74k yearly est. 1d ago
  • Permit Coordinator

    TRB and Associates, Inc.

    Coordinator job in San Ramon, CA

    TRB and Associates is seeking an experienced and motivated Permit Coordinator to join our Building and Safety Group at our Home Office. The ideal candidate will have a minimum of two years of experience performing a variety of general office tasks. This role is a great fit for someone who thrives in a fast-paced environment, is organized, detail-oriented, friendly, and looking to learn and grow within the municipal services field. Join a rapidly expanding building & safety consulting firm supporting jurisdictions throughout California. Hiring Immediately! Location: San Ramon, CA Job Type: Full-time | In person Essential job duties and responsibilities of the role include but not limited to: Document Control Review application and construction documents for completeness and compliance with requirements; route plans to appropriate staff for processing. Coordinate the plan checking process, monitoring, and assuring that all necessary documentation and reviews are completed. Perform various administrative, reporting, billing, and accounts receivable tasks. Be able to manage a wide range of duties in an effective manner, including timely plan processing and routing and coordinating with disciplined staff. Perform data entry and coordinate routing of various permits and plans; use specialized database/permit tracking programs. Greet and direct visitors to appropriate areas, screen phone calls, respond to inquiries, and provide relevant project-related information to appropriate parties. Must be highly organized and possess the flexibility to adjust to changing workload volume. Other Must be able to lift heavy plans and specification documents on a regular basis (up to 25 lbs.). Provide backup relief to other office support staff. Run errands on an as-needed basis, usually within a 15-mile radius. This may include pickups and drop-offs at various jurisdictions. Job Requirements: One-year municipal experience Proficient with Microsoft Suite (Outlook, Word, and Excel) High School Diploma, GED Must be highly organized, detail-oriented, and possess the flexibility to adjust to changing workload volume. Must have a valid driver's license. Must have reliable transportation to run errands. Desired Skills: ICC Permit Technician Certification, preferred. Must possess excellent communication and customer service skills. Use consistent sound judgment and discretion. TRB and Associates, Inc. offers a collaborative work environment, comprehensive compensation, and benefits package, 401(k) plan, holidays and paid time off for full-time employment. Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance You can also send a resume and cover letter to TRB and Associates via email at **************** **Notice to Recruiters:** Recruitment services and unsolicited job offers are not currently required. Thank you for understanding and adhering to this preference!
    $43k-73k yearly est. 2d ago
  • Administrative Coordinator

    Ascend Talent Solutions

    Coordinator job in San Jose, CA

    Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
    $43k-65k yearly est. 18h ago
  • Practice Coordinator

    Insight Global

    Coordinator job in San Jose, CA

    Candidates must have recent, some authorization experience in a specialty clinic setting (orthopedics, oncology, imaging, ENT, or other surgical specialties). Epic experience is required, and familiarity with APeX is a plus. Candidates should also have front and back office clinic experience, thrive in fast-paced environments, and demonstrate strong communication, organization, and attention to detail. Estimated number of patients in clinic per day or calls per day if call center: 30-50 Key Responsibilities Manage front desk operations, including patient check-in and check-out Perform back-office tasks to support clinical workflows Coordinate provider schedules and assist with surgery scheduling Maintain accurate patient records in Epic/APeX Handle incoming calls and inquiries with professionalism Prepare and process documentation using Microsoft Office Suite Ensure compliance with clinic protocols and confidentiality standards Surgery scheduling Required Qualifications Education: College degree with at least 6 months of experience, OR 2 years of healthcare administrative experience Technical Skills: Recent Epic/APeX experience (must be hands-on) Specialty clinic background, ideally orthopedics, oncology, imaging, ENT, or other surgical specialties High-volume scheduling experience across multiple providers Referrals, authorizations, and work queue management Experience in large health systems such as UCSF, Stanford, Sutter, PAMF, etc. Call center experience Soft Skills: Well-organized and detail-oriented Excellent verbal and written communication skills Proficient in Epic/APeX and Microsoft Office Suite Ability to multitask in a fast-paced environment
    $49k-77k yearly est. 1d ago
  • Corporate Real Estate Coordinator

    SSi People

    Coordinator job in San Jose, CA

    Real Estate Operations / Lease Administration Specialist We're looking for a detail-oriented real estate operations professional to support leasing, transaction management, and ongoing portfolio administration. This role partners closely with brokers, legal, finance, and cross-functional teams to keep real estate activity running smoothly and efficiently. What You'll Do Track real estate transactions and maintain accurate status updates in project management systems Coordinate monthly broker meetings and follow up on cross-functional action items Support broker management, including agreement and RFS reviews Track and process brokerage invoices, commissions, and rebates Assist with lease audits, critical dates tracking, and lease compliance Support operating expense (OPEX) audits and collaborate with audit firms to identify savings Assist with real estate tax appeals and business rates tracking Manage lease document filing (leases, estoppels, legal documents) Support legal teams with address registration contracts Assist lease administration with utility processing, PO creation, invoice processing, and usage data entry Prepare lease and portfolio reporting (critical dates, TIA, security deposits) Support lease execution and respond to lease-related inquiries from internal partners Contribute to ad hoc projects and continuous process improvement initiatives What You Bring BA/BS degree or equivalent experience in Corporate Real Estate or Leasing 3+ years of experience in real estate leasing, lease administration, or related roles Strong organizational skills with the ability to multitask and problem-solve Proficiency in Google Workspace, especially Sheets and Slides Ability to work independently, proactively, and under tight deadlines Basic understanding of financial concepts and simple calculations This is a great opportunity to grow within a collaborative real estate team while gaining exposure across transactions, leasing, and portfolio operations.
    $39k-59k yearly est. 1d ago

Learn more about coordinator jobs

How much does a coordinator earn in Walnut Creek, CA?

The average coordinator in Walnut Creek, CA earns between $34,000 and $93,000 annually. This compares to the national average coordinator range of $27,000 to $61,000.

Average coordinator salary in Walnut Creek, CA

$56,000

What are the biggest employers of Coordinators in Walnut Creek, CA?

The biggest employers of Coordinators in Walnut Creek, CA are:
  1. Ferguson Enterprises
  2. ERM
  3. Community College System of New Hampshire
  4. HDR
  5. Pacific Dental Services
  6. Visit The YMCA of The East Bay Today With 5 Central Locations
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