How to hire a copy center operator

How to hire a copy center operator, step by step

Here's a step-by-step copy center operator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a copy center operator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new copy center operator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the copy center operator you need to hire. Certain copy center operator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A copy center operator's background is also an important factor in determining whether they'll be a good fit for the position. For example, copy center operators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of copy center operators.

   Type of Copy Center Operator	Description	Hourly rate
   Copy Center Operator		$11-28
   Operator	Operators are skilled workers who are in charge of working on an industrial machine or a specific aspect of the manufacturing business. They are trained to operate machines, learning how to use them... Show more	$12-25

2. Create an ideal candidate profile

   Common skills:

   • Copy Machines
   • Office Machines
   • Xerox
   • Machine Operation
   • Troubleshoot

   Responsibilities:

   • Achieve all sales & service goals to drive profits through upselling to business customers.
   • Execute to completion all finish projects including 3-ring binders and GBC binding.
   • Sort and rout USPS mail and packages in a high volume mailing environment.
   • Require understanding of xerox printers and production machinery.
   • Manage and update product inventory databases utilizing the AS400 system .!

3. Make a budget

   Including a salary range in your copy center operator job description is a great way to entice the best and brightest candidates. A copy center operator salary can vary based on several factors:

   • Location. For example, copy center operators' average salary in florida is 26% less than in hawaii.
   • Seniority. Entry-level copy center operators earn 61% less than senior-level copy center operators.
   • Certifications. A copy center operator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a copy center operator's salary.

   Average copy center operator salary

   $37,186yearly

   $17.88 hourly rate

   ---

   Entry-level copy center operator salary

   $23,000 yearly salary

   Updated December 17, 2025

4. Writing a copy center operator job description

   A good copy center operator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a copy center operator job description:

   Copy center operator job description example

   Job Announcement
   
   Position Information
   
   Position Title
   PT Copy Center Operator/Finishing Person
   
   Campus
   Cranford
   
   Department
   College Relations-Print Shop
   
   Full-time, Part-time, Adjunct
   Part Time
   
   Exempt or Non-Exempt
   Non-Exempt
   
   Regular,Temporary, or Grant
   Regular
   
   General Description
   
   Responsible for operation of Copy Center and all finishing aspects related to Printing Services' daily operations.
   
   Characteristics, Duties, and Responsibilities
   •Responsible for performing all operational aspects of Printing Services as directed by the
   Manager of Printing Services.
   •Perform all aspects of the Copy Center and Finishing areas.
   •Set-up, operate & maintain Black & White High Speed Multi-Function Copiers,
   Multi-Function Color Copiers and Wide-Format Printer in Printing Services.
   •Set-up & manipulate digital files to meet Copy Center production requirements.
   •Set-up, operate & maintain Power Paper Cutter. Perform all related cutting assignments.
   •Set-up, operate & maintain GBC Comb Binding and Fastback Binding systems. Perform all
   related binding assignments.
   •Set-up, operate & maintain Baum 2018 Folder. Perform all related folding, scoring, perfing
   & trimming aspects and assignments.
   •Set-up, operate & maintain Padding Press. Perform all related padding assignments.
   •Make necessary pick-ups and deliveries.
   •Assist in monitoring & maintaining the College's fleet of multi-function copiers and student
   printers.
   •Provide customer service and assistance to members of the College Community using
   Printing Services.
   •Process & handle incoming & outgoing requests.
   •Perform record keeping related to all aspects of Printing Services.
   •Monitor, maintain & report inventory levels of supplies related to daily operations.
   •Cross-trained and perform in all aspect of Printing Services and College operations as
   assigned by the Manager of Printing Services.
   •Perform & assist in any and all duties assigned by the Manager of Printing Services.
   
   Education Requirements
   
   High School diploma required.
   
   Experience
   •Operator experience in Copy Center / Print Shop environment.
   •Experience operating & maintaining Black & White High Speed Multifunction Copiers, Multi-Function Color Copiers and Wide-Format Printers in Copy Center / Print Shop
   environment.
   •Experience using Microsoft Office programs, Adobe Acrobat software, PDF files, and related graphic design software applications.
   •Experience setting up, operating & maintaining finishing equipment in a Copy Center / Print Shop environment including folders, cutters, and bindery equipment.
   
   Competencies and Skills Required
   •Must be able to read, write, speak, and understand English.
   •Must be able to work independently, quickly, and accurately in a fast paced,
   quality and production-oriented environment.
   •Must be quality oriented and able to produce materials in accordance with college
   Standards reflecting the College in a professional and positive manner.
   •Must be able to meet tight deadlines and work under related pressures.
   •Must be able to multi-task in a production-oriented environment.
   •Must be able to safely operate, recognize & report safety issues related to a production
   oriented environment.
   •Must be able to handle confidential materials in a confidential environment.
   •Must be customer service oriented and able to deal with the College Community in a
   professional and positive manner.
   
   Physical Demands and Work Environment
   •This position's duties are normally performed in a typical interior/residence work
   environment, based on the activity scheduled.
   •This position requires constant standing and movement throughout the typical workday.
   •Some physical effort required. The employee must be capable of lifting and/or moving up to 75 pounds.
   •No or very limited exposure to physical risk.
   •Some travel required.
   
   Salary
   17.00/hr.
   
   Additional Information
   
   Union County College does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.
   
   Union County College is an EEO/AAP Employer/Protected Veteran/Disabled
   
   Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
   
   We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at Union County College, and tuition reimbursement for an approved degree program at an accredited college or university.
   
   Terms of Employment
   
   Part-Time. Maximum of (25) twenty-five hours per week to be scheduled within the hours of 8:30 AM to 4:30 PM. Schedule to be determined by & altered by the Manager of Printing Services to meet department & College needs. Hours to be assigned based on the College's Academic calendar, College's posted holiday calendar and summer hours when applicable. Employee must be willing & able to adjust work schedule to meet College needs. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Employee must establish primary residency in New Jersey within one year of appointment.
   
   Posting Detail Information
   
   Open Date
   07/13/2022
   
   Close Date
   
   Open Until Filled
   Yes

   Copy this example

   

5. Post your job

   To find copy center operators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any copy center operators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level copy center operators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your copy center operator job on Zippia to find and recruit copy center operator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit copy center operators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new copy center operator

   Once you have selected a candidate for the copy center operator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new copy center operator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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