How to hire a copier and printer specialist

How to hire a copier and printer specialist, step by step

Here's a step-by-step copier and printer specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a copier and printer specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new copier and printer specialist
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your copier and printer specialist job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a copier and printer specialist for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

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   A copier and printer specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, copier and printer specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of copier and printer specialists.

   Type of Copier And Printer Specialist	Description	Hourly rate
   Copier And Printer Specialist		$11-23
   Printer	A printer is primarily responsible for printing materials according to project requirements. Although the extent of their responsibilities depends on their company or employment industry, it typically includes identifying the project needs, utilizing machines and tools, cutting materials according to size guidelines, and submitting materials to clients or managers promptly... Show more	$10-23
   Copier Technician	A copier technician is responsible for the maintenance of various copy machines and office equipment. Copier technicians' duties include replacing defective parts, upgrading and installing new components, assembling and identifying malfunctions accurately, and advising comprehensive instructions for the users in any case of inconsistencies... Show more	$13-24

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Adobe Photoshop
   • Laminators
   • Copy Machines
   • Posters
   • Customer Orders
   • PowerPoint
   • Xerox
   • Customer Satisfaction
   • Graphic Design
   • Computer Programs
   • POS
   • USPS
   • Fax Machines

   Check all skills

   Responsibilities:

   • Achieve all sales & service goals to drive profits through upselling to business customers.
   • Master utility of large scale printers, laminators, copy machines, & fax machines.
   • Perform customer purchasing transactions through POS system; process payments, returns, and exchanges.
   • Set up and produce copies of material by utilizing photocopy equipment, including reduction, enlargement, collating, and binding.
   • Perform operational procedures as manager-on-duty, including opening/closing duties, POS overrides, and transfer/receiving functions.
   • Conduct research using online federal regulations, review Medicare and Medicaid policy and guidelines to complete an accurate and well-support decision.

3. Make a budget

   Including a salary range in your copier and printer specialist job description is a great way to entice the best and brightest candidates. A copier and printer specialist salary can vary based on several factors:

   • Location. For example, copier and printer specialists' average salary in florida is 32% less than in connecticut.
   • Seniority. Entry-level copier and printer specialists earn 53% less than senior-level copier and printer specialists.
   • Certifications. A copier and printer specialist with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a copier and printer specialist's salary.

   Average copier and printer specialist salary

   $16.25hourly

   $33,797 yearly

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   Entry-level copier and printer specialist salary

   $23,000 yearly salary

   Updated December 10, 2025

4. Writing a copier and printer specialist job description

   A copier and printer specialist job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a copier and printer specialist job description:

   Copier and printer specialist job description example

   Kelly Science and Clinical FSP is currently seeking a Copy Clearance Specialist for a long-term engagement in Jacksonville with one of our Global Pharmaceutical clients. This person will join our Kelly FSP (Functional Service Provider) division, a managed solution provider and business unit of Kelly Services, Inc. This role is full-time and is offering full benefit options. As a Kelly FSP employee you will be eligible for Medical, Dental, Vison, 401K, and a variety of other benefits to choose from. You will also be eligible for paid time off, including holiday, vacation, and sick/personal time.
   **Summary:**
   
   The Copy Clearance Specialist will be responsible for supporting the general management of the copy clearance process for promotional assets across the organization. This will be accomplished by partnering with our internal and external stakeholders and working within our internal copy approval system to traffic & monitor submissions through their lifecycle.
   
   **Responsibilities:**
   
   + Conduct screening of copy clearance submissions in a timely manner for completeness and compliance with processes and standards (35%)
   
   + Respond to routine inquiries and provide appropriate and accurate guidance regarding copy clearance processes (25%)
   
   + Review final submissions in a timely manner to ensure required changes were made and submissions comply with procedures (20%)
   
   + Manage multiple submissions simultaneously across several stakeholder groups and follow-up with stakeholder to ensure timelines are met for their respective tasks (15%)
   
   + Moderate weekly copy clearance meetings (5%)
   
   **Qualifications:**
   
   + College degree or equivalent experience required
   
   + Business experience (5+ years) required with 3+ years in a regulated industry strongly preferred
   
   + Copy clearance / promotional material review within regulated environment preferred
   
   + Project management experience preferred
   
   + Strong communication, organizational, and time management skills required
   
   + Ability to work independently, as well as a in a team environment required
   
   + Experience making decisions independently
   
   + Strong problem solving and resolution skills
   
   + Strong interpersonal, collaborative skills; ability to work with a variety of people across different departments in a proactive fashion
   
   + Ability to establish priorities independently based on workload and stakeholder engagement
   
   + Quick learner, easily absorb new processes and technology
   
   + Keen attention to detail
   
   + Continuous improvement mindset
   
   **You should know:** Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.
   
   **Why Kelly** ** ** **Science & Clinical?**
   
   Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world's most critical challenges. Every day, we match science professionals with dream jobs that fit their skills, interests, and career goals-it's the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background and education in science, so we know a thing or two about the science market and how to get your expertise noticed.
   
   **About Kelly** ** **
   
   At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.
   
   Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center.
   Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right copier and printer specialist for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your copier and printer specialist job on Zippia to find and recruit copier and printer specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting copier and printer specialists requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new copier and printer specialist

   Once you have selected a candidate for the copier and printer specialist position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new copier and printer specialist. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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