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Copy operator skills for your resume and career

Updated January 8, 2025
2 min read
Below we've compiled a list of the most critical copy operator skills. We ranked the top skills for copy operators based on the percentage of resumes they appeared on. For example, 54.1% of copy operator resumes contained minor maintenance as a skill. Continue reading to find out what skills a copy operator needs to be successful in the workplace.

15 copy operator skills for your resume and career

1. Minor Maintenance

Here's how copy operators use minor maintenance:
  • Performed vendor recommended minor maintenance on output generating equipment to avoid or lower cost of repairs.

2. Copy Machines

Copy machines make duplicate copies of documents and/or photos onto paper. Sometimes also referred to as a photocopier or copier.

Here's how copy operators use copy machines:
  • Executed daily operations of various types of copy machines, mail machine, bindery equipment, scanners, and camera.
  • Worked in fast pace environment using high tech copy machines to create various complex jobs for the different law firms.

3. Velo

Here's how copy operators use velo:
  • Performed various type of Binding: Saddle Stitch, Velo, Tape, Wire, Coil and Spiral Binding.
  • Operate all Copy Center equipment including copiers, Velo, cutter, GBC machine, and drill press.

4. Law Firm

Here's how copy operators use law firm:
  • Operated state-of-the-art equipment to reproduce secured and legally sensitive documents for law firms throughout the Washington, DC metropolitan area.
  • Copied and collated highly confidential litigation paperwork for various law firms.

5. GBC

Here's how copy operators use gbc:
  • Created 3-ring binders and GBC bound work for lawyers and paralegals.
  • Assembled and bound booklets and reports with Velo-Bind and GBC systems, and laminated documents as requested.

6. PDF

PDF, which stands for Portable Document Format, enables one to open a document on any operating system-OS without using the app that created it while maintaining the same layout. You only need to have the PDF reader to view a PDF document.

Here's how copy operators use pdf:
  • Performed high volume printing of PDF, Word, Excel and e-mails.
  • Used Nitro PDF to edit and print out Audit Reports for Client uses determined by their needs.

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7. Collating

Here's how copy operators use collating:
  • Performed copying, collating, cutting and binding and mailroom duties (incoming, outgoing, and bulk).
  • Completed various work request using finishing equipment such as velobinding, collating, drill pressing, laminating.

8. Service Calls

Here's how copy operators use service calls:
  • Coordinated service calls to Xerox technicians to provide service to machines when needed.
  • Maintained reports as requested and monitored traced equipment and service calls.

9. QC

Quality control is a set of instructions or procedures to ensure a manufactured product or a service is up to the highest quality standards. This set of quality control criteria are either defined by the clients or the company itself.

Here's how copy operators use qc:
  • Scan and print incoming document, copy outside document on Cannon Image Runner and QC scan projects.
  • Helped Quality Control (QC) with prints such as formatting excels as per clients requests

10. Troubleshoot

Troubleshooting is the process of analyzing and fixing any kind of problem in a system or a machine. Troubleshooting is the detailed yet quick search in the system for the main source of an issue and solving it.

Here's how copy operators use troubleshoot:
  • Utilized many resources to research, troubleshoot and resolve a wide range of technology related issues posed by customers.
  • Learned to troubleshoot malfunctions for industrial copier to aid in unnecessary calls to help desk.

11. Fed-Ex

Here's how copy operators use fed-ex:
  • Confirmed Fed-Ex packages were labeled correctly and delivered daily while keeping accountability of its usage.
  • Prepared daily Fed-Ex domestic and International shipments.

12. Office Equipment

Here's how copy operators use office equipment:
  • Maintain all office equipment, repair as necessary or contact outsource vendor for repairs.
  • Operated office equipment, including high-volume copiers, scanners and binding equipment.

13. PowerPoint

Here's how copy operators use powerpoint:
  • Use Microsoft Word, Publisher, Excell, Powerpoint, and Adobe Photoshop.
  • Created presentations with PowerPoint and assisted with organizing conferences.

14. DHL

Here's how copy operators use dhl:
  • Processed incoming/ outgoing FedEx, DHL and UPS packages, including interoffice and regular, certified and registered mail services.
  • Shipped & Received all incoming deliveries from Fed-Ex, UPS, DHL & other delivery companies.

15. Ipro

Here's how copy operators use ipro:
  • Experience with IPRO program, and Acrobat program.
  • Scanned documents and burned CD's using IPRO.
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List of copy operator skills to add to your resume

Copy operator skills

The most important skills for a copy operator resume and required skills for a copy operator to have include:

  • Minor Maintenance
  • Copy Machines
  • Velo
  • Law Firm
  • GBC
  • PDF
  • Collating
  • Service Calls
  • QC
  • Troubleshoot
  • Fed-Ex
  • Office Equipment
  • PowerPoint
  • DHL
  • Ipro
  • Paper Jams
  • Photoshop
  • USPS
  • OCE
  • Hole Punch
  • Copy Rooms
  • Office Machines
  • Hard Copy
  • Routine Maintenance
  • Adobe Acrobat
  • Fax Machines
  • Service Logs
  • Stitching
  • Kodak
  • OCR
  • General Maintenance
  • Stock Paper
  • Business Cards
  • Color Copies
  • Postage Machine
  • Customer Assistance

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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