Statewide Food Safety Coordinator for Community Food Systems Academic Coordinator II UC Sustainable Agriculture & Research Education Program (UC SAREP) (AP 25-22)
University of California Agriculture and Natural Resources 3.6
Renew Medic is a professional cabinet solutions company with a focus on delivering exceptional craftsmanship and personalized services in both residential and commercial settings. Evolving from Furniture Medic , we provide a range of cabinet services including repairs, restoration, and custom designs. Trusted by homeowners, insurance professionals, builders, and manufacturers, we are a go-to partner for cabinet restoration and transformation. With decades of experience, Renew Medic is dedicated to delivering high-quality solutions that meet the unique needs of our clients.
Role Description
This is a full-time, on-site role located in San Leandro, CA, for an Operations Coordinator. The Operations Coordinator will oversee daily operational processes, provide administrative support, and ensure efficient functioning of company workflows. Key responsibilities include managing customer service interactions, coordinating between teams and external partners, analyzing and improving operational procedures, and maintaining accurate records. Effective communication and collaboration with internal and external stakeholders will be vital for success in this role.
Qualifications
Operations Management and Administrative Assistance skills to manage workflows, schedules, and documentation
Strong Communication and Customer Service skills for effective interaction with clients, team members, and external partners
Sound Analytical Skills to assess operations, identify areas for improvement, and implement solutions
Proficiency with relevant office software, organizational tools, and data management systems
Ability to multitask, prioritize responsibilities, and work in a fast-paced environment
Previous experience in an operations or administrative role is preferred
$39k-62k yearly est. 1d ago
Administrative Coordinator
Ascend Talent Solutions
Coordinator job in Oakland, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
$43k-65k yearly est. 4d ago
CoSE Operations Coordinator (Administrative Analyst/Specialist - Exempt II) - College of Science and Engineering
California State University System 4.2
Coordinator job in San Francisco, CA
Responsibilities
* Lead one .50 tb staff in CoSE vehicle fleet maintenance and repair and in package delivery for the college. as required.
Other duties as assigned
Minimum Qualifications
Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or
evaluation leading to the development or improvement of administrative policies, procedures, practices, or
programs.
* Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
* Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and
business administration and operational and fiscal management.
* Expertise in administrative survey techniques, operations and systems analysis, statistical and research
methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer
revised policies.
* Ability to understand problems from a broad, interactive perspective and discern applicable underlying
principles to conceive of and develop strategic solutions.
* Ability to work with representatives from public and private entities and handle potentially sensitive situations.
Demonstrated consultative skills in working with internal and external constituent groups.
* Ability to effectively present ideas and concepts in written or presentation format and use consultative and
facilitation skills to gain consensus.
Preferred Qualifications
* Bachelor's of Science degree and 5 years of relevant experience in operations, project management and laboratory facilities management.
* In-depth, specialized knowledge of the technical and infrastructure support
requirements in a variety of laboratory environments and educational office space.
* Requires the ability to analyze, prioritize and respond appropriately to a complex mix of scientific,
technical and managerial demands.
* Excellent oral and written communication skills with the ability to implement and develop policies and
procedures.
* Possess a strong ability to work cooperatively with students, faculty, staff, administrators and
outside organizations.
* Working knowledge of applicable agency standards and of appropriate building and construction
code regulations and safety procedures.
* Strong problem solving abilities and persistent motivation to solve a wide variety of issues.
Environmental/Physical/Special Working Conditions
Must be available to respond to emergencies and after-hours situations as the need arises; work
schedule will be adjusted accordingly.
Pre-Employment Requirements
This position requires the successful completion of a background check.
Eligibility to Work
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
Benefits
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.
CSUEU Position (For CSUEU Positions Only)
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.
Additional Information
SFSU Internal Applicants Only
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at *******************************************************
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at **************.
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
Advertised: Oct 08 2025 Pacific Daylight Time
Applications close:
$42k-56k yearly est. 5d ago
Head of Talent San Francisco
Mintlify, Inc.
Coordinator job in San Francisco, CA
Why Mintlify?
We're on a mission to empower builders.
Massive reach: Our docs platform serves 100 million+ developers every year and powers documentation for 18,000+ companies, including Anthropic, Cursor, PayPal, Coinbase, X, and over 20% of the last YC batch.
Small team, huge impact: We're only 35 people today, backed by $22 million in funding, each new hire shapes the company's trajectory.
Culture of slope over y-intercept: We value learning velocity, grit, and unapologetically unique personalities.
We grew in value faster than headcount and we're looking to align the two quickly.
About the Role
We're looking for a Head of Talent to build the recruiting and HR foundation that powers our next stage of growth. As we continue to scale, this role will shape the systems, processes, and culture that enable our team to grow quickly and sustainably.
In this role, you will design and lead a scalable people infrastructure - from recruiting and HR operations to the systems that support them - ensuring our team can focus on building and achieving ambitious goals. This is a strategic and hands-on role, driving hiring excellence, operational clarity and a high-performance culture that attracts and retains great people.
We do our best work together - this role is based in-office five days a week.
In the Role, You Will
Lead and manage all recruiting and HR operations, from talent pipeline development to onboarding and retention.
Oversee junior recruiters and external agencies to ensure hiring velocity aligns with business goals.
Design and refine a comprehensive total rewards framework, including compensation bands, benefits, and performance cycles that aligns with our growth strategy and talent philosophy.
Reduce hiring manager time spent on recruiting and HR operations through scalable processes and automation.
Partner with leadership to forecast hiring needs and build predictable, proactive talent pipelines.
Champion and shape our culture, making sure our values, accountability, and sense of connection grow stronger as we scale.
What We're Looking For
Experience
5-8+ years in Talent Acquisition and HR roles, 3+ years leading as Head of Talent/People in a high-growth startup environment.
Proven success scaling recruiting and HR systems from 0→1 and 1→n.
Experience hiring across levels from entry to executive in competitive hiring markets.
Strong grasp of HR compliance, payroll, benefits and people operations.
Take a data-driven approach to track and improve key people and talent metrics across the organization.
Behavioral Competencies
Builder mentality: loves designing new systems and solving problems from scratch.
Strategic yet scrappy: this is a player-coach role, and you should be able to combine strategic thinking and tactical execution.
High urgency: thrives in a fast-moving, imperfect startup environment.
Company Benefits:
Competitive compensation and equity
20 days paid time off every year
401k or RRSP
Free Ubers | Free lunch and dinners
$420/mo. wellness stipend | Annual team offsite
#J-18808-Ljbffr
$54k-87k yearly est. 3d ago
Head of Talent San Francisco
Exa
Coordinator job in San Francisco, CA
At Exa, we're building a next-gen embeddings based search engine for AI. We're a ~60-person team from places like Harvard, MIT, Stanford, Apple, and Palantir, backed by Benchmark, Lightspeed, and NVIDIA, and we're scaling fast.
We're looking for a Head of Talent to own and build Exa's entire hiring engine.
You'll work directly with our founders and CoS to build our early organization structure, out-compete companies like Anthropic and OpenAI for top research talent, and build our our people organization.
About the Role
The Head of Talent at Exa is both a strategic leader and a practical operator. This role sits at the center of Exa's growth. The people you hire will define the company (and the future of search!).
What You'll Do
Set Exa's hiring roadmap with founders and CoS, and define what “great” looks like across teams
Personally source, assess, and close high-impact hires, including senior engineers, GTM leaders, and early execs
Run the most critical searches end-to-end when the stakes are high
Design interview loops, scorecards, and hiring bar
Build scalable recruiting workflows and infrastructure using Exa's internal AI tools
Hire, manage, and develop GTM and Technical Recruiters
Build a culture of speed, ownership, and high bar across the recruiting team
Shape how Exa is experienced by candidates and build a reputation that attracts elite talent
What We're Looking For
6+ years of recruiting or talent leadership experience in high-growth tech companies
Experience hiring for both technical and GTM roles
Proven ability to operate as both strategist and closer
Strong opinions about hiring bar, team design, and talent quality
Comfort working directly with founders in a fast-moving environment
A builder mindset - you want to create systems, not just run them
Bonus:
Experience at a top-tier startup or scale-up
Experience building recruiting teams from scratch
Technical literacy (you can comfortably talk to engineers and understand what makes them great)
Why This Role Matters
Webscale infrastructure is not getting automated anytime soon. We are building complex systems, and solving technically difficult problems. We need the best humans to do this, all while building a culture of technical optimism, original thinking, and joy.
This is an in-person opportunity in San Francisco.
#J-18808-Ljbffr
$54k-87k yearly est. 5d ago
Recruitment Coordinator
Alison Brown Placement Specialists, LLC
Coordinator job in San Francisco, CA
Our client is searching for a Recruiting Coordinator to support a fast-scaling, high growth technology startup in the AI space. This is a hands-on, in-office role in San Francisco supporting a rapidly expanding hiring organization.
You will manage heavy interview scheduling across multiple calendars, coordinate candidate outreach, and ensure an excellent candidate experience from first contact through offer. You will work closely with recruiters and hiring managers, support sourcing efforts, maintain tracking systems, and adapt quickly as priorities shift.
This role requires the ability to juggle multiple workflows simultaneously, stay highly organized under pressure, and work extended hours when hiring demand is high.
The role is fully in-office, located in San Francisco, with a salary in the $125K range.
Requirements
Previous experience supporting recruiting at a scaling technology company
Strong experience managing complex scheduling across multiple stakeholders
Familiarity with ATS systems and recruiting workflows
Comfortable working onsite five days per week
Highly adaptable, detail oriented, and proactive
$125k yearly 2d ago
Practice Coordinator
Insight Global
Coordinator job in San Francisco, CA
Candidates must have recent, some authorization experience in a specialty clinic setting (orthopedics, oncology, imaging, ENT, or other surgical specialties). Epic experience is required, and familiarity with APeX is a plus. Candidates should also have front and back office clinic experience, thrive in fast-paced environments, and demonstrate strong communication, organization, and attention to detail. Estimated number of patients in clinic per day or calls per day if call center: 30-50
Key Responsibilities
Manage front desk operations, including patient check-in and check-out
Perform back-office tasks to support clinical workflows
Coordinate provider schedules and assist with surgery scheduling
Maintain accurate patient records in Epic/APeX
Handle incoming calls and inquiries with professionalism
Prepare and process documentation using Microsoft Office Suite
Ensure compliance with clinic protocols and confidentiality standards
Surgery scheduling
Required Qualifications
Education:
College degree with at least 6 months of experience, OR
2 years of healthcare administrative experience
Technical Skills:
Recent Epic/APeX experience (must be hands-on)
Specialty clinic background, ideally orthopedics, oncology, imaging, ENT, or other surgical specialties
High-volume scheduling experience across multiple providers
Referrals, authorizations, and work queue management
Experience in large health systems such as UCSF, Stanford, Sutter, PAMF, etc.
Call center experience
Soft Skills:
Well-organized and detail-oriented
Excellent verbal and written communication skills
Proficient in Epic/APeX and Microsoft Office Suite
Ability to multitask in a fast-paced environment
$50k-77k yearly est. 1d ago
Workplace Service Coordinator
Kellymitchell Group 4.5
Coordinator job in San Francisco, CA
Our client is seeking a Workplace Service Coordinator to join their team! This position is located in San Francisco, California.
Greet, welcome, and check in guests, clients, and visitors in a friendly, professional, and efficient manner
Serve as a central point of contact by responding promptly to guest services case tickets, emails, Slack messages, phone calls, and in-person inquiries
Maintain a clean, organized, and inviting front desk and lobby environment at all times
Manage visitor logs, issue badges, coordinate deliveries, and follow established security and access procedures
Partner closely with Facilities, Security, Events, Workplace Experience, and other internal teams to support daily operations and special requests
Address guest feedback, concerns, or issues with discretion, empathy, and professionalism, escalating when appropriate
Adhere to company policies, procedures, and service standards
Complete assigned tasks and projects accurately and on time while maintaining a high standard of quality and attention to detail
Desired Skills/Experience:
High school diploma or equivalent
1+ years of experience in customer service, hospitality, reception, or a corporate front desk environment
Strong verbal and written communication skills with the ability to interact confidently with diverse audiences
Basic computer proficiency and comfort using digital tools and communication platforms
Polished appearance, clear speech, strong time-management skills, and a customer-first mindset
Experience with data entry, record keeping, or visitor management systems
Familiarity with workplace tools such as Slack, Quip, and Google Workspace
Multilingual or conversational proficiency in additional languages
Benefits:
Medical, Dental, & Vision Insurance Plans
Employee-Owned Profit Sharing (ESOP)
401K offered
The approximate pay range for this position is between $16.00 and $23.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
$16-23 hourly 1d ago
Recruitment Coordinator
A-Frame Search Partners
Coordinator job in San Francisco, CA
Industry: Asset Management / Financial Services
Firm Style: Collaborative, fast-paced, and high-performing
You're a great fit if you:
Bring a couple of years of experience in recruiting coordination or administrative support
Have confidence managing calendars, scheduling, and logistics across teams
Are comfortable using applicant tracking or HR systems (ATS experience/ Greenhouse preferred)
Communicate clearly, stay organized, and keep things moving even when priorities shift
Handle confidential information with professionalism and sound judgment
Enjoy being a connector between candidates, hiring teams, and internal partners
Look for ways to make processes smoother and more efficient
Your Responsibilities:
Interview & Scheduling Support - Coordinate interviews and manage communication with candidates and hiring teams
Recruiting Operations - Keep candidate pipelines and data organized and up to date
Cross-Team Partnership - Work closely with recruiters and business stakeholders to support hiring needs
Candidate Experience - Ensure candidates feel informed and supported throughout the process
Onboarding Touchpoints - Help with pre-hire documents and new-hire steps as needed
Process & Documentation - Maintain templates, trackers, and other recruiting materials
Accuracy & Compliance - Support reporting needs and help ensure processes stay aligned with policies
Where You'll Make an Impact:
Contribute to a seamless and professional hiring experience
Help teams stay coordinated and informed throughout the interview process
Strengthen recruiting systems and workflows
Play a key role in helping the firm attract and bring in strong talent
$44k-63k yearly est. 5d ago
Administrative Workflow Coordinator
Buchanan Legal Professional Services
Coordinator job in San Francisco, CA
A leading international law firm is seeking an Administrative Workflow Coordinator Lead to play a pivotal role in managing and optimizing administrative workflows for attorneys and business professionals. This is a hands-on, high-visibility position ideal for a proactive professional who thrives in a fast-paced environment and is committed to delivering exceptional client service.
This role will be hybrid and can sit in San Francisco, Silicon Valley, Santa Monica, Seattle, NYC, or Boston.
Key Highlights:
Oversee and assign workflow tasks, ensuring requests and projects are completed efficiently, accurately, and on schedule
Track progress, identify bottlenecks, and provide timely updates to stakeholders to maintain alignment and transparency
Serve as a primary point of contact for attorneys, paralegals, and administrative teams, fostering collaboration and process consistency
Support onboarding, mentoring, and training of team members while maintaining workflow documentation and best practices
Analyze workflow data to identify trends and opportunities for efficiency improvements and continuous process enhancement
Assist the Business Center Manager with resource alignment, strategic planning, and prioritization of evolving business demands
Provide backup support during peak periods to ensure service continuity and maintain a high-performing, client-focused environment
Requirements:
Bachelor's degree required
2-4 years of administrative experience within a legal or professional services environment
Strong organizational, multitasking, and problem-solving skills in a fast-paced setting
Excellent communication, collaboration, and interpersonal skills with attention to detail and discretion
Familiarity with administrative and workflow tools such as Calendaring, iManage, EMS, Chrome River, PrebillViewer, and Intapp preferred
$42k-61k yearly est. 4d ago
Corporate Real Estate Coordinator
SSi People
Coordinator job in San Francisco, CA
Real Estate Operations / Lease Administration Specialist
We're looking for a detail-oriented real estate operations professional to support leasing, transaction management, and ongoing portfolio administration. This role partners closely with brokers, legal, finance, and cross-functional teams to keep real estate activity running smoothly and efficiently.
What You'll Do
Track real estate transactions and maintain accurate status updates in project management systems
Coordinate monthly broker meetings and follow up on cross-functional action items
Support broker management, including agreement and RFS reviews
Track and process brokerage invoices, commissions, and rebates
Assist with lease audits, critical dates tracking, and lease compliance
Support operating expense (OPEX) audits and collaborate with audit firms to identify savings
Assist with real estate tax appeals and business rates tracking
Manage lease document filing (leases, estoppels, legal documents)
Support legal teams with address registration contracts
Assist lease administration with utility processing, PO creation, invoice processing, and usage data entry
Prepare lease and portfolio reporting (critical dates, TIA, security deposits)
Support lease execution and respond to lease-related inquiries from internal partners
Contribute to ad hoc projects and continuous process improvement initiatives
What You Bring
BA/BS degree or equivalent experience in Corporate Real Estate or Leasing
3+ years of experience in real estate leasing, lease administration, or related roles
Strong organizational skills with the ability to multitask and problem-solve
Proficiency in Google Workspace, especially Sheets and Slides
Ability to work independently, proactively, and under tight deadlines
Basic understanding of financial concepts and simple calculations
This is a great opportunity to grow within a collaborative real estate team while gaining exposure across transactions, leasing, and portfolio operations.
$39k-59k yearly est. 1d ago
Sustainability & Environmental Program Coordinator
Goodwill of Central and Northern Arizona 4.0
Coordinator job in South San Francisco, CA
The Sustainability & Environmental Program Coordinator will play a critical part in ensuring our commercial warehouse operations in South San Francisco align with local and state environmental regulations, while advancing Goodwill of San Francisco Bay's sustainability goals. This position will serve as a bridge between warehouse operations, sustainability strategy, policy strategy, and regulatory compliance. Will support driving initiatives that promote circularity, waste reduction, sustainable packaging, and more.
Essential Duties and Responsibilities:
Environmental Compliance & Policy Coordination
Ensure adherence to all applicable environmental regulations and city/state sustainability policies impacting warehouse operations.
Serve as the point of contact for local regulatory agencies and maintain up-to-date knowledge of relevant compliance requirements (e.g. SF Department of the Environment).
Conduct internal audits, maintain documentation, and coordinate reporting related to environmental performance and compliance metrics.
Support implementation and tracking of environmental permits/designations, waste diversion goals, packaging standards, and material handling protocols (if applicable).
Support on site coordination of sustainability stakeholder visits to warehouse operations.
Sustainability Program Implementation
Collaborate with cross-functional teams (e.g. Operations, Facilities, Procurement, EHS) to develop and implement sustainable practices and procedures.
Design and support programs that enhance circularity and reduce environmental impact across warehouse operations (e.g. zero waste initiatives, sustainable materials sourcing, reverse logistics).
Support efforts to monitor and improve packaging practices in line with sustainability goals and local regulations.
Stakeholder Engagement & Communication
Engage with external stakeholders, including city agencies, community groups, and sustainability coalitions, to represent company interests and stay informed of evolving sustainability policy.
Partner with internal stakeholders to drive adoption of sustainability initiatives and build a culture of environmental responsibility within warehouse teams.
Develop clear communications and training materials to support staff awareness and compliance with sustainability initiatives.
Minimum Qualifications:
Bachelor's degree in Environmental Science, Sustainability, Public Policy, Environmental Engineering, or related field.
1-4 years of experience in environmental compliance, sustainability coordination, or operations within a commercial, industrial, or logistics environment.
Knowledge of San Francisco Bay Area and California environmental regulations, waste management policies, and sustainability ordinances.
Strong project management, organizational, and communication skills.
Ability to engage diverse stakeholders and build collaborative relationships.
Preferred Qualifications:
Experience working in warehouse, logistics, or supply chain operations.
Familiarity with data collection and sustainability reporting tools.
Experience with circular economy initiatives, LEED, TRUE Zero Waste, or similar certifications is a plus.
Bilingual or multilingual skills are a bonus, especially Spanish or Cantonese.
Reasonable Accommodation Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
$44k-63k yearly est. 4d ago
Coordinator, Student + Alumni Programs
Foundation for Teaching Economics 4.1
Coordinator job in Davis, CA
The Foundation for Teaching Economics (FTE) is seeking a motivated, detail-oriented, and relationship-driven Coordinator, Student + Alumni Programs to join our team. This role plays a critical part in supporting student admissions, program logistics, and ongoing engagement with our student and alumni community. This position is ideal for someone who enjoys coordinating events and programs, managing multiple priorities, and building meaningful relationships with students, alumni, partners, and colleagues.
About the Role
The Coordinator, Student + Alumni Programs supports the full lifecycle of FTE's student programs from recruitment and admissions to program execution and alumni engagement. The role combines administrative coordination, outreach, data management, and hands-on logistical support. The ideal candidate is adaptable, organized, service-oriented, and excited to contribute to FTE's mission of introducing students to the economic way of thinking.
Key Responsibilities
Admissions & Outreach
Support targeted student recruitment efforts aligned with donor priorities and program goals.
Manage and grow relationships with FTE affiliate organizations, schools, and individual partners.
Represent FTE at recruitment events such as conferences, conventions, and outreach gatherings (locally and nationally).
Maintain accurate and up-to-date student records in FTE's CRM, tracking applicants through all stages of the admissions cycle.
Respond to student, parent, and partner inquiries regarding program applications, attendance, and logistics.
Build and maintain relationships with student organizations and schools to promote FTE programs.
Support outreach to prospective students and alumni through newsletters, social media, and other communication channels.
Program Coordination & Logistics
Assist with the planning, administration, and evaluation of in-person and virtual student programs.
Coordinate the procurement, preparation, and shipment of program materials and supplies.
Organize and maintain program supply inventory.
Support hiring and onboarding of seasonal Program Coordinators for student programs.
Provide administrative and logistical support during peak program periods, including occasional evening or weekend work.
Assist with post-program data entry, evaluation, and reporting.
Alumni Engagement
Support FTE's student alumni initiatives, including the ambassador program.
Assist with reviewing alumni applications and coordinating meetings or events.
Help facilitate alumni communications and social media content creation.
Maintain accurate alumni records and engagement data.
Additional Support
Provide occasional backup support for teacher programs or virtual program administration, as needed.
Take on special projects and additional duties as assigned.
Qualifications
1-2 years of experience in event coordination, marketing, or program support (internships or part-time roles with significant responsibility considered)
Bachelor's degree preferred; equivalent work experience will be considered
Excellent organizational skills and attention to detail.
Ability to manage multiple projects, prioritize tasks, and meet deadlines.
Comfort working independently with minimal supervision in a fast-paced environment.
Strong written and verbal communication skills.
Experience using CRM systems and web-based communication or learning management platforms.
Familiarity with social media platforms (e.g., Instagram, Facebook, TikTok) and scheduling tools such as Hootsuite.
Ability to build and maintain professional relationships with students, alumni, partners, and colleagues.
Willingness to learn new systems, take initiative, and adapt to changing priorities.
Previous experience with pre-college, youth, or summer programs (especially for minors) is a plus but not required.
Familiarity with FTE programs, including Economics for Leaders, is helpful but not required.
Personal Characteristics
Successful candidates will be:
Highly organized, flexible, and proactive.
Detail-oriented with a strong sense of ownership and follow-through.
Positive, collaborative, and service-minded.
Comfortable working in a mission-driven, team-oriented, and loosely structured environment.
Open to feedback and continuous learning.
Physical & Working Conditions
Ability to sit for extended periods.
Ability to lift and carry items weighing up to 50 pounds.
Occasional evening, weekend, and extended-hour work during peak program seasons.
Travel required, including overnight travel within California and nationally.
This is a permanent position with a nonprofit foundation based in Davis, CA. The office offers a collegial, casual work environment with flexible hours (generally 8:30 a.m.-5:30 p.m.). FTE is a smoke- and tobacco-free workplace.
Compensation
Salary range: $48,000-$55,000 annually depending on experience
How to Apply
Please email a PDF of your resume and cover letter to ***************. Your cover letter should explain how your skills and experience prepare you for this role and how they connect to FTE's mission. Applications will be reviewed on a rolling basis until the position is filled.
About FTE
Established in 1975, the Foundation for Teaching Economics is dedicated to introducing students and educators to an economic way of thinking about personal, national, and international issues. FTE focuses primarily on secondary education and is nationally recognized for its emphasis on active learning and engaging, discussion-based instruction.
FTE operates as a subsidiary of The Fund for American Studies (TFAS), a 501(c)(3) nonprofit educational organization based in Washington, DC.
$48k-55k yearly 18h ago
Project Coordinator
Bayone Solutions 4.5
Coordinator job in Palo Alto, CA
MANDATORY AND MOST IMPORTANT REQUIREMENTS:
Key task is managing requests for hardware (one or more element of a system and related wiring harnesses, and managing the distribution of that hardware to the requestors: Skills: Responsive to stakeholders for managing allocation demand, answering questions about orders, detail oriented and well organized. Has Google Sheets experience ideally - able to track people, requests, volumes and create request forms, handle the device requests and orders, coordinate with stakeholders, negotiate (with support) allocation when the received amount of boards and harnesses is short or arrives later than expected time. Some experience of logistics is ideal - knowing what kind of documentation is needed for overseas shipment (but will be able to rely upon a skilled Logistics and shipping compliance team at RVT). Check shipments when they arrive to see that they are what was expected, label items with a labeler, track serial numbers, put sets of equipment together (e.g. assemble together several related boxes of items: Assembly A plus Assembly B plus wiring Kit C. Not assembling electronically - just gathering a kit as a set of boxes. No need to lift anything heavy. Move lightweight single boxes only - or groups of boxes using a trolley.
Role Overview
We are looking for a highly organized and detail-oriented ECU Device Allocation
Coordinator to join our Technical Program Management team. In this role, you will act as the
"traffic controller" for our critical prototype hardware. You will manage the flow of Electronic
Control Units (ECUs) and wiring harnesses, ensuring that our software, and hardware teams
to ensure they have the hardware they need to build the future of software defined electric
vehicles.
This is a hybrid desk/lab role. You will spend time managing complex data sets and inventory
logistics, as well as handling physical hardware, performing basic software updates, and
managing distribution between sites, supported by our Logistics team.
Key Responsibilities
1. Allocation & Inventory Management
● Centralize Requests: Act as the primary point of contact for engineering teams
requesting prototype hardware (ECUs, harnesses, systems of ECUs).
● Prioritization: Work with engineering leads to track project priorities and allocate scarce
hardware resources accordingly.
● Inventory Tracking: Monitor incoming shipments and track inventory arrival dates to
provide accurate timelines to stakeholders.
● Asset Management: Tag all incoming materials with asset tracking labels and maintain a
precise database of device locations.
2. Logistics & Distribution
● Distribution: Organize the physical distribution of hardware to multiple local buildings and coordinate shipments to remote engineering sites and partner sites.
● Shipping & Receiving: Assist with validating incoming inventory and readying outgoing
hardware.
3. Technical Support
● Firmware Flashing: Connect ECUs to laptops to flash updated software versions or
firmware prior to distribution. (assume: engineer support and detailed instructions)
● Version Control: Verify software versions on ECU boards to ensure engineers receive
the correct configurations for their testing needs.
● Basic Troubleshooting: Perform visual inspections of wiring harnesses and hardware
for physical damage.
Qualifications
Required Skills:
● Data Management: Exceptional attention to detail. You must be comfortable managing
large datasets without errors.
● Software Proficiency: Strong proficiency in Microsoft Excel or Google Sheets (e.g.,
VLOOKUP, Pivot Tables, conditional formatting). Familiarity with Salesforce, Jira, or
similar inventory/ticket management systems.
● Communication: Ability to communicate clearly with engineers and program managers
regarding timelines and delays. Slack proficiency is preferable.
● Organization: specific ability to multitask and track hundreds of moving parts in a fast-
paced environment.
Preferred Experience:
● Previous experience in an automotive, electronics, or hardware manufacturing
environment.
● Basic understanding of flashing firmware or working with hardware testing tools.
● Interest in EV technology and automotive engineering.
Physical Requirements
● Must be able to lift and carry boxes weighing up to 25-30 lbs.
● Ability to stand for extended periods while sorting, tagging, or flashing hardware.
● Manual dexterity to handle small electronic components and wiring harnesses.
Why Join Us?
● Work directly with cutting-edge EV prototypes for both Client Group brands: Audi, VW, Scout, Porsche.
● Gain exposure to the cross-functional operations of a major automotive engineering
firm.
● Opportunity to develop technical skills in hardware management and basic software
operations
$55k-81k yearly est. 3d ago
Workplace Coordinator
Leadstack Inc.
Coordinator job in San Francisco, CA
Job Title: Workplace Service Coordinator
Duration: 01/26/2026 to 04/03/2026 contract
Aside from the job description, can you provide an overview of what a day for this contractor will look like:
Check slack and emails throughout the day and respond as needed, welcome guests and employees into the tower, issue temp badges to employees, assist with registering guests, log deliveries, clean the desk and badges, assist with any issues, complaints, or questions.
Must have skills:
Customer Service background, comfortable working with computers, acts as an enthusiastic brand ambassador for all internal and external guests, Actively embodies the 5 B's (Be on time, Be Professional, Be Energetic, Be Knowledgeable, Be Present)
Teachable skills:
Proficiency in using Slack for team and departmental communication (REWS Slack, group Slack) to actively participate and stay informed.
Competence in managing and viewing schedules for time management and maintaining a sense of urgency.
Ability to utilize the resources and information within the team's designated Toolkit.
Optional skills: Multi-language skills
Description:
Job Summary:
As the first point of contact for guests, clients, or visitors, the Guest Services team is responsible for providing a welcoming, professional, and efficient experience. This role involves handling check-ins, answering inquiries, directing visitors, and ensuring smooth daily front desk operations.
Key Responsibilities:
Greet and check in guests, clients, or visitors warmly and professionally
Answer Guest Services case tickets, emails, Slack messages, and in-person inquiries promptly
Maintain a clean, organized, and welcoming front desk and lobby
Monitor visitors logs, deliveries, issue badges, and enforce security procedures (if applicable)
Coordinate with Building Facility, Security, Events, and other departments as needed
Handle guest feedbacks, complaints, or issues with discretion, care, and professionalism
Adhere to all policies and procedures
Effectively and accurately complete assigned tasks and projects while meeting deadlines and maintaining quality standards
Qualifications & Skills:
Education: High School Diploma or equivalent
Experience: 1-2+ year experience in customer service, hospitality, or corporate front desk
Core Skills: Basic computer literacy (MAC/PC), and excellent verbal and written communication skills
Additional requirements: Professional appearance and demeanor, time management, and clear speech
Preferred Skills:
Data entry and record keeping
Familiarity with Salesforce platforms such as Quip and Slack + Google suite (Gmail, Sheets, Docs, Slides, etc.)
Multilingual abilities
Competencies & Attributes:
Friendly and approachable with strong interpersonal skills
Calm under pressure and able to multitask effectively
Team player with a service-oriented mindset
Discreet and respectful of guest/client confidentiality
Ability to pivot and be flexible in a fast-paced environment
Success Metrics:
Guest satisfaction ratings
Service Level Agreement (SLA) response time
Cleanliness and readiness of front desk area
Attendance and timely responses
Working Conditions:
Role is business critical, required to be onsite 5-business days per week
May involve sitting or standing for extended periods
Uniform and dress code adherence required
Occasional early arrivals, late departures, and event support may be necessary
$43k-74k yearly est. 1d ago
Permit Coordinator
TRB and Associates, Inc.
Coordinator job in San Ramon, CA
TRB and Associates is seeking an experienced and motivated Permit Coordinator to join our Building and Safety Group at our Home Office. The ideal candidate will have a minimum of two years of experience performing a variety of general office tasks.
This role is a great fit for someone who thrives in a fast-paced environment, is organized, detail-oriented, friendly, and looking to learn and grow within the municipal services field. Join a rapidly expanding building & safety consulting firm supporting jurisdictions throughout California.
Hiring Immediately!
Location: San Ramon, CA
Job Type: Full-time | In person
Essential job duties and responsibilities of the role include but not limited to:
Document Control
Review application and construction documents for completeness and compliance with requirements; route plans to appropriate staff for processing. Coordinate the plan checking process, monitoring, and assuring that all necessary documentation and reviews are completed.
Perform various administrative, reporting, billing, and accounts receivable tasks.
Be able to manage a wide range of duties in an effective manner, including timely plan processing and routing and coordinating with disciplined staff.
Perform data entry and coordinate routing of various permits and plans; use specialized database/permit tracking programs.
Greet and direct visitors to appropriate areas, screen phone calls, respond to inquiries, and provide relevant project-related information to appropriate parties.
Must be highly organized and possess the flexibility to adjust to changing workload volume.
Other
Must be able to lift heavy plans and specification documents on a regular basis (up to 25 lbs.).
Provide backup relief to other office support staff.
Run errands on an as-needed basis, usually within a 15-mile radius. This may include pickups and drop-offs at various jurisdictions.
Job Requirements:
One-year municipal experience
Proficient with Microsoft Suite (Outlook, Word, and Excel)
High School Diploma, GED
Must be highly organized, detail-oriented, and possess the flexibility to adjust to changing workload volume.
Must have a valid driver's license.
Must have reliable transportation to run errands.
Desired Skills:
ICC Permit Technician Certification, preferred.
Must possess excellent communication and customer service skills.
Use consistent sound judgment and discretion.
TRB and Associates, Inc. offers a collaborative work environment, comprehensive compensation, and benefits package, 401(k) plan, holidays and paid time off for full-time employment.
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
You can also send a resume and cover letter to TRB and Associates via email at ****************
**Notice to Recruiters:**
Recruitment services and unsolicited job offers are not currently required. Thank you for understanding and adhering to this preference!
$43k-73k yearly est. 2d ago
Administrative Coordinator
Ascend Talent Solutions
Coordinator job in San Jose, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
$43k-65k yearly est. 18h ago
Practice Coordinator
Insight Global
Coordinator job in San Jose, CA
Candidates must have recent, some authorization experience in a specialty clinic setting (orthopedics, oncology, imaging, ENT, or other surgical specialties). Epic experience is required, and familiarity with APeX is a plus. Candidates should also have front and back office clinic experience, thrive in fast-paced environments, and demonstrate strong communication, organization, and attention to detail. Estimated number of patients in clinic per day or calls per day if call center: 30-50
Key Responsibilities
Manage front desk operations, including patient check-in and check-out
Perform back-office tasks to support clinical workflows
Coordinate provider schedules and assist with surgery scheduling
Maintain accurate patient records in Epic/APeX
Handle incoming calls and inquiries with professionalism
Prepare and process documentation using Microsoft Office Suite
Ensure compliance with clinic protocols and confidentiality standards
Surgery scheduling
Required Qualifications
Education:
College degree with at least 6 months of experience, OR
2 years of healthcare administrative experience
Technical Skills:
Recent Epic/APeX experience (must be hands-on)
Specialty clinic background, ideally orthopedics, oncology, imaging, ENT, or other surgical specialties
High-volume scheduling experience across multiple providers
Referrals, authorizations, and work queue management
Experience in large health systems such as UCSF, Stanford, Sutter, PAMF, etc.
Call center experience
Soft Skills:
Well-organized and detail-oriented
Excellent verbal and written communication skills
Proficient in Epic/APeX and Microsoft Office Suite
Ability to multitask in a fast-paced environment
$49k-77k yearly est. 1d ago
Corporate Real Estate Coordinator
SSi People
Coordinator job in San Jose, CA
Real Estate Operations / Lease Administration Specialist
We're looking for a detail-oriented real estate operations professional to support leasing, transaction management, and ongoing portfolio administration. This role partners closely with brokers, legal, finance, and cross-functional teams to keep real estate activity running smoothly and efficiently.
What You'll Do
Track real estate transactions and maintain accurate status updates in project management systems
Coordinate monthly broker meetings and follow up on cross-functional action items
Support broker management, including agreement and RFS reviews
Track and process brokerage invoices, commissions, and rebates
Assist with lease audits, critical dates tracking, and lease compliance
Support operating expense (OPEX) audits and collaborate with audit firms to identify savings
Assist with real estate tax appeals and business rates tracking
Manage lease document filing (leases, estoppels, legal documents)
Support legal teams with address registration contracts
Assist lease administration with utility processing, PO creation, invoice processing, and usage data entry
Prepare lease and portfolio reporting (critical dates, TIA, security deposits)
Support lease execution and respond to lease-related inquiries from internal partners
Contribute to ad hoc projects and continuous process improvement initiatives
What You Bring
BA/BS degree or equivalent experience in Corporate Real Estate or Leasing
3+ years of experience in real estate leasing, lease administration, or related roles
Strong organizational skills with the ability to multitask and problem-solve
Proficiency in Google Workspace, especially Sheets and Slides
Ability to work independently, proactively, and under tight deadlines
Basic understanding of financial concepts and simple calculations
This is a great opportunity to grow within a collaborative real estate team while gaining exposure across transactions, leasing, and portfolio operations.
How much does a coordinator earn in Walnut Creek, CA?
The average coordinator in Walnut Creek, CA earns between $34,000 and $93,000 annually. This compares to the national average coordinator range of $27,000 to $61,000.
Average coordinator salary in Walnut Creek, CA
$56,000
What are the biggest employers of Coordinators in Walnut Creek, CA?
The biggest employers of Coordinators in Walnut Creek, CA are: